oppDHS-ST-18-108-FR05-cfda97.108-instructions.pdf

The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)

Vehicle Inspection for Early Warning (VIEW)

NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at:

http://www.grants.gov/web/grants/register.html. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission.

Contents A. Program Description

Issued By

Catalog of Federal Domestic Assistance (CFDA) Number

CFDA Title

Notice of Funding Opportunity Title

NOFO Number

Authorizing Authority for Program

Appropriation Authority for Program

Program Type

Program Overview, Objectives, and Priorities

B. Federal Award Information

Award Amounts, Important Dates, and Extensions

Projected Period of Performance Start Date(s): 09/30/2018

DHS Programmatic Involvement

C. Eligibility Information

Eligibility Criteria

Maintenance of Effort (MOE)

Cost Share or Match

D. Application and Submission Information

Key Dates and Times

Address to Request Application Package

Content and Form of Application Submission http://www.grants.gov/web/grants/register.html

Notice of Funding Opportunity DHS-ST-18-108-FR05

Application Instructions

The Program Narrative

MANDATORY FORMS

Research & Related (R&R) Budget

The Budget Justification

Unique Entity Identifier and System for Award Management (SAM)

How to Register to Apply through Grants.gov

How to Submit an Application to DHS via Grants.gov

Timely Receipt Requirements and Proof of Timely Submission

Funding Restrictions

Management and Administration (M&A) Costs

Indirect Facilities & Administrative (F&A) Costs

Other Submission Requirements

E. Application Review Information

Application Evaluation Criteria

Review and Selection Process

F. Federal Award Administration Information

Notice of Award

Administrative and National Policy Requirements

Program Performance Reporting Requirements

Federal Financial Reporting Requirements

Close Out Reporting Requirements

G. DHS Awarding Agency Contact Information

Contact and Resource Information

H. Additional Information

Extensions

Financial Risk Assessment Evaluation

Applicant Disclosure of Risk Status

Obligation by DHS/GFAD

Program Income

A. Program Description

Issued By U.S. Department of Homeland Security (DHS) Science and Technology (S&T), First Responders Group (FRG) Information Applications and Standards (IAS)

Catalog of Federal Domestic Assistance (CFDA) Number 97.108

CFDA Title DHS S&T - First Responders Group

Notice of Funding Opportunity Title Vehicle Inspection for Early Warning (VIEW)

NOFO Number

DHS-ST-18-108-FR05

Authorizing Authority for Program Section 308(b)(1)(C) of the Homeland Security Act of 2002, (Pub. L. No. 107-296), as amended.

Appropriation Authority for Program Public Law 115-31, Department of Homeland Security Appropriations Act, 2017, Title IV, Research, Development, Training and Services

Program Type New

Program Overview, Objectives, and Priorities

DHS S&T-FRG-IAS is seeking to address a Vehicle Inspection for Early Warning (VIEW) initiative for automated under vehicle inspection systems for checkpoints related to force protection; scanning; detection; border protection; and critical infrastructure key resources (CIKR).

The goal of VIEW is to develop a low-cost, automated, under-vehicle inspection system (fixed and mobile) for roadway mounting at facility access points, road border crossing locations, checkpoints and other vehicle inspection vulnerabilities locations for early warning.

For additional information on VIEW, please refer to the Appendix.

Milestones The work for this initiative will be divided into three (3) Phases. Each Phase has multiple tasks, performance periods and funding levels. Successful completion of each Phase is required to progress to the subsequent Phase.

It is anticipated that Phase I will include 1-2 awardees.

It is anticipated that Phase II may include one 1-2 awardees.

Phase III is an optional/unfunded task that is intended to allow the government the option to extend the VIEW initiative if DHS Components require additional product and services.

Phases, Tasks and Deliverables

PHASE I: VIEW Prototype (Alpha) The Recipient(s) will successfully deliver all Phase I Tasks described below:

Task 1: Project Management

• Project kick-off.

• Project Work Plans (tasks, schedules, milestones, Performance Metrics and deliverables).

• Bi-weekly Quad chart status reviews.

• Monthly technical and financial status reports.

• Final briefing of VIEW Phase I tasks, deliverables and proposed Phase II implementation.

