opportunity_to_purchase_renovate_historic_res.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityoflilburn

City of Lilburn, GA

REQUEST FOR PROPOSAL

RFP 2025-03

OPPORTUNITY TO PURCHASE & RENOVATE HISTORIC

RESIDENTIAL PROPERTY IN OLD TOWN LILBURN ISSUED BY

THE LILBURN DOWNTOWN DEVELOPMENT AUTHORITY

RELEASE DATE: November 24, 2025

RESPONSE DEADLINE: January 12, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Table Of Contents

1. INTRODUCTION

2. SCOPE OF WORK

3. EVALUATION

4. ADDITIONAL TERMS AND CONDITIONS

5. GENERAL INSTRUCTIONS FOR PROPOSERS, TERMS AND CONDITIONS

6. INFORMATION REQUESTED TO ASSIST IN THE DETERMINATION OF

RESPONSIBILITY

7. SCHEDULE OF EVENTS

Attachments:

A - Pic 1

B - Picture2

1. INTRODUCTION

The Lilburn Downtown Development Authority (DDA) purchased the historic, residential single-family home located at 243 Main Street in October 2019. At the time, the DDA intended to purchase all parcels on Main

Street located on the block between Young Street and Norman Drive to create a redevelopment opportunity.

Since 2019, the redevelopment priorities of the DDA have shifted, and the DDA would like to sell the property to the highest bidder who will maintain the historicity of the existing structure while making the improvements required for residential occupancy.

1.1. Description of Services

The Lilburn Downtown Development Authority (DDA) purchased the historic, residential single-family home located at 243 Main Street in October 2019. At the time, the DDA intended to purchase all parcels on Main

Street located on the block between Young Street and Norman Drive to create a redevelopment opportunity.

Since 2019, the redevelopment priorities of the DDA have shifted, and the DDA would like to sell the property to the highest bidder who will maintain the historicity of the existing structure while making the improvements required for residential occupancy.

1.2. Proposal Requirements with Point Allocation

The DDA will award the Purchase Agreement to the proposer offering the highest purchase price who commits to maintaining the historicity of the existing structure while making the improvements required for residential occupancy. The minimum purchase price that will be accepted by the DDA is $200,000. The successful proposer must prove his/her capacity to close by March 1, 2026.

Proposals should include the following sections:

A. Applicant Information

Name and contact information of person or entity proposing to purchase 243 Main Street. If an individual submits the proposal, submit a copy of the driver’s license. If an entity submits the proposal, submit a copy of the current business license.

B. Purchase Price

Include the proposed purchase price. Each proposal will receive a point for each dollar above the $200,000 minimum purchase price.

C. Affidavit

Complete the attached affidavit.

D. Proof of Financial Capacity

If the proposer intends to purchase the property with a loan, a pre-approval letter from an FDIC-insured bank or certified lender is required with the proposal.

If the proposer intends to purchase the property with cash, a certified statement from an FDIC-insured bank confirming availability of funds is required with the proposal.

1.3. Selection Process

The responsive, responsible proposal with the highest purchase price/number of points will be selected. The successful proposer will be notified by a DDA representative no later than January 16, 2026, and the DDA board intends to award the proposal by signing a Purchase Agreement with the successful proposer at the

January 21, 2026, DDA meeting. If the successful proposer is unable to attend the DDA meeting to sign the

Purchase Agreement, the Agreement will be submitted electronically to the proposer. The Agreement must be fully executed no later than January 31, 2026.

The closing attorney shall be Carothers & Mitchell, and closing shall occur on or before March 1, 2026. The

DDA will be responsible for paying closing costs.

1.4. Proposal Submittal Requirements Checklist

Applicant Information

___ Individual or entity contact information

___ Copy of driver’s license (individual) or business license (entity)

___ Purchase Price

___ Affidavit

___ Proof of Financial Capacity

___ Pre-approval letter (loan) or certified bank statement

1.5. Submitting Proposals

Proposals should be submitted via the OpenGov Procurement Portal at https://procurement.opengov.com/portal/cityoflilburn/projects/216847.

Proposal Opening: Monday, January 12, 2026 at 2:00 pm

1.6. Rights Reserved

A. Any unauthorized additions, conditions, limitations, or provisions attached to the Proposal shall render it informal and may be cause for rejection.

B. Individuals, firms and businesses seeking an award of a City of Lilburn/DDA contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, DDA member, employee or other City representative without permission of the City Manager between the date of the issuance of the solicitation and the date of the final contract award by the City.

The City Manager will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

2. SCOPE OF WORK

2.1. Opportunity to Purchase & Renovate Historic Residential Property in Old Town Lilburn

Issued by the Lilburn Downtown Development Authority

The DDA will award the Purchase Agreement to the proposer offering the highest purchase price who commits to maintaining the historicity of the existing structure while making the improvements required for residential occupancy. The minimum purchase price that will be accepted by the DDA is $200,000. The successful proposer must prove his/her capacity to close by March 1, 2026.

Proposals should include the following sections:

2.2. 1. Applicant Information

Name and contact information of person or entity proposing to purchase 243 Main Street. If an individual submits the proposal, submit a copy of the driver’s license. If an entity submits the proposal, submit a copy of the current business license.

2.3. 2. Purchase Price

Include the proposed purchase price. Each proposal will receive a point for each dollar above the $200,000 minimum purchase price

2.4. 3. Affidavit

Complete the affidavit attached to this bid .

2.5. 4. Proof of Financial Capacity

If the proposer intends to purchase the property with a loan, a pre-approval letter from an FDIC-insured bank or certified lender is required with the proposal.

https://procurement.opengov.com/portal/cityoflilburn/projects/216847

If the proposer intends to purchase the property with cash, a certified statement from an FDIC-insured bank confirming availability of funds is required with the proposal.

3. EVALUATION

Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Minimum $200,000 Bid

The minimum purchase price that will be accepted by the DDA is $200,000

Pass / Fail 1 (100% of Total)

Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Highest Bid Price

Each proposal will receive a point for each dollar above the $200,000 minimum purchase price.

Points Based 10 (100% of Total)

4. ADDITIONAL TERMS AND CONDITIONS

4.1. Liability Waiver

By responding to this RFP, every proposer waives any claim, liability, or expense whatsoever against the City and the DDA and their respective officers, officials, and employees.

4.2. Right to Modify or Suspend RFP

The DDA’s issuance of this RFP is not a promise or an agreement that the DDA will enter any contract. The

DDA reserves the right at any time and from time to time, and for its own convenience, in its sole and absolute discretion, to do the following:

• Modify, suspend, or terminate all aspects of the selection process, including, but not limited to this RFP and all or any portion of the selection process from the date on which this RFP is issued until the parties close.

• Waive any technical defect or informality in any submittal or submittal procedure that does not affect or alter the submittal’s substantive provisions.

• Reject all submittals.

• Request some or all respondents to revise submittals.

• Waive any defects as to form or content of the RFP or any other step in the selection process.

• Reject all proposals and re-issue the RFP.

• Negotiate and modify all terms of an agreement.

The DDA may modify, clarity, and change this RFP by issuing one or more written addenda. Addenda will be posted on the City of Lilburn Open Gov Portal, and notice of the posting will be sent by electronic mail to each party that attended the pre-proposal meeting and signed in. The DDA will make reasonable efforts to notify interested parties in a timely manner of modifications to this RFP but each respondent assumes the risk of submitting its submittal on time and obtaining all addenda and information issued by the DDA. Therefore, the

DDA strongly encourages interested parties follow the City of Lilburn through the Open Gov portal frequently.

4.3. Respondent’s Duty to Investigate

It is the sole responsibility of the selected respondent to investigate and determine the condition of the property and the suitability of the conditions for any proposed improvements and use. The information presented in this

RFP and in any report or other information provided by the DDA is provided solely for the convenience of the parties interested.

