oppOJJDP-2018-13554-cfda16.123-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under the fiscal year (FY) 2018 Initiative To Develop a Research-Based Practice Guide To Prevent and Reduce Youth Violence in Communities. The purpose of this initiative is to support the development of a comprehensive, research-based practice guide to provide local governments, law enforcement, and communities with measurable steps they can take to prevent and reduce youth-perpetrated gun and gang violence. This program furthers the Department’s mission by identifying the strategies that have been demonstrated most effective and efficient in preventing and reducing youth violence.

OJJDP FY 2018 Initiative To Develop a Research- Based Practice Guide To Prevent and Reduce

Youth Violence in Communities Applications Due: May 29, 2018

Eligibility

Eligible applicants are limited to states (including territories), units of local government,1 federally recognized tribal governments as determined by the Secretary of the Interior, nonprofit organizations2 and for-profit organizations (including tribal nonprofit and for-profit organizations), and institutions of higher education (including tribal institutions of higher education). All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Under this solicitation, an applicant entity may submit more than one application, as long as each application submitted is unique (i.e., includes a nonduplicative program narrative and budget). An entity may also be proposed as a subrecipient (subgrantee) in more than one application.

1 A “unit of local government” means—

(a) Any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state.

(b) Any law enforcement district or judicial enforcement district that—

(i) Is established under applicable state law, and

(ii) Has the authority to, in a manner independent of other state entities, establish a budget and impose taxes; or

(c) For the purposes of assistance eligibility, any agency of the government of the District of Columbia or the federal government that performs law enforcement functions in and for—

(i) The District of Columbia, or

(ii) Any Trust Territory of the United States.

2 See https://ojp.gov/funding/Explore/SolicitationRequirements/OrganizationalRequirements.htm for additional information on demonstrating nonprofit status.

https://www.usdoj.gov/ https://www.ojp.usdoj.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/

OJJDP-2018-13564

OJJDP welcomes applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).3 The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding, managing the entire project, and monitoring and appropriately managing any subawards (“subgrants”).

OJJDP may elect to fund applications submitted under this FY 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time (ET) on May 29, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only), by email at grants@ncjrs.gov, or by web chat. Response Center hours of operation are 10 a.m. to 6 p.m.

ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at

3 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov https://www.grants.gov/web/grants/support.html mailto:grants@ncjrs.gov mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp https://www.ojjdp.gov/funding/funding.html. Answers to frequently asked questions that may assist applicants are posted at https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/ResearchYVP.pdf.

Grants.gov number assigned to this solicitation: OJJDP-2018-13564

Release date: March 30, 2018 https://www.ojjdp.gov/funding/funding.html https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/ResearchYVP.pdf

Contents

A. Program Description

Overview

Program-Specific Information

Goals, Objectives, and Deliverables

B. Federal Award Information

Type of Award

Financial Management and System of Internal Controls

Budget Information

Cost Sharing or Match Requirement

Preagreement Costs (also known as Preaward Costs)

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated With Language Assistance (if applicable)

C. Eligibility Information

D. Application and Submission Information

What an Application Should Include

How To Apply

E. Application Review Information

Review Criteria

Review Process

F. Federal Award Administration Information

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s)

H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

Provide Feedback to OJP

Application Checklist

OJJDP FY 2018 Initiative To Develop a Research- Based Practice Guide To Prevent and Reduce

Youth Violence in Communities

CFDA #16.123

A. Program Description

Overview

The purpose of this initiative is to support the development of a research-based practice guide to prevent and reduce youth-perpetrated gun and gang violence in communities in the United States. The successful applicant will work with OJJDP to develop a practice guide for local government and law enforcement agencies that is evidence and research-based, has practical application and measurable steps, and builds on previous knowledge and work.

The initiative will include the synthesis of rigorous research about effective interventions at the community level; identification of the community factors, physical environments, policies and practices, and social and cultural conditions that may inhibit or facilitate successful implementation; and translation of the research and practice findings into an actionable and practical guide for local government and law enforcement agencies aiming to prevent and reduce youth-perpetrated gun and gang violence in their communities. OJJDP will work with the successful applicant to ensure this effort builds upon previous, related federal initiatives and is coordinated across federal activities focused on violence prevention.

Statutory Authority: This program is authorized pursuant to the Department of Justice Appropriations Act, 2018 (P.L. 115-141).

