oppOVW-2018-13822-cfda16.016-instructions..pdf

OMB Number – 1122-0020 Expiration Date: 12/31/2018

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2018 Grants to Enhance Culturally Specific

Services for Victims of Sexual Assault, Domestic Violence, Dating

Violence, and Stalking Program Solicitation

Release Date: on or about January 4, 2018

Eligibility

Eligible applicants are limited to: private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to American Indians (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians and other

Pacific Islanders, Blacks, or Hispanics.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 21, 2018.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than, January 30, 2018.

(See “Registration”) http://www.grants.gov/ ii

Letter of Registration: Applicants are strongly encouraged to submit a letter of registration to Charlayna.Brady@usdoj.gov by January 23, 2018. This will ensure that applicants are well-positioned to successfully submit an application by the deadline. Submitting a Letter of Registration will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Registration are still eligible to apply.

(See “Letter of Registration”)

Pre-Application Information Sessions: OVW will conduct two web-based Pre-Application Information Sessions for entities interested in submitting an application for the Grants to Enhance Culturally Specific Services for Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking Program. Participation in these sessions is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Sessions”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at Paule.Tessier@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information

Submission: Applications for the Grants to Enhance Culturally Specific Services to Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Customer Support Line at 1-800-518-4726

The Grants.gov number assigned to this announcement is OVW-2018-13822

Notification: OVW anticipates notifying all applicants of funding decisions by October 1, 2018.

mailto:Charlayna.Brady@usdoj.gov mailto:Paule.Tessier@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ iii

Contents A. Program Description

Overview

About the OVW Grants to Enhance Culturally Specific Services to Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking Program

Program Scope

Purpose Areas

Mandatory Program Requirements

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Unallowable Activities

B. Federal Award Information Availability of Funds

Award Period

Award Amounts

Types of Applicants

C. Eligibility Information Eligible Applicants

Eligible Entities

Nonprofit Organization Requirement – 501(c)3 Status

Nonprofit Organization Requirement – Offshore Accounts

Cost Sharing or Match Requirement

Other Program Eligibility Requirements

Limit on Number of Applications

D. Application and Submission Information Address to Request Application Package

Pre-Application Information Sessions

Content and Form of Application Submission

Letter of Registration

Application Contents

Formatting and Technical Requirements

Application Requirements iv

Summary Data Sheet Proposal Abstract (not scored)

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number) and System for Award Management (SAM)

Submission Dates and Times

OVW Policy on Duplicate Applications

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

Submitting the Completed Grant Application Package

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

APPENDIX A

Budget Guidance Budget Guidance & Sample Budget Detail Worksheet

APPENDIX B

Sample Letter of Registration

APPENDIX C

Disclosures of Process Related to Executive Compensation

APPENDIX D

Summary of Current and Recent OVW Projects v

APPENDIX E

Summary of Current and Pending Non-OVW Grants to Do the Same or Similar Work

OVW Grants to Enhance Culturally Specific Services for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program

(CFDA 16.016)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW implements the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. Since its inception, OVW has supported a multifaceted approach to responding to these crimes through implementation of grant programs authorized by VAWA. By forging state, local, and tribal partnerships among police, prosecutors, judges, victim advocates, health care providers, faith leaders, organizations that serve culturally specific and underserved communities, and others, OVW grants help provide victims, across their life span, with the protection and services they need to pursue safe and healthy lives, while improving communities’ capacity to provide justice for victims and hold offenders accountable.

About the OVW Grants to Enhance Culturally Specific Services for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program The Grants to Enhance Culturally Specific Services for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program (Culturally Specific Services Program) was created by the Violence Against Women and Department of Justice Reauthorization Act of 2005 (VAWA 2005) (codified at 34 U.S.C. § 20124). This program supports culturally specific community-based organizations in addressing the critical needs of sexual assault, domestic violence, dating violence, and stalking victims in a manner that affirms a victim’s culture.

Advocates report that survivors are more inclined to seek services from organizations that are familiar with their culture, language, and background and that there is no “one size fits all” approach to adequately address these critical needs. Culturally specific community-based organizations are more likely to understand the complex, multi-layered challenges and obstacles that victims from their communities face when attempting to access services.

