oppOVW-2018-14264-cfda16.024-instructions.pdf

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2018 Tribal Sexual Assault Services

Program

Solicitation

Release Date: on or about February 14, 2018

Eligibility

Eligible applicants are limited to: Indian tribes, tribal consortiums, tribal organizations, and nonprofit tribal organizations.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on March 28, 2018.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than, February 28, 2018.

(See “Registration”)

Letter of Registration: Applicants are strongly encouraged to submit a letter of registration to OVW.Tribal.SASP@usdoj.gov by March 14, 2018. This will ensure that applicants are well-positioned to successfully submit an application by the deadline. Submitting a Letter of http://www.grants.gov/ http://www.grants.gov/ mailto:OVW.Tribal.SASP@usdoj.gov

OMB Number – 1122-0020 Expiration Date: 12/31/2018 ii

Registration will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Registration are still eligible to apply.

(See “Letter of Registration”)

Pre-Application Information Sessions: OVW will conduct a Pre-Application Information Session for entities interested in submitting an application for the Tribal Sexual Assault Services Program. Participation in this session is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Session”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at OVW.Tribal.SASP@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307- 6026.

Submission and Notification Information

Submission: Applications for the Tribal Sexual Assault Services Program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Customer Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2018-14264.

Notification: OVW anticipates notifying all applicants of funding decisions by October 1, 2018.

http://www.grants.gov/ iii

Contents A. Program Description

Overview

About the OVW Tribal Sexual Assault Services Program

Program Scope

Purpose Areas

Mandatory Program Requirements

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Unallowable Activities

B. Federal Award Information Availability of Funds

Award Period

Award Amounts

Types of Applicants

C. Eligibility Information Eligible Applicants

Eligible Entities

Nonprofit Organization Requirement – 501(c)(3) Status

Nonprofit Organization Requirement – Offshore Accounts

Cost Sharing or Match Requirement

Other Program Eligibility Requirements

Limit on Number of Applications

D. Application and Submission Information Address to Request Application Package

Pre-Application Information Session

Content and Form of Application Submission

Letter of Registration

Application Contents

Formatting and Technical Requirements

Application Requirements iv

Summary Data Sheet Proposal Abstract (not scored)

Project Narrative

Budget Detail Worksheet and Narrative

Additional Required Information

Unique Entity Identifier (DUNS Number) and System for Award Management (SAM)

Submission Dates and Times

OVW Policy on Duplicate Applications

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

APPENDIX A

Budget Guidance

Budget Detail Worksheet

APPENDIX B

Sample Letter of Registration

APPENDIX C

Disclosures of Process Related to Executive Compensation

APPENDIX D

Summary of Current and Recent OVW Projects

APPENDIX E

Summary of Current and Pending Non-OVW Grants to Do the Same or Similar Work v

APPENDIX F

Sexual Assault Victim Services

OVW Tribal Sexual Assault Services Program

(CFDA 16.024)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW implements the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. Since its inception, OVW has supported a multifaceted approach to responding to these crimes through implementation of grant programs authorized by VAWA. By forging state, local, and tribal partnerships among police, prosecutors, judges, victim advocates, health care providers, faith leaders, organizations that serve culturally specific and underserved communities, and others, OVW grants help provide victims, across their life span, with the protection and services they need to pursue safe and healthy lives, while improving communities’ capacity to provide justice for victims and hold offenders accountable.

About the OVW Tribal Sexual Assault Services Program This program is authorized by 34 U.S.C. § 12511(e). The Tribal Sexual Assault Services Program (TSASP) is one of five funding streams within the Sexual Assault Services Program (SASP). SASP was created by the Violence Against Women and Department of Justice Reauthorization Act of 2005 (VAWA 2005) and is the first federal funding stream dedicated solely to the provision of direct intervention and related assistance for victims of sexual assault.

Overall, the purpose of SASP is to provide intervention, advocacy, accompaniment (e.g., accompanying victims to court, medical facilities, police departments), support services, and related assistance for adult, youth, and child victims of sexual assault, non-offending family and household members of victims, and those collaterally affected by the sexual assault. TSASP supports projects to create, maintain, and expand sustainable sexual assault services provided by Tribes, tribal organizations, and nonprofit tribal organizations within Indian country and Alaska Native villages.

