OPTOMETRIST SOW COLEMAN.docx

OPTOMETRY SERVICES

STATEMENT OF WORK

Subject The Health Services Department at FCC Coleman requires a contractor to provide non-personal Optometry Services as prescribed in the description of duties listed below at FCC Coleman, FL.

Place of Performance FCC Coleman 846 NE 54th Terrace Coleman, FL 33521 Services will be performed in the Health Services Department.

Schedule Contract employees will normally work Monday through Friday (except federal holidays).

The hours of performance will normally be between 7:30 AM to 4:00 PM and will include a 30-minute unpaid lunch break. The position requires 8 sessions per day, 40 sessions per week. One session equals one hour of service. Per the request of the institution, this position will require the annual estimated number of 1,866 sessions total. This schedule may be adjusted to meet the varied needs of the institution. Any change in schedule or adjustments in sessions will require prior approval by the Contracting Officer’s Representative (COR). A schedule that is mutually acceptable to the government and the contractor can be determined after the award of the contract. Payment for services will only be based on scheduled sessions of work according to contract.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Experience The optometrist must have the ability to work with an inmate population from a variety of cultural, regional, racial and ethnic backgrounds. Must have knowledge of routine office related duties including working knowledge of computers, word processing programs and be able to type. The optometrist must possess good organizational skills, good interpersonal relationship skills and be able to work effectively with the medical staff. The optometrist must hold a diploma from an accredited program and must possess one year experience in Optometry. Additionally, the optometrist shall also hold a current professional license that permits him/her to practice the professional specialty of Optometry in Florida. The optometrist cannot have had a negative employment termination within 36 months prior to initiating vouchering process on them. The contractor shall ensure submitted prospective employee(s) meet the requirements of the vouchering process as described in the Civilian Personnel Manual 3000.02. The optometrist’s name, work experience and proof of qualifications must be provided at the time the quote is submitted. The optometrist must pass the security clearances listed in the Contract. The optometrist must provide proof that they meet all qualifications. Failure to submit this information may result in elimination from consideration.

Health Requirements The contractor shall ensure that the Optometrist is free of infectious diseases. Any individual performing as an Optometrist under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required for contract performance.

Description of Duties The contractor shall be responsible for the following tasks.

1. Providing verification of credentials, proof of malpractice insurance and medical indemnification insurance in the amount specified in the contract.

2. Evaluation of patients as referred by the medical staff.

3. Providing legible written reports on all patients evaluated, to include but not limited to:

· Eye exams as requested

· Diagnosis of eye conditions

· Removal of foreign objects from the eye

· Physical findings

· Tonometry exams

· Recommendations for treatment and follow-up care

· Prescribing corrective lenses/frames as appropriate

· Fitting of eyeglasses and adjustment of frames

· Individualized adjustment of exam equipment as needed

· Contractor must complete a minimum of 20 and up to 25 scheduled exams per eight session day

· Utilize the Bureau of Prisons’ Electronic Medical Record to document the eye exam The contractor will not:

· Supervise BOP staff

· Participate in inmate accountability

· Requisition, sign for, or pick up supplies

· Formulate policies or procedures

· Attend recalls or staff functions

· Be a member of the Employees Club Attire The contractor is expected to wear professional clothing at all times while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing. Jeans (of any color), T-shirts, Sandals (of any type), Tank tops, and Sweatpants/Shirts are not considered appropriate professional attire.

Supplies/Equipment All supplies and equipment the Contractor may need while at the institution will be furnished by the institution. These supplies normally will include examination equipment and a method/material for recording findings. If special equipment is required by the Contractor, he or she shall make a request in writing to the Health Services Administrator and the contracted lab processing facility. All records maintained by the Contractor under this contract will remain the property of the Government.

Patient Management The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with the Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement of the contractor for the time spent in the institution orientation or other specific security-related training will be at the contract rate, pro-rated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution’s rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Non-Personal Services/Common Law Employee Information The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

Dr. Kristan Morgan, HSA, FCC Coleman

Stephanie McBurney, Contract Specialist, FCC Coleman

Gina Olson, Business Administrator, FCC Coleman