Culturally specific community-based organizations are also better equipped to form essential relationships and engage their communities in the creation and implementation of services relevant to the diverse and unique needs of the victims.

For additional information on the Culturally Specific Services Program, including what past Culturally Specific Services Program grantees have accomplished with their grant funds and to view the Culturally Specific Services Program performance measures and grantee-reported data, see http://muskie.usm.maine.edu/vawamei/clsspmain.htm.

Program Scope Activities supported by the Culturally Specific Services Program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide after an award is made, and the conditions of the award.

http://muskie.usm.maine.edu/vawamei/clsspmain.htm https://www.justice.gov/ovw/file/892031/download

Purpose Areas In FY 2018, funds under the Culturally Specific Services Program may be used for the following purposes:

1. Increasing communities’ capacity to provide culturally specific resources and support for victims of sexual assault, domestic violence, dating violence, and stalking crimes and their families;

2. Enhancing traditional services to victims of sexual assault, domestic violence, dating violence, and stalking through the leadership of culturally specific programs offering services to victims of sexual assault, domestic violence, dating violence, and stalking;

3. Working in cooperation with the community to develop education and prevention strategies highlighting culturally specific issues and resources regarding victims of sexual assault, domestic violence, dating violence, and stalking;

4. Providing culturally specific resources and services that address the safety, economic, housing, and workplace needs of victims of sexual assault, domestic violence, dating violence, or stalking, including emergency assistance;

5. Providing culturally specific programs for children exposed to sexual assault, domestic violence, dating violence, and stalking;1

6. Working with state and local governments and social service agencies to develop and enhance effective strategies to provide culturally specific services to victims of sexual assault, domestic violence, dating violence, and stalking;

7. Strengthening criminal justice interventions, by providing training for law enforcement, prosecution, courts, probation, and correctional facilities on culturally specific responses to sexual assault, domestic violence, dating violence, and stalking; and

8. Examining the dynamics of culture and its impact on victimization and healing.2

Examples of allowable activities include, but are not limited to: crisis intervention, advocacy, individual and group counseling (including incorporating culturally specific traditions and ways of healing) for both victims as well as their children who are exposed to the violence, community education and outreach efforts, training for service providers, law enforcement, etc., emergency assistance for victims (food, clothing, rent, utilities and other approved necessities), job training, financial counseling, paying for interpreters and translators, and legal assistance with protection orders and/or immigration remedies related to their victimization (U visas, VAWA self-petitions, etc.).

OVW Priority Areas In FY 2018, OVW is interested in supporting Culturally Specific Services Program applications addressing one or both of the priority areas identified below. Meaningful responses to an OVW priority area should demonstrate an authentic commitment to addressing the priority area and should clearly show that the applicant has the capacity to address the priority effectively.

• OVW has prioritized meaningfully increasing access to OVW programming for marginalized and/or underserved populations (based on race, ethnicity, sexual orientation, gender identity, disability, age, etc.). The Culturally Specific Services Program is implementing this priority by encouraging applications that propose to

1 Applicants wishing to address this purpose area must do so in conjunction with one of the other program purpose areas listed above. Proposals focusing only on this purpose area will be removed from consideration.

2 Applicants wishing to address this purpose area must do so in conjunction with one of the other program purpose areas listed above. Proposals focusing only on this purpose area will be removed from consideration.

develop and/or enhance culturally specific services for victims from underserved Black/African American communities.

• OVW has prioritized increasing support for survivors of sexual assault, including services, law enforcement and prosecution. The Culturally Specific Services Program is implementing this priority by supporting the development and/or enhancement of culturally specific services for victims of sexual violence. OVW will determine whether an application sufficiently addresses this priority area and therefore warrants special consideration. Not all applications that state an intent to address this priority area will be favorably considered over other applications.