Program-Specific Information

Youth in the United States are too often involved in community violence as perpetrators, victims, or witnesses/bystanders.4 An estimated 38 percent of children have witnessed violence in their family or community in their lifetime.5 In addition, youth ages 15 to 24 experienced a higher rate of homicides with a firearm than any other age group, at about 8.2 per 100,000 people.6 Youth gangs also have a significant adverse impact on youth, families, and communities and threaten public safety across urban, suburban, and rural areas and across gender, ethnicity, and income groups.7

4 Finkelhor, D., Turner, H., Shattuck, A., Hamby, S., and Kracke, K. 2015. Children’s Exposure to Violence, Crime, and Abuse: An Update. Washington, DC: U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention. https://www.ojjdp.gov/pubs/248547.pdf.

5 Finkelhor, D., Turner, H., Shattuck, A., and Hamby, S. 2015 Prevalence of childhood exposure to violence, crime, and abuse: Results from the National Survey of Children’s Exposure to Violence. JAMA Pediatrics 169(8):746–754.

6 Kochanek, K.D., Murphy, S.L., Xu, J., and Tejada-Vera, B. 2016. Deaths: Final data for 2014. National Vital Statistics Reports 65(4). Hyattsville, MD: Centers for Disease Control and Prevention, National Center for Health Statistics, National Vital Statistics System.

7 Watkins, A.M., and Taylor, T.J. 2016. The prevalence, predictors, and criminogenic effect of joining a gang among urban, suburban, and rural youth. Journal of Criminal Justice (47):133–142.

Research has identified risk factors and protective factors for delinquency and youth violence.

For example, the strongest and most consistent predictor of youth gun violence is the exposure to or a history of violence.8 Exposure to violence has also been associated with a variety of other negative outcomes for youth.9

Even though youth account for a small percentage of all arrests and most youth do not come into contact with the justice system for a violent offense,10 youth-perpetrated gun and gang violence is a problem in the United States. In 2015, there were an estimated 3,633 homicides with a firearm involving known offenders ages 12 to 24.11 Relatedly, adolescence is the most common period for gang entry and gang involvement is associated with increased levels of delinquency, as well as violence.12

Governments, community organizations, and residents have worked together to develop a number of place- and person-based interventions designed to prevent, reduce, and control gun and gang violence in communities. 13 14 15 Community strategies focus on the concentration of violence in certain communities and within small social networks in those communities.

OJJDP’s support of community-based efforts includes a focus on preventing and reducing youth-perpetrated gun and gang violence in communities through grant programs16 and training and technical assistance efforts.17 These efforts have been guided by multidisciplinary research-based efforts and findings18 as well as practitioner expertise. In 2016, OJJDP and the Centers for Disease Control and Prevention released the Shared Framework for Reducing Youth Violence and Promoting Well-being to establish an overarching set of shared principles in reducing youth violence in communities.

While these efforts have included research as a key component, they have not provided a current, comprehensive, and systematic synthesis and translation of the available research in a way that can be translated into policy and practice specifically targeting youth-perpetrated gun and gang violence and across the varied communities with which OJJDP works. More recent research has highlighted the importance of factoring in implementation and organizational

8 Development Services Group, Inc. 2016. “Gun Violence and Youth.” Literature Review. Washington, DC: Office of Juvenile Justice and Delinquency Prevention. https://www.ojjdp.gov/mpg/litreviews/gun-violence-and-youth.pdf.

9 Development Services Group, Inc. 2015. “Risk Factors for Delinquency.” Literature Review. Washington, DC: Office of Juvenile Justice and Delinquency Prevention. https://www.ojjdp.gov/mpg/litreviews/Risk%20Factors.pdf.

10 OJJDP Statistical Briefing Book, Juvenile Proportion of Arrests.

https://www.ojjdp.gov/ojstatbb/crime/qa05102.asp?qaDate=2015; and OJJDP Statistical Briefing Book, Juvenile Arrests by Most Serious Offense. https://www.ojjdp.gov/ojstatbb/crime/qa05101.asp?qaDate=2015.

11 Puzzanchera, C., Chamberlin, G., and Kang, W. 2017. "Easy Access to the FBI's Supplementary Homicide Reports: 1980–2015." http://www.ojjdp.gov/ojstatbb/ezashr/.

12 Development Services Group, Inc. 2014. “Gang Prevention.” Literature Review. Washington, DC: Office of Juvenile Justice and Delinquency Prevention. https://www.ojjdp.gov/mpg/litreviews/Gang_Prevention.pdf.