It is the responsibility of the interested parties to assure themselves that the information contained in this RFP or other documents is accurate and complete. The DDA provides no representations, assurances, or warranties pertaining to the accuracy of the information. Respondents are responsible for reviewing all portions of this

RFP and any other information provided by the DDA in relation to this RFP. Respondents are to notify the

DDA in writing of any ambiguity, discrepancy, omission, or other error in this RFP promptly after discovery, but in no event later than two business days before the deadline to submit proposals. Any concerns over ambiguity, discrepancy, omission, or other errors in this RFP from an interested party not provided to the DDA in a timely fashion will not be able to be accommodated or addressed. The DDA’s failure to object to an error, omission, or deviation in any submittal will in no way modify this RFP or excuse respondents from full compliance with the requirements of this RFP.

4.4. TERMINATION FOR CONVENIENCE OF THE CITY

The City may terminate this Contract for its convenience at any time upon 30 days notice in writing to the

Consultant. If the Contract is terminated by the City as provided in this section, the Consultant will be paid compensation for those services actually performed. Partially completed tasks will be compensated for based on a signed statement of completion to be submitted by the Consultant which shall itemize each task element and briefly state what work has been completed and what work remains to be done. In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the Consultant under this

Contract shall become the property of the City, and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as determined by the City.

All such expenses shall be properly documented and submitted to the Director or designee for processing and payment. The City Council shall be the final authority in the event of any disputes over authorized costs between the Director and the Consultant.

4.5. VERBAL CONTRACT OR CONVERSATION

No verbal Contract or conversation with any officer, agent, or employee of the City/DDA, either before, during, or after the execution of this Contract, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal Contract or conversation entitle the Consultant to any additional payment whatsoever under the terms for this Contract. All changes to this Contract shall be in writing and appended hereto as prescribed in "Changes and Extra Work" above.

5. GENERAL INSTRUCTIONS FOR PROPOSERS, TERMS AND CONDITIONS

5.1. SUBMISSION OF PROPOSALS

A. Proposals should be submitted via the OpenGov Procurement Portal at https://procurement.opengov.com/portal/cityoflilburn/projects/216847

B. Interested proposers must attend the mandatory pre-proposal site visit on Tuesday, December 8, 2025, at

2:00 pm. The pre-proposal site visit will take place at 243 Main Street, Lilburn, GA 30047.

C. All questions must be submitted by interested proposers regarding this bid via the City eProcurement

Portal, located at https://procurement.opengov.com/portal/cityoflilburn. Please note the deadline for submitting inquiries is Tuesday, December 23, 2025, at 2:00 pm. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. Responses will be posted to this RFP by 5:00 pm on Friday, January 5, 2026.

D. The deadline for proposal submission is Monday, January 12, 2026, at 2:00 pm.

E. Proposals will be opened on Monday, January 12, 2026, at 2:15 pm in the Council Work Session Room of Lilburn City Hall, 340 Main Street, Lilburn, GA 30047.

5.2. AWARD

A. Award will be made to the highest-scoring responsive and responsible proposers according to the criteria stated in the proposal documents. The DDA may make such investigations as it deems necessary to determine the ability of the proposer to perform, and the proposer shall furnish to the DDA all such information and data for this purpose as the DDA may request. The DDA reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy the DDA that such proposer is properly qualified to carry out the obligations of the contract.

B. The DDA reserves the right to reject or accept any or all proposals and to waive technicalities informalities and minor irregularities in the proposals received.

C. The DDA reserves the right to make an award as deemed in its best interest, which may include awarding a proposal to a single proposer or multiple proposers; or to award the whole proposal, only part of the proposal, or none of the proposal to single or multiple proposers, based on its sole discretion of its best interest.

D. In the event scores rounded to the nearest whole number result in a tie score, the award will be based on highest bidder.

5.3. DDA FURNISHED PROPERTY

The DDA will furnish no material, labor or facilities unless so provided in the RFP.