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability The following activities have been found to jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions:

1. Procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or gender of their children;3

2. Procedures or policies that compromise the confidentiality of information and/or privacy of persons receiving OVW-funded services;

3. Procedures or policies that require victims to take certain actions (e.g., seek an order of protection, receive counseling, participate in couples counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.) in order to receive services;

4. Procedures or policies that fail to include conducting safety planning with victims;

5. Project designs and budgets that fail to account for the access needs of individuals with disabilities, with limited English proficiency, or who are Deaf or hard of hearing;

6. Procedures or policies that deny victims access to services based on their relationship to the perpetrator; and

7. Procedures or policies that, except as required by law, require automatic reporting to child protective services, regardless of the circumstances of an incident, including situations that may implicate victims of domestic violence solely for failure to protect a minor child from witnessing domestic violence.

This list is not exhaustive. Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Out-of-Scope Activities OVW has determined the activities listed below to be out of the program scope, and they will not be supported by Culturally Specific Services Program funding.

3If an award is made, the recipient will also be subject to statutory prohibitions on discrimination. For further information on these civil rights requirements, see the section "Violence Against Women Act Non-Discrimination Provision” under “F. Federal Award Administration Information.”

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. See “Research and Protection of Human Subjects” in the Solicitation Companion Guide).

2. Family Law, Housing Law or Consumer Law. Grant funds may not be used to provide legal representation in civil and criminal matters, such as family law cases (divorce, custody, visitation and child support), housing cases, consumer law cases and others.

Note: Grant funds may be used to provide legal assistance to victims of sexual assault, domestic violence, dating violence, and stalking in protection order and immigration proceedings related to their victimization such as U visas, VAWA self-petitions, cancellations of removal, etc.

3. Family Violence. Grant funds may not be used to directly address child abuse, or other family violence issues such as violence perpetrated by a child against a parent, parent against a child, or violence perpetrated by a sibling against another sibling.

4. Children. Services can only be offered to children who are witnesses to or victims of violence if those services are provided in conjunction with services being provided to the child’s parent or guardian who is a victim of sexual assault, domestic violence, dating violence, or stalking.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Unallowable Activities OVW has determined the activities listed below to be unallowable, and they will not be supported by Culturally Specific Services Program funding.

1. Lobbying;

2. Fundraising;

3. Purchase of real property;

4. Physical modifications to buildings, including minor renovations (such as painting or carpeting);

5. Construction.

Applicants that propose unallowable activities may receive a deduction in points during the review process or may be eliminated from consideration entirely.

An application that is deemed deficient in more than one of the aforementioned categories (activities that compromise victim safety, out-of-scope activities, unallowable activities) may not be considered for funding.

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. Therefore, OVW encourages applicants to develop a plan to sustain project activities if federal funding through this program ceases to be available. Also, OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2018 funding, depending on the merits of the applications and on the availability of funding.

Award Period The grant award period is 24 months. Budgets must reflect 24 months of project activity, and the total “estimated funding” on the SF-424 must reflect 24 months. Generally, the award period will start on October 1, 2018.

Award Amounts Applicants should not exceed the award amounts listed in this solicitation and should carefully consider the resources needed to successfully implement the proposed project.

Awards under the Culturally Specific Services Program for FY 2018 will be made for up to $300,000 for the entire 24 of months.

OVW has the discretion to award grants for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to awarding a grant.

The Culturally Specific Services Program typically makes awards in the range of $250,000 - $300,000. OVW estimates that it will make up to 20 awards for an estimated $7,000,000.

Awards will be made as grants.

Types of Applicants In FY 2018, OVW will accept applications for the Culturally Specific Services Program from the following:

New: applicants that have never received funding under the Culturally Specific Services Program or whose previous funding expired more than 12 months ago.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under the Culturally Specific Services Program. Continuation funding is not guaranteed.

Culturally Specific Services Program grant recipients that received an FY 2017 award are NOT eligible to apply.

Additionally, current grantees with a substantial amount (50% or more) of funds remaining at the time of application submission without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2018.

C. Eligibility Information Eligible Applicants It is very important that applicants review this information carefully. Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding.

Eligible Entities Eligible entities for the Culturally Specific Services Program are private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to one or more of the following racial and ethnic communities:

• American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian Americans;

Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.

