oppOJJDP-2018-13504-cfda16.758-cidOJJDP-2018-14069-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under the fiscal year (FY) 2018 Victims of Child Abuse Act Support for Children’s Advocacy Centers. This program furthers the Department’s mission by providing funding for four categories of assistance to Children’s Advocacy Centers (CACs), which provide a coordinated response to victims of child abuse. The categories are (1) a national membership and accreditation organization for CACs, (2) subgrants to local CACs, (3) subgrants to provide services for child pornography victims, and (4) efforts to help military installations address cases of child abuse.

OJJDP FY 2018 Victims of Child Abuse Act Support for Children’s Advocacy Centers

Programs Applications Due: May 14, 2018

Eligibility

Category 1: CAC Membership and Accreditation Program. Eligible applicants are limited to nonprofit organizations1 and for-profit organizations (including tribal nonprofit and for-profit organizations) and institutions of higher education (including tribal institutions of higher education). All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee. Nonprofit organizations that hold money in offshore accounts for the purposes of avoiding paying the tax described in 26 U.S.C. 511(a) are not eligible to apply.

Categories 2, 3, and 4: CAC National Subgrant Program, CAC National Subgrant Program for Victims of Child Pornography, and CAC Military Partnership Pilot Project. Eligible applicants are limited to states (including territories), units of local government,2 federally recognized tribal governments as determined by the Secretary of the Interior, nonprofit organizations and for-profit organizations (including tribal nonprofit and for-profit organizations), and institutions of

1 See https://ojp.gov/funding/Explore/SolicitationRequirements/OrganizationalRequirements.htm for additional information on demonstrating nonprofit status.

2 A “unit of local government” means—

(a) Any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state.

(b) Any law enforcement district or judicial enforcement district that—

(i) Is established under applicable state law, and

(ii) Has the authority to, in a manner independent of other state entities, establish a budget and impose taxes.

(c) For the purposes of assistance eligibility, any agency of the government of the District of Columbia or the federal government that performs law enforcement functions in and for—

(i) The District of Columbia, or

(ii) Any Trust Territory of the United States.

https://www.usdoj.gov/ https://ojp.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/ https://ojp.gov/funding/Explore/SolicitationRequirements/OrganizationalRequirements.htm

OJJDP-2018-13504

higher education (including tribal institutions of higher education). All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Nonprofit organizations that hold money in offshore accounts for the purposes of avoiding paying the tax described in 26 U.S.C. 511(a) are not eligible to apply.

Note: A prospective recipient of grant funds that is found to have an “unresolved audit finding” from a DOJ Office of the Inspector General audit, as described at 34 U.S.C. § 20307, will be ineligible to receive grant funds during the period specified in that statute. See 34 U.S.C. § 20307(1)(A).

OJJDP welcomes applications under which two or more entities would carry out the federal award; however, only one eligible entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).3 The applicant must be the entity with primary responsibility for carrying out the award, including administering the funding and managing the entire program.

Under this solicitation, only one application by any particular applicant entity will be considered.

An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application.

OJJDP may elect to fund applications submitted under this FY 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time (ET) on May 14, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How to Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

3 For additional information on subawards, see “Budget and Associated Documentation” under Section D. Application and Submission Information.

https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only), by email at grants@ncjrs.gov, or by web chat. Response Center hours of operation are 10 a.m. to 6 p.m.

ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html. Answers to frequently asked questions that may assist applicants are posted at https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/VOCATTA.pdf.

Grants.gov number assigned to this solicitation: OJJDP-2018-13504

Release date: March 28, 2018 mailto:grants@ncjrs.gov mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp https://www.ojjdp.gov/funding/funding.html https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/VOCATTA.pdf

Contents A. Program Description

Overview Program-Specific Information Goals, Objectives, and Deliverables Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Match Requirement Preagreement Costs (also known as Preaward Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated With Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information About Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Performance Measures Table Appendix B: Application Checklist

OJJDP FY 2018 Victims of Child Abuse Act Support for Children’s Advocacy Centers

Programs

CFDA # 16.758

A. Program Description

Overview

The OJJDP FY 2018 Victims of Child Abuse Act (VOCA) Support for Children’s Advocacy Centers (CAC) Programs provides support to CACs through membership and accreditation services and a variety of subgrant programs in order to enhance effective interventions in child abuse cases. CACs provide a coordinated response to victims of child abuse through multidisciplinary teams composed of representatives from the statutorily mandated and other agencies involved in the intervention, prevention, prosecution, and investigation systems that respond to child abuse cases. There are four categories of funding available under this solicitation as follows:

Category 1: CAC Membership and Accreditation Program.

