oppOVW-2018-13831-cfda16.889-instructions..pdf

OMB Number – 1122-0020 Expiration Date: 12/31/2018

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2018 Grants for Outreach and Services to

Underserved Populations

Solicitation

Release Date: on or about November 16, 2017

Eligibility

Eligible applicants are limited to nonprofit organizations that are: a) Deaf programs; b) Lesbian, Gay, Bisexual, and Transgender (LGBT) organizations; c) religious minority organizations; d) culturally specific organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to American Indians (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians and other Pacific Islanders, Blacks, or Hispanics proposing projects focused solely on sexual assault; and e) organizations that have received two continuation awards under the Training and Services to End Violence Against Women with Disabilities Grant Program (Disability Grant Program).

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on January 26, 2018.

(See “Submission Dates and Times”) ii

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number, and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than, January 5, 2018.

(See “Registration”)

Letter of Registration: Applicants are strongly encouraged to submit a letter of registration to ovw.underserved@usdoj.gov by December 29, 2017. This will ensure that applicants are well-positioned to successfully submit an application by the deadline. Submitting a Letter of Registration will not obligate potential applicants to submit an application. Interested applicants who do not submit a Letter of Registration are still eligible to apply.

(See “Letter of Registration”)

Pre-Application Information Sessions: OVW will conduct a web-based Pre-Application Information Session for entities interested in submitting an application for the Grants for Outreach and Services to Underserved Populations program. Participation in this session is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Session(s)”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at ovw.underserved@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information

Submission: Applications for the Grants for Outreach and Services to Underserved Populations program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Customer Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2018-13831.

Notification: OVW anticipates notifying all applicants of funding decisions by October 1, 2018.

http://www.grants.gov/ mailto:ovw.underserved@usdoj.gov mailto:ovw.underserved@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ iii

Contents

A. Program Description Overview

About OVW Grants for Outreach and Services to Underserved Populations

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Unallowable Activities

B. Federal Award Information Availability of Funds

Award Period

Award Amounts

Types of Applicants

C. Eligibility Information Eligible Applicants

Eligible Entities

Nonprofit Organization Requirement – 501(c)(3) Status

Nonprofit Organization Requirement – Offshore Accounts

Cost Sharing or Match Requirement

Other Program Eligibility Requirements

Limit on Number of Applications

D. Application and Submission Information Address to Request Application Package

Pre-Application Information Session

Content and Form of Application Submission

Letter of Registration

Application Contents

Formatting and Technical Requirements

Application Requirements iv

Summary Data Sheet Proposal Abstract (not scored)

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU) and Letter(s) of Commitment

Letters of Commitment (if applicable)

Additional Required Information

Unique Entity Identifier (DUNS Number) and System for Award Management (SAM)

Submission Dates and Times

OVW Policy on Duplicate Applications

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

APPENDIX A

Budget Guidance & Sample Budget Detail Worksheet

APPENDIX B

Sample Letter of Registration

APPENDIX C

Disclosures of Process Related to Executive Compensation

APPENDIX D

v

Summary of Current and Recent OVW Projects

APPENDIX E

Summary of Current and Pending Non-OVW Grants to Do the Same or Similar Work

APPENDIX F

Types of Sexual Assault Services

OVW Grants for Outreach and Services to Underserved Populations

(CFDA 16.889)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW implements the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. Since its inception, OVW has supported a multifaceted approach to responding to these crimes through implementation of grant programs authorized by VAWA. By forging state, local, and tribal partnerships among police, prosecutors, judges, victim advocates, health care providers, faith leaders, organizations that serve culturally specific and underserved communities, and others, OVW grants help provide victims, across their life span, with the protection and services they need to pursue safe and healthy lives, while improving communities’ capacity to provide justice for victims and hold offenders accountable.

About OVW Grants for Outreach and Services to Underserved Populations This program is authorized by 34 U.S.C. § 20123. The Grants for Outreach and Services to Underserved Populations program (Underserved Program) is designed to develop and implement outreach strategies targeted at, and provide victim services to, adult and youth victims of sexual assault, domestic violence, dating violence, or stalking in underserved populations.1 Survivors from underserved populations face challenges in accessing comprehensive and effective victim services, whether from the lack of inclusive, culturally relevant services that are accessible and fully can meet their needs, or because of their marginalization due to geographic location, religion, sexual orientation, gender identity, racial and ethnic identity, or special needs (such as language barriers, disabilities, alienage status, or age). The result is that survivors from underserved communities often do not receive appropriate services.

The Underserved Program supports projects to bridge these gaps. Funds may be used to:

develop or enhance population specific victim services for underserved survivors; develop or enhance outreach strategies to reach underserved populations; build the capacity of population specific organizations to provide services to victims of sexual assault, domestic violence, dating violence, and stalking; build the capacity of mainstream organizations to provide population specific services; train and educate community partners and the criminal justice system on the needs of survivors from underserved populations; and develop culturally and linguistically appropriate materials for underserved survivors. However, this list is not exhaustive. Population specific organizations and experts from the relevant underserved communities should be central to development and implementation of the proposed project.

1 The term “underserved populations” means populations who face barriers in accessing and using victim services, and includes populations underserved because of geographic location, religion, sexual orientation, gender identity, underserved racial and ethnic populations, populations underserved because of special needs (such as language barriers, disabilities, alienage status, or age), and any other population determined to be underserved by the Attorney General or by the Secretary of Health and Human Services, as appropriate. See 34 U.S.C. § 12291(a)(39).

For additional information on the Underserved Program, including what past Underserved Program grantees have accomplished with their grant funds and to view the Underserved Program performance measures and grantee-reported data, see http://muskie.usm.maine.edu/vawamei/underservedmain.htm.

Program Scope Activities supported by the Underserved Program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide after an award is made, and the conditions of the award.

Purpose Areas In FY 2018, funds under the Underserved Program may be used for the following statutory purposes:

1. Working with federal, state, tribal, territorial and local governments, agencies, and organizations to develop or enhance population specific services;

2. Strengthening the capacity of underserved populations to provide population specific services;

3. Strengthening the capacity of traditional victim service providers to provide population specific services;

4. Strengthening the effectiveness of criminal and civil justice interventions by providing training for law enforcement, prosecutors, judges and other court personnel on sexual assault, domestic violence, dating violence, or stalking in underserved populations; or

5. Working in cooperation with an underserved population to develop and implement outreach, education, prevention, and intervention strategies that highlight available resources and the specific issues faced by victims of sexual assault, domestic violence, dating violence, or stalking from underserved populations.

OVW Priority Areas In FY 2018, OVW is interested in supporting the priority area identified below. Applications proposing activities in the following area will be given special consideration during the review process.

1. Increase support for survivors of sexual assault, including services, law enforcement response, and prosecution.

To meet this priority, applications must:

a) Include a minimum of 75% focus of goals/objectives/activities on sexual assault victim services and/or training.

b) Propose activities that address more than intimate partner sexual violence.

c) Include services to and training on how to respond to a broad range of survivors (e.g., youth survivors, adults sexually assaulted by those other than an intimate partner such as a stranger, neighbor, family member, coworker, community leader, clergy/spiritual leader, etc.). Applicants may focus project activities on victims within a certain age range.

d) Reflect the “Types of Sexual Assault Services” as described in Appendix F. This appendix is intended to describe the broad range of services that advocacy agencies may provide but is not exhaustive. Applicants do not need to provide all of the services as part of the grant project. However, the proposed goals, objectives, and activities http://muskie.usm.maine.edu/vawamei/underservedmain.htm https://www.justice.gov/ovw/file/892031/download should generally reflect the types of services listed. Services made available to survivors of sexual assault must be representative of cultural and individual needs.

NOTE: Culturally specific organizations must propose 100% sexual assault projects2 in order to be eligible under this solicitation and therefore will not be considered for this priority area. All other applicants are eligible to propose projects to meet this priority.