The Violence Against Women Reauthorization Act of 2013 defines “culturally specific” as “primarily directed toward racial and ethnic minority groups (as defined in section 1707(g) of the Public Health Service Act (42 U.S.C. § 300u-6(g)).” 34 U.S.C. § 12291(a)(6). Section 300u- 6(g)(1) defines the term “racial and ethnic minority group” to mean “American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian Americans; Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.” Therefore, applicants must demonstrate that the primary purpose of the organization as a whole is to provide services to one or more of these racial or ethnic minority groups.

The applicant organization must meet the following requirements:

1. Have a board of directors or steering committee and staffing which is reflective of the culturally specific community it serves. Note: To determine whether the board or steering committee and staffing meets this criteria, OVW will consider whether the board or steering committee and staff include members with knowledge or experience relevant to the targeted community. If federal funds are used for filling any of these positions, organizations may consider an applicant’s knowledge or experience relevant to the targeted community, as well as language skills needed to work with a particular population, but organizations may not consider a person’s race and/or ethnicity as a basis for hiring decisions.

2. Have demonstrated expertise in serving victims of sexual assault, domestic violence, dating violence, and stalking or have entered into a formal partnership with an organization having such experience.

Note: If the culturally specific program is one division within a larger organization with other focuses (for example, a domestic violence organization with a division that focuses on Hispanic/victims), the organization is not eligible because providing culturally specific services is not the primary purpose of the organization as a whole.

Nonprofit Organization Requirement - 501(c)(3) status is not a requirement under the Culturally Specific Services Program.

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from the Culturally Specific Services Program.

Cost Sharing or Match Requirement This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for the Culturally Specific Services Program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2018 solicitation. Applications that do not meet all of the program eligibility requirements below will not be considered for funding under the Culturally Specific Services Program.

Required Partnerships In general, partners identified in the application as receiving a portion of the award are subrecipients and not contractors because they meet the criteria in 2 C.F.R. § 200.330 for distinguishing between subrecipients and contractors: they will be using federal funds to carry out a program for a public purpose specified in the authorizing statute for this program (as opposed to providing goods or services for the benefit of the applicant), will have their performance measured in relation to whether objectives of the grant program were met, and will have responsibility for programmatic decision making. For more information, see the Solicitation Companion Guide.

To ensure that projects supported by Culturally Specific Services Program funds are implemented by eligible organizations with the required expertise, the Culturally Specific Services Program requires that all applicants document their expertise and /or the expertise of their project partners and the nature of the collaborative relationship. Applicants must submit either a Memorandum of Exemption (MOE) or a Memorandum of Understanding (MOU). For a more detailed description of the MOE/MOU requirement, see the MOU/MOE section of this solicitation.

All applicants must meet one of the following categories as it relates to partnership requirements:

Category I –The applicant a) is a culturally specific organization and b) has a demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking for a minimum of three (3) years.

The applicant must submit a Memorandum of Exemption (MOE). Partnership is not required.

Category II – The applicant is a culturally specific organization with three (3) years demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking and will be partnering with another culturally specific organization that also has three (3) years of demonstrated history of providing these services.

A Memorandum of Understanding (MOU) is required. There is no cap on the partner compensation.

Category III – The applicant is a culturally specific organization with less than three (3) years of demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence and/or stalking. The applicant will be partnering with another culturally specific organization that has the necessary three (3) years of demonstrated history providing services.

An MOU is required. There is no cap on the partner compensation.

Category IV – The applicant is a culturally specific organization with less than three (3) years of demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking and will be partnering with a victim services organization that has the three (3) years of demonstrated history but is NOT a culturally specific organization and therefore is not eligible to apply independently under the Culturally Specific Services Program.

An MOU is required. Partner compensation is limited to $20,000 for the two-year award period.

These funds should be used to provide training and technical assistance on services for victims to the lead agency.

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Note: Partners can be community-based non-profit organizations located within or outside the local service area of the applicant.

Limit on Number of Applications OVW will consider only one application per organization in response to this solicitation. If an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package is available on Grants.gov or at the OVW website. Applicants wishing to request a paper copy of the application materials should contact Paule.Tessier@usdoj.gov.