Category 2: CAC National Subgrant Program.

Category 3: CAC National Subgrant Program for Victims of Child Pornography.

Category 4: CAC Military Partnership Pilot Project.

Statutory Authority: This program is authorized pursuant to the Victims of Child Abuse Act of 1990, 34 U.S.C. § 13004(a) and (b).

Program-Specific Information

This solicitation offers four categories of funding. Applicants must clearly designate the category they are applying under. Each category requires a separate application, and OJJDP will not consider applications that combine different categories.

Category 1: CAC Membership and Accreditation Program. Competition ID: OJJDP-2018-13506.

The successful applicant will operate a national membership and accreditation program for CACs, multidisciplinary teams, and professionals. Specifically, the successful applicant will develop and implement a plan for comprehensive training and technical assistance in support of the implementation of national standards for accreditation, which includes but is not limited to webinars, in-person training sessions, onsite technical assistance, publications, and a gap analysis to ensure continued growth of accredited CACs across the country (including rural and tribal communities).

Category 2: CAC National Subgrant Program. Competition ID: OJJDP-2018-13507. The successful applicant will operate a national subgrant program to support local CACs, state chapters, and multidisciplinary teams that provide a coordinated investigation and comprehensive response to child abuse. Specifically, the successful applicant will release requests for proposals (RFP) to award subgrants (subject to OJJDP approval) based on identified national needs and a clearly defined funding strategy. The successful applicant will offer training and technical assistance specific to the RFP as well as targeted training as identified in the subgrant categories, and provide oversight and monitoring of subaward activities in conformance with the DOJ Grants Financial Guide.

Category 3: CAC National Subgrant Program for Victims of Child Pornography. Competition ID:

OJJDP-2018-13508. The successful applicant will operate a national subgrant program to support local CACs, state chapters, and multidisciplinary teams that provide a coordinated investigation and comprehensive response to child abuse, specifically to provide services and improve the response to children who are victims of child pornography, including those victims of child pornography who are also victims of commercial sex trafficking. The successful applicant will release RFPs to award subgrants (subject to OJJDP approval) based on identified national needs and a clearly defined funding strategy. The successful applicant will offer training and technical assistance specific to the RFP as well as limited topical training for local CACs, state chapters, and multidisciplinary teams. Finally, the successful applicant will provide oversight and monitoring of subaward activities in conformance with the DOJ Grants Financial Guide.

Category 4: CAC Military Partnership Pilot Project. Competition ID: OJJDP-2018-14069. The successful applicant will collaborate with military installations to explore ways in which the CAC model can be leveraged to help military installations address cases of child abuse and will support a pilot project that supports local CACs to identify, develop, and operationalize best practices. The successful applicant will release RFPs, as necessary and as OJJDP approves, based on the identified needs regarding CAC and military collaboration as related to the response to child abuse. In addition, the successful applicant will provide training and technical assistance specific to the RFP as well as targeted support for the overall project and selected subgrantees, and provide oversight and monitoring of subaward activities in conformance with the DOJ Grants Financial Guide.

The successful applicants in each category will promote methods to provide program assessment and increase coordination among other OJJDP-funded VOCA programs. Other VOCA programs include the Regional Children’s Advocacy Centers program, Training and Technical Assistance to Child Abuse Professionals program, and Training and Technical Assistance to Child Abuse Prosecutors program.

Goals, Objectives, and Deliverables

Category 1: CAC Membership and Accreditation Program

The successful applicant under this category will develop or sustain a national membership and accreditation program for CACs, multidisciplinary teams, and professionals involved in responding to cases of child abuse. The objectives of this program are to enhance, maintain, and publish national standards for accreditation; maintain membership criteria for eligibility;

disseminate information among current and potential member organizations; and facilitate communication among members. Specific deliverables for this program include but are not limited to the following:

• Provide quality assurance in CACs through accreditation and tracking performance on national standards for accreditation.