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability The following activities have been found to jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions:

1. Procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or gender of their children;3

2. Procedures or policies that compromise the confidentiality of information and/or privacy of persons receiving OVW-funded services;

3. Procedures or policies that require victims to take certain actions (e.g., seek an order of protection, receive counseling, participate in couples counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.) in order to receive services;

4. Procedures or policies that fail to include conducting safety planning with victims;

5. Project designs and budgets that fail to account for the access needs of individuals with disabilities, with limited English proficiency, or who are Deaf or hard of hearing;

6. Products or program services that are not accessible to individuals with disabilities, with limited English proficiency, or who are Deaf or hard of hearing;

7. Procedures or policies that deny victims access to services based on their involvement with the perpetrator;

8. Referrals to child protection services solely for a victim’s failure to protect a minor child from witnessing domestic violence, except if required under state law; and

9. Materials that are not tailored to the dynamics of domestic violence or sexual assault, or the specific populations to be addressed by the grant.

This list is not exhaustive. Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Out-of-Scope Activities OVW has determined the activities listed below to be out of the program scope, and they will not be supported by Underserved Program funding.

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. See “Research and Protection of Human Subjects” in the Solicitation Companion Guide;

2 Culturally specific organizations interested in OVW funding opportunities to support projects addressing domestic violence, dating violence, or stalking should considering applying to OVW’s Culturally Specific Services Program (CSSP). Information about the CSSP and other OVW grant opportunities can be found on OVW’s website www.justice.gov/ovw 3If an award is made, the recipient will also be subject to statutory prohibitions on discrimination. For further information on these civil rights requirements, see the section "Violence Against Women Act Non-Discrimination Provision” under “F. Federal Award Administration Information.”

https://www.justice.gov/ovw/page/file/1007726/download#Solicitation

2. Activities and services for children under the age of 11,4 except when providing ancillary services to a victim’s child because there is a need and connection to providing victim services for the parent. For example, funds may be used to provide services to children of battered clients residing in a shelter;

3. Legal services for victims of sexual assault, domestic violence, dating violence, or stalking beyond the limited context of protection order proceedings (either temporary or long term relief), or for limited immigration matters that may impact and affect the victim's ability to maintain safety (such as U visas); and

4. Sexual Assault Forensic Medical Examiner programs.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Unallowable Activities OVW has determined the activities listed below to be unallowable, and they will not be supported by Underserved Program funding.

1. Lobbying;

2. Fundraising;

3. Purchase of real property;

4. Physical modifications to buildings, including minor renovations (such as painting or carpeting); and

5. Construction.

Applicants that propose unallowable activities may receive a deduction in points during the review process or may be eliminated from consideration entirely.

An application that is deemed deficient in more than one of the aforementioned categories (activities that compromise victim safety, out-of-scope activities, unallowable activities) may not be considered for funding.

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. Therefore, OVW encourages applicants to develop a plan to sustain project activities if federal funding through this program ceases to be available. Also, OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2018 funding, depending on the merits of the applications and on the availability of funding.

Award Period The grant award period is 24 months. Budgets must reflect 24 months of project activity, and the total “estimated funding” on the SF-424 must reflect 24 months. Generally, the award period will start on October 1, 2018.

4 By statute, the Underserved Program is for youth and adult victims. Youth is defined as age 11 to 24 years old. See 34 U.S.C. § 12291(a)(45).

Award Amounts Applicants should not exceed the award amounts listed in this solicitation and should carefully consider the resources needed to successfully implement the proposed project.

Awards under the Underserved Program for FY 2018 will be made for up to $300,000 for the entire 24 months.

OVW has the discretion to award grants for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to awarding a grant.

The Underserved Program typically makes awards in the range of $290,000 - $300,000. OVW estimates that it will make up to 14 awards for an estimated $4,200,000.

Awards will be made as grants.

Types of Applicants In FY 2018, OVW will accept applications for the Underserved Program from the following:

New: applicants that have never received funding under the Underserved Program or whose previous funding expired more than 12 months ago.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under the Underserved Program. Continuation funding is not guaranteed.

Underserved Program grant recipients that received an FY 2017 award are NOT eligible to apply.

Additionally, current grantees with a substantial amount (50 percent or more) of funds remaining at the time of application submission without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2018.

C. Eligibility Information Eligible Applicants It is very important that applicants review this information carefully. Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding.

Eligible Entities

Eligible entities for this program are nonprofit, nongovernmental organizations that are:

1. Deaf programs, meaning a program that is run by and for Deaf individuals. The program may be a stand-alone Deaf domestic violence and/or sexual violence organization, a general Deaf services organization, or a Deaf domestic violence and/or sexual violence program administratively housed in a hearing victim service provider, as defined in the Violence Against Women Act, 34 U.S.C. § 12291(a)(43).