Pre-Application Information Sessions OVW will conduct two web-based pre-application information sessions for entities interested in submitting an application for the Culturally Specific Services Program. Participation in these sessions is optional. Interested applicants who do not participate are still eligible to apply.

During these sessions, OVW staff will review the Culturally Specific Services Program requirements, review the solicitation, and allow for a brief question and answer period. These sessions are tentatively scheduled for:

1. Wednesday, January 24, 2018 – 3 p.m. to 5 p.m. E.T. (open to new and continuation)

2. Thursday, January 25, 2018 – 3 p.m. to 5 p.m. E.T. (open to new and continuation)

Anyone interested in submitting an application to the Culturally Specific Services Program may register to participate in a pre-application information session. The total number of participants for each session may be limited. Registration is on a first-come-first-served basis, and space is not guaranteed. Interested participants from the same agency/jurisdiction are strongly encouraged to participate together so that as many interested applicants as possible can join a session. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction.

To register, contact Charlayna Brady at Charlayna.Brady@usdoj.gov or at (202) 305-2713.

Registration must be received at least 2 days prior to the start of the session. Participants are not registered until they receive a confirmation email. Webinars will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact Charlayna Brady at Charlayna.Brady@usdoj.gov or at (202) 305-2713.

Content and Form of Application Submission The information below (“Letter of Registration” through “Additional Required Information”) describes the full content and form of application submission.

Letter of Registration Applicants intending to apply for FY 2018 funding under this program are strongly encouraged to submit a letter of registration. The letter should state that the applying organization is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at Charlayna.Brady@usdoj.gov by January 23, 2018. This will ensure that the applicant is well-positioned to successfully submit a proposal by the application deadline. This letter will not http://www.grants.gov/ https://www.justice.gov/ovw/open-solicitations mailto:Paule.Tessier@usdoj.gov mailto:Charlayna.Brady@usdoj.gov mailto:Charlayna.Brady@usdoj.gov mailto:Charlayna.Brady@usdoj.gov obligate the applicant to submit an application. See Appendix B for a sample Letter of Registration.

Application Contents This section describes what is included in a complete application package. Applicants should anticipate that failure to submit an application that contains all of the specified elements will negatively affect the review of the application and may result in the application not being considered for funding. Should a decision be made to make an award, the award may include special conditions that preclude access to or use of award funds pending satisfaction of the conditions. It is the responsibility of the applicant to ensure that a complete application is submitted by the deadline.

Applicants should not submit documents that were not specifically asked for in the solicitation.

Providing information that was not requested will not increase the likelihood that an application will be selected for funding. All materials submitted as part of an application may be released pursuant to a request under the Freedom of Information Act.

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single space)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font

5. Page numbers

6. No more than 20 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Requirements Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW will not contact applicants for missing items on the list below. Applications that do not address all of the following components will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Memorandum of Understanding (MOU, MOE) (signed and dated)

In addition to the application being scored on the documents listed above, the Summary Data Sheet will also be scored.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages in length and may be single or double spaced. The Summary Data Sheet does not count toward the 20 page limit for the Project Narrative. Provide the following information:

1. Name, title, address, phone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, phone number, and e-mail address for the grant point-of-contact.

This person must be an employee of the applicant.

3. Statement as to whether the applicant (i.e., the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that will ultimately implement the project, and that the applicant itself will not be involved with implementation of the project beyond issuing a subaward or subawards to other entities. If this is the case, the applicant must include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 CFR Part 200, as well as all project deliverables. The applicant must also list all of the entities with which it will enter into agreements to implement the project, and should include a description of how these entities intend to accomplish the purposes of the award (if such a description is not already provided in a Memorandum of Understanding submitted as part of the application). Note that, in such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and recent OVW projects (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the format found in APPENDIX D. Failure to provide the required table will result in a loss of points.

6. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2018 to do similar work. Provide this information in a table using the format found in APPENDIX E.

7. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

8. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosures Related to Executive Compensation" in the Additional Required Information section.

9. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Sexual assault;

• Domestic violence;

• Dating/teen dating violence;

• Stalking.

10. Statement as to whether the application addresses the priority area of developing and/or enhancing culturally specific services for victims from underserved Black/African American communities.

11. Statement as to whether the application addresses the priority area of increasing support for survivors of sexual assault.

12. Culturally specific population(s) served by the applicant and the culturally specific populations to be served under the proposed project.

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13. The number of individuals on the applicant’s advisory board, steering committee, and staff and how they reflect the targeted culturally specific community either through knowledge or experience relevant to that community.

14. The number of years the applicant has been providing sexual assault, domestic violence, dating violence, and stalking services OR, if partnering with a victim services agency, the name of the partner agency and how long it has been providing victim services.

15. The types of victim services currently provided by the applicant and/or partnering agency.

16. Statement as to whether the applicant is submitting an MOE or an MOU. All applicants must submit one or the other. If the applicant is submitting an MOU, please list the name(s) of MOU project partner(s).

17. The application’s proposed partnership category (I, II, III, or IV) (see the section under Other Program Eligibility Requirements).

Proposal Abstract (not scored) The Proposal Abstract should provide a short and accurate summary (no more than two pages double-spaced) of the proposed project, including who will be involved with the proposed project, what will be done as primary activities, what products will be produced, the service area where the proposed project will take place and who will be impacted by the proposed project.

Applicants should not summarize past accomplishments in this section.

Project Narrative (55 Points Total) The Project Narrative may not exceed 20 pages in length, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (15 points) This section must:

1. Describe the communities to be served including the geographic location, the populations in the service area, and any marginalized and/or underserved population.4

2. Describe a) the service area for the project; and b) the population to be served including geographic location, population, and demographic information (including racial and ethnic demographics, as well as any marginalized and/or underserved populations).

3. Describe the problem of sexual assault, domestic violence, dating violence, and/or stalking within the proposed service area (use local statistics or the organization’s own statistics whenever possible).

4. Describe the current level of victim services in the community (from mainstream organizations as well as other culturally specific organizations) and the proximity of those services to the lead applicant and target population.

5. Describe in detail the gaps in those services and how the population to be served is currently underserved.

6. Describe the barriers individuals from the identified culturally specific population who are victims of sexual assault, domestic violence, dating violence, or stalking experience while attempting to seek and access services.

4 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

http://www.lep.gov/maps/

7. Clearly state the need for the project. The need must directly relate to the culturally specific population to be served.

8. Describe how the population to be served would benefit from the project.

What Will Be Done (20 points) The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

1. Detail the goals and objectives, describing the specific tasks and activities necessary to accomplish each.

2. Include a tentative time line for the implementation of the proposed activities.

3. Explain how the proposed activities are tailored to the culture of the target population.

4. Illustrate how the proposed activities and initiatives will build upon and/or enhance current activities.

5. Describe how victim safety and autonomy are currently addressed by the lead applicant.

6. Describe how victim safety and autonomy will be addressed in the proposed project.

7. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

Applicants should considered the accessibility of services, products, outreach materials, websites, and trainings. Applicants can describe how they meet these accessibility concerns within current service delivery and whether these access options will be extended to victims requesting services under this project. Alternatively, applicants can include funds in their budget to help them improve accessibility.

Who Will Implement the Project (20 points)

1. Identify the key individuals and organizations involved in the proposed project.

2. Describe the mission and overall types of services provided by the applicant.

3. Detail how the applicant primarily focuses on the identified culturally specific community

(e.g., through its outreach efforts, tailored services, relationships with the community).

4. Describe how the applicant’s board of directors, advisory board, or steering committee members and staff are reflective of the identified culturally specific community through their knowledge or experience relevant to the targeted community.

5. Provide detailed information that demonstrates the applicant or MOU partner organization has expertise and experience providing direct intervention services to victims of sexual assault, domestic violence, dating violence, or stalking.

6. Detail the experience and expertise of the key personnel who will be directly involved with the project.

Budget Detail Worksheet and Narrative (20 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available in Appendix A. When preparing the Budget Detail Worksheet and Narrative, use the Sample Budget Detail Worksheet as a guide and be sure to include all necessary budget categories as outlined in the Worksheet. Also, keep in mind that budgetary requirements vary slightly among programs. Applicants must read the solicitation closely to determine the requirements of the budget and budget narrative for each OVW program.

Additionally, the budget must adhere to the guidelines contained in the DOJ Financial Guide.

Award Period and Amount

1. The grant award period is 24 months. Budgets must reflect 24 months of project activity.

2. Awards under the Culturally Specific Services Program for FY 2018 will be made for up to $300,000.

Budget Requirements.

Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location. The budget should display a clear link between the specific project activities and the proposed budget items. It should not contain any items that are not detailed in the project narrative. The budget narrative must support all costs included in the budget and explain how the costs of goods and services are determined and how they will fulfill the overall objective of the project.

In some circumstances, the budget and budget narrative will be reviewed separately from the proposed project narrative. Therefore, it is very important that the budget narrative be as comprehensive as possible and describe in a narrative format each line item requested in the budget.

The budget must:

1. Include funds to attend OVW-sponsored training and technical assistance in the amount of $5,000 for states and $10,000 for territories, Hawaii, and Alaska. The $5,000 or $10,000 is for the entire 24 months and NOT per year. See Training and Technical Assistance in the Funding Restrictions section of the solicitation.

2. Include funds or include other resources available to support activities to ensure access for individuals with disabilities, Deaf and hard of hearing individuals, and persons with limited English proficiency. See “Accessibility” under “F. Federal Award Administration Information” for more information.

3. Include a budget narrative that supports and justifies all proposed costs and provides a clear link between specific project activities and proposed budget items;

4. Include a budget that reflects all costs related to implementing the proposed project and provides calculations for all costs.

5. Compensate all project partners as reflected in the MOU. See Appendix A for additional information on compensating project partners.

6. Include a budget that follows the maximum allowable amounts and purposes for Category IV MOU partners.

7. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, and a contract is for the purpose of obtaining goods and services for the grantee’s own use. The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. Keep in mind that the awarding and monitoring of contracts must follow documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317- 200.329, and the issuance of subawards must meet the requirements of 2 C.F.R. §

200.331. See Appendix A and the Solicitation Companion Guide for more information.

For additional guidance, go to the Funding Restrictions section of this solicitation.

Memorandum of Understanding (MOU) or Memorandum of Exemption (MOE) (20 Points Total) (Note: Category II, III, IV applicants must submit an MOU) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner agency during the development of the application. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must:

1. Clearly identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship.

2. Clearly state the roles and responsibilities each partner will assume to ensure the success of the proposed project.

3. Clearly state that each project partner has reviewed the budget and is aware of the total amount being requested and the funding being requested for each project partner.

4. Clearly identify which organization has the expertise in providing direct services for victims of sexual assault, domestic violence, dating violence, and/or stalking.

5. Clearly describe the types of direct services the organization provides to victims of sexual assault, domestic violence, dating violence, and/or stalking.

6. Detail the length of time the organization provided the types of direct services for victims, described in #5, above.

7. Describe accomplishments in the community in providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking of both agencies.

8. Clearly indicate approval of the entire budget by all signers. Describe the resources each partner would contribute to the project, either through time, in-kind contributions, or grant funds.

9. Demonstrate a commitment to work together to achieve stated project goals and objectives.

Memorandum of Exemption (MOE) (Note: Category I applicants must submit an MOE) The MOE must be a single document and must be signed and dated by the Authorized Representative of the applicant organization during the development of the application.

The MOE must:

1. Clearly describe the types of direct services the applicant culturally specific organization provides to victims of sexual assault, domestic violence, dating violence, and/or stalking.

2. Detail the length of time the applicant culturally specific organization has provided the different services for victims.

3. Describe accomplishments in the community in providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking.

Additional Required Information The following documents will not be scored during the review process but they should be included with the application. Failure to include any of the information may result in the application being removed from consideration from funding. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 online. For “Type of Applicant,” do not select “other.” Pay careful attention to the amount of federal funding requested in the “Estimated Funding” section of this form. This amount must match the amount of federal funding requested in the budget section of the application package. This program does not requires a match; therefore, the values for “Applicant’ line should be zero. The individual who is listed in “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6) Carefully review the assurances and…