• Track and address the challenges of CACs in meeting national standards for accreditation.

• Improve the accreditation process of local CACs through ongoing training and technical assistance.

• Conduct site reviews of member organizations for accreditation purposes.

• Address trends within the coordinated response to child maltreatment that pose challenges to service expansion to all children who need access to the services of an accredited CAC. This includes but is not limited to populations in rural or remote areas, such as American Indian and Alaska Native communities where there are high incidences of child abuse and children’s exposure to violence, including violence in the home.

• Enhance, maintain, and publish national standards for accreditation.

• Develop and provide comprehensive training and technical assistance on the national standards for accreditation.

• Provide intensive training and technical assistance for developing CACs, identified in partnership with OJJDP, so they can achieve accreditation and become fully functioning centers.

Category 2: CAC National Subgrant Program

This program funds new or existing local CAC programs, state chapters, and multidisciplinary teams through competitive subgrants. The program’s objectives are to develop and promulgate eligibility criteria for funding, develop and publish requests for proposals, disseminate information among current and potential award recipients, and administer and oversee awards pursuant to the DOJ Grants Financial Guide.

The successful applicant will develop plans for achieving the above goals and objectives by designing and implementing the following activities:

• Develop innovative funding strategies that support the provision of coordinated and comprehensive multidisciplinary services to child abuse victims and their families.

• Develop and maintain a current list of accredited and satellite CACs. An accredited CAC is one that meets, through documentation and site review, core competencies and evidence-based standards of practice that the OJJDP-supported National Membership and Accreditation Organization for CACs has established. A satellite CAC is a program of a host/parent accredited CAC that provides services outside the main catchment area of the host CAC.

• Develop new and/or enhance existing CAC programs, state chapters, and multidisciplinary teams that:

o Establish, develop, or expand service coverage for unserved geographic areas and populations, including rural and geographically isolated areas and tribal communities with high levels of child abuse and children’s exposure to family, community, and other types of violence. This expanded coverage approach can include the development of additional CACs and the use of satellite CACs. A satellite CAC includes programs that provide services to the local community, but an accredited CAC conducts its administrative support operations to save money and operate more efficiently.

o Reduce barriers to program advancement and improve the quality of services provided to abused children in existing or developing CACs and multidisciplinary teams.

o Leverage strategic partnerships with other national organizations to provide expanded access to state-of-the-art training that is national in scope.

o Provide services to children who have been physically abused.

o Provide services to children who witness violence.

o Improve response to child sexual abuse cases involving youth with sexual misconduct.

• Develop and publish RFPs, as OJJDP approves.

• Provide training and technical assistance specific to the release of the OJJDP-approved RFP, and some targeted training as identified in the subgrant categories to support those CACs that receive subgrant funding.

• Engage CACs in developing core competencies in one or more of the following evidence-based treatments to child victims of trauma:

o Trauma-Focused Cognitive Behavioral Therapy.

o Parent-Child Interactional Therapy.

o Child and Family Traumatic Stress Intervention.

o Children with Sexual Behavior-Cognitive Behavioral Therapy.

• Manage a national peer review process to evaluate applications for funding.

• Provide oversight and subgrant monitoring activities in accordance with the DOJ Grants

Financial Guide.

Category 3: CAC National Subgrant Program for Victims of Child Pornography

This program funds new or existing local CAC programs, state chapters, and multidisciplinary teams specifically to provide services for child pornography victims. The program’s objectives are to develop and promulgate eligibility criteria for funding, develop and publish requests for proposals, disseminate information among current and potential award recipients, and monitor subaward activities pursuant to the DOJ Grants Financial Guide.

• Support a national subgrant program for local CACs, state chapters of CACs, and multidisciplinary teams that provides a coordinated investigative and comprehensive response to child abuse.

• Develop and publish RFPs, as approved by OJJDP, specifically for subgrants to provide services for child pornography victims.

