oppOJJDP-2018-14562-cfda16.842-cidOJJDP-2018-14727-instructions..pdf

OMB No. 1121-0329 Approval Expires 12/31/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under the Fiscal Year (FY) 2018 Opioid Affected Youth Initiative. This Initiative furthers the Administration’s priority to support states, local communities, and tribal jurisdictions in their efforts to develop and implement effective programs for children, youth, and at-risk juveniles and their families who have been impacted by the opioid crisis and drug addiction.

OJJDP FY 2018 Opioid Affected Youth Initiative

Applications Due: July 02, 2018

Eligibility

This solicitation will provide funding for the following categories:

Category 1: Implementing Data-Driven Strategies and Programs Through Strategic Partnerships. Eligible applicants are limited to states (including territories), units of local government,1 and federally recognized tribal governments as determined by the Secretary of the Interior.

Category 2: Opioid Affected Youth Initiative Technical Assistance. Applicants are limited to nonprofit and for-profit organizations (including tribal nonprofit and for-profit organizations) and institutions of higher education (including tribal institutions of higher education). For-profit organizations must forgo any profit or management fee.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

OJJDP welcomes applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as

1 A “unit of local government” means-

(a) Any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state;

(b) Any law enforcement district or judicial enforcement district that—

(i) Is established under applicable state law, and

(ii) Has the authority to, in a manner independent of other state entities, establish a budget and impose taxes; or

(c) For the purposes of assistance eligibility, any agency of the government of the District of Columbia or the federal government that performs law enforcement functions in and for—

(i) The District of Columbia, or

(ii) Any Trust Territory of the United States.

https://www.usdoj.gov/ https://ojp.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/

OJJDP-2018-14562

subrecipients (subgrantees).2 The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire program.

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time (ET) on July 02, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How to Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html.

Answers to frequently asked questions that may assist applicants are posted at https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/Opioid.pdf .

A solicitation webinar will be held on June 22, 2018 at 2 p.m. ET. This call will provide a detailed overview of the solicitation and allow an opportunity for interested applicants to ask questions.

Preregistration is required for all participants. Register by clicking on this link and following the

2 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information.

https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov mailto:grants@ncjrs.gov https://www.ojjdp.gov/funding/funding.html https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/Ipioid.pdf https://events-na8.adobeconnect.com/content/connect/c1/1110525827/en/events/event/shared/default_template_simple/event_registration.html?sco-id=2302259502&_charset_=utf-8 instructions. Due to the limited time, OJJDP encourages participants to review the solicitation and submit any questions they may have in advance and no later than June 18, 2018. Submit your questions to grants@ncjrs.gov with the subject as “Questions for OJJDP FY 2018 Opioid Affected Youth Initiative Webinar.”

Grants.gov number assigned to this solicitation: OJJDP-2018-14562

Release date: June 1, 2018 mailto:grants@ncjrs.gov

Contents A. Program Description

Overview Program-Specific Information Goals, Objectives, and Deliverables Evidence-Based Programs or Practices

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Match Requirement Preagreement Costs (also known as Preaward Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated With Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information About Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Performance Measures Table Appendix B: Application Checklist

OJJDP FY 2018 Opioid Affected Youth Initiative

CFDA # 16.842

A. Program Description

Overview

The OJJDP FY 2018 Opioid Affected Youth Initiative will fund sites to develop a data-driven coordinated response to identify and address challenges resulting from opioid abuse that are impacting youth and community safety. Sites will work with OJJDP and a technical assistance provider to develop data collection tools that will inform strategies and programs to be implemented by the sites to address specific challenges resulting from the opioid epidemic.

Category 1: Implementing Data-Driven Strategies and Programs Through Strategic Partnerships will support states, units of local government, and/or tribal governments to (1) develop a multidisciplinary task force with working groups to identify specific areas of concern;

(2) collect and interpret data that will assist the task force in developing strategies and programming that will be used to better coordinate response efforts and resources; and (3) implement services that will address public safety concerns, intervention, prevention, and diversion services for children, youth, and families directly impacted by opioid abuse. Sites will work in partnership with representatives from law enforcement, education, probation and community supervision, juvenile court, mental health service providers, medical physicians/examiners, prosecutors, community-based organizations that address substance abuse, child welfare agencies, child protective services, first responders, and other community health agencies.

Category 2: Opioid Affected Youth Initiative Technical Assistance will help Category 1 sites develop tools and agreements for data collection, sharing, and interpretation; develop long- and short-term outcome measurements; and develop deliverables that will track, document, and analyze the impact of the sites’ implemented strategies and programs on combating the opioid epidemic.