13 Development Services Group, Inc. 2016. “Gun Violence and Youth.” Literature Review. Washington, DC: Office of Juvenile Justice and Delinquency Prevention. https://www.ojjdp.gov/mpg/litreviews/gun-violence-and-youth.pdf.

14 OJP Science Advisory Board. 2017. Research and Evaluation of Place-Based and Community Collaboration- Based Initiatives Advisory Memo. https://ojp.gov/docs/placebasedinitiative.pdf.

15 Tomberg, K.A., and Butts, J.A. 2016. Street by Street: Cross-Site Evaluation of the OJJDP Community-Based Violence Prevention Demonstration Program. Final report submitted to OJJDP.

https://www.ncjrs.gov/App/Publications/abstract.aspx?ID=272543.

16 For example, Safe and Thriving Communities Grant Program and Youth Gang Prevention.

17 For example, Faith and Community-based Youth Violence Prevention Training and Technical Assistance and Youth Gang Prevention Training and Technical Assistance.

18 For example, Guide for Implementing the Comprehensive Strategy for Serious and Violent Offenders (1995), OJJDP’s Comprehensive Gang Model (1993), Evidence-based community violence prevention programs on CrimeSolutions.gov (established 2011), and Model Programs Guide (established 2000) https://www.ojjdp.gov/funding/shared-framework-for-youth-violence-prevention.pdf https://www.ojjdp.gov/funding/shared-framework-for-youth-violence-prevention.pdf https://www.ojjdp.gov/mpg/litreviews/gun-violence-and-youth.pdf http://www.ojjdp.gov/ojstatbb/ezashr/ https://www.ojjdp.gov/mpg/litreviews/Gang_Prevention.pdf https://www.ojjdp.gov/mpg/litreviews/gun-violence-and-youth.pdf https://ojp.gov/docs/placebasedinitiative.pdf https://www.ncjrs.gov/App/Publications/abstract.aspx?ID=272543 https://www.ojjdp.gov/funding/FundingDetail.asp?fi=420 https://www.grantsnet.justice.gov/programplan/html/Item.htm?ForecasterId=13845 https://www.ojjdp.gov/grants/solicitations/FY2016/FaithCBTTA.pdf https://www.grantsnet.justice.gov/programplan/html/Item.htm?ForecasterId=13845 https://www.ncjrs.gov/pdffiles/guide.pdf https://www.nationalgangcenter.gov/Comprehensive-Gang-Model https://www.crimesolutions.gov/TopicDetails.aspx?ID=10 https://www.ojjdp.gov/mpg/Topic/Details/82 studies about how communities and agencies often adapt (and do not implement with fidelity) program models.19

Goals, Objectives, and Deliverables

The purpose of this translational research project is to develop a research-based practice guide for local government and law enforcement agencies that will support them in the implementation of effective community-based youth gun and gang violence prevention, reduction, and control strategies. OJJDP expects that this project will be used to guide agency decisionmaking toward the most effective and efficient strategies, develop measurable steps to monitor progress, and support the improvement of local public safety efforts.

To achieve this overall purpose, the goals of the practice guide are that it should be:

Based in research. The approach should assess and prioritize rigorous research about effective violence prevention, reduction, and control strategies and also use a systematic and rigorous process to translate this research into practice guidelines. Applicants are encouraged to review Model Programs Guide/CrimeSolutions.gov evidence rating criteria at https://www.crimesolutions.gov/about_starttofinish.aspx for further information on high-quality evaluation design elements.

Directed at persistent, youth-perpetrated gun and gang violence in the community. For the purposes of this initiative, youth are defined broadly as ages 12 to

24. In addition to the research-based approach noted above, the guide should be informed by research on adolescent and early adult development for this target age group. Additionally, as the focus of the guide will be on persistent community violence, it should prioritize identifying and translating research on the prevention of gun and gang violence perpetrated by youth. This includes available research on international and local gang violence involving youth, as well as gun and gang violence perpetrated by undocumented youth in the United States.

Oriented toward practitioners. The guide should prioritize research, but also consider the feasibility of the recommended strategies to ensure that it is possible for local agency leaders and OJJDP’s grantees to apply them. It should focus on supporting local efforts in effective implementation, policymaking, and cross-agency coordination of youth violence prevention, reduction, and control efforts.

Focused on a communitywide approach. OJJDP anticipates that the guide’s primary target audience will be local government and law enforcement agencies. However, it is expected that the guide will be focused on a communitywide, collaborative, and multidisciplinary approach that empowers and engages a variety of local community stakeholders, including nongovernmental and faith-based organizations.

Applicable in diverse geographic regions. The guide should have applicability in urban, suburban, and rural communities across the United States experiencing community violence and should not be limited to any one type of community or geographic location.

19 Development Services Group, Inc. 2015. “Implementation Science.” Literature Review. Washington, DC: Office of Juvenile Justice and Delinquency Prevention. https://www.ojjdp.gov/mpg/litreviews/Implementation_Science.pdf.

https://www.crimesolutions.gov/about_starttofinish.aspx https://www.ojjdp.gov/mpg/litreviews/Implementation_Science.pdf

Inclusive of a continuum of prevention, reduction, and control strategies. The guide should identify strategies, across this continuum, that address a variety of individual, peer, family, school, and community (including environmental conditions) risk factors for youth perpetration of gun and gang violence in communities. This should also include various types of strategies, including but not limited to policies, practices, programs, organizational change efforts, and collaborative multidisciplinary approaches.

OJJDP also expects that the guide will build off of previous knowledge, work, and products related to violence prevention (such as Safe and Thriving Communities Grant Program, Youth Gang and Violence Prevention Partnerships, Faith and Community-based Youth Violence Prevention Training and Technical Assistance, Guide for Implementing the Comprehensive Strategy for Serious and Violent Offenders, OJJDP’s Comprehensive Gang Model, and evidence-based community violence prevention and reduction programs on CrimeSolutions.gov and Model Programs Guide).

In addition, successful applicants will be expected to collaborate with OJJDP and OJP’s network of national technical assistance providers. For example, the technical assistance providers who support the Bureau of Justice Assistance Public Safety Partnerships (PSP) and Project Safe Neighborhoods (PSN), and the National Gang Center, Youth Gang Prevention Training and Technical Assistance, research partners, and peer jurisdictions as well as federal partners as deemed appropriate by OJJDP, and other gang and youth violence training and technical assistance providers identified by

OJJDP.

Result in measurable performance goals. The guide should include specific, measurable implementation steps that will assist OJJDP and local agencies in assessing programmatic progress and monitoring performance.

The anticipated objectives and deliverables to meet the overall goals outlined above include:

(1) Implement an efficient and effective project management approach that will achieve the goals, objectives, and deliverables outlined in this solicitation.

The expected deliverables for this objective include:

a. A proposed project management plan and timeline that outlines key steps in achieving each of the objectives outlined below, an expected timeframe for completion, intermediary steps, associated deliverables or performance indicators, and responsible individuals.

A draft project management plan and timeline should be submitted at the time of application. OJJDP will work with the successful applicant to review and update the project management plan, as appropriate.

b. OJJDP also expects a detailed progress report, every 6 months, describing the status of the evaluation, methodological and implementation issues, progress toward the project goals, and any other issues relevant to the project’s completion.

At the conclusion of the project, the final progress report should summarize the extent to which the goals and objectives were met throughout the period of performance under the award.

https://www.ojjdp.gov/funding/FundingDetail.asp?fi=420 https://www.ojjdp.gov/funding/FundingDetail.asp?fi=420 https://www.grantsnet.justice.gov/programplan/html/Item.htm?ForecasterId=13845 https://www.ojjdp.gov/grants/solicitations/FY2016/FaithCBTTA.pdf https://www.ojjdp.gov/grants/solicitations/FY2016/FaithCBTTA.pdf https://www.ncjrs.gov/pdffiles/guide.pdf https://www.ncjrs.gov/pdffiles/guide.pdf https://www.nationalgangcenter.gov/Comprehensive-Gang-Model https://www.nationalgangcenter.gov/Comprehensive-Gang-Model https://www.crimesolutions.gov/TopicDetails.aspx?ID=10 https://www.ojjdp.gov/mpg/Topic/Details/82

(2) Organize a panel of experts, approved by OJJDP, who are key stakeholders in the design, implementation, and/or study of community-based youth violence prevention, reduction, and control strategies to assess the utility and feasibility of the draft practice guide. The expertise of this panel should reflect the goals of the practice guide outlined above.

OJJDP also anticipates identifying federal partners that would review and comment on deliverables.

The expected deliverable for this objective is a proposed expert panel and description of the scope of panel activities. The successful applicant would also be expected to enter into consultant agreements with the nonfederal experts on the panel for the duration of the project.

(3) Conduct a research review to systematically analyze and synthesize the current literature on the effectiveness, implementation, and sustainability of community-based youth violence prevention, reduction, and control strategies. The proposed methods of this review should be consistent with the research-based goals of the practice guide outlined on page 7.

a. A research synthesis and analysis plan that describes the methods and scope of the synthesis to be submitted to OJJDP within 6 months of the project start date, including the proposed research questions or objectives, search methods, inclusion criteria, coding procedures, statistical analyses or analytical techniques, and the types of findings that will be included.

b. Final technical reports summarizing the final research questions or objectives, methods, and analytical techniques of the synthesis and the findings or conclusions.

(4) Conduct an environmental scan of policies and practices related to community-based youth violence prevention, reduction, and control efforts led by local government and law enforcement agencies to understand their goals, target population, components, challenges to implementation, capacity for data collection, and perceived or measurable successes.

This may include a variety of strategies such as, but not limited to, a document review of administrative and local legislative policies and practices, interviews of key local experts and informants, and listening sessions with groups of individuals involved in the planning and/or implementation of these efforts.

a. A plan for the systematic review, analysis, and synthesis of policies and practices to be submitted to OJJDP within 6 months of the project start date that addresses the types of policies and practices to be reviewed, information sources, information collection methods, planned analysis, and the types of findings that will be included.

b. A final technical report summarizing the focus of the policy and practice scan, methods, and analytical techniques of the synthesis and the findings or conclusions.

(5) Synthesize and translate the evidence from the research review and environmental scan into a research-based practice guide for preventing and reducing youth-perpetrated gun and gang violence in communities. This approach should be systematic, transparent, and replicable.

a. An evidence synthesis and translation plan to be submitted to OJJDP for review and comment within 12 months of the award date. The synthesis and translation plan should provide the detailed methodology outlining which types of findings from the research review and environmental scan will be included, how they will be included, what review process the guide will undergo, how any additional review feedback will be considered, and the types of information to be included in the final product(s).20

b. A final evidence synthesis and translation approach, to be published at OJJDP’s discretion.

(6) Submission of the final products for this practice guide that are responsive to the overall goals and objectives outlined in this solicitation, to be published at OJJDP’s discretion.

OJJDP anticipates that one product will be a comprehensive manuscript, but it may also include other types of materials, tools, products, or publications that would support the implementation of the practice guide.

a. A draft manuscript, related products, and supporting documentation submitted to OJJDP within 22 months of the award date.

OJJDP anticipates that the supporting documentation will include the deliverables described in the objectives above, as well submission to the National Archive of Criminal Justice Data (NACJD) all quantitative data sets that result in whole or in part from the work funded by the award, along with associated files and any documentation necessary for future efforts by others to reproduce the project’s findings and/or to extend the scientific value of the data set through secondary analysis. For more information, see “Program Narrative” in Section D. Application and Submission Information.

b. All final products submitted to OJJDP within 30 months of the award date.

(7) Assistance with dissemination of the practice guide (and related products). OJJDP anticipates publishing the products, but will work with the successful applicant regarding the format of the products, methods for dissemination, and the dissemination.

The expected deliverable for this objective is a proposed dissemination plan within 22 months of the award date that outlines the proposed locations (such as in print and online), types, and formats of the products; dissemination strategies; and types of dissemination assistance the successful applicant will provide.

As a cooperative agreement award, OJJDP will review and approve project work plans, research and data collection methodology, and other major project-generated materials.

20 For an example, see https://www.ojjdp.gov/JDTC/protocol.pdf.

https://www.ojjdp.gov/JDTC/protocol.pdf

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed.

Performance Measures

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “General Information About Post- Federal Award Reporting Requirements” in Section F. Federal Award Administration Information).

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance to view the specific reporting requirements for this grant program.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Objective

Performance Measure(s)

Data Recipient Provides

Implement an efficient and effective project management approach that will achieve the goals, objectives, and deliverables outlined in this solicitation.

Number of deliverables that met the expectations of the project.

List of deliverables and submission timeline, including citation(s) to all scholarly products, that resulted in whole or in part from work funded under the OJJDP award.

Identified gaps that can be addressed by the proposed research translation as demonstrated by the products that result in whole or in part from work funded under the OJJDP award (technical reports; published, peer-reviewed scientific journal articles;

and/or (as appropriate for the funded project) law review journal articles, book chapter(s) or book(s) in the academic press, or similar scientific products).

Organize a panel of experts, to be approved by OJJDP, who are key stakeholders in the design, implementation, and/or study of community-based youth violence prevention, reduction, and control strategies to assess the utility and feasibility of the draft practice guide.

Conduct a research review to systematically analyze and synthesize the current literature on the effectiveness, implementation, and sustainability of community-based youth https://www.ojp.gov/performance violence prevention, reduction, and control strategies.

Conduct an environmental scan of policies and practices related to community-based youth violence prevention, reduction, and control efforts led by local government and law enforcement agencies to understand their goals, target population, components, challenges to implementation, capacity for data collection, and perceived or measurable successes.

Synthesize and translate the evidence from the research review and environmental scan into a research-based practice guide for preventing and reducing youth-perpetrated gun and gang violence in communities.

Submission of the final products for this practice guide that are responsive to the overall goals and objectives outlined in this solicitation for OJJDP publication.

Assistance with dissemination of the practice guide (and related products).

Quarterly financial reports, semi-annual and final progress reports, a final technical report, and a plain language executive summary of the work performed under the OJJDP award.

B. Federal Award Information

OJJDP expects to make up to one award with an estimated total amount awarded of up to $750,000. Awards will normally not exceed a 3-year period of performance.

As noted above, OJJDP anticipates that the final technical products will be submitted within 30 months of the award date; however, the project period should factor in additional time for the OJJDP publication process as well as assistance with dissemination.

To allow time for (among other things) any necessary post-award review and financial clearance by OJP of the proposed budget and for any associated responses or other action(s) that may be required of the recipient, applicants should propose an award start date of October 1, 2018.

OJJDP may, in certain cases, provide additional funding in future years to awards made under its research, development, and evaluation solicitations, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports) and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award

OJJDP expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement. As discussed later in the solicitation, important rules (including limitations) apply to any conference/meeting/training costs under cooperative agreements.

Note: Any recipient of an award under this solicitation will be required to comply with DOJ regulations on confidentiality and protection of human subjects. See “Requirements related to Research” under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities21) must, as described in the Part 200 Uniform Requirements22 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through

21 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward (“subgrant”) to carry out part of the funded award or program.

22 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information), which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review the OJP Financial Management and System of Internal Controls Questionnaire (https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf) that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

What will not be funded:

Applications primarily to purchase equipment, materials, or supplies. (A budget may include these items if they are necessary to conduct research, development, demonstration, evaluation, or analysis.)

Applications that are not responsive to this specific solicitation.

Funds may not be used to support biomedical or behavior control experimentation on individuals or any research involving such experimentation.

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional cost sharing and match information, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm.

Preagreement Costs (also known as Preaward Costs) Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on “Costs https://ojpfgm.webfirst.com/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/index.htm

Requiring Prior Approval” in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/doj/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year23. The 2018 salary table for SES employees is available at the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with nonfederal funds. (Nonfederal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee’s time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The OJJDP Administrator may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application. An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address—in the context of the work the individual would do under the award—the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://ojp.gov/financialguide/doj/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients and of some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps

23 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to

2 C.F.R. Part 200.

https://ojp.gov/financialguide/doj/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://ojp.gov/financialguide/doj/PostawardRequirements/chapter3.10a.htm to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see the title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, including the funding limit, or that OJP determines does not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. For this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, Budget Narrative, and résumés/curriculum vitae of key personnel. (For purposes of this solicitation, “key personnel” means the principal investigator and/or project director and any and all coprincipal investigators.)

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How to Apply to be sure applications are submitted in permitted formats.

1. Information To Complete the Application for Federal Assistance (SF-424) https://ojp.gov/funding/index.htm

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. Grants.gov and OJP’s Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice (GAN) updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How To Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

The project abstract is a very important part of the application, and serves as an introduction to the proposed project. OJJDP uses the project abstract for a number of purposes, including assignment of the application to an appropriate review panel. If the application is funded, the project abstract typically will become public information and be used to describe the project.

Applications should include a high-quality project abstract that summarizes the proposed project in 250–400 words. Project abstracts not submitted in the template below should be—

Written for a general public audience.

Submitted as a separate attachment with “Project Abstract” as part of its file name.

Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

Project abstracts should follow the detailed template available at ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf. Formatting cannot be altered https://www.archives.gov/federal-register/codification/executive-order/12372.html https://ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf in this template; therefore, the above formatting requirements do not apply.

3. Program Narrative

The program narrative section of the application should not exceed 30 double-spaced pages in 12-point font with 1-inch margins. If included in the main body of the program narrative, tables, charts, figures, and other illustrations count toward the 30-page limit for the narrative section.