RFP, and some targeted training to support those CACs that receive subgrant funding.

• Provide oversight and monitoring of subaward activities in accordance with the DOJ Grants Financial Guide.

Category 4: CAC Military Partnership Pilot Project

This program funds collaborations between CACs and military installations to provide coordinated and comprehensive multidisciplinary services to child abuse victims and their families. The program’s objectives are to develop a national pilot project to explore ways in which the CAC model can be leveraged to help military installations address cases of child abuse and to identify, develop, and operationalize best practices. The program supports subgrants to CAC-military collaborations that require the successful applicant to promulgate eligibility criteria for funding, develop and publish RFPs, disseminate information among award recipients, provide any necessary training and technical assistance, and monitor subaward activities pursuant to the DOJ Grants Financial Guide.

• Support a national pilot program for local CAC-military installation collaborations that provides a coordinated investigative and comprehensive response to child abuse and includes military collaborative partners such as the Department of Defense Family Advocacy Program (see http://www.militaryonesource.mil for more information), command staff, and military investigative and medical personnel as appropriate.

• Develop and publish RFPs, as approved by OJJDP, specifically for subgrants to improve the provision of services to victims of child abuse and their families in the military.

RFP, and some targeted training to support those CACs that receive subgrant funding.

• Implement the strategy at the national level through coordination with the Department of Defense and CAC organizations with regional or national reach.

http://www.militaryonesource.mil/

• Document the progress of project implementation and the collaborative model developed at each pilot site for the purpose of informing future work and publications related to implementation and replication. This document will be a final project deliverable.

• Provide oversight and monitoring of subaward activities in accordance with the DOJ

Grants Financial Guide.

OJJDP will assign major tasks and deliverables under each category of this solicitation based on a review of the successful application. OJJDP will expect the successful applicant in each category to coordinate any training and technical assistance activities with all other VOCA grantees, as OJJDP directs.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Evidence-Based Programs or Practices

OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention.

Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov and the OJJDP Model Programs Guide website are two resources that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

OJJDP training and technical assistance awardee standards. OJJDP has developed the Core Performance Standards for Training, Technical Assistance, and Evaluation to promote among providers the consistency and quality of OJJDP-sponsored training and technical assistance and to advance common expectations of performance excellence. The standards present minimum expectations that providers must meet for effective practice in the planning, coordination, delivery, and evaluation of training. Award recipients must coordinate with OJJDP’s National Training and Technical Assistance Center (NTTAC) in the assessment and delivery of services to ensure the effective use of OJJDP grant funding.

Requirements related to coordination of activities will include, but are not limited to:

https://www.crimesolutions.gov/ https://www.crimesolutions.gov/ http://www.ojjdp.gov/mpg http://www.ojjdp.gov/mpg

• Coordination with OJJDP NTTAC. OJJDP requires all training and technical assistance projects to coordinate their activities with OJJDP NTTAC by complying with all OJJDP/NTTAC protocols to ensure coordinated delivery of services among providers and the effective use of OJJDP grant funding. OJJDP reserves the right to modify these protocols at any time with reasonable notice to the grantee prior to project completion.

• OJJDP-funded webinars. The award recipient must comply with OJJDP’s Webinar

Guidelines, as described in the core performance standards. Minimally, OJJDP training and technical assistance providers will submit information to OJJDP NTTAC in advance of all events for the online calendar, use the approved OJJDP presentation template, and record events and provide the final files which are compliant with Section 508 of the Workforce Rehabilitation Act to OJJDP or OJJDP’s representative. For more information on Section 508 of the Workforce Rehabilitation Act, visit www.section508.gov.

• Training information sharing. OJP will collect information from its program offices on OJP-funded training and technical assistance events. Award recipients must use OJJDP’s standard electronic training request form, submit information to NTTAC on all training events (e.g., name of requestor, description of request, dates of event) 30 days in advance of the event date, and report additional data, as OJJDP requires.

Information Regarding Potential Evaluation of Programs and Activities

The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and subrecipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program.

B. Federal Award Information

OJJDP expects to make up to one award per category as follows:

Category 1: CAC Membership and Accreditation Program – one award of up to $1,500,000 for a 36-month project period.

