OPPORTUNITIES-DESCRIPTION.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY.

The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable.

This request for information/sources sought notice in support of the VISN 9 VA Medical Centers, is for market research and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside. The intended contract is a firm-fixed price purchase.

Potential contractors shall provide, at a minimum, the following information:

1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code.

2) Anticipated North American Industry Classification System (NAICS) code is 513130 with a size standard of 1,000 employees. Please specify your business classification: Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Women-Owned Small Business (WOSB), HUBZone Small Business and if you are a Small Business Manufacturer, Other Small Business, or Large Business. Indicate if you are the manufacturer of the items listed below.

3) All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror has completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any SDVOSB or VOSB who responds to a solicitation on this project must be registered with the Small Business Administration Registry.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide proof of authorized dealer or reseller letter from manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available).

7) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must:

(a) Meet the salient physical, functional, or performance characteristic of the item and those specified in this sources sought; clearly identify the item by Brand name, if any, and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government.

(c) Identify the manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

(d) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination, and any applicable contract vehicle information such as Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract.

8) You must identify the country of origin for all items. It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at sam.gov or GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The VISN 9 VA Medical Centers are requesting coding books for each respective VA hospital within the VISN. The contractor is to supply all coding booklets and support as outlined in the chart below. The requested need date for this requirement is September 01, 2026.

Delivery addresses:

Memphis VA Medical Center 116 N. Pauline Street, Memphis, TN 38104

Louisville VA Medical Center 800 Zorn Avenue, Louisville, KY 40206

Lexington VA Medical Center 1101 Veterans Drive, Lexington, KY 40502

Mountain Home VA Medical Center Corner of Lamont Street, Mountain Home, TN 37684

Tennessee Valley VA Medical Center (Nashville Campus) 1310 24th Avenue S., Nashville, TN 37212

Tennessee Valley VA Medical Center (Murfreesboro Campus) 3400 Lebanon Road, Murfreesboro, TN 37129

EncoderPro.com (combined all groups)

LINE ITEM DESCRIPTION QTY UNIT

0001 EncoderPro.com Professional 108 EA

CCU Book Needs

0002 ICD-10-CM Expert Spiral for Physicians w/Guidelines 2027 152 EA

0003 HCPCS Expert Spiral 2027 152 EA

0004 CPT Professional Spiral 2027 152 EA

0005 Auditors Desk Reference 2027 1 EA

0006 Evaluation & Management Coding Advisor 2027 1 EA

Lexington Book Needs

0007 ICD-10-CM Expert Spiral for Hospitals w/Guidelines 2027 19 EA

0008 ICD-10-PCS Expert Spiral 2027 9 EA

0009 CPT Professional Spiral 2027 16 EA

0010 HCPCS Expert Spiral 2027 13 EA

0011 HCPCS Expert Spiral w/Dental Booklet 2027 3 EA

0012 CPT Changes Insiders View 2027 3 EA

0013 Coding Companion for Cardiology 2027 1 EA

Mountain Home Book Needs

0014 ICD-10-CM Expert Spiral for Hospitals w/Guidelines 2027 5 EA

0015 ICD-10-PCS Expert Spiral 2027 5 EA

0016 CPT Professional Spiral 2027 5 EA

0017 HCPCS Expert Spiral 2027 5 EA

0018 Coders Desk Reference for Procedures 2027 4 EA

0019 Coders Desk Reference for PCS Procedures 2027 4 EA

0020 ICD-10-CM/PCS Coding Handbook with Answers 2027 4 EA

Louisville Book Needs

0021 ICD-10-CM Expert Spiral for Hospitals w/Guidelines 2027 10 EA

0022 ICD-10-PCS Expert Spiral 2027 5 EA

0023 CPT Professional Spiral 2027 10 EA

0024 HCPCS Expert Spiral 2027 7 EA

0025 Clinical Documentation Improvement Desk Reference 2027 1 EA

0026 Clinical Validation & Documentation Integrity 2027 1 EA

Responses to this notice shall be submitted via email to delaney.dickey@va.gov. Telephone responses will not be accepted. Responses must be received no later than 10:00 AM CST, Monday, July 27, 2026. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this source’s sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C24926Q0327 on all correspondence.