oppOJJDP-2018-13845-cfda16.544-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under the fiscal year (FY) 2018 Gang Suppression: A Law Enforcement and Prosecutorial Approach To Address Gang Recruitment of Unaccompanied Alien Children. This program furthers the Department’s mission by strengthening community capacity to stem violence and reduce youth offending and victimization, improving the response to children’s exposure to violence, and enhancing public safety.

OJJDP FY 2018 Gang Suppression:

A Law Enforcement and Prosecutorial Approach To Address Gang Recruitment of Unaccompanied Alien Children

Applications Due: August 27, 2018

Eligibility

Eligible applicants are limited to law enforcement agencies in states (including territories), local governments, and federally recognized tribal governments as determined by the Secretary of the Interior.

OJJDP welcomes applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).1 The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire project. Under this solicitation, only one application by any particular applicant entity will be considered. An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application.

OJJDP may elect to fund applications submitted under this FY 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

1 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information.

https://www.usdoj.gov/ https://ojp.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/

OJJDP-2018-13845

In addition, as discussed further below, to the extent the applicant is a state or local government entity, in order validly to accept an FY 2018 award under this solicitation, the chief legal officer of that entity must properly execute, and the applicant must submit, the specific certifications regarding compliance with certain federal laws, attached to this solicitation as Appendices D and E. The text of these statutory provisions appear in Appendix B. (Note: This requirement does not apply to Indian tribal governments.)

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time (ET) on August 27, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

This deadline does not apply to the receipt of certifications regarding compliance with certain federal laws. (See Appendices D and E.) As explained below, an applicant that is either a state or local government entity may not validly accept an award, however, unless those certifications are submitted to OJP on or before the day the applicant submits the signed award acceptance documents.

For additional information, see How to Apply in Section.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html.

https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov mailto:grants@ncjrs.gov https://www.ojjdp.gov/funding/funding.html

Answers to frequently asked questions that may assist applicants are posted at https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/GangUAC.pdf.

Grants.gov number assigned to this solicitation: OJJDP-2018-13845

Release date: June 28, 2018 https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/GangUAC.pdf

Contents A. Program Description

Overview Project-Specific Information Goals, Objectives, and Deliverables Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Match Requirement Preagreement Costs (also known as Preaward Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated With Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information About Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Performance Measures Table Appendix B: Applicable Federal Law Appendix C: Federal Communication Information Appendix D: Certification Relating to 8 U.S.C Appendix E: Certification of Compliance Appendix F: Application Checklist

2018 OJJDP FY 2018 Gang Suppression:

A Law Enforcement and Prosecutorial Approach

To Address Gang Recruitment of Unaccompanied Alien Children

CFDA #16.544 and #16.123

A. Program Description

Overview

Unaccompanied alien children (UAC) are defined in statute (P.L. 107–296 and P.L. 110–457) as children who lack lawful immigration status in the United States, are younger than age 18, and are without a parent or legal guardian in the United States who is available to provide care and physical custody.2 Based on apprehension counts from the United States Border Patrol (USBP), recent trends suggest that the majority of UAC are younger than age 13.3 UAC often enter and are apprehended at the southwestern border. During the first two months of FY 2017 (October and November 2016), USBP apprehended 14,128 UAC. As a basis for comparison, apprehensions in the first two months of FY 2015 and FY 2016 numbered 5,143 and 10,588, respectively.4 A 2017 letter from Barbara Pisaro Clark, the Acting Assistant Secretary for Legislation, Department of Health and Human Services, informed the Senate Committee on Homeland Security and Governmental Affairs that although there are no official statistics on UAC and gang involvement, UAC present fertile recruiting opportunities for violent gangs in their facilities based on a case file review.5 6

Law enforcement agencies and researchers have yet to establish a universal definition for gang(s) or gang member(s). To date, all states (including the District of Columbia) have some form of legislation that defines “gang” and “a gang member” or specifies “gang-related activity.”7

2 Kandel, W. 2017. Unaccompanied Alien Children: An Overview. Congressional Research Service. Washington, DC, https://fas.org/sgp/crs/homesec/R43599.pdf.