Statutory Authority: This program is authorized pursuant to 34 U.S.C. 11171–11172; Pub. L.

No. 115–141; 132 Stat. 348, 423.

Program-Specific Information

The Centers for Disease Control and Prevention has estimated that “from 1999-2016, more than 350,000 people died from an overdose involving any opioid, including prescription and illicit opioids.”3 As the epidemic of opioid abuse, overdose, and deaths continues to grow, President Trump declared the opioid crisis a National Public Health Emergency in October 2017.4 The opioid epidemic has had a profound effect on communities by disrupting public safety and increasing the burden of state and local law enforcement, child welfare, community health, 3 Wide-ranging online data for epidemiologic research (WONDER). 2017. Atlanta, GA: Centers for Disease Control and Prevention, National Center for Health Statistics, http://wonder.cdc.gov.

4 White House.gov. 2017. The Opioid Crisis, 2017, https://www.whitehouse.gov/opioids/.

http://wonder.cdc.gov/ https://www.whitehouse.gov/opioids/ corrections, and judicial systems. The Administration for Children and Families reports an increase in the number of children in foster care due to parental substance abuse, including opioid abuse, and confirmed that “approximately 92,000 children were removed from their home in FY 2016 because at least one parent had a drug abuse issue.”5 According to the National Center for State Courts (NCSC), “In a recent survey of chief justices and state court administrators, 55 percent of respondents indicated that the opioid epidemic's impact on the courts in their states is severe.”6 NCSC also reported that communities have seen an increase in drug-related arrests, criminal cases, and probation caseloads involving opioid use disorders.7

For many communities, determining how to address the issues associated with the abuse of opioids can be challenging, since it is a class of drugs that includes both legal and illegal substances. For example, heroin, cocaine, and methamphetamine are illegal, but many other opioids are prescription pain relievers that are being illegally obtained and abused. The Centers for Disease Control and Prevention, National Center for Health Statistics, reported that since 1999, there has been an increase in drug overdoses involving opioids among those ages 15– 19, with heroin being the highest cause of overdose in 2015 among this age group.8 Additionally, according to the Substance Abuse and Mental Health Services Administration’s 2016 National Survey on Drug Use and Health, drug misuse for youth among the population age 12 and older was largely driven by the misuse of prescription pain relievers that consisted of hydrocodone products, which include Vicodin, Lortab, Norco, Zohydro ER, and generic hydrocodone.9 Consequently, as youth addiction and death rates increase due to opioid abuse, communities must determine how to prevent, intervene in, and provide services to children, youth, and their families impacted by opioids in order to keep communities safer.

The Opioid Affected Youth Initiative will provide funding and assistance to states, local governments, and tribal jurisdictions to develop a coordinated statewide or communitywide response system that is data driven to assist with the identification, prevention, treatment, enforcement, and deterrence needed to address the opioid epidemic and its impact on youth and communities.

Goals, Objectives, and Deliverables

The goal of the Opioid Affected Youth Initiative is to assist states, local governments, and tribal jurisdictions in developing and implementing an effective, data-driven, coordinated response that addresses the abuse of opioids and provides services to improve public safety and outcomes for children, youth, and their families impacted by the opioid crisis.

5U.S. Department of Health and Human Services, Administration for Children and Families, Administration on Children, Youth and Families, Children's Bureau, Adoption and Foster Care Analysis and Reporting System FY 2016 data, https://www.acf.hhs.gov/cb; and “Number of children in foster care continues to increase,” November 30, 2017, https://www.acf.hhs.gov/media/press/2017/number-of-children-in-foster-care-continues-to-increase.

6 National Center for State Courts. “Opioids and the Courts,” http://www.ncsc.org/opioidsandcourts.

7 National Center for State Courts. “Opioids and the Courts,” http://www.ncsc.org/opioidsandcourts.

8 Curtain, S.C., Tejada-Vera, B., and Warner, M. 2017. U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for Health Statistics (NCHS). NCHS Data Brief No 282. “Drug Overdose Deaths Among Adolescents Aged 15-19 in the United States: 1999-2015.”

9 Center for Behavioral Health Statistics and Quality, Substance Abuse and Mental Health Services Administration.

2016. “Key Substance Use and Mental Health Indicators in the United States: Results from the 2016 National Survey on Drug Use and Health,” https://www.samhsa.gov/data/sites/default/files/NSDUH-FFR1-2016/NSDUH-FFR1- 2016.pdf.

https://www.acf.hhs.gov/cb http://www.ncsc.org/opioidsandcourts http://www.ncsc.org/opioidsandcourts https://www.samhsa.gov/data/sites/default/files/NSDUH-FFR1-2016/NSDUH-FFR1-2016.pdf https://www.samhsa.gov/data/sites/default/files/NSDUH-FFR1-2016/NSDUH-FFR1-2016.pdf

Category 1: Implementing Data-Driven Strategies and Programs Through Strategic Partnerships

Under this category, sites will:

• Develop strategic partnerships using a collaborative approach to respond to the opioid epidemic.

• Collect and use data to develop data-driven responses that address the abuse of opioids.

• Develop strategies to improve service coordination that will address public safety concerns, such as training, intervention, prevention, and diversion programs for children, youth, and families directly impacted by opioid abuse.

• Implement coordinated delivery services and programs.

Successful applicants will develop a collaborative approach to identify and respond to the impact that the opioid epidemic has had on children, youth, and their families by developing data-sharing tools that will allow the applicant to identify and respond to public safety concerns caused by the opioid crisis, identify types of opioids used and reasons for use, identify the degree of opioid use among youth in the community, identify the specific impacts caused by the opioid crisis, and develop a response to determine and respond to the impact of opioids.

Applicants should address deliverables for a planning phase and implementation phase of the project and include the following:

Planning Phase (Year 1). Successful applicants will establish a site coordinator who will serve as a point of contact with OJJDP and its designated partners to establish and convene a task force to identify specific areas of concern. The task force members must include at least one representative from law enforcement, education, probation and community supervision, juvenile court, mental health service providers, medical physicians/examiners, prosecutors, community-based organizations that address substance abuse, child welfare agencies, first responders, community health agencies, and the juvenile justice state advisory group. Applicants may also include on the panel representation from other state or local agencies, community groups, youth-serving programs, or family service programs that provide services that address opioid addiction and treatment. In addition, applicants may establish working groups that include or do not include representatives from the task force, but must be approved by and report to the task force, to examine specific or unique areas of concern that have been identified by the task force.

The task force will develop and submit a final strategic plan that uses data to determine the most effective strategies and services needed to address the impact of opioid abuse on children, youth, and their families within their communities and jurisdictions.

The members of the task force do not have to be specifically identified in the application, and memoranda of understanding or letters of support are not required at this time. However, the successful applicant will have to submit memoranda of understanding from all task force representatives at the start of the planning phase. If applicants have already identified representatives of the task force, the applicants should identify the representatives in the application and explain how their involvement will contribute to the goals and deliverables of the initiative.

OJJDP will approve the final strategic plan for implementation. During the planning phase, site coordinators will work with OJJDP and a technical assistance provider to:

• Develop data-sharing agreements to collect and analyze data across stakeholders; use the data to examine trends, public safety needs, and gaps in service delivery and coordination; and strategize ways to improve the response to and coordination of services for children, youth, and families impacted by opioid abuse.

• Submit baseline, short-term, and long-term outcome indicators prior to the implementation of the program.

• Develop a strategy that identifies safety, services, and program needs.

• Develop a plan for how service needs will be addressed and implemented for the intended audience.

Implementation Phase (Years 2 and 3). Site coordinators will continue to work with OJJDP and the technical assistance (TA) provider to develop and implement program and service delivery models informed by the data collected in the planning phase and strategies outlined in the final strategic plans. Specifically, site coordinators will be responsible for ensuring:

• Coordinated responses and services are developed and successfully implemented.

• Public safety concerns are effectively acknowledged and addressed through coordinated service delivery models and programs.

• Desired short- and long-term outcomes are accomplished and reported to OJJDP.

• Community accountability and awareness activities are implemented.

• Intervention, prevention, and diversion services are implemented.

• Data are shared and communicated across task force representatives and stakeholders.

• Ongoing data analysis and data-driven decision-making throughout the implementation phase.

• Treatment services to children, youth, and families served are documented and the overall impact of service delivery models is continuously assessed for effectiveness.

• Implemented programs and service delivery models are sustainable until desired outcomes are realized.

Category 2: Opioid Affected Youth Initiative Technical Assistance

Under this category, a TA provider will provide support to the Category 1 sites to help identify considerations for collaborative efforts; develop data-sharing agreements and collection strategies and tools; coordinate and facilitate partnerships with relevant stakeholders; analyze and interpret data collected to identify service needs and gaps; develop program models with short- and long-term outcome goals and measurements; and develop resource documents and tools (i.e., templates, data set parameters and checklists, and logic model guides) that will inform sites on best practices and help the sites establish goals to support implementation, address program model design, and respond to implementation challenges.

Planning Phase (Year 1). During year 1 of the award, the TA provider will work in collaboration with OJJDP to develop a strategic planning phase guide to establish baseline requirements and goals for the sites. Additionally, the TA provider will play an essential role in working with the sites to:

• Develop data-sharing agreements and methods at the site level among task force agencies to improve coordination in addressing impact.

• Develop data collection tools and data sets to assist sites in organizing and analyzing data related to identifying the type of impact that opioids are having on children, youth, and their families within the targeted communities (i.e., types of opioids used and reasons for use, opioid-related deaths, opioid-related crime committed by youth, school referrals to law enforcement of youth involving use or distribution of opioids, children and youth identified as a victim, youth arrested, youth diverted, youth placed out of the home, child and youth involvement in the child welfare and juvenile justice systems, and children who have been prenatally exposed or have experienced postnatal exposure/living with a parent/caregiver abusing opioids).

• Develop strategic goals with anticipated short- and long-term outcome measures.

• Facilitate meeting sessions onsite and offsite, to include site task force meetings, cross-site and site-specific data collection and analysis, and peer-to-peer information sharing and gathering.

• Finalize site strategic plans.

Implementation Phase (Years 2 and 3). The TA provider will coordinate and collaborate with OJJDP and the sites to implement and document the services and programs identified in the sites’ final strategic plan. Specifically, the TA provider will:

• Develop site and cross-site tools and resources to assist site coordinators with successful implementation and the development of long-term planning strategies based on collected data to address gaps and needs that may occur from implementation.

• Collect, maintain, and disseminate information about effective policies and practices implemented and trends relevant to the grantees, stakeholders, and policymakers.

• Facilitate site-to-site information sharing.

• Analyze and document the impact of implemented cross-site coordinated service delivery models and programs on the desired outcome of finding solutions for the wide-ranging negative impact of opioid addiction on the public safety of children, youth, and families.

• Work with the sites to develop sustainability plans and strategies until desired outcomes are achieved.

In addition, the TA provider will produce a final report in the form of a program monograph that documents all aspects of the sites’ work/progress, from planning to implementation. The TA provider will work with OJJDP to document and analyze performance and outcome measures across the sites to highlight changed outcomes, program impacts, and lessons learned throughout the Opioid Affected Youth Initiative. The TA provider will draft site-specific profiles of each grantee at three milestones: project planning; start of project implementation to detail the preliminary project outcomes; and within 18 to 24 months after project implementation to report on the implementation outcomes, including performance data and sustainability plans. The TA provider will develop the monograph for OJJDP in coordination with the site coordinators. The monograph should document the input of the task force, project staff, program participants, and program specialists who have been involved in implementing or evaluating programs. The monograph should describe the initiative’s objectives, broken down by site planning model, goals, lessons learned, best practices, results and impact, and process for replication. Although the sites will address specific localized issues, each program description should provide enough information about how the site developed and implemented the program to provide guidance for other communities in developing similar programs in other regions across the nation.

Data-Driven Approaches

OJJDP recommends that successful applicants collect participation data to determine program effectiveness, and share these data with OJJDP and appropriate stakeholders. Data integration with electronic law enforcement records, overdose episodes, and substance abuse-related decision support tools for providers is necessary to increase program effectiveness.

As data are collected, recipients must identify the target audience and the opioid of concern, describe ways the audience is being impacted, and the geographic locations of high opioid abuse. Using data, recipients will strategically plan ways to eradicate or address the opioid problem; develop and implement accountability approaches related to the impacts of opioids and crime; ensure public safety; and determine the level of services offered to help youth, families, and children affected by opioids. Programs need to address the three-pronged approach:

• Public safety.

• Accountability.

• Life skills.

Successful applicants will develop information systems; determine what type of data are necessary to collect and analyze; develop and standardize data collection, analytics, and information sharing related to opioid abuse; and analyze outcomes. The use of a data validation tool will be helpful in measuring outcomes and for the collection and reporting of performance measures data, including who provides the data, who collects it and how often, and where is it stored.

The TA provider will work with recipients to ensure that the data reported are accurate and provide evidence that supports the information reported from the sample data that are selected.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Evidence-Based Programs or Practices

OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention.

Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website and the OJJDP Model Programs Guide website are two resources that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Category 2: Opioid Affected Youth Initiative Technical Assistance

OJJDP training and technical assistance awardee standards. OJJDP has developed the Core Performance Standards for Training, Technical Assistance, and Evaluation to promote among providers the consistency and quality of OJJDP-sponsored training and technical assistance and to advance common expectations of performance excellence. The standards present minimum expectations that providers must meet for effective practice in the planning, coordination, delivery, and evaluation of training. Award recipients must coordinate with OJJDP’s National Training and Technical Assistance Center (NTTAC) in the assessment and delivery of services to ensure the effective use of OJJDP grant funding.

Requirements related to coordination of activities will include, but are not limited to:

• Coordination with OJJDP NTTAC. OJJDP requires all training and technical assistance projects to coordinate their activities with OJJDP NTTAC by complying with all OJJDP/NTTAC protocols to ensure coordinated delivery of services among providers and the effective use of OJJDP grant funding. OJJDP reserves the right to modify these protocols at any time with reasonable notice to the grantee prior to project completion.

• OJJDP-funded webinars. The award recipient must comply with OJJDP’s Webinar

Guidelines, as described in the core performance standards. Minimally, OJJDP training and technical assistance providers will submit information to OJJDP NTTAC in advance of all events for the online calendar, use the approved OJJDP presentation template, and record events and provide the final files which are compliant with Section 508 of the Workforce Rehabilitation Act to OJJDP or OJJDP’s representative. For more information on Section 508 of the Workforce Rehabilitation Act, visit www.section508.gov.

• Training information sharing. OJP will collect information from its program offices on OJP-funded training and technical assistance events. Award recipients must use OJJDP’s standard electronic training request form, submit information to NTTAC on all training events (e.g., name of requestor, description of request, dates of event) 30 days in advance of the event date, and report additional data, as OJJDP requires.

Information Regarding Potential Evaluation of Programs and Activities

The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and subrecipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data https://www.crimesolutions.gov/ http://www.ojjdp.gov/mpg http://www.section508.gov/ requested may be in addition to any other financial or performance data already required under this program.

B. Federal Award Information

Category 1: Implementing Data-Driven Strategies and Programs Through Strategic Partnerships. (OJJDP-2018-14727) OJJDP expects to make up to six awards of up $1,000,000 each, with an estimated total amount awarded of up to $6,000,000. OJJDP expects to make awards for a 36-month period of performance, to begin on October 1, 2018.

Category 2: Opioid Affected Youth Initiative Technical Assistance. (OJJDP-2018-14728) OJJDP expects to make one award of up to $1,010,253, with an estimated total amount awarded of up to $1,010,253. OJJDP expects to make the award for a 36-month period of performance, to begin on October 1, 2018.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award

OJJDP expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities10) must, as described in the Part 200 Uniform Requirements11 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

10 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program.

Additional information on proposed subawards is listed under What an Application Should Include, Section D of this solicitation.

11 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information), which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire – the OJP Financial Management and System of Internal Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional information on cost sharing and match requirements, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm.

Preagreement Costs (also known as Preaward Costs) Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

https://ojpfgm.webfirst.com/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm https://ojp.gov/financialguide/DOJ/index.htm

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.12 The 2018 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with nonfederal funds. (Nonfederal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address—in the context of the work the individual would do under the award—the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

12 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, including the funding limit, or that OJP determines does not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. For this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, and Budget Narrative.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information To Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice (GAN) updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How to Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives.

The abstract should describe how the applicant will measure progress toward these goals.

The abstract should indicate whether the applicant will use any portion of the project budget to conduct research, as described in Note on Project Evaluations on page 18. All project abstracts should follow the detailed template available at ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program.

The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman.

https://www.archives.gov/federal-register/codification/executive-order/12372.html

Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length-related restrictions, OJJDP may consider such noncompliance in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) description of the issue; (2) goals, objectives, and performance measures; (3) program design and implementation; and (4) capabilities/competencies. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

The following sections should be included as part of the program narrative:13

a. Description of the Issue. Applicants should briefly describe the nature and scope of the opioid problem that the program will address (e.g., opioid-related crime committed by youth, number of school referrals to law enforcement of youth involving use or distribution of opioids, etc.). The applicant should use data to provide evidence that the problem exists, demonstrate the size and scope of the problem, and document the effects of the problem on the target population and the larger community. Any data or research referenced in the narrative should include information about the source of the data and/or a citation. Applicants should describe the target population and any previous or current attempts to address the problem. In addition, applicants should address the general impact that the opioid epidemic has had on the targeted community or region to be served, and any currently existing gaps in services within the targeted community or region.

Applicants should describe any research or evaluation studies that relate to the problem and contribute…