2. LGBT organizations, meaning an organization for which the primary purpose of the organization as a whole is to serve LGBT individuals.

3. Religious minority organizations, meaning an organization for which the primary purpose of the organization as a whole is to serve members of a religious minority who face barriers accessing and using victim services.

4. Culturally specific organizations, meaning an organization for which the primary purpose of the organization as a whole is to provide culturally specific services to American Indians (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians and other Pacific Islanders, Blacks, or Hispanics, proposing a project that focuses solely on serving sexual assault victims.

5. Disability programs, meaning a program that has received two continuation awards under the OVW Disability Grant Program.

Nonprofit Organization Requirement – 501(c)(3) Status Any entity that is eligible for the Underserved Program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B).

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from the Underserved Program.

Cost Sharing or Match Requirement This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for the Underserved Program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2018 solicitation. Applications that do not meet all of the program eligibility requirements below will not be considered for funding under the Underserved Program.

Required Partnerships All applicants are required to have at least one partner, and should include agencies and organizations necessary to meet the goals of the proposed project. All applicants must document these partnerships in a Memorandum of Understanding (MOU) that must be submitted with the application. If the project proposes significant training activities, a Letter of Commitment (LOC) must also be submitted with the application. See the Memorandum of Understanding and Letter of Commitment section for more information.

Population Specific Applicants (Deaf Programs, LGBT Organizations, Religious Minority Organizations, Culturally Specific Organizations):

a) Applicants that do not have demonstrated experience and expertise in providing victim services must partner with a victim service provider.

b) Applicants that do have demonstrated experience and expertise in providing victim services must partner with at least one other organization, but it does not have to be a victim service provider.

Disability Program Applicants:

Applicants must identify whether the multidisciplinary partnership will have a state focus or a local focus. Additionally, the application must identify and support a multidisciplinary partnership comprised of, at a minimum, the following:

a) At least one victim services provider or tribal organization serving victims of sexual assault, domestic violence, dating violence and/or stalking; and

b) At least one nonprofit, nongovernmental organization or tribal organization serving individuals with disabilities and/or Deaf individuals.

In general, partners identified in the application as receiving a portion of the award are subrecipients and not contractors because they meet the criteria in 2 C.F.R. § 200.330 for distinguishing between subrecipients and contractors: they will be using federal funds to carry out a program for a public purpose specified in the authorizing statute for this program (as opposed to providing goods or services for the benefit of the applicant), will have their performance measured in relation to whether objectives of the grant program were met, and will have responsibility for programmatic decision making. For more information, see the Solicitation Companion Guide.

Organization Definition (victim service provider) A victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for sexual assault, domestic violence, dating violence, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning sexual assault, domestic violence, dating violence, or stalking. Victim service providers should meet all of the following criteria: 1) provide direct services to victims of sexual assault, domestic violence, dating violence, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field; 2) address a demonstrated need in their communities by providing services that promote the dignity and self-sufficiency of victims, improve their access to resources, and create options for victims seeking safety from perpetrator violence; and 3) not engage in or promote activities that compromise victim safety.

Limit on Number of Applications OVW will consider only one application per organization in response to this solicitation. If an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package is available on Grants.gov or at the OVW website. Applicants wishing to request a paper copy of the application materials should contact 202-307-6026 or ovw.underserved@usdoj.gov.

Pre-Application Information Session

OVW will conduct a web-based pre-application information session for entities interested in submitting an application for the Underserved Program. Participation in this session is optional.

Interested applicants who do not participate are still eligible to apply. During this session, OVW https://www.justice.gov/ovw/page/file/1007726/download#Solicitation http://www.grants.gov/ https://www.justice.gov/ovw/open-solicitations mailto:ovw.underserved@usdoj.gov staff will review the Underserved Program requirements, review the solicitation, and allow for a brief question and answer period. The session is tentatively scheduled for:

• December 13, 2017, 2 p.m. - 4 p.m. E.T.

Anyone interested in submitting an application to the Underserved Program may register to participate in the pre-application information session. The total number of participants for the session may be limited. Registration is on a first-come-first-served basis, and space is not guaranteed. Interested participants from the same agency/jurisdiction are strongly encouraged to participate together so that as many interested applicants as possible can join the session.

OVW reserves the right to deny multiple registrations from a single agency/jurisdiction.

A transcript of the session can be made available upon request for those unable to attend.

To register, contact Jocelyn Harrison at ovw.underserved@usdoj.gov or at 202-307-6026.

Registration must be received at least two days prior to the start of the session. Participants are not registered until they receive a confirmation email. The webinar will be captioned. Interested applicants needing additional language assistance should contact Jocelyn Harrison at ovw.underserved@usdoj.gov or at 202-307-6026 as soon as possible, but no later than four weeks prior to the application deadline.

Content and Form of Application Submission The information below (“Letter of Registration” through “Additional Required Information”) describes the full content and form of application submission.

Letter of Registration Applicants intending to apply for FY 2018 funding under this program are strongly encouraged to submit a letter of registration. The letter should state that the applying organization is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at ovw.underserved@usdoj.gov by December 29, 2017. This will ensure that the applicant is well-positioned to successfully submit a proposal by the application deadline. This letter will not obligate the applicant to submit an application. See Appendix B for a sample Letter of Registration.

Application Contents This section describes what is included in a complete application package. Applicants should anticipate that failure to submit an application that contains all of the specified elements will negatively affect the review of the application and may result in the application not being considered for funding. Should a decision be made to make an award, the award may include special conditions that preclude access to or use of award funds pending satisfaction of the conditions. It is the responsibility of the applicant to ensure that a complete application is submitted by the deadline.

Applicants should not submit documents that were not specifically asked for in the solicitation.

Providing information that was not requested will not increase the likelihood that an application will be selected for funding. All materials submitted as part of an application may be released pursuant to a request under the Freedom of Information Act.

mailto:ovw.underserved@usdoj.gov mailto:ovw.underserved@usdoj.gov https://www.sam.gov/portal/SAM/#1 mailto:ovw.underserved@usdoj.gov

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single space)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font

5. Page numbers

6. No more than 20 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Requirements Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW will not contact applicants for missing items on the list below. Applications that do not address all of the following components will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Memorandum of Understanding (MOU)

4. Letter(s) of Commitment, if applicable

In addition to the application being scored on the documents listed above, the Summary Data Sheet will also be scored.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages in length and may be single or double spaced. The Summary Data Sheet does not count toward the 20-page limit for the Project Narrative. Provide the following information:

1. Name, title, address, phone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, phone number, and e-mail address for the grant point-of-contact.

This person must be an employee of the applicant.

3. Statement as to whether the applicant (i.e., the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that will ultimately implement the project, and that the applicant itself will not be involved with implementation of the project beyond issuing a subaward or subawards to other entities. If this is the case, the applicant must include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 CFR Part 200, as well as all project deliverables. The applicant must also list all of the entities with which it will enter into agreements to implement the project, and should include a description of how these entities intend to accomplish the purposes of the award (if such a description is not already provided in a Memorandum of Understanding submitted as part of the application). Note that, in such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and recent OVW projects (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the format found in APPENDIX D. Failure to provide the required table will result in a loss of points.

6. Statement as to whether the applicant is a nonprofit organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code.

7. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2018 to do similar work. Provide this information in a table using the format found in APPENDIX E.

8. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

9. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosures Related to Executive Compensation" in the Additional Required Information section.

10. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Sexual assault;

• Domestic violence;

• Dating/teen dating violence; and/or

• Stalking

11. Statement as to whether or not the proposed project intends to address the sexual assault priority area.

12. The type of eligible entity by which the applicant qualifies to apply for the Underserved Program (e.g., LGBT organization, religious minority organization, etc.).

13. The specific underserved population(s) the project proposes to serve. If serving people with disabilities, please specify the disability focus.

14. The proposed geographic service area (city, town, county, unincorporated area, or state).

15. List of all organizations participating on the project, including the name and type of organization.

Proposal Abstract (not scored) The Proposal Abstract should provide a short and accurate summary (no more than two pages double-spaced) of the proposed project, including who will be involved with the proposed project, what will be done as primary activities, what products will be produced, the service area where the proposed project will take place and who will be impacted by the proposed project.

Applicants should not summarize past accomplishments in this section.

Project Narrative (60 Points Total) The Project Narrative may not exceed 20 pages in length, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (20 points)

This section must:

1. Identify and describe the specific problem(s), target underserved population, and geographic service area that the proposed project will address;

2. Describe the needs and characteristics of the target underserved population;

3. Describe the needs and conditions of the proposed service area;

4. Describe the current services available, as well as the gaps and/or barriers in service provision;

5. Identify any organizational capacity or individual staff training needs related to sexual assault, domestic violence, dating violence, or stalking;

6. Illustrate the need for the project and how the target underserved population will benefit from the project, if funded; and

7. Include current statistics and relevant facts to substantiate the need and selection of the proposed project.5

What Will Be Done (25 points) The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

1. Describe in detail the proposed project;

2. Identify clear goal(s) and objective(s);

3. Illustrate that the goals and objectives clearly relate to the problems and needs, as identified in the “Purpose of the Application” section;

4. Identify and describe all project activities. The description should make clear what the activity (service, training, event, outreach, etc.) will look like, such as what it will include, how often it will be offered, where it will be offered/how it will be accessed, etc.

5. Applicants proposing to serve sexual assault victims should refer to the “Types of Sexual Assault Services” chart in Appendix F for further information on appropriate project activities;

6. Illustrate how the proposed activities relate to the attainment of the corresponding objective and are tailored to and reflective of the identified underserved population;

7. Include a project work plan that specifies each objective along with the major activities, the purpose area these relate to, and responsible staff and feasible time frames for each objective and activity;

8. Describe any products to be revised or developed, including why and how products will be tailored to meet the linguistic or cultural needs of the underserved population in the proposed service area;

9. Describe how victim safety and confidentiality will be ensured; and

10. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

5 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

http://www.lep.gov/maps/

Applicants that are eligible Disability Grant Program grantees must also:

11. Detail activities or strategies the multidisciplinary collaborative team will engage in to strengthen the collaborative relationship and work; and

12. Illustrate how the proposed activities and initiatives will build upon and/or enhance previously funded activities.

Who Will Implement the Project (15 points)

1. Identify the key individuals and organizations involved in the proposed project;

2. Describe history, mission, and services provided by the applicant organization, and whether the primary focus of the applicant organization is to serve a specific community;

3. Describe each partner organization involved in the project, demonstrating a direct relationship to the stated need and that all partnership/team requirements have been met;

4. Identify the roles and responsibilities each key individual and organization will have in implementing the proposed project;

5. Demonstrate that the individuals and organizations identified have the capacity to address the stated need, including the expertise necessary to appropriately serve the underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities;

6. If the project proposes to hire a new person, include a brief position description; and

7. Either demonstrate that the applicant organization has experience and expertise in providing victim services in the relevant underserved communities, or demonstrate the project partner meets the definition of victim service provider as described under the Program Requirements section.

8. Detail the ability of each multidisciplinary collaborative team member to engage in organizational capacity building and, if applicable, among their member programs and affiliated groups. Examples must be provided;

9. Describe the responsibilities of each multidisciplinary collaborative team member, as they correspond to the proposed activities; and

10. Demonstrate the capacity of the multidisciplinary collaborative team to successfully implement project activities.

Budget Detail Worksheet and Narrative (15 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available in Appendix A. When preparing the Budget Detail Worksheet and Narrative, please use the Sample Budget Detail Worksheet as a guide and be sure to include all necessary budget categories as outlined in the Worksheet. Also, keep in mind that budgetary requirements vary slightly among programs. Applicants must read the solicitation closely to determine the requirements of the budget and budget narrative for each OVW program.

Additionally, the budget must adhere to the guidelines contained in the DOJ Financial Guide.

Award Period and Amount

1. The grant award period is 24 months. Budgets must reflect 24 months of project activity.

2. Awards will be made for up to $300,000.

Budget Requirements.

Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location. The budget should display a clear link between the specific project activities and the proposed budget items. It should not contain any items that are not detailed in the project narrative. The budget narrative must support all costs included in the budget and explain how the costs of goods and services are determined and how they will fulfill the overall objective of the project.