3 White House, DHS and HHS, “Press Call Regarding the Establishment of the Inter-Agency Unified Coordination Group on Unaccompanied Alien Children,” press release, June 3, 2014.

4 Kandel, W. 2017. Unaccompanied Alien Children: An Overview. Congressional Research Service. Washington, DC, https://fas.org/sgp/crs/homesec/R43599.pdf 5 Unaccompanied Alien Children and Family Units Are Flooding the Border Because of Catch and Release Loopholes, https://www.dhs.gov/news/2018/02/15/unaccompanied-alien-children-and-family-units-are-flooding-border-because-catch-and 6 See Letter from Barbara Pisaro Clark, Acting Assistant Secretary for Legislation, Department of Health and Human Services, to the Honorable Ron Johnson, Chairman, Senate Committee on Homeland Security and Governmental Affairs, June 21, 2017, https://www.hsgac.senate.gov/download/orr-response-to-sen-johnson.

7 National Gang Center. 2016. Highlights of Gang-Related Legislation. Tallahassee, FL: Institution for Intergovernmental Research, National Gang Center, https://www.nationalgangcenter.gov/Legislation/Highlights.

Gangs continue to present unique challenges to individuals, the community, law enforcement, and service providers. For example, transnational criminal organizations (TCOs) or transnational gangs are often considered separate and distinct from traditional street gangs.

Some of the distinctions between transnational gangs and other domestic street gangs include the fact that transnational gangs (1) tend to be criminally active and operational in more than one country; (2) are very mobile, highly adaptable to new geographic areas, and maintain connections in their native countries; and (3) may be characterized as gangs in which members in one country typically commit crimes that could have been substantially planned, directed, and controlled by the gang’s leaders in another country.8 9

Some of the more notable TCOs include Mara Salvatrucha (MS-13) and 18th St (M-18 or Calle 18). These TCOs have been known to forcefully recruit members from poor neighborhoods and secure confinements or prisons.10 For example, in June 2017, it was reported that 39 of 138 UAC (28 percent) held in the custody of the Office of Refugee Resettlement secure facilities were involved with gangs.11 For many of these youth, gangs offer an alternative path to obtain status, identity, protection, companionship, and respect than the traditional or legitimate life pathway affords.12

Research suggests that UAC may be more susceptible to gang membership because they are often alienated from legitimate social controls such as families, education systems, and prosocial community contexts when arriving in the United States.13 Research also suggests that risk factors for gang membership span all five of the risk-factor domains of (1) family, (2) peer group, (3) school, (4) individual characteristics, and (5) community conditions.14 There is a cumulative effect that increases the likelihood of gang membership as the youth experiences and is exposed to additional risk factors. Protective factors such as parental involvement and monitoring, family and peer support, and coping skills show promise in mitigating such risk factors. However, gang-involved youth in high-risk conditions will require additional resources and tools to overcome multiple risk factors.15

Focused deterrence and suppression strategies have proven effective to fight gang crime. Such approaches highlight the punishments or legal recourse that will result from the commission of a crime and discourage the person or group from committing crimes in the future.16 17 While many effective models use the full spectrum of gang control strategies (e.g., OJJDP Comprehensive

8 Franco, C. 2010. The MS-13 and 18th Street Gangs: Emerging Transnational Gang Threats? CRS Report RL34233. Washington, DC: Congressional Research Service, Library of Congress.

9 Seelke, C.R. 2016. Gangs in Central America. CRS Report for Congress 7-5700. Washington, DC: Congressional Research Service, Library of Congress.

10 Seelke, C.R. 2016.

11 See Letter from Barbara Pisaro Clark, Acting Assistant Secretary for Legislation, Department of Health and Human Services, to the Honorable Ron Johnson, Chairman, Senate Committee on Homeland Security and Governmental Affairs, June 21, 2017, https://www.hsgac.senate.gov/download/orr-response-to-sen-johnson.

12 Wood. 2014. Understanding gang membership: The significance of group processes. Group Processes & Intergroup Relations 17(6):710–729.

13 Marshall, B., Webb, B. and Tilley, N. 2005. Rationalisation of Current Research on Guns, Gangs and Other Weapons: Phase 1. London: Jill Dando Institute of Crime Science, University College London.

14 Howell, J. 2005. Moving Risk Factors into Developmental Theories of Gang Membership.

15 Stouthamer-Loeber, M., Loeber, R., Stallings, R., and Lacourse, E. 2008. Desistance from and persistence in offending. Violence and serious theft: Development and prediction from childhood to adulthood, 269–306.

16 Braga and Weisburd. 2012. The effects of focused deterrence strategies on crime: A systematic review and meta-analysis of the empirical evidence. Journal of Research in Crime and Delinquency 49(3):323–358.

17 Gravel, J., Bouchard, M., Descormiers, K., Wong, J.S., and Morselli, C. 2013. Keeping promises: A systematic review and a new classification of gang control strategies. Journal of Criminal Justice 4(1):228–242.

Gang Model) such as prevention, intervention, community mobilization, social intervention, and other holistic approaches, a variety of successful programs have reduced gang crime solely by enhancing their suppression efforts.

OJJDP FY 2018 Gang Suppression: A Law Enforcement and Prosecutorial Approach To Address Gang Recruitment of Unaccompanied Alien Children is part of the Project Safe Neighborhoods (PSN) suite of programs, which is focused on reducing violent crime. The PSN Suite comprises PSN, Strategies for Policing Innovation, Innovative Prosecution Solutions, Crime Gun Intelligence Centers, National Public Safety Partnerships, Technology Innovation for Public Safety, Encouraging Innovation: Field Initiated Programs, Innovations in Community- Based Crime Reduction, and Community Based Violence Prevention Demonstration Program.

These initiatives will coordinate proactively with the PSN team in the district of the respective U.S. Attorney’s Office (USAO) to enhance collaboration and strengthen commitment to reducing violent crime. Applicants must demonstrate this coordination with their USAO district PSN team in their submission.

Statutory Authority: This program is authorized pursuant to 34 U.S.C. 11171-11172 and the Department of Justice Appropriations Act, 2018, Pub. L. No. 115–141, 132 Stat. 348, 423.

Project-Specific Information

OJJDP’s gang and youth violence prevention strategy is founded on the recognition that preventing and reducing gang crime and violence require a shared framework of strategic and coordinated delivery of programs, services, and practices across multiple sectors that balance community development, prevention, intervention, and targeted suppression and enforcement.

The Gang Suppression: A Law Enforcement and Prosecutorial Approach To Address Gang Recruitment of Unaccompanied Alien Children program is designed to reduce violent crime, gangs (specifically transnational gangs), and victimization and promote public safety in communities through implementation support for eligible communities that demonstrates their readiness to put a comprehensive strategic plan into action, based on a multilateral data-driven strategy.

Goals, Objectives, and Deliverables

The overall, long-term goals of the Gang Suppression: A Law Enforcement and Prosecutorial Approach To Address Gang Recruitment of Unaccompanied Alien Children program are to:

• Develop and implement a customized gang suppression strategy.

• Reduce and sustain reductions in community youth violence, particularly gang violence associated with UAC and TCOs.

• Share gang intelligence data with other law enforcement agencies.

• Prevent violence and promote healing from victimization and exposure to violence in the home, school, and community.

• Increase the safety, well-being, and healthy development of children, youth, and families.

OJJDP is seeking proposals from applicant jurisdictions that have high levels of youth-perpetrated gun crime and gang violence and that can demonstrate a willingness and readiness to develop fully comprehensive community- and data-driven responses. Funding will support selected jurisdictions to undertake strategic planning and capacity-building work through multidisciplinary and community partnerships.

Because no one policy or program can completely or effectively respond to youth violence and victimization, OJJDP encourages communities to view the research-based principles set forth in Shared Framework for Reducing Youth Violence and Promoting Well Being18 as a guide to stop violence and victimization. By addressing the individual, peer, family, community, and societal level factors; adopting trauma-informed and healing-based strategies; and building social capital and community efficacy in affected neighborhoods, localities can transform areas beset by violence into safe and thriving communities. OJJDP also continues to develop and enhance guidance around these types of strategies specifically, for example, through its prospective FY 2018 Initiative To Develop a Research-Based Youth Violence Prevention Practice Strategy.

OJJDP expects to work with successful applicants across these related initiatives.

Applicants must propose and undertake their work through a collaboration of key stakeholders.

The collaborative group must be led by law enforcement and include representation from prosecutors; the USAO and its PSN team; and city, county, and/or tribal leadership. It may include other key partners such as public health, education, courts, job and workforce development, housing, and community development agencies; faith-based organizations; or other community-based representation.

Applicants must demonstrate their knowledge of the federal process in which UAC are admitted into their jurisdiction via suitable placement or other sanctioned facilities. Applicants must be able to identify their key point of contact in the Office of Refugee Resettlement (ORR) to be able to obtain information regarding UAC who have self-disclosed or have been identified as having gang affiliation(s) or classified as a gang member. Applicants will include in their implementation plan the process their jurisdiction will take to maintain and safeguard such gang intelligence or information, as well as the transmission of new gang intelligence collected by the jurisdiction.

The applicant will create protocols to establish the best method to securely transmit this information to ORR’s Post Release Service.

Applicants must be able to demonstrate their knowledge of the jurisdiction-specific local gang problem. Such analysis would include, at a minimum, the ability to identify the number of gangs in the jurisdiction; the names and boundaries (if applicable) of the gangs in the jurisdiction; gang type and structures; known history of the gang (such as the longevity of the gang in the jurisdiction, mergers, and rivals); type of crimes the gang typically commits (if applicable); the jurisdiction’s process for defining, identifying, and/or classifying the gang or its individual members (city code or state statute); and identifying all government entities that focus solely on gangs in the jurisdiction (i.e., gang task force, gang unit, etc.).

Applicants may consider using a gang or validated risk assessment tool, instrument, or questionnaire designed to aid in the identification of youth who are in a gang or are at risk of joining a gang.

18 If you are unable to view the Shared Framework in Prezi, download this PDF document in narrative format for the content: https://www.ojjdp.gov/funding/Shared-Framework-for-Youth-Violence-Prevention.pdf.

https://prezi.com/gy8vvmv4j3zz/shared-framework-for-reducing-youth-violence-and-promoting-well-being/ https://www.grantsnet.justice.gov/programplan/html/Item.htm?ForecasterId=13554 https://www.grantsnet.justice.gov/programplan/html/Item.htm?ForecasterId=13554 https://www.ojjdp.gov/funding/Shared-Framework-for-Youth-Violence-Prevention.pdf

Specific objectives and associated activities are:

1. Develop and implement a customized gang suppression strategy. Implement a customized gang suppression strategy equipped to address the unique challenges presented to local law enforcement and prosecutors.

2. Stop gang violence and increase public safety. Reduce and sustain reductions in community youth violence, particularly gang violence associated with UAC and UAC victimization. Prevent and intervene to deter youth ages 12 to 24 from gun and gang violence using evidence- and practice-based approaches, notably the OJJDP Comprehensive Gang Model; Group Violence Intervention, formerly known as the Boston Ceasefire model; and Cure Violence. (For more information on these approaches, refer to CrimeSolutions.gov and Gang Prevention: An Overview of Research and Programs.)

3. Share gang intelligence data with applicable agencies. Create information exchange protocols between local jurisdictions and other agencies, specifically ORR, to share information regarding UAC and their gang affiliations.

4. Increase collaboration between law enforcement, prosecutors, and the USAO to enhance gang suppression strategies to include the ever-changing nature of gangs, gang structure, and behaviors. Consult program examples such as those found in the PSN efforts.

5. Reduce the impact of violence on youth, victims, and the community through law enforcement’s development of intervention plans, positive social contacts with target gang members, community mobilization efforts, and gang prevention activities focused on the target area(s).

Successful applicants are expected to demonstrate a high-need, high-capacity readiness to implement a detailed strategic plan and action plan to deliver reductions in youth violence through a coordinated and comprehensive approach involving prevention, intervention, trauma response, and enforcement in high-need areas. The successful applicants will demonstrate their ability to explicitly describe the jurisdiction’s current gang landscape. This supports targeted implementation efforts for high-crime and high-capacity localities to enact proposed law enforcement-focused cross-sector, community-based approaches to youth violence in the community, particularly gang violence, through a range of new and coordinated targeted suppression and enforcement strategies, policies, and activities.

Accordingly, applicants are to submit, in their application, a detailed and comprehensive plan for implementation for OJJDP review and approval. This plan is to address two key components:

(1) a collaborative strategic governance body and (2) a detailed 3-year implementation plan and budget.

More specifically, applicants will be required to produce the following deliverables for submission, feedback, and approval from OJJDP:

(1) A revised, final detailed 3-year implementation plan and budget, by the end of month 2, that incorporates any technical guidance and feedback provided by OJJDP during month

1. (Mid-course amendments and updates to the approved implementation plan may be https://www.nationalgangcenter.gov/comprehensive-gang-model https://www.nationalgangcenter.gov/comprehensive-gang-model https://nnscommunities.org/our-work/strategy/group-violence-intervention http://cureviolence.org/ https://www.crimesolutions.gov/ https://www.ncjrs.gov/pdffiles1/ojjdp/231116.pdf https://www.ncjrs.gov/pdffiles1/ojjdp/231116.pdf submitted to the program office for approval to accommodate any changes needed during the project period.)

(2) Establishment of a fully functioning collaborative strategic governance body, to include law enforcement and prosecutorial leaders and appropriate community-based organizational representation, charged to oversee the proposed initiative and assure its sustainability through long-range strategic planning.

(3) Implementation of a set of coordinated and targeted law enforcement strategies that result in a measurable reduction in gang activity.

(4) Establishment of a plan to securely transmit and receive information from ORR related to UAC and their gang affiliation(s).

All awardees will be required to submit semi-annual progress reports and performance measures data.

The Goals, Objectives and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Priority Considerations

OJJDP will give priority consideration to applicants who demonstrate that their program will address unaccompanied alien children who are at risk for being introduced or indoctrinated into violent transnational criminal organizations or gangs (such as MS-13 or M-18) and also have high rates of gang crime and delinquency that have been attributed, in large part, to this population.

An applicant may receive priority consideration by explaining how it would address the problem area identified in its application through cooperation with immigration authorities, including compliance with 8 U.S.C. §§ 1373, 1644, and 1324, participation in a 287(g) or other cooperation program, honoring requests for notice of release, transfers of custody, and/or short term extensions of custody, and providing access to detention centers so federal immigration authorities may conduct interviews.19

If you choose to seek this priority consideration, please explain specifically how you believe these forms of cooperation will address the problem area you have identified, and how you will use these grants funds to achieve this end.

Evidence-Based Programs or Practices

OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

19 To be clear, responses should focus on how cooperation with federal immigration authorities in their enforcement against adults will address gang recruitment of UACs.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention.

Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov and the OJJDP Model Programs Guide website are two resources that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

OJJDP training and technical assistance awardee standards. OJJDP has developed the Core Performance Standards for Training, Technical Assistance, and Evaluation to promote among providers the consistency and quality of OJJDP-sponsored training and technical assistance and to advance common expectations of performance excellence. The standards present minimum expectations that providers must meet for effective practice in the planning, coordination, delivery, and evaluation of training. Award recipients must coordinate with OJJDP’s National Training and Technical Assistance Center (NTTAC) in the assessment and delivery of services to ensure the effective use of OJJDP grant funding.

Requirements related to coordination of activities will include, but are not limited to:

• Coordination with OJJDP NTTAC. OJJDP requires all training and technical assistance projects to coordinate their activities with OJJDP NTTAC by complying with all OJJDP/NTTAC protocols to ensure coordinated delivery of services among providers and the effective use of OJJDP grant funding. OJJDP reserves the right to modify these protocols at any time with reasonable notice to the grantee prior to project completion.

• OJJDP-funded webinars. The award recipient must comply with OJJDP’s Webinar

Guidelines, as described in the core performance standards. Minimally, OJJDP training and technical assistance providers will submit information to OJJDP NTTAC in advance of all events for the online calendar, use the approved OJJDP presentation template, and record events and provide the final files which are compliant with Section 508 of the Workforce Rehabilitation Act to OJJDP or OJJDP’s representative. For more information on Section 508 of the Workforce Rehabilitation Act, visit www.section508.gov.

• Training information sharing. OJP will collect information from its program offices on OJP-funded training and technical assistance events. Award recipients must use OJJDP’s standard electronic training request form, submit information to NTTAC on all training events via the online TTA360 system (e.g., name of requestor, description of request, and dates of event) 30 days in advance of the event date, and report additional data, as OJJDP requires.

https://www.crimesolutions.gov/ https://www.crimesolutions.gov/ http://www.ojjdp.gov/mpg http://www.ojjdp.gov/mpg http://www.section508.gov/

Information Regarding Potential Evaluation of Programs and Activities

The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and subrecipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program.

B. Federal Award Information

OJJDP expects to make up to six awards of up to $1.2 million each, with an estimated total amount awarded of $7.2 million. OJJDP expects to make awards for a 3-year period of performance, to begin on January 1, 2019.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award

OJJDP expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

All awardees under this solicitation are required to work collaboratively with OJJDP and the network of national technical assistance providers, research partners, and peer jurisdictions as well as federal partners, as directed by OJJDP. Additionally, all awardees will be required to collaborate to the maximum extent with relevant OJP initiatives funded in their jurisdictions, including but not limited to the prior OJJDP antigang strategy and youth violence projects noted above as well as the Bureau of Justice Assistance (BJA) Public Safety Partnerships and PSN initiatives to ensure there is no overlap of resources. OJJDP will consult with BJA in developing site selection recommendations.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities20) must, as described in the Part 200 Uniform Requirements21 as set out at 2 C.F.R.

200.303:

20 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program.

Additional information on proposed subawards is listed under What an Application Should Include, Section D of this solicitation.

21 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(a) Comply with Federal statutes, regulations, and the terms and conditions of the

Federal awards.

(b) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

(c) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(d) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information), which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire – the OJP Financial Management and System of Internal Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

Cost Sharing or Match Requirement

This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional information on cost sharing and match, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm.

Preagreement Costs (also known as Preaward Costs) Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

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OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.22 The 2018 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with nonfederal funds. (Nonfederal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address—in the context of the work the individual would do under the award—the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy

22 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://ojp.gov/financialguide/DOJ/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see the title page.

In addition, as discussed in more detail below, to the extent the applicant is a state or local government entity, in order for the applicant to validly accept this award, the chief legal officer of that entity must properly execute, and the applicant must submit, the specific certifications regarding compliance with certain federal laws. (Note: this requirement does not apply to Indian tribal governments.) (See Appendices D and E.)

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, including the funding limit, or that OJP determines does not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. For this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, and Budget Narrative.

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NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information To Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice (GAN) updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How to Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order 12372. An applicant may find the names and addresses of State Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf. If the state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, an applicant whose state appears on the SPOC list is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process.

(An applicant whose state does not appear on the SPOC list should answer question 19 by https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf selecting the response that the: “Program is subject to E.O. 12372 but has not been selected by the state for review.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives.

The abstract should describe how the applicant will measure progress toward these goals.

The abstract should indicate whether the applicant will use any portion of the project budget to conduct research, as described in Note on Project Evaluations on page 20.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program.

The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman.

Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit.