Optical award_letter_and_synopsis.pdf

Version 4 Revised: 8/2019

Award Recommendation Notice of Intent to Award Number:

The Department of Corrections Procurement office has completed the evaluation of RFP 210000000397 and has recommended an award to PDS Consultants, Inc. in the amount of $217,954.00.

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide optical lenses. The term of this contract is three years with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on December 3, 2020. The following bidder submitted a proposal by the published due date of December 22, 2020.

Bidder Address City, State Zip

SDVOB*

PDS Consultants, Inc.

22 Rainbow Trail Sparta, NJ 07871

Yes

*SDVOB: Service-Disabled Veteran Owned Business

STATE OF MICHIGAN PROCUREMENT

Department of Corrections 206 E. Michigan Ave. Lansing, MI 48933 PO Box 30003 Lansing, MI 48909

Evaluation Synopsis

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Evaluation Process

The State will evaluate each proposal based on the following factors:

Technical Evaluation Criteria Weight

1. Product Quality – Schedule A, Statement of Work 70

2. Vendor Questions Worksheet 30 Total 100

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by a Joint Evaluation Committee which consisted of the following individuals:

Voting Advisory Cathy Carr, Buyer Michigan Department of Corrections

Brandon Colby, Contract Monitor Michigan Department of Corrections

Andrew Fotenakes, Contract Manager Michigan Department of Corrections

Gregory Crouch, Contract Monitor Michigan Department of Corrections

Matt Yeager, Optical Factory Superintendent Michigan Department of Corrections

III. Evaluation Results

The Evaluation Team determined that PDS Consultants Inc based on a score of 100 did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Vendor Questions Worksheet:

The Evaluation Team determined that the responses were satisfactory.

2. Exhibit A Statement of Work.

The Evaluation Team determined that the responses were satisfactory.

Total Score: 100/100

IV. Technical Evaluation Summary

Selection Criteria 1 Vendor Questions Worksheet 30 2 Exhibit A Statement of Work 70 Total 100

V. Pricing Summary The Bidder submitted three pricing proposals. The following is a summary of their price proposals:

LINE

DESCRIPTION UNIT Price Proposal 1 Price Proposal 2 Price Proposal 3

1 Optical lenses, semi-finished, first quality hard resin CR-39, tintable, standard thickness, lens diameter 65 mm-80mm sizes outside this range will not be accepted, front base curves may vary +/- 0.50 diopters from the listed request.

plano nominal front base curve +2.50 nominal front base curve +4.50 nominal front base curve

PAIR $2.70 $1.74 $2.74

2 Optical lens, finished, single vision, hard resin CR- 39, spheres, first quality, standard dress wear thickness, 65mm - 80mm sizes outside this range will not be accepted, tintable, power range plano to plus or minus 6.00 in 0.25 diopter increments.

including plano.

PAIR $2.38 $1.94 $1.94

3 Optical lens, finished, single vision, hard resin CR- 39,compound cylinder, first quality, standard dress thickness 65mm - 80mm sizes outside this range will not be accepted, tintable, power range sphere +4.00 to -6.00 with up to a 2.00 diopter cylinder all in 0.25 increments.

PAIR $2.38 1.94 $1.94

4 Optical lens, semi-finished, flat top D 28mm bifocal, hard resin CR-39 65mm – 80mm sizes outside this range will not be accepted, standard thickness, front base curve as listed may vary by plus 0.50 diopters. adds to increase in 0.25 diopter increments, tintable.

plano base to +3.00 add +2.50 base to +4.00 add +4.25 base to +4.00 add

PAIR $2.80 $1.80 $1.80

+6.25 base to +4.00 add +8.50 base to +4.00 add +10.50base to +4.00 add

5 Optical lens, finished, single vision polycarbonate industrial thickness to ANSI Z87.1 standards, spheres, first quality, 65mm -80mm sizes outside this range will not be accepted, tintable, power range from +4.00 to -6.00 including plano in 0.25 diopter increments, hard resin CR-39.

PAIR $3.28 $4.84 $3.28

6 Optical lens, finished single vision, polycarbonate industrial thickness to ANSI Z87.1 standards, compound cylinder, power range sphere +4.00 to -5.00 with 2.00 diopter cylinder all in 0.25 diopter increment combinations, 65mm - 80mm sizes outside this range will not be accepted, tintable.

PAIR $3.28 $4.84 $3.28

7 Optical lens, semi-finished, polycarbonate, flat top 28, all available bases, +1.00 - +3.00 add, plano, 65mm - 80mm sizes outside this range will not be accepted.

PAIR $3.88 $3.58 $3.58

8 Optical lens, semi-finished, plastic, flat top 7x28, all available bases and add powers, 65mm – 80mm sizes outside this range will not be accepted.

PAIR $4.58 $4.42 $4.42

9 Optical lens, semi-finished and finished, plastic, single vision, transitions, cr-39, 65mm - 80mm sizes outside this range will not be accepted

PAIR $20.90 $16.12 $16.12

10 Optical lens, semi-finished, plastic, flat top 28, transition all available bases and adds, CR-39, 65mm – 80mm sizes outside this range will not be accepted.

PAIR $30.50 $34.98 $30.50

11 Optical lens, semi-finished, plastic, flat top 7x28, transitions all available bases and adds, CR-39, 65mm – 80mm sizes outside this range will not be accepted.

PAIR $32.30 $43.28 $32.30

12 Optical lens, semi-finished, single vision, polycarbonate, all available bases, standard thickness, plano, 65mm - 80mm sizes outside this range will not be accepted

PAIR $3.44 $3.22 3.22

13 Optical lens, finished, single vision, polarized gray A, B and C, plastic, CR-39, 65mm – 80mm sizes outside this range will not be accepted.

PAIR $22.76 $15.38 $15.38

14 Optical lens, finished, single vision, plastic, polarized light brown, CR-39, 65mm - 80mm sizes outside this range will not be accepted.

PAIR $16.48 $16.48 $16.48

15 Optical lens, finished, single vision dress polycarbonate, spheres, first quality, 65mm - 80mm sizes outside this range will not be accepted, tintable, power range from +4.00 to -

6.00 including plano in 0.25 diopter increments, hard resin cr-39.

PAIR $2.68 $3.74 $2.86

16 Optical lens, finished single vision, dress polycarbonate, compound cylinder, power range sphere +4.00 to -5.00 with 2.00 diopter cylinder all in 0.25 diopter increment combinations, 65mm - 80mm sizes outside this range will not be accepted, tintable.

PAIR $2.86 $3.74 $2.86

TOTAL PROPOSAL PRICE $260,312.00 $238,172.00 $217,954.00

VII. Negotiations:

Negotiations were conducted on 1/13/2021 but did not result in changes.

VIII. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

PDS Consultants Inc. Price Proposal 3 provided the best value to the State. Best value factors for Award Recommendation include providing acceptable alternate lenses and lowest pricing. Award Recommendation is made to PDS Consultants Inc. in the amount of $217,954.00.