Category 2: CAC National Subgrant Program – one award of up to $10,000,000 for an 18-month project period.

Category 3: CAC National Subgrant Program for Victims of Child Pornography – one award of up to $2,000,000 for an 18-month project period.

Category 4: CAC Military Partnership Pilot Project – one award of up to $1,000,000 for an 18-month project period.

http://www.section508.gov/

The period of performance for all awards in each category will begin on October 1, 2018.

If an awardee in Categories 2, 3, and 4 of this solicitation demonstrates progress toward implementing project activities and goals, OJJDP may provide additional funding in FYs 2019 and 2020 under this solicitation. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports) and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award

OJJDP expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities4) must, as described in the Part 200 Uniform Requirements5 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

4 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program.

Additional information on proposed subawards is listed under What an Application Should Include, Section D of this solicitation.

5 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information), which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire – the OJP Financial Management and System of Internal Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Preagreement Costs (also known as Preaward Costs) Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.6 The 2018 salary table for SES employees is available on the Office of Personnel Management website at

6 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://ojpfgm.webfirst.com/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with nonfederal funds. (Nonfederal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address—in the context of the work the individual would do under the award—the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see the title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, including the funding limit, or that OJP determines does not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. For this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, and Budget Narrative.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information To Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice (GAN) updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How to Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives.

The abstract should describe how the applicant will measure progress toward these goals.

The abstract should indicate whether the applicant will use any portion of the project budget to conduct research, as described in Note on Project Evaluations on page 18.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program.

The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman.

Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length-related restrictions, OJJDP may consider such noncompliance in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) statement of the problem; (2) goals, objectives, and performance measures; (3) program design and implementation; and (4) capabilities/competencies. The applicant should clearly delineate https://www.archives.gov/federal-register/codification/executive-order/12372.html the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

The following sections should be included as part of the program narrative:7

a. Description of the Issue. For Category 1, applicants should briefly describe the need for the CAC membership and accreditation program. For Categories 2, 3, and 4, applicants should briefly describe the need for subgrant and pilot programs for CACs as related to the specific target/topic area (e.g., child abuse, child victims of pornography, military collaboration). The applicant should use data to provide evidence that the problem exists, demonstrate the size and scope of the problem, and document the effects of the problem on the target population and the larger community. Any data or research referenced in the narrative should include information about the source of the data and/or a citation. Applicants should describe the target population and any previous or current attempts to address the problem.

Applicants should describe any research or evaluation studies that relate to the problem and contribute to their understanding of its causes and potential solutions. While OJJDP expects applicants to review the research literature for relevant studies, they should also explore whether unpublished local sources of research or evaluation data are available.

b. Goals, Objectives, and Performance Measures. Applicants should describe the goals of the proposed program and identify its objectives. When formulating the program’s goals and objectives, applicants should be cognizant of the performance measures that OJJDP will require successful applicants to provide.

Goals. Applicants should describe the program’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

Program Objectives. Applicants should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be clearly linked to the problem identified in the preceding section and measurable. (Examples of measurable objectives include the following: number of organizations that receive accreditation, number of child victims/families served.)

Performance Measures. OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “General Information About Post-Federal Award Reporting Requirements” in Section F. Federal Award Administration Information). The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance to view the specific reporting requirements for this grant program.

7 For information on subawards (including the details on proposed subawards that should be included in the application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.

https://www.ojp.gov/performance

Performance measures for this solicitation are listed in Appendix A: Performance Measures Table.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

OJJDP will require award recipients to submit semiannual performance metrics of relevant data through the Data Reporting Tool.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements, likely do not constitute “research.”

Each applicant should provide sufficient information for OJP to determine whether the particular project it proposes would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ definition of research that appears at 28 C.F.R. Part 46 (“Protection of Human Subjects”).

Research, for purposes of human subjects protection for OJP-funded programs, is defined as “a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge.” 28 C.F.R.

46.102(d).

For additional information on determining whether a proposed activity would constitute research for purposes of human subjects protection, applicants should consult the decision tree in the “Research and the protection of human subjects” section of the…