In some circumstances, the budget and budget narrative will be reviewed separately from the proposed project narrative. Therefore, it is very important that the budget narrative be as comprehensive as possible and describe in a narrative format each line item requested in the budget.

The budget must:

1. Include funds to attend OVW-sponsored training and technical assistance in the amount of $15,000 for states and $20,000 for territories, Hawaii and Alaska. The $15,000 or $20,000 is for the entire 24-month project period and NOT per year. See Training and Technical Assistance in the Funding Restrictions section of the solicitation.

2. Include a budget narrative that supports and justifies all proposed costs and provides a clear link between specific project activities and proposed budget items.

3. Include funds or include other resources available to support activities to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See “Accessibility” under “F. Federal Award Administration Information” for more information.

4. Compensate all project partners as reflected in the MOU. See Appendix A for additional information on compensating project partners.

5. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, and a contract is for the purpose of obtaining goods and services for the grantee’s own use. The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. Keep in mind that the awarding and monitoring of contracts must follow documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317- 200.329, and the issuance of subawards must meet the requirements of 2 C.F.R. §

200.331. See Appendix A and the Solicitation Companion Guide for more information.

For additional guidance, go to the Funding Restrictions section of this solicitation.

Memorandum of Understanding (MOU) and Letter(s) of Commitment (20 Points Total) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner agency during the development of the application. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must:

1. Clearly identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship;

2. Clearly state the roles and responsibilities each partner will assume to ensure the success of the proposed project;

3. Clearly state that each project partner has reviewed the budget and is aware of the total amount being requested and the funding being requested for each project partner;

4. Describe in detail each organization involved, including the applicant organization;

5. Describe in detail all key people involved, including all grant-funded positions;

6. Demonstrate the capacity of all organizations and key people to implement their assigned responsibilities and project activities;

7. If the project proposes to hire a new person, include a description of the qualifications and experience that will be required, any training they will receive, and/or supervision;

8. Be detailed and specific about what will be done, and correspond to what is described in the Project Narrative;

9. Describe the resources each partner would contribute to the project, either through time, in-kind contributions, or grant funds;

10. Demonstrate a commitment to work together to achieve stated project goals and objectives; and

11. Specify the extent of each partner’s participation in developing the application.

12. Clearly demonstrate the ability and willingness of each multidisciplinary team member to engage in organizational capacity building within their own organizations and, if applicable, among their member programs or affiliated groups; and

13. Clearly demonstrate the participation of decision-makers from each of the organizations in the multidisciplinary team.

An MOU is required with every application. If the proposed project includes significant levels of training, a Letter of Commitment is also required.

Letters of Commitment (if applicable) Letters of Commitment are required, in addition to the MOU, when an applicant proposes to focus a significant amount of project activities on training for: 1) law enforcement; 2) prosecutors; or 3) judges and other court personnel.

A Letter of Commitment must:

1. Describe the specific training activities that the organizations are committing to participate in;

2. Provide the name of the organization sending appropriate personnel to receive training and include a clear and direct statement that the organization is committed to sending its personnel to receive training;

3. Provide the type of training the organization is committing to participate in (e.g., prosecutor training on culturally appropriate responses to sexual assault, law enforcement training on Deaf culture, or training judges on LGBT victims); and

4. Identify the type of personnel (law enforcement officers, prosecutors, government personnel, etc.) who will attend training, and specify the estimated number of personnel who will be sent to receive training. This must be shown as a number and the percentage of staff for the organization.

Letters of support may not be submitted in lieu of the Letters of Commitment. Applications failing to include Letters of Commitment, when applicable, may be removed from funding consideration or receive a significant point deduction.

In general, MOU partners that will be receiving funds to carry out a portion of the award should be treated as subrecipients and not contractors. For more information see 2 C.F.R. § 200.330, Appendix A, and the Solicitation Companion Guide.

Additional Required Information The following documents will not be scored during the review process but they should be included with the application. Failure to include any of the information may result in the application being removed from consideration from funding. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 online. For “Type of Applicant,” do not select “other.” Pay careful attention to the amount of federal funding requested in the “Estimated Funding” section of this form. This amount must match the amount of federal funding requested in the budget section of the application package. This program does not requires a match; therefore, the values for “Applicant’ line should be zero.