Task 2: VIEW (Alpha) Operational Requirements and Performance Metrics

• Determine operational requirements and Performance Metrics with government stakeholders

(e.g. Customs and Border Protection, Federal Protection Service and other government identified stakeholders).

• Draft VIEW Operational Requirements Document (ORD) and Performance Metrics.

• Validate operational requirements and Performance Metrics with government stakeholders.

• Final VIEW Operational Requirements Document (ORD) and Performance Metrics briefing.

Task 3: VIEW (Alpha) Prototype Design

• Draft VIEW (Alpha) design capabilities including documentation for; specifications, operational functions, training requirements, installation and operational maintenance requirements and cost structures.

• Final VIEW (Alpha) design specifications, functional capabilities, training, installation and operational maintenance requirements and cost structures.

Task 4. VIEW (Alpha) Prototype and Demonstration

• Develop and deliver two (2) VIEW (Alpha) Prototypes, (e.g. one (1) fixed and one (1) mobile) based upon the ORD.

• Demonstrate VIEW (Alpha) Prototypes to government stakeholders.

Task 5. VIEW Report of Findings, Briefing and Phase II Proposed Approach

• Provide Report of Findings for all Phase I tasks including ORD, Prototype capabilities, and cost structure(s) breakdown.

• Prepare and perform briefing of Phase I findings and proposed Phase II approach and Project

Work Plan for an operational low-cost VIEW mobile and fixed capability.

Number of Award(s): 1-2 Period of Performance: 6 months from award date Firm Fixed Price: $250,000 per awardee Phase II: Conditional upon Phase I acceptance and approval

PHASE II: Operational VIEW (Beta) Capability Refinement and Field Test & Evaluation The Recipient(s) will successfully deliver all Phase II tasks described below:

Task 1: Project Management

• Project Kick-off.

• Project Work Plans (tasks, schedules, milestones, Performance Metrics and deliverables).

• Bi-weekly Quad chart reviews.

• Monthly technical and financial status reports.

• Final briefing of VIEW Phase II task deliverables and proposed Phase III implementation.

Task 2: VIEW (Beta) Operational Capability Refinement

• Stakeholder Prototype assessment and ORD and Performance Metrics refinement.

• Develop Enhanced VIEW (Beta) capabilities.

• Deliver and demonstrate four (4) VIEW (Beta) operational units (e.g. two (2) fixed and two

(2) mobile).

Task 3: VIEW (Beta) Development and Operational Test & Evaluation

• Deployment, installation, documentation and training of operational VIEW (Beta) capability at a minimum of two (2) designated DHS Component stakeholder locations.

• Operational field test and evaluation of VIEW (Beta) capability.

• Document further enhancements of next version VIEW (Beta) capability based upon stakeholder requirements.

• Report of Findings and briefing on VIEW (Beta) capabilities.

Task 4. VIEW (Beta) Report of Findings, Briefing and Phase III Proposed Approach

• Provide Report of Findings and briefing for all Phase II tasks.

• Report of Finding on operational VIEW (Beta) capabilities.

• Prepare full documentation of VIEW (Beta) capabilities, support services and cost structure(s) and proposed approach for Phase III including Project Work Plan.

Number of Award(s): 1-2 awards Period of Performance: 12 months from Phase II award date Firm Fixed Price: $1,000,000 - $2,000,000 per awardee Phase III: Conditional upon Phase II acceptance and approval

PHASE III: VIEW Commercialization and Operational Enhancement, Implementation and Transition (OPTIONAL based upon funding availability*)

The Recipient will successfully deliver those funded Phase III tasks described below. All task execution based upon funding availability*:

Task 1: Project Management

• Project Kick-off.

• Project Work Plans (tasks, schedules, milestones, Performance Metrics and deliverables).

• Bi-weekly Quad chart reviews.

• Monthly technical and financial status reports.

• Final briefing of VIEW Phase III task deliverables.

Task 2: Operational VIEW Capability Refinement

• Stakeholder requirements and Performance Metrics development.

• Develop enhanced VIEW capabilities and documentation.

• Demonstrate VIEW operational capability.

Task 3: Operational VIEW Deployment, Installation and Operations

• Deployment, installation and training “services” for operational VIEW capability at designated DHS Component stakeholder locations.

• Provide VIEW operational units and “services” as required by DHS Component stakeholder.

Task 4. VIEW Report of Findings, Briefing for Phase III

• Provide Report of Findings and briefing for all Phase III tasks.

Number of Award(s): 0-1-2 awards Period of Performance: 12 months from Phase III award date Firm Fixed Price: TBD based upon funding availability* Phase III: Conditional upon Phase II acceptance and approval

• More details of deliverables provided in Appendix (Statement Of Objectives).

• More details of deliverables provided in Section F.

This program addresses the 2014 Quadrennial Homeland Security Review Mission 5:

Strengthen National Preparedness and Resilience. Specifically, Goal 5.1 both a) Empower individuals and communities to strengthen and sustain their own preparedness; and b) Build and sustain core capabilities nationally to prevent, protect against, mitigate, respond to, and recover from all hazards. The nation’s responders, both uniformed and non-uniformed, are the beneficiaries of this effort. In fact, they are the front line of our nation’s ability to meet goal 5 and this project will enhance their ability to do so safely and efficiently.

B. Federal Award Information

Award Amounts, Important Dates, and Extensions

Available Funding for the NOFO: $2,500,000

Phase I: Projected number of Award(s) 1-2 Period of Performance: 6 months Funding level: $250,000/awardee

Phase II: Projected number of Awards 1-2 Period of Performance: 12 months Funding level: $1,000,000/awardee

Phase III: Projected number of Awards* 1-2 Period of Performance: 12 months

* Optional based upon funding availability

Total Period of Performance 30 months

Extension to the period of performance is permitted (see Section H below)

Projected Period of Performance Start Date(s): 09/30/2018

Projected Period of Performance End Date(s): 09/29/2021

Funding Instrument: Cooperative Agreement

DHS Programmatic Involvement The DHS Program Manager (PM) will:

Provide technical guidance and direction in the form of emails and teleconferences.

Coordinate discussions, as required, with the appropriate stakeholders for input on program requirements and the Recipient’s proposed solutions.

Review and comment within 15 business days of submission to S&T on any information (e.g., papers, briefings, posters) to be publicly released by the awardee.

Participate in a bi-weekly face-to-face or teleconference meetings to discuss Quad chart (government provided) project status reviews and Monthly Project Status Report with the Recipient’s Project Team.

Kick-off Meeting: A Kick-off meeting will be held within the first one (1) week after the start of the program. The Kickoff meeting will take place at DHS S&T headquarters in Washington, DC, at the Recipient’s facility, or via teleconference. The Kick-off meeting will be comprehensive in nature and the following information will be discussed:

a. Introduction of the Recipient’s Project Team, including any subcontractor personnel;

b. Government stakeholder requirements: Customs and Border Protection (CBP) and Federal

Protective Services (FPS);

c. Program technical goals;

d. Technical Approach for the Phases of the Project;

e. Potential technical risks and mitigation strategies; and

f. Performance Metrics / testing that will be used to measure progress against Phase and

Project goals. While Table 1. Evaluation Criteria, and in particular metrics 3.1 and 4.2.

provide general examples of Performance Metrics, additional examples could include the ability to distinguish modifications including, but not limited to:

• Painted undercarriage,

• Muddy undercarriage,

• After market legitimate parts,

• Environmental conditions and lighting,

• Incomplete manufacturer’s specifications,

• Scanning at-speed (as opposed to 5 mile/hr. speed bump approach),

• Scanning resolution (to allow both modifications to under carriage as well as indicators of minor remove and reattach including screw mounts and paint),

• Mobility as opposed to fixed asset (where units can be deployed as standalone including database, and

• Other

End of Phase Meetings: Participate in End of Phase reviews for each project Phase to discuss the work that was conducted during the Phase and plans for the next Phase of the Program.

The main purpose of this review is to evaluate the progress of the awardee in meeting the overall performance goals, and resolving any key technical risks necessary to continue the program. The End of Phase review will be the basis for determining continued funding for the follow-on Phase. The review shall include the following, where appropriate:

a. Review of the ending Phase’s activity;

b. Technical progress achieved against project and Phase goals;

c. Performance Metrics rating and evaluation

d. Difficulties encountered and recovery actions;

e. An overview of all funds expended by task to date;

f. Scope of work for the proposed following Phase;

g. Schedule and cost breakdown for the proposed following Phase; and

h. Lessons learned and their impact on future R&D efforts for this Program.

The Recipient(s) are required to maintain close and regular contact with the program office which includes submission of Monthly Project Status Reports (due by the 15th of the following month), biweekly calls to discuss the Quad charts and Monthly Project Status Report, and status updates from all sub-contractors to this effort. These discussions and/or correspondence will update the DHS Program Manager on each aspect of the effort and current funding levels and expenditures. In order to facilitate the timely exchange of information, the Recipient will also provide the Program Manager with Primary and Secondary Points of Contacts, e-mail addresses, office telephone numbers, and mobile telephone numbers.

C. Eligibility Information

Nonprofit Organizations

• Nonprofits having a 501(c)(3) status with the Internal Revenue Service (IRS), other than institutions of higher education

• Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education

For-Profit Organizations

• Organizations other than small businesses

Small Businesses Small business grants may be awarded to companies meeting the size standards established by the U.S. Small Business Administration (SBA) for most industries in the economy.

Foreign Applicants The authorizing legislation and agency policies will determine whether a foreign individual or organization may apply for the grant. Foreign applicants need to complete the same registration process as domestic applicants, but there are additional steps to this registration process.

Depending on the intended usage of the grant you are applying for, you may need to file a U.S. tax return which requires a Taxpayer Identification Number (TIN), also referred to as an employer Identification Number (EIN). If a non-resident alien is awarded funding to perform activities outside the United States, then this likely does not constitute U.S. source income and a TIN/EIN is not necessary. Examples of such funding include scholarships, fellowship grants, targeted grants, and achievement awards.

Before applying, foreign applicants should thoroughly review the IRS website and search for their most recent guidance for Aliens and International Taxpayers.

Eligibility Criteria Multiple submissions will not be accepted from the same organization; however, offerors may be encouraged to collaborate with the Phase II awardee; whereby maximizing the benefit to the government and the offerors.

Eligible entities that meet with criteria above and the more detailed information provided in the Appendix are encouraged to apply.

Maintenance of Effort (MOE) Not Applicable.

https://www.sba.gov/content/small-business-size-standards https://www.sba.gov/content/small-business-size-standards http://www.irs.gov/

Cost Share or Match Not Applicable.

D. Application and Submission Information

Key Dates and Times

Date Posted to Grants.gov:

Application Submission Deadline: 08/16/2018 at 23:59:59 [Eastern Standard Time] late applications are neither reviewed nor considered

Anticipated Funding Selection Date: 08/30/2018

Anticipated Award Date: 09/30/2018

Address to Request Application Package

Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select “Applicants” then “Apply for Grants.” In order to obtain the application package select “Download a Grant Application Package.” Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select “Download Package,” and then follow the prompts to download the application package.

For a hardcopy of the full NOFO, please write or fax a request to:

Janet Bailey Office of Procurement Operations (MGMT I OPO) 245 Murray Lane SW Mail Stop 0115 Washington, D.C. 20528-0115 Phone: 202-447-0362 Email: janet.bailey@HQ.DHS.GOV

Applications will be processed through the Grants.gov portal.

Content and Form of Application Submission

Applicants must submit a Full Application (e.g. Technical and Cost) by the specified due date and time to be considered for funding under this NOFO. Applicants must complete the following application forms found on the Grants.gov website at https://www.grants.gov, in accordance with the instructions.

Application Instructions

The Program Narrative The Program Narrative shall not exceed 30 single-sided pages in length, not including the cover page, Table of Contents, and resumes for key personnel. Any submissions where the Program Narrative exceeds 30 pages will not be evaluated. The cover page, Table of Contents and resumes for key personnel are not subject to the page limitation. The page size shall be 8- 1/2 x 11 inches, single or double spaced, with 1 inch margins. Times New Roman 12 point font should be used for the submission (Text embedded within graphics or tables in the body of the Program Narrative shall be legible and not smaller than 8 point). Electronic files will be in portable document format (PDF), readable by IBM-compatible PCs. Each file size must be no more than 10 MB.

Cover Page: This shall include the words “Program Narrative” and the following:

1) NOFO number;

2) Title of Full Proposal;

3) Identity of prime Offeror and complete list of subcontractors, if applicable;

4) Technical point of contact (name, address, phone/fax, electronic mail address);

5) Administrative/business point of contact (name, address, phone/fax, electronic mail address); and,

6) The signature and title of an authorized representative of the entity submitting the full proposal. If multiple organizations are participating, one signature from the principal/leading organization is acceptable.

The Program Narrative shall include the following:

1. Executive Summary- that summarizes the full proposal and the expected benefits of the solution.

2. Proposal: Describe the proposed work and the associated technical and management issues.

3. Performance Goals: Describe the overall methodology and how it will meet the program objectives and the specific Technical Task Area.

4. Detailed Technical Approach: Describe the proposed design and technical approach for each of the Tasks (see Appendix: Statement Of Objectives) addressing the evaluation criteria listed in Table 1 of Section E (Evaluation Criteria). Describe how each Task will be performed and identify sub-tasks, if appropriate. Provide an integrated display for the proposed research, showing each Task with major milestones. Include a proposed schedule for the effort (estimated dates of Tasks, milestones and deliverables). Provide a brief summary of all deliverables proposed under this effort, along with suggested due dates (calendar days after the effective date of award).

5. Management Plan: Provide a summary of the management approach, including an explicit description of what role each participant or team member will play in the project, and their past experience in technical areas related to this proposal.

6. Facilities: List the location(s) where the work will be performed, and the facilities to be used. Describe any specialized or unique facilities which directly affect the effort.

7. Government-Furnished Resources: Provide a brief summary of required information and data which must be provided by the Government to support the proposed work, if any.

8. Resumes for Key Personnel: In Appendix A, provide resumes and curriculum vitae (CVs) for each of the key personnel. These resumes do not count toward the 30-page limit.

No Classified Proposals (or portions of proposals) will be accepted.

There are two groups of forms associated with this application: mandatory and optional.

Please read the instructions carefully to determine which forms you must submit.

MANDATORY FORMS

SF424 (R&R)

Instructions for Application for Federal Assistance (SF-424)

Item Field Name Information

1. Type of Submission: (Required) Select one type of submission in accordance with agency instructions.

• Pre-application

• Application

• Changed/Corrected Application - Check if this submission is to change or correct a previously submitted application. Unless requested by the agency, applicants may not use this form to submit changes after the closing date.

2. Type of Application: (Required) Select one type of application in accordance with agency instructions.

• New - An application that is being submitted to an agency for the first time.

• Continuation - An extension for an additional funding/budget period for a project with a projected completion date. This can include renewals.

• Revision - Any change in the federal government's financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s). More than one may be selected. If "Other" is selected, please specify in text box provided.

A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration E. Other (specify)

3. Date Received: Leave this field blank. This date will be assigned by the

Federal agency.

4. Applicant Identifier: Leave this field blank.

5a. Federal Entity Identifier: Enter the Funding Opportunity Number.

5b. Federal Award Identifier: For new applications leave blank. For a continuation or revision to an existing award, enter the previously assigned federal award grant number.

6. Date Received by State: Leave this field blank.

7. State Application Identifier: Leave this field blank.

8. Applicant Information: Enter the following in accordance with agency instructions:

a. Legal Name: (Required) Enter the legal name of applicant that will undertake the assistance activity. This is the organization that has registered with the Central Contractor Registry (CCR).

Information on registering with CCR may be obtained by visiting www.Grants.gov.

b. Employer/Taxpayer Number (EIN/TIN):

(Required) Enter the employer or taxpayer identification number (EIN or TIN) as assigned by the Internal Revenue Service. If your organization is not in the US, enter 44- 4444444.

c. Organizational DUNS: (Required) Enter the organization's DUNS or DUNS+4 number received from Dun and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting www.Grants.gov.

d. Address: Enter address: Street 1 (Required); city (Required);

County/Parish, State (Required if country is US), Province, Country (Required), 9-digit zip/postal code (Required if country US).

e. Organizational Unit: Enter the name of the primary organizational unit, department or division that will undertake the assistance activity.

f. Name and contact information of person to be contacted on matters involving this application:

Enter the first and last name (Required); prefix, middle name, suffix, title. Enter organizational affiliation if affiliated with an organization other than that in 7.a. Telephone number and email (Required); fax number.

9. Type of Applicant:

(Required) Select up to three applicant type(s) in accordance with agency instructions.

A. State Government B. County Government C. City or Township Government D. Special District Government E. Regional Organization F. U.S. Territory or Possession G. Independent School District H. Public/State Controlled Institution of Higher Education I. Indian/Native American Tribal Government (Federally Recognized)

J. Indian/Native American Tribal Government (Other than Federally Recognized) K. Indian/Native American Tribally Designated Organization L. Public/Indian Housing M. Nonprofit N. Private Institution of Higher Education O. Individual P. For-Profit Organization (Other than Small Business) Q. Small Business R. Hispanic-serving Institution S. Historically Black Colleges and Universities (HBCUs) T. Tribally Controlled Colleges and Universities (TCCUs) U. Alaska Native and Native Hawaiian Serving Institutions V. Non-US Entity W. Other (specify)

10. Name Of Federal Agency: (Required) Enter the name of the federal agency from which assistance is being requested with this application.

11. Catalog Of Federal Domestic Assistance Number/Title:

Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested, as found in the program announcement, if applicable.

12. Funding Opportunity Number/Title:

(Required) Enter the Funding Opportunity Number and title of the opportunity under which assistance is requested, as found in the program announcement.

13. Competition Identification Number/Title:

Enter the competition identification number and title of the competition under which assistance is requested, if applicable.

14. Areas Affected By Project: This data element is intended for use only by programs for which the area(s) affected are likely to be different than the place(s) of performance reported on the SF-424 Project/Performance Site Location(s) Form. Add attachment to enter additional areas, if needed.

15. Descriptive Title of Applicant's Project:

(Required) Enter a brief descriptive title of the project. If appropriate, attach a map showing project location (e.g., construction or real property projects). For pre-applications, attach a summary description of the project.

16. Congressional Districts Of: 15a. (Required) Enter the applicant's congressional district.

15b. Enter all district(s) affected by the program or project.

Enter in the format: 2 characters state abbreviation - 3 characters district number, e.g., CA-005 for California 5th district, CA-012 for California 12 district, NC-103 for North Carolina's 103 district. If all congressional districts in a state are affected, enter "all" for the district number, e.g., MD-all for all congressional districts in Maryland. If nationwide, i.e.

all districts within all states are affected, enter US-all. If the program/project is outside the US, enter 00-000. This optional data element is intended for use only by programs for which the area(s) affected are likely to be different than place(s) of performance reported on the SF-424 Project/Performance Site Location(s) Form. Attach an additional list of program/project congressional districts, if needed.

17. Proposed Project Start and End Dates:

(Required) Enter the proposed start date and end date of the project.

18. Estimated Funding: (Required) Enter the amount requested, or to be contributed during the first funding/budget period by each contributor.

Value of in-kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses.

19. Is Application Subject to Review by State Under Executive Order 12372 Process?

(Required) Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. Select the appropriate box.

If "a." is selected, enter the date the application was submitted to the State.

20. Is the Applicant Delinquent on any Federal Debt?

(Required) Select the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of federal debt include;

but, may not be limited to: delinquent audit disallowances, loans and taxes. If yes, include an explanation in an attachment.

21. Authorized Representative: To be signed and dated by the authorized representative of the applicant organization. Enter the first and last name (Required); prefix, middle name, suffix. Enter title, telephone number, email (Required); and fax number. A copy of the governing body's authorization for you to sign this application as the official representative must be on file in the applicant's office. (Certain federal agencies may require that this authorization be submitted as part of the application.)

Research & Related (R&R) Budget An R&R Budget is required for ALL applications. Please ensure that the total requested corresponds to Block 16.a on the SF 424 R&R form.

The Budget Justification A Budget Justification is also required for ALL applications.

The Budget Justification shall not exceed 10 single-sided pages in length, not including the cover page. The page size shall be 8-1/2 x 11 inches, single or double spaced, with 1 inch margins. Times

New Roman 12 point font should be used for the submission (Text embedded within graphics or tables in the body of the Budget Justification shall be legible and not smaller than 8 point)..

Electronic files will be in portable document format (PDF), readable by IBM-compatible PCs. Each file size must be no more than 10 MB.

Cover Page: This shall include the words “Budget Justification” and the following:

1) NOFO number;

2) Title of Full Proposal;

3) Identity of prime Offeror and complete list of subcontractors, if applicable;

4) Technical point of contact (name, address, phone/fax, electronic mail address);

5) Administrative/business point of contact (name, address, phone/fax, electronic mail address); and,

6) The signature and title of an authorized representative of the entity submitting the full proposal. If multiple organizations are participating, one signature from the principal/leading organization is acceptable.

Part 1: Detailed breakdown of all costs by the cost categories (below). The Applicant shall provide a total estimated price for major demonstrations and other activities associated with the Program Narrative. The Applicant shall state whether any Independent Research and Development (IR&D) program is or will be dedicated to this effort, or if IR&D is being pursued to benefit related programs as well.

Part 2: Cost breakdown by task/sub-task using the same task numbers in the Statement of Objectives/Appendix.

The Budget Justification shall be consistent with the application for this Cooperative Agreement. Activities such as demonstrations required to reduce the various technical risks shall be identified and reflected in the Budget Justification. The Applicant shall provide a total estimated price for the activities associated with the program.

Please ensure that items listed in the budget justification correspond to the funds requested on the R&R Budget form. Attach the Budget Justification to the R&R Budget form. If you need to attach more than one file to fully capture your budget justification, you may use the optional “Attachments” form.

Please use the following guidance when assembling your budget justification:

Use the following cost categories to group items of cost in your budget justification.

PERSONNEL (Direct Labor-Individual labor category or person, with associated labor hours and unburdened direct labor rates;) If subcontractors are participating, then include a detailed description of that participation. If Consultants are participating, then provide the consultant agreement or other document which verifies the proposed loaded daily/hourly rate.

FRINGE BENEFITS

TRAVEL - Number of trips, destinations, durations, etc. (Travel estimate shall include costs for attendance/presentation at an annual one-day First

Responders Group Review that is held in the Washington metropolitan area.)

EQUIPMENT (see item C on R&R Budget Form)

SUPPLIES/MATERIALS - shall be specifically itemized with costs or estimated costs. Where possible, indicate purchasing method, (Competition, engineering estimate, market survey, etc.) (see item F.1 on R&R Budget Form)

CONTRACTUAL (see item F.5 on R&R Budget Form) OTHER DIRECT COSTS - particularly any proposed items of equipment or facilities. Equipment and facilities generally must be furnished by the contractor/recipient. Justifications must be provided when Government funding for such items is sought. (see items under item F on R&R Budget Form) -

INDIRECT COSTS - Fringe Benefits, Overhead, G&A, COM, etc. (Must show base amount and rate)

FEE/PROFIT - including fee percentage.

Please ensure that you supply a total for each of the cost categories listed above (and related fields on the R&R Budget Form) for the proposed budget period in your application.

Research & Related Project/Performance Site Location(s) Please provide information for every site (including subcontractors and outside vendors, with sub-awards or subcontracts of $25,000 or more) in your project.

SF 424B Assurances for Non-Construction Programs Submit this form. It will be electronically signed upon submission to Grants.gov as part of your application.

Certification Regarding Lobbying Submit this form. If paragraph two of the certification applies, then complete and submit the SF- LLL Disclosure of Lobbying, which is provided as an optional form in the application package.

Research & Related Senior/Key Person Profile Please supply biographical information on key personnel. The files can be attached at item 12 on the “Other Project Information Form”, or use the optional “Attachments” form.

OPTIONAL FORMS

SF-LLL Disclosure of Lobbying Activities Do NOT submit this form UNLESS paragraph 2 of the “Certification Regarding Lobbying” form applies to your organization. Some items on this form auto-populate once you complete the SF- 424.

Attachments Form Use this form to attach other documents if you need another place to electronically attach portions of your application.2. Content and Form of Application Submission.

Unique Entity Identifier and System for Award Management (SAM)

All applicants for this award must:

Be registered in SAM before submitting its application;

Provide a valid DUNS number in its application; and Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a DHS FAO.

DHS may not make a federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make a federal award. DHS may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

The Standard Language for Using Grants.gov Apply is provided to aid in fulfilling these requirements:

Electronic Delivery

DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages applicants to submit their applications online through Grants.gov.

How to Register to Apply through Grants.gov

1. Instructions: Read the instructions below about registering to apply for DHS funds.

Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines.

Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants.

If individual applicants are eligible to apply for this grant funding opportunity, refer to: https://www.grants.gov/web/grants/applicants/registration.html

Organization applicants can find complete instructions here:

https://www.grants.gov/web/grants/applicants/organization-registration.html http://www.grants.gov/web/grants/applicants/registration.html http://www.grants.gov/web/grants/applicants/organization-registration.html

2. Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field labeled "Organizational DUNS" on the SF-424 form.

For more detailed instructions for obtaining a DUNS number, refer to:

https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html

3. Register with SAM: In addition to having a DUNS number, all organizations applying online through Grants.gov must register with the System for Award Management (SAM). Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually.

For more detailed instructions for registering with SAM, refer to:

https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html

4. Create a Grants.gov Account: The next step in the registration process is to create an account with Grants.gov. Applicants must know their organization's DUNS number to complete this process.

For more information, follow the on-screen instructions or refer to:

https://www.grants.gov/web/grants/applicants/registration.html

5. Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the DUNS Number for the organization in the DUNS field while adding a profile.

For more detailed instructions about creating a profile on Grants.gov, refer to:

https://www.grants.gov/web/grants/applicants/registration/add-profile.html

6. EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an

Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the AOR role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role.

For more detailed instructions about creating a profile on Grants.gov, refer to:https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html http://www.grants.gov/web/grants/applicants/organization-registration/step-1-http://www.grants.gov/web/grants/applicants/organization-registration/step-2-http://www.grants.gov/web/grants/applicants/registration.html http://www.grants.gov/web/grants/applicants/registration.html http://www.grants.gov/web/grants/applicants/registration/add-profile.html http://www.grants.gov/web/grants/applicants/registration/authorize-roles.html

7. Track Role Status: To track your role request, refer to:

https://www.grants.gov/web/grants/applicants/registration/track-role-status.html

8. Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature.

The EBiz POC must authorize individuals who are able to make legally binding commitments on behalf of the organization as an AOR; this step is often missed and it is crucial for valid and timely submissions.

How to Submit an Application to DHS via Grants.gov Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different webforms within an application. For each funding opportunity announcement (FOA), you can create individual instances of a workspace.

Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities using Workspace, refer to:

https://www.grants.gov/web/grants/applicants/workspace-overview.html

1. Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting.

2. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission.

3. Adobe Reader: If you decide not to apply by filling out webforms you can download individual PDF forms in Workspace so that they will appear similar to other Standard or DHS forms. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader.

NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software at:

https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

4. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application.

5. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS number.

To trigger this feature, an applicant must complete the SF-424 information first.

http://www.grants.gov/web/grants/applicants/registration/track-role-status.html http://www.grants.gov/web/grants/applicants/workspace-overview.html http://www.grants.gov/web/grants/applicants/workspace-overview.html http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

Once it is completed, the information will transfer to the other forms.

6. Submit a Workspace: An application may be submitted through workspace by clicking the “Sign and Submit” button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24-

48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission.

7. Track a Workspace: After successfully submitting a workspace package, a Grants.gov

Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace.

For additional training resources, including video tutorials, refer to:

https://www.grants.gov/web/grants/applicants/applicant-training.html

Applicant Support: Grants.gov provides applicants 24/7 support via the toll-free number 1- 800-518-4726 and email at support@grants.gov. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for.

If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number. The Support Center ticket number will assist the DHS with tracking your issue and understanding background information on the issue.

Timely Receipt Requirements and Proof of Timely Submission Online Submissions. All applications must be received by Midnight Eastern Standard Time on the due date established for each program. Proof of timely submission is automatