oppF18AS00001-cfda15.637-instructions.pdf

Arctic Goose Joint Venture Request for Proposals 2018

KEY DATE: Proposal deadline is 11:59 pm (ET) July 26, 2018

OVERVIEW INFORMATION

Federal Agency Name: U.S. Fish and Wildlife Service, Headquarters Opportunity Title: Arctic Goose Joint Venture Request for Proposals 2018 Opportunity Number: FWS-DMBM-AGJV-2018 CFDA Number: 15.637, Migratory Bird Joint Ventures Announcement Type: This is an annual request for proposals from the Arctic Goose Joint Venture

IV. Application Requirements To be considered for funding under this funding opportunity, an application must contain:

A. Application for Federal Assistance Form – Standard Form (SF) 424 Individuals applying on their own (unrelated to any business or non-profit organization s/he may own or operate in his/her own name) must use the SF 424, Application for Federal Assistance- Individual Form (http://www.grants.gov/web/grants/forms/sf-424-individual-family.html#sortby=1). All other applicants must use the SF 424, Application for Federal Assistance form (http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1). Do not include other Federal sources of funding, requested or approved, in the total entered in the “Federal” funding box on the Application for Federal Assistance form. Enter only the amount being requested under this program in the “Federal” funding box. Include any other Federal sources of funding in the total funding entered in the “Other” box.

B & C. Project Proposal with AGJV Budget Form The AGJV will receive proposals in three categories:

1. Informational - those requesting only technical review, advice on operations, or coordination with other related projects, and for inclusion in AGJV compendia

2. Endorsement - those that are seeking endorsement as an AGJV project, but not specifically requesting AGJV funds

3. Endorsement and Funding - those partially-funded or unfunded projects seeking endorsement by the AGJV and seeking AGJV funds (or seeking AGJV assistance in locating financial cooperators) http://www.grants.gov/web/grants/forms/sf-424-individual-family.html#sortby=1 http://www.grants.gov/web/grants/forms/sf-424-individual-family.html#sortby=1 http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1

Project proposals should follow the format described below and be no more than 10 pages in length.

1. Cover Page: Project Title, Principal Investigator name(s) and affiliation, proposal category (i.e., Informational, Request for Endorsement Only [no funding], Request for Funding and Endorsement), key words, proposal date. Indicate the amount of funding requested.

2. Problem/Issue Statement: What is the problem or issue addressed by the proposed work, in relation to the AGJV research priorities? (see above and AGJV Strategic Plan at http://www.agjv.ca).

3. AGJV Goose Population(s) Targeted: The proposal must address one or more AGJV goose populations (see above and AGJV Strategic Plan at http://www.agjv.ca).

4. Justification: Explain why the study is needed and cite literature as appropriate. What is the pertinence of the proposal range-wide? What new information will be generated?

How will your work contribute to the overall management or conservation of the population(s)? Maximum 1 page.

5. Objectives or Hypotheses: The proposal should have specific and concise objectives or hypotheses to be tested.

a. If AGJV funding is requested for only a specific component of a larger study or program, describe how that specific element(s) relates to the larger effort, but do not write a proposal that encompasses the objectives and budget of a much larger program. The proposal and budget should focus on the project component(s) that seek AGJV funding.

6. Study Area: If appropriate, provide a description of the proposed study area boundaries, proposed camp locations, and staging locations.

7. Experimental Design: Planned methods including statistical treatments. This section is critical to determining scientific soundness. Describe all principal field and laboratory methods, specify sample sizes, and provide power analyses if applicable. Also note whether your agency or organization requires that your project be reviewed by your respective Animal Care and Use Committee (ACUC).

8. Anticipated Output: List products or data sets expected to be generated.

http://www.agjv.ca/ http://www.agjv.ca/

9. Management Implications: What is the significance of the work to management of the populations concerned? Be as specific as possible.

10. Literature Cited: As appropriate.

11. Personnel: Briefly describe the role and background of each staff position in the study

(<1 paragraph) and include a list of recent publications of the principal investigator(s).

Maximum 2 page.

12. Logistical Requirements: If applicable, state needs for camp facilities, aircraft support, or other special resources, including dates needed (for assessment of potential cooperative efforts and shared support).

13. Timing: Beginning, milestone, and completion dates of project activities.

14. Budget: Use the budget format provided below. Include personnel, travel, equipment/capital, contractual, and indirect costs, total annual costs, and total project costs (for multi-year projects). List all funds currently secured for the project, funds applied for, and cooperators. Proposals submitted for endorsement only need to only provide the total anticipated costs by funding source, not a detailed breakdown.