For additional information on TSASP, including what past TSASP grantees have accomplished with their grant funds and to view TSASP performance measures and grantee-reported data, see http://muskie.usm.maine.edu/vawamei/sasptribalmain.htm.

Program Scope Activities supported by TSASP are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide after an award is made, and the conditions of the award.

Purpose Areas In FY 2018, funds under TSASP may be used support the establishment, maintenance, and expansion of programs and projects within Indian country and Alaska Native villages to assist those victimized by sexual assault.

http://muskie.usm.maine.edu/vawamei/sasptribalmain.htm https://www.justice.gov/ovw/file/892031/download

Mandatory Program Requirements Applicants that receive funding under TSASP will be required to engage in the following activities:

Sexual Assault Specific Direct Victim Services

• Core sexual assault services must include crisis intervention, advocacy, information and referral, counseling, support groups, and support for significant others including the victim’s non-offending family or household members; and

• Services for survivors of sexual assault perpetrated by persons other than intimate partners. Proposed projects must serve a broad range of survivors (e.g., victims of sex trafficking who have also experienced sexual assault, adults abused as children, child and youth survivors, and adults sexually assaulted by a person other than an intimate partner, such as a stranger, neighbor, family member, or coworker).

Applications failing to address both of the above requirements may receive a deduction in points during the review process and/or be required to revise project goals and objectives to include a planning phase prior to receiving an award,.

Sexual assault specific direct victim services may include, but are not necessarily limited to:

• 24-hour hotline services providing crisis intervention services and referral;

• Accompaniment and advocacy through medical, criminal justice, and social support systems, including medical facilities, police, and court proceedings;

• Crisis intervention, short-term individual and group support services, and comprehensive service coordination and supervision to assist sexual assault victims and their family or household members;

• Information and referral to assist the sexual assault victim and their non-offending family or household members;

• Community-based, culturally-specific services and support mechanisms, including outreach activities; and

• Development and distribution of materials on issues related to the services available.

OVW Priority Areas In FY 2018, OVW is interested in supporting the priority area identified below. Applications proposing activities in the following area will be given special consideration.

Improve services for and/or the response to victims of sex trafficking and other severe forms of trafficking in persons who have also experienced domestic violence, sexual assault, dating violence, or stalking. Applicants under this priority area must demonstrate support for the application, through a letter of support, from a local, state, tribal, and/or federal law enforcement agency and/or a local, state, tribal, and/or federal prosecutor’s office.

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability The following activities have been found to jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions:

1. Procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or gender of their children;1

2. Procedures or policies that compromise the confidentiality of information and/or privacy of persons receiving OVW-funded services;

3. Procedures or policies that require victims to take certain actions (e.g., seek an order of protection, receive counseling, participate in couples counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.) in order to receive services;

4. Procedures or policies that fail to include conducting safety planning with victims;

5. Project designs and budgets that fail to account for the access needs of individuals with disabilities, with limited English proficiency, or who are Deaf or hard of hearing;

6. Couples counseling, family counseling or any other manner or joint victim-offender counseling as a routine or required response to sexual assault, domestic violence, dating violence, or stalking, or in situations in which child sexual abuse is alleged;

7. Procedures or policies that deny individuals access to services based on their relationship to the perpetrator; and

8. Materials that are not tailored to the dynamics of sexual assault or tribal communities.

This list is not exhaustive. Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Out-of-Scope Activities OVW has determined the activities listed below to be out of the program scope, and they will not be supported by TSASP funding.

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. See “Research and Protection of Human Subjects” in the Solicitation Companion Guide).

2. Activities focused on prevention efforts and public education (e.g., bystander intervention, social norms campaigns, presentations on healthy relationships).

3. Criminal justice-related projects, including law enforcement, prosecution, courts, and forensic interviews.

4. Providing domestic violence or dating violence victim services unrelated to intimate partner sexual violence.

5. Sexual Assault Forensic Medical Examiner programs.

6. Sexual Assault Response Team coordination.

7. Providing training to allied professionals and the community (e.g., law enforcement, child protection services, prosecution, other community based organizations or tribal agencies).Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

1If an award is made, the recipient will also be subject to statutory prohibitions on discrimination. For further information on these civil rights requirements, see the section "Violence Against Women Act Non-Discrimination Provision” under “F. Federal Award Administration Information.”

https://www.justice.gov/ovw/page/file/1007726/download#Solicitation%20Companion%20Guide

Unallowable Activities OVW has determined the activities listed below to be unallowable, and they will not be supported by TSASP funding.

1. Lobbying;

2. Fundraising;

3. Purchase of real property;

4. Physical modifications to buildings, including minor renovations (such as painting or carpeting);

5. Construction.

Applicants that propose unallowable activities may receive a deduction in points during the review process or may be eliminated from consideration entirely.

An application that is deemed deficient in more than one of the aforementioned categories (activities that compromise victim safety, out-of-scope activities, unallowable activities) may not be considered for funding.

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. Therefore, OVW encourages applicants to develop a plan to sustain project activities if federal funding through this program ceases to be available. Also, OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2018 funding, depending on the merits of the applications and on the availability of funding.

Award Period The grant award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. Generally, the award period will start on October 1, 2018.

Award Amounts Applicants should not exceed the award amounts listed in this solicitation and should carefully consider the resources needed to successfully implement the proposed project.

Awards under TSASP for FY 2018 will be made for up to $325,000 for the entire 36 months.

OVW has the discretion to award grants for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to awarding a grant.

TSASP typically makes awards in the range of $275,000 - $325,000. OVW estimates that it will make up to 10 awards for an estimated $3,000,000.

Awards will be made as grants.

Types of Applicants In FY 2018, OVW will accept applications for TSASP from the following:

New: applicants that have never received funding under TSASP or who’s previous funding expired on or before 9/30/2017.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under TSASP. Continuation funding is not guaranteed.

TSASP recipients that received an FY 2016 or FY 2017 award(s) are NOT eligible to apply.

Additionally, current grantees with 50% or more of funds remaining in their current award, at the time of application submission without adequate justification, may not be considered for funding or may receive a reduced award amount if selected for funding in FY 2018.

C. Eligibility Information Eligible Applicants It is very important that applicants review this information carefully. Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. Applicants are responsible for demonstrating eligibility to apply by providing documentation to demonstrate the organization meets all of the elements of the definition relevant to their organization type.

Eligible Entities

• Indian tribes, tribal consortiums, tribal organizations, and nonprofit tribal organizations.

For the purposes of this solicitation, the following definitions apply:

Indian Tribe2 A tribe, band, pueblo, nation, or other organized group or community of Indians, including any Alaska Native village or regional or village corporation (as defined in, or established pursuant to, the Alaska Native Claims Settlement Act (43 U.S.C. § 1601 et seq.)), that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.

Tribal Consortium A coalition of two or more separate Indian Tribes that join together for the purpose of participating in self-governance.

Nonprofit Tribal Organization3

(A) A victim services provider that has as its primary purpose to assist Native victims of domestic violence, dating violence, sexual assault, or stalking; and

(B) Staff and leadership of the organization must include persons with a demonstrated history of assisting American Indian or Alaska Native victims of domestic violence, dating violence, sexual assault, or stalking.

Tribal Organization4

2 34 U.S.C. § 12291(36).

3 34 U.S.C. § 12291(37) (definition of “tribal nonprofit organization.”) 4 34 U.S.C. § 12291(38).

(A) The governing body of any Indian Tribe; or

(B) Any legally established organization of Indians which is controlled, sanctioned, or chartered by such governing body of a Tribe or Tribes to be served, or which is democratically elected by the adult members of the Indian community to be served by such organization and which includes the maximum participation of Indians in all phases of its activities.

Without further evidence that they are eligible under one of the above categories, tribal health consortiums and Alaska Native health corporations are not eligible based simply on the fact they are incorporated as a health consortium or Alaska Native health corporation. For applicants applying as a tribal consortium, the applicant must submit documentation of authority to apply from each tribal consortium member, unless existing consortium bylaws or other tribal governance documents allow action without explicit authorization from the member tribes in the consortium. In that case, a copy of the bylaws or other governance documents that allow the tribal consortium’s action, without explicit support from all consortium members, must be included with the application. This documentation must be current, must be sufficient to demonstrate authority for the application, must contain authorized signature(s), and must be submitted by the application due date.

Nonprofit Organization Requirement – 501(c)3 Status Any entity that is eligible for TSASP based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B).

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from TSASP.

Cost Sharing or Match Requirement This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for TSASP must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2018 solicitation. Applications that do not meet all of the program eligibility requirements below will not be considered for funding under TSASP.

Eligible Service Area Eligibility is limited to tribal entities, tribal consortiums, tribal organizations, and nonprofit tribal organizations with programs and activities within Indian country5 and Alaska Native villages.

Under 18 U.S.C. § 1151, the term “Indian Country,” means “(a) all land within the limits of any Indian reservation under the jurisdiction of the United States Government, notwithstanding the issuance of any patent, and, including rights-of-way running through the reservation, (b) all dependent Indian communities within the borders of the United States whether within the original or subsequently acquired territory thereof, and whether within or without the limits of a state, and (c) all Indian allotments, the Indian titles to which have not been extinguished, including rights-of-way running through the same.”

5 18 U.S.C. § 1151

Additional Program Eligibility Requirements

• Sex Trafficking Priority Letter(s) of Support Applicants who state that their funded project(s) will provide direct services specifically tailored to victims of sex trafficking who have also experienced sexual assault, and wish to receive priority, must demonstrate support for the application from a local, state, tribal, and/or federal law enforcement agency and/or a local, state, tribal, and/or federal prosecutor’s office.

Limit on Number of Applications OVW will consider only one application per organization in response to this solicitation. If an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package is available on Grants.gov or at the OVW website. Applicants wishing to request a paper copy of the application materials should contact OVW.Tribal.SASP@usdoj.gov.

Pre-Application Information Session OVW will conduct a web-based pre-application information session for entities interested in submitting an application for the TSASP. Participation in this session is optional. Interested applicants who do not participate are still eligible to apply. During this session, OVW staff will review the TSASP requirements, review the solicitation, and allow for a brief question and answer period. The session is tentatively scheduled for:

Wednesday, February 28, 2018, at 2:00pm eastern

Anyone interested in submitting an application to TSASP may register to participate in a pre-application information session. The total number of participants for the session may be limited.

Registration is on a first-come-first-served basis, and space is not guaranteed. Interested participants from the same agency/jurisdiction are strongly encouraged to participate together so that as many interested applicants as possible can join the session. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction.

To register, contact the OVW Tribal Affairs Division Program Assistant at OVW.Tribal.SASP@usdoj.gov or at 202-353-3653. Registration must be received at least one day prior to the start of the session. Participants are not registered until they receive a confirmation email. Interested applicants needing language assistance should contact OVW Tribal Affairs Division Program Assistant at OVW.Tribal.SASP@usdoj.gov or at 202-353-3653 as soon as possible, but no later than four weeks prior to the application deadline.

Content and Form of Application Submission The information below (“Letter of Registration” through “Additional Required Information”) describes the full content and form of application submission.

http://www.grants.gov/ https://www.justice.gov/ovw/open-solicitations mailto:OVW.Tribal.SASP@usdoj.gov

Letter of Registration Applicants intending to apply for FY 2018 funding under this program are strongly encouraged to submit a letter of registration. The letter should state that the applying organization is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Tribal.SASP@usdoj.gov by March 14, 2018. This will ensure that the applicant is well-positioned to successfully submit a proposal by the application deadline. This letter will not obligate the applicant to submit an application. See Appendix B for a sample Letter of Registration.

Application Contents This section describes what is included in a complete application package. Applicants should anticipate that failure to submit an application that contains all of the specified elements will negatively affect the review of the application and may result in the application not being considered for funding. Should a decision be made to make an award, the award may include special conditions that preclude access to or use of award funds pending satisfaction of the conditions. It is the responsibility of the applicant to ensure that a complete application is submitted by the deadline.

Applicants should not submit documents that were not specifically asked for in the solicitation.

Providing information that was not requested will not increase the likelihood that an application will be selected for funding. All materials submitted as part of an application may be released pursuant to a request under the Freedom of Information Act.

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single space)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font

5. Page numbers

6. No more than 20 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Requirements Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW may not contact applicants for missing items on the list below. Applications that do not address all of the following components will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Documents demonstrating authority to apply

4. For applicants applying under the trafficking priority area: Letter(s) of Support from a local, state, tribal, and/or federal law enforcement agency and/or a local, state, tribal, and/or federal prosecutor’s office.

In addition to the application being scored on the documents listed above, the Summary Data Sheet will also be scored.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages in length and may be single or double spaced. The Summary Data Sheet does not count toward the 20 page limit for the Project Narrative. Provide the following information:

1. Name, title, address, phone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, phone number, and e-mail address for the grant point-of-contact.

This person must be an employee of the applicant.

3. Statement as to whether the applicant (i.e., the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that will ultimately implement the project, and that the applicant itself will not be involved with implementation of the project beyond issuing a subaward or subawards to other entities. If this is the case, the applicant must include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 CFR Part 200, as well as all project deliverables. The applicant must also list all of the entities with which it will enter into agreements to implement the project, and should include a description of how these entities intend to accomplish the purposes of the award (if such a description is not already provided in a Memorandum of Understanding submitted as part of the application). Note that, in such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and recent OVW projects (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the format found in APPENDIX D. Failure to provide the required table will result in a loss of points.

6. Statement as to whether the applicant is a nonprofit organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code.

7. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2018 to do similar work. Provide this information in a table using the format found in APPENDIX E.

8. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

9. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosures Related to Executive Compensation" in the Additional Required Information section.

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

10. Based on the definitions contained at Eligibility Information, provide a statement identifying the applicant as a:

a) tribal entity;

b) tribal consortium;

c) tribal organization; or

d) nonprofit tribal organization.

11. Statement as to whether the application addresses the trafficking priority area.

12. Geographic area to be served by the project.

Proposal Abstract (not scored) The Proposal Abstract should provide a short and accurate summary (no more than two pages double-spaced) of the proposed project, including who will be involved with the proposed project, what will be done as primary activities, what products will be produced, the service area where the proposed project will take place and who will be impacted by the proposed project.

Applicants should not summarize past accomplishments in this section.

Project Narrative (70 Points Total) The Project Narrative may not exceed 20 pages in length, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (20 points) This section must:

1. Describe the tribal community(ies) to be served.

o Geographic location;

o Demographic profile of the populations in the service area (e.g., tribal and non-tribal residents, poverty rate, workforce profile, or other relevant information)6

2. Using local statistics and narrative accounts (reference the data source), describe the problem of sexual assault within the tribal community.

3. Specifically detail and discuss data regarding the target population(s) to be served by the proposed project (e.g., victims of sex trafficking who have also experienced sexual assault, child/youth victims of sexual assault, adult victims of sexual violence, LGBTQ/Two-Spirit survivors, adult survivors of childhood sexual assault).

4. For each of the following community resources, describe services currently available as they pertain to sexual assault victims and their household and non-offending family members. Include both tribal and non-tribal resources. Specifically discuss gaps and/or barriers to accessing the services for American Indian/Alaska Native sexual assault survivors and their family or household members. If the resource does not exist in the service area, specifically state such.

o Victim advocacy program(s);

o Law enforcement;

o Civil and Criminal Courts;

o Sexual assault forensic exams and follow-up health care services; and o Mental health services – adult and child.

5. Clearly state the need for the project.

What Will Be Done (35 points) The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

6 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

http://www.lep.gov/maps/

This section must:

1. Clearly define the measurable goals, objectives, activities, timeline for implementation (by project month or quarter), and person responsible for each task of the proposed project.

2. Clearly describe how the proposed project has considered, and will meet, the unique cultural concerns and needs of sexual assault survivors, and their families, within the tribal community(ies) to be served.

3. Clearly describe how the proposed project has considered, and will ensure outreach and response to a broad range of survivors of sexual violence h(e.g., victims of sex trafficking who have also experienced sexual assault, adults abused as children, male victims, child and youth survivors, adults sexually assaulted by those other than an intimate partner such as a stranger, neighbor, family member, coworker, community leader, clergy/spiritual leader).

4. Discuss, in detail, how victim safety and recovery will be enhanced through the proposed project.

5. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

6. Describe how the community will benefit from the project.

NOTE: Activities must be directly related to the provision of direct intervention and related assistance for sexual assault victims, family and household members of such victims, and those collaterally affected by the victimization, except for the perpetrator of such victimization.7 For more information on core and comprehensive sexual assault services reference the table at Appendix F, Applicants do not need to provide all of the core services included in the table as part of the grant project but should include, at minimum, activities pertaining to the following core services: crisis intervention, advocacy, information and referral, counseling, support groups, and support for significant others.

Goals and objectives should include plans to expand services (to include comprehensive services) in at least some of the services areas during the project period.

Goals, objectives, and activities must include responses to survivors beyond intimate partner sexual violence and include a range of survivors (e.g., victims of sex trafficking who have also experienced sexual assault, adults abused as children, male victims, child and youth survivors, adults sexually assaulted by those other than an intimate partner such as a stranger, neighbor, family member, coworker, community leader, clergy/spiritual leader). In consideration of funding limitations and community needs, applicants may choose to focus on a specific age range.

Who Will Implement the Project (15 points)

For an applicant applying as a Tribal Government:

1. Describe where the victim services program responsible for implementing the grant project is situated within the Tribe’s governmental structure (e.g. independent sexual assault response program, dual services domestic violence/sexual assault program, a component of a social services or behavioral health department).

7 Information about core and comprehensive services was taken from the “Building Comprehensive Sexual Assault Services Programs” publication created by the National Sexual Assault Coalition Resource Sharing Project and the National Sexual Violence Resource Center. The resource was developed as part of the OVW Sexual Assault Demonstration Initiative and supported by Grant No. 2009-TA-AX-K011.

2. If applicable, describe the overall services provided by the tribal government component where the proposed project will be situated.

3. Identify the key individuals involved in the proposed project.

4. Demonstrate that the individuals identified have the capacity to address the stated need, including the expertise necessary to appropriately serve any marginalized and/or underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities.

For an applicant applying as a tribal consortium, tribal organization, or nonprofit tribal organization:

1. Describe the overall services provided by the agency/organization responsible for implementing the grant project.

2. Describe how the organization partners with the Tribe(s) within its service area to provide sexual assault specific services to victims and their families.

3. Identify the key individuals involved in the proposed project.

4. Demonstrate that the individuals and organizations identified have the capacity to address the stated need, including the expertise necessary to appropriately serve any marginalized and/or underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities.

Budget Detail Worksheet and Narrative (20 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available in Appendix A. When preparing the Budget Detail Worksheet and Narrative, please use the Sample Budget Detail Worksheet as a guide and be sure to include all necessary budget categories as outlined in the Worksheet. Also, keep in mind that budgetary requirements vary slightly among programs. Applicants must read the solicitation closely to determine the requirements of the budget and budget narrative for each OVW program.

Additionally, the budget must adhere to the guidelines contained in the DOJ Financial Guide.

Award Period and Amount

• The grant award period is 36 months. Budgets must reflect 36 months of project activity.

• Awards for FY 2018 will be made for up to $325,000.

Budget Requirements.

Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location. The budget should display a clear link between the specific project activities and the proposed budget items. It should not contain any items that are not detailed in the project narrative. The budget narrative must support all costs included in the budget and explain how the costs of goods and services are determined and how they will fulfill the overall objective of the project.

In some circumstances, the budget and budget narrative will be reviewed separately from the proposed project narrative. Therefore, it is very important that the budget narrative be as comprehensive as possible and describe in a narrative format each line item requested in the budget.

The budget must:

1. Include funds to attend OVW-sponsored training and technical assistance in the amount of $10,000 for Tribes and organizations in the lower-48 states and $12,000 for tribes and organizations in Alaska. The $10,000 or $12,000 is for the entire 36 month project period and NOT per year. See Training and Technical Assistance in the Funding Restrictions section of the solicitation.