5.4. REJECTION OF PROPOSALS

Failure to observe any of the instructions or conditions in this request for proposal shall constitute grounds for rejection of proposal.

5.5. NON-COLLUSION

Proposer declares that the proposal is not made in connection with any other proposer submitting a proposal for the same commodity or commodities, and that the proposal is bona fide and is in all respects fair and without collusion or fraud. Each proposer, if included in proposal documents, shall execute an affidavit of non-collusion. Collusion and fraud in bid preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

5.6. DEFAULT

The contract may be canceled or annulled by the City Manager in whole or in part by written notice of default to the contractor upon non-performance or violation of contract terms. An award may be made to the next highest rated responsive and responsible proposer, or articles specified may be purchased on the open market similar to those so terminated. In either event, the defaulting contractor(or his surety) shall be liable to the DDA for costs to the DDA in excess of the defaulted contract prices; provided, however, that the contractor shall continue the performance of this contract to the extent not terminated under the provisions of this clause. Failure of the contractor to deliver materials or services within the time stipulated on his proposal, unless extended in writing by the City Manager, shall constitute contract default.

5.7. TERMINATION FOR CONVENIENCE

The City may terminate this agreement for its convenience at any time upon 30 days written notice to the paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

5.8. DISPUTES

Except as otherwise provided in the contract documents, any dispute concerning a question of fact arising under the contract which is not disposed of shall be decided after a hearing by the City Manager who shall reduce his/her decision to writing and mail or otherwise furnish a copy thereof to the contractor. The decision of the

City Manager shall be final and binding; however, the contractor shall have the right to appeal said decision to a court of competent jurisdiction.

5.9. INELIGIBLE PROPOSERS

The DDA may choose not to accept the proposal of one who is in default on the payment of taxes, licenses or other monies owed to the City. Failure to respond three (3) consecutive times for any given commodity may result in removal from the list under that commodity.

6. INFORMATION REQUESTED TO ASSIST IN THE DETERMINATION OF

RESPONSIBILITY

1. Applicant Information*

Name and contact information of person or entity proposing to purchase 243 Main Street. If an individual submits the proposal, submit a copy of the driver’s license. If an entity submits the proposal, submit a copy of the current business license.

*Response required

2. Purchase Price*

Include the proposed purchase price. Each proposal will receive a point for each dollar above the $200,000 minimum purchase price.

*Response required

3. Affidavit*

Please download the below documents, complete, and upload.

• AFFIDAVIT_OF_COMMITMENT_TO_...

*Response required

4. W-9*

Please upload a copy of your W-9

*Response required

5. Business License

Please provide a copy of your business license

7. SCHEDULE OF EVENTS

FOR REFERENCE ONLY - DO NOT SUBMIT WITH PROPOSAL RESPONSE

Release of RFP: November 24, 2025

Pre-Proposal Conference (Mandatory): December 8, 2025, 2:00pm

Mandatory Site Visit - 243 Main St. Lilburn, GA 30047

Deadline for Written Questions: December 23, 2025, 2:00pm

CITY to post on CITY website “Response to

Questions” and/or Addendum:

January 5, 2026, 5:00pm

Deadline for Proposal Submittal: January 12, 2026, 2:00pm

Proposal Opening (Non-Mandatory): January 12, 2026, 2:15pm

Council Work Session Room, 2nd Floor at

City Hall, 340 Main St. Lilburn, GA 30047

*Submit questions via the OpenGov Procurement Portal at https://procurement.opengov.com/portal/cityoflilburn/projects/216847.

https://government-project.s3.us-west-2.amazonaws.com/216847/71f47104-1a36-478b-86a2-fdf41ccb1db1_AFFIDAVIT_OF_COMMITMENT_TO_MAINTAIN.docx

Bids are due to the OpenGov Procurement Portal at https://procurement.opengov.com/portal/cityoflilburn/projects/216847 by 2:00 pm on Monday, January

12, 2026.