The AGJV will not consider a proposed project that is partially funded and not likely to achieve project objectives, or engage in negotiating a reduced or increased funding request. The evaluation team will scrutinize budgets in detail and will recommend either funding the request as submitted or not funding the project. Therefore, give a complete and accurate assessment of the costs directly related to the proposed project.

15. Matching funds: Match requirements are a minimum of 1:1 and need to be identified in the proposal. Include matching contributions ONLY if there is a high likelihood you will indeed receive them. If part of a larger study, include ONLY the costs directly relevant to the study element being considered for AGJV funding. Acceptable matching contributions include real purchases as well as in-kind costs (e.g., full time agency staff or tenured professor's salaries, student or technician salaries covered by other sources) provided they are reasonable and commensurate with the particular study element. For example, if the proposal is to add or augment an element to an existing study, you may pro-rate a portion of the total costs for, say, maintaining a field camp. Requests for salaries of principal investigators, students or technicians are acceptable provided they are reasonable and commensurate with the person’s involvement in the particular study element. Indicate the actual time the person will spend on the project (e.g., 4 weeks @ $800/wk).

16. Letters of commitment: Attach any letters of commitment from funding cooperators, endorsements, or other documentation in support of the proposal.

Note: The entire proposal should be submitted as one file in MS Word Format, not multiple files. The budget table should be incorporated into the proposal document, not submitted as a separate attachment.

Annual summary reports and contribution and expenditure reports are required annually for all projects endorsed by the AGJV. A form with the required information will be made available from the AGJV Coordinator. The Coordinator will distribute the form prior to the annual fall AGJV meeting.

ANNUAL BUDGET (U.S. Dollars) Other (Non-AGJV) Funding Sources

(Indicate in-kind contributions in italics) (*Add as many columns as needed)

Expense category with examples (*add or delete rows/items as needed)

AGJV

TOTAL

Status of funding (i.e., secured, highly probable, requested)

Requested

Personnel

PI salary (name: xx weeks @ $xxx/wk) Field staff (xx weeks @ $xxx/wk)

Travel/accommodations Commercial travel Chartered aircraft (xx hrs @ $/hr) Lodging (xx days @ $/day) Freight

Materials/equipment Transmitters and telemetry equipment Surgical supplies Camping gear Fuel Food Boats/motors Capture gear

Contractual Veterinary services ARGOS data acquisition and processing Vehicle/vessel charter Laboratory analyses

Indirect Cost/Overhead charge Is this indirect cost required by your agency/organization? Indicate yes or no; if yes, provide justification.

TOTALS by funding source RATIO of matching contributions to requested AGJV funds =

RATIO of non-US-Federal matching contributions to requested AGJV funds =

FOR MULTI-YEAR PROJECTS (this should include in-kind costs noted in above table) Funding source 2018 2019 2020 TOTAL

AGJV

Other Other Other Other Annual totals

D. Budget Form – SF 424A In addition to the AGJV Budget Form (above), complete the Budget Information for Non- Construction Programs (SF 424A). The SF 424A budget form is available at http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1. When developing your budget, keep in mind that financial assistance awards and subawards are subject to the Federal cost principles in Title 2 of the Code of Federal Regulations Part 200, as applicable to the recipient organization type. Links to the full text of the Federal cost principles are available on the Internet at http://www.ecfr.gov/.

Note on Multiple Federal Funding Sources: If the project budget includes multiple Federal funding sources, you must show the funds being requested from this Federal program on the budget form separately from any other requested/secured Federal sources of funding. Enter the funds being requested from this Federal program in the first row of the Budget Summary section of the form, and then enter funding related to other Federal programs in the subsequent row(s).

Be sure to enter each Federal program’s CFDA number in the corresponding fields on the form.

The CFDA number for this Federal program appears on the first page of this funding opportunity.

E. Budget Justification If applicable:

1. If Federally-funded equipment will be used for the project, provide a list of that equipment, including the Federal funding source.

2. Indirect costs may be requested only if they are beyond the control of the applicant; for example, mandatory agency overhead charges (indicate as “YES” in AGJV Budget Form and provide justification as described below in “Required Indirect Cost Statement”).

Required Indirect Cost Statement Recipients that do not have an approved indirect cost rate cannot charge indirect costs to their Federal award. All applicants except individuals applying for funds separate from a business or non-profit organization he/she may operate must include one of the following statements and attach to their application any required documentation identified in the applicable statement:

“We are:

1. A U.S. state or local government entity receiving more than $35 million in direct Federal funding each year with an indirect cost rate of [insert rate]. We submit our indirect cost rate proposals to our cognizant agency. A copy of our most recently approved rate agreement/certification is attached.

2. A U.S. state or local government entity receiving less than $35 million in direct Federal funding with an indirect cost rate of [insert rate]. We are required to prepare and retain for audit an indirect cost rate proposal and related documentation to support those costs.

3. A [insert your organization type; U.S. states and local governments, please use one of the statements above or below] that has previously negotiated or currently has an approved indirect cost rate with our cognizant agency. Our indirect cost rate is [insert rate]. [Insert either: “A copy of our most recently approved but expired rate agreement is attached. In the event an award is made, we will submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after the award is made.” or “A copy of our current, approved rate agreement(s) is attached.”]

4. A [insert your organization type] that has never submitted an indirect cost rate proposal to our cognizant agency. Our indirect cost rate is [insert rate]. In the event an award is made, we will submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after the award is made.

5. A [insert your organization type] that has never submitted an indirect cost rate proposal to our cognizant agency and has an indirect cost rate that is lower than 10%. Our indirect cost rate is [insert rate; must be lower than 10%]. However, in the event an award is made, we will not be able to meet the requirement to submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after award. We request as a condition of award to charge a flat indirect cost rate of [insert rate; must be lower than 10%] of [insert a clear description of the direct cost base against which your rate is charged (e.g., salaries; salaries and fringe benefits; or modified total direct costs). However, please note that your organization cannot charge indirect costs in excess of the indirect costs that would be recovered if applied against modified total direct costs as defined in 2 CFR 220.68]. We understand that we must notify the Service in writing immediately if we establish an approved rate with our cognizant agency at any point during the award period.

6. A [insert your organization type] that has never submitted an indirect cost rate proposal to our cognizant agency and has an indirect cost rate that is 10% or higher. Our indirect cost rate is [insert your organization’s indirect rate; must be 10% or higher]. However, in the event an award is made, we will not be able to meet the requirement to submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after award. We request as a condition of award to charge a flat de minimis indirect cost rate of 10% of modified total direct costs as defined in 2 CFR 200.68. We understand that we must notify the Service in writing immediately if we do establish an approved rate with our cognizant agency at any point during the award period. We understand that additional Federal funds may not be available to support an unexpected increase in indirect costs during the project period and such changes are subject to review, negotiation, and prior approval by the Service.

7. A [insert your organization type] that is submitting this proposal for consideration under the [insert either “Cooperative Fish and Wildlife Research Unit Program” or “Cooperative Ecosystem Studies Unit Network”], which has a Department of the Interior-approved indirect cost rate cap of [insert program rate]. If we have an approved indirect cost rate with our cognizant agency, we understand that we must apply this reduced rate against the same direct cost base as identified in our approved indirect cost rate agreement. If we do not have an approved indirect cost rate with our cognizant agency, we understand that the basis for direct costs will be the modified total direct cost base defined in 2 CFR 200.68 “Modified Total Direct Cost (MTDC)”. We understand that we must request prior approval from the Service to use the MTDC base instead of the base identified in our approved indirect cost rate agreement, and that Service approval of such a request will be based on: 1) a determination that our approved base is only a subset of the MTDC (such as salaries and wages); and 2) that use of the MTDC base will still result in a reduction of the total indirect costs to be charged to the award. In accordance with 2 CFR 200.405, we understand that indirect costs not recovered due to a voluntary reduction to our federally negotiated rate are not allowable for recovery via any other means.

8.A [insert your organization type] that will charge all costs directly.

All applicants are hereby notified of the following:

• Recipients without an approved indirect cost rate are prohibited from charging indirect costs to a Federal award. Accepting a flat de minimis rate as a condition of award is an approved rate.

• Failure to establish an approved rate during the award period renders all costs otherwise allocable as indirect costs unallowable under the award.

• Recipients may not charge to their Service award any indirect costs calculated against the portion of total direct project costs paid by any other Federal funding source or non-Federal partner.

• Recipients must have prior written approval from the Service to transfer unallowable indirect costs to amounts budgeted for direct costs or to satisfy cost-sharing or matching requirements under the award.

• Recipients are prohibited from shifting unallowable indirect costs to another Federal award unless specifically authorized to do so by legislation.

Applicants who are individuals applying for funds separate from a business or non-profit organization he/she may operate are not eligible to charge indirect costs to their award. If you are an individual applying for funding, do not include any indirect costs in your proposed budget.

For more information on indirect cost rates, see the Service’s Indirect Costs and Negotiated Indirect Cost Rate Agreements (NICRA) guidance document on the Internet at https://www.fws.gov/grants/atc.html.

Negotiating an Indirect Cost Rate with the Department of the Interior Entities that do not have a NICRA must first have an open, active Federal award before they can submit an indirect cost rate proposal to their cognizant agency. The Federal awarding agency that provides the largest amount of direct funding to your organization is your cognizant agency, unless otherwise assigned by the White House Office of Management and Budget (OMB). If the Department of the Interior is your cognizant agency, your indirect cost rate will be negotiated by the Interior Business Center (IBC). For more information, contact the IBC at:

Indirect Cost Services Acquisition Services Directorate, Interior Business Center U.S. Department of the Interior 650 Capitol Mall, Suite 7-400 Sacramento, CA 95814 Phone: 916-930-3803 Email: Through https://www.doi.gov/ibc/contactus/ibcfeedback web form Internet address: https://www.doi.gov/ibc/services/finance/indirect-cost-services

F. Single Audit Reporting Statements As required in Title 2 of the Code of Federal Regulations Part 200, Subpart F, all U.S. states, local governments, federally-recognized Indian tribal governments, and non-profit organizations expending $750,000 USD or more in Federal award funds in a fiscal year must submit a Single Audit report for that year through the Federal Audit Clearinghouse’s Internet Data Entry System.

All U.S. state, local government, federally-recognized Indian tribal government and non-profit applicants must provide a statement regarding if your organization was/was not required to submit a Single Audit report for the organization’s most recently closed fiscal year and, if so, state if that report is available on the Federal Audit Clearinghouse Single Audit Database website (https://harvester.census.gov/facweb/) and provide the EIN under which that report was submitted.

G. Assurances – SF 424B Include the appropriate signed and dated Assurances form available at http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1. Use the Assurances for Non-Construction Programs (SF 424B). The form includes a statement that some of the assurances may not be applicable to your organization and/or your project or program. Signing this form does not make you or your organization subject to laws that are otherwise not applicable to you or your organization. Changing, crossing out, or making notations on the form before signing has no impact on the applicability of law.

H. Certification and Disclosure of Lobbying Activities Under Title 31 of the United States Code, Section 1352, an applicant or recipient must not use any federally appropriated funds (both annually appropriated and continuing appropriations) or matching funds under a grant or cooperative agreement award to pay any person for lobbying in connection with the award. Lobbying is defined as influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress connection with the award. Submission of an application also represents the applicant’s certification of the statements in 43 CFR Part 18, Appendix A-Certification Regarding Lobbying. If you/your organization have/has made or agrees to make any payment using non-appropriated funds for lobbying in connection with this proposal AND the Federal share exceeds $100,000, complete and submit the SF LLL, Disclosure of Lobbying Activities form available at http://www.grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=1. See 43 CFR, Subpart 18.100 for more information on when additional submission of this form is required.

I. Conflict of Interest Disclosures Applicants must notify the Service in writing of any actual or potential conflicts of interest that are known at the time of application or that may arise during the life of this award, in the event an award is made. Conflicts of interest include any relationship or matter which might place the recipient, the recipient’s employees, or the recipient’s subrecipients in a position of conflict, real or apparent, between their responsibilities under the award and any other outside interests.

Conflicts of interest may also include, but are not limited to, direct or indirect financial interests, close personal relationships, positions of trust in outside organizations, consideration of future employment arrangements with a different organization, or decision-making affecting the award that would cause a reasonable person with knowledge of the relevant facts to question the impartiality of the applicant, the applicant’s employees, or the applicant’s future subrecipients in the matter. Applicants must notify the Service in writing in their application if any key project personnel, including subrecipient and contractor personnel, are known to be related to, married to, or have a close personal relationship with any Federal employee in or associated with the program to which you are applying for funding or who otherwise may be involved in the review and selection of the application. Upon receipt of such a notice, the Service program, in consultation with their Ethics Counselor, will determine if a conflict of interest exists and, if so, if there are any possible actions to be taken by the applicant to reduce or resolve the conflict.