2. For any fiscal year, no more than 5% of the grant funds received under this program may be used for administrative costs.8

3. Include funds or include other resources available to support activities to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See “Accessibility” under “F. Federal Award Administration Information” for more information.

4. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, and a contract is for the purpose of obtaining goods and services for the grantee’s own use. The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. Keep in mind that the awarding and monitoring of contracts must follow documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317- 200.329, and the issuance of subawards must meet the requirements of 2 C.F.R. §

200.331. See Appendix A and the Solicitation Companion Guide for more information.

For additional guidance, go to the Funding Restrictions section of this solicitation.

Document(s) Demonstrating Authority to Apply (5 Points Total) TSASP applicants are required to submit document(s) demonstrating eligibility, authority to apply on behalf of the applicant entity, and/or support for the application.

• For an applicant applying as an Indian tribe:

Submit a document demonstrating eligibility (see “Eligible Entities” and “Eligible Service Area”), authority to apply, and support for the application. This document could be a tribal resolution or letter on tribal letterhead signed by the Authorized Representative.

• For an applicant applying as a tribal consortium, tribal organization, or nonprofit tribal organization:

o Submit documents demonstrating eligibility (see “Eligible Entities” and “Eligible

Service Area”) and authority to apply; and o Submit a letter of support from one or more of the Tribes to be served through the proposed project. For purposes of this application a letter of support is a document, from a federally-recognized tribe, demonstrating its support for the applicant agency’s proposed project. The letter of support should be dated and signed by the Authorized Representative of the Tribe during the development of the application.

The Letter(s) of Support must:

1. Address whether the Tribe is familiar with the types of services provided by the applicant AND whether these services are available and provided to tribal members.

2. Describe whether the Tribe has previously worked or partnered with the applicant organization, and if so, under what circumstances; and

3. Clearly explain why the Tribe supports the applicant’s proposed project.

8 42 USC § 14043g(e)(2)(A)

Additional Required Information The following documents will not be scored during the review process but they should be included with the application. Failure to include any of the information may result in the application being removed from consideration from funding. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 online. For “Type of Applicant,” do not select “other.” Pay careful attention to the amount of federal funding requested in the “Estimated Funding” section of this form. This amount must match the amount of federal funding requested in the budget section of the application package. This program does not requires a match; therefore, the values for “Applicant’ line should be zero. The individual who is listed in “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6) Carefully review the assurances and certification forms online. Applicants will receive a request to compile these forms online during the application submission process.

All applicants must complete the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the detailed information requested on the form. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

The following documents should be uploaded and attached to your application:

Sex Trafficking Priority Area - Letter(s) of Support (if applicable) For applicants applying under the trafficking priority area, letter(s) of support for the project from a local, state, tribal, and/or federal law enforcement agency and/or a local, state, tribal, and/or federal prosecutor’s office is required prior to an award being made. The letter should be:

• Current, on agency letterhead, and must contain authorized signature(s);

• Must demonstrate knowledge and support for the proposed TSASP project; and

• Must be submitted by the application due date.

Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire, and submit it as a separate attachment with their application. Additionally, applicants may be required to submit their current year’s audit report at a later time. The form can be found at http://www.justice.gov/ovw/how-apply.

Confidentiality Notice Form All applicants are required to acknowledge that they have received notice that grantees and subgrantees must comply with the confidentiality and privacy requirements of the Violence Against Women Act, as amended. Applicants must submit the acknowledgement form available on the OVW website at http://www.justice.gov/ovw/how-apply http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_ackn owledgement_form_42015.pdf. This form must be signed by the Authorized Representative and uploaded with the application in Grants.gov.

Disclosure of Process Related to Executive Compensation An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfied certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.

Each applicant nonprofit organization must state at the time of its application (in the Summary Data Sheet mentioned earlier) whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable.

A nonprofit organization that states on the Summary Data Sheet that it uses the safe-harbor procedure must then disclose, in an attachment to its application (to be titled "Disclosure of Process related to Executive Compensation"), the process used by the applicant nonprofit organization to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons").

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of the body that reviews and approves compensation arrangements for covered persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant organization maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions.

For purposes of the required disclosure, the following terms and phrases have the meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. 53.4958-6:

offic…