Failure to disclose and resolve conflicts of interest in a manner that satisfies the Service may result in the project not being select for funding.

J. Required Overlap/Duplication Statement Applicants must provide a statement that addresses if there is any overlap between the proposed project and any other active or anticipated projects in terms of activities, costs, or time commitment of key personnel. If any overlap exists, applicants must provide a description of the overlap in their application. Applicants must also state if the proposal submitted for consideration under this program is/is not in any way duplicative of any proposal that was/will be submitted for funding consideration to any other potential funding source (Federal or non- Federal). If such a circumstance exists, applicants must detail when the other duplicative proposal(s) were submitted, to whom (entity name and program), and when funding decisions are expected to be announced. If at any time a proposal is awarded funds that would be duplicative of the funding requested from the Service, applicants must notify the Service point of contact for this funding opportunity immediately.

Application Checklist

To be considered for funding under this funding opportunity, an application must contain:

□ IV-A. SF 424, Application for Federal Assistance

□ IV-B & C. Project Proposal with AGJV Budget Form

□ IV-D. SF 424A, Budget Form

□ IV-G. SF 424B, Assurances Form

AND IF APPLICABLE:

□ III. Evidence of non-profit status: If a non-profit organization, a copy of their Section

501(c)(3) or (4) status determination letter received from the Internal Revenue Service.

□ IV-E. Budget Justification

□ IV-E. Federally-funded equipment list

□ IV-E. Indirect cost statement

□ IV-E. NICRA: A copy of the organization’s current Negotiated Indirect Cost Rate

Agreement.

□ IV-F. Single Audit Reporting statement: If a U.S. state, local government, federally-recognized Indian tribal government, or non-profit organization, statements regarding applicability of and compliance with Single Audit reporting requirements.

□ IV-H. SF LLL form: Disclosure of Lobbying Activities form.

□ IV-I. Conflict of Interest disclosure

□ IV-J. Overlap/Duplication statement

V. Submission Instructions

Submission Deadline Proposals must be submitted to the contacts below by 11:59 pm (ET) July 26, 2018.

To Submit an Application The recommended proposal submission process is via email to the contacts below. Applicants should send application via email with an automatic notification of delivery receipt to confirm that they are received. We recognize that some applicants may not have access to email and in those cases we will accept proposals by fax or mail. Should you wish to submit a proposal via fax or mail, you must call the contacts below to inform them that you have submitted a proposal by fax or mail. Proposals submitted after the specified deadline will not be considered for evaluation. It is the responsibility of the recipient to ensure receipt of their proposal by the deadline. The Service bears no responsibility for misplaced or mishandled proposals when the recipient did not alert the contact to the incoming proposal and method of transmission prior to the submission deadline.

The required SF 424 Application for Federal Assistance and Assurances forms and any other required standard forms must be signed by your organization’s authorized official. The Signature and Date fields on some standard forms downloaded from Grants.gov may be pre-populated with the text “Completed by Grants.gov upon submission” or “Completed on submission to Grants.gov”. Remove this text (manually or digitally) before signing the forms.

Intergovernmental Review Before submitting an application, U.S. state and local government applicants should visit the following website (https://obamawhitehouse.archives.gov/omb/grants_spoc) to determine whether their application is subject to the state intergovernmental review process under Executive Order (E.O.) 12372 “Intergovernmental review of Federal Programs.” E.O. 12372 was issued to foster the intergovernmental partnership and strengthen federalism by relying on state and local processes for the coordination and review of proposed Federal financial assistance and direct Federal development. The E.O. allows each state to designate an entity to perform this function. The official list of designated entities is posted on the website. Contact your state’s designated entity for more information on the process the state requires to be followed when applying for assistance. States that do not have a designated entity listed on the website have chosen not to participate in the review process.

Submit proposal applications to both contacts below (email preferred):

Joshua Dooley U.S. Fish and Wildlife Service Division of Migratory Bird Management 1211 SE Cardinal Court, Suite 100 Vancouver, WA 98683-9684 Phone: 360-604-2564 Fax: 360-604-2505 Email: joshua_dooley@fws.gov

Deanna Dixon Canadian Wildlife Service 9250 – 49 Street NW Edmonton, Alberta T6B 1K5

Canada Phone: 780-951-8652 Email: deanna.dixon@canada.ca mailto:deanna.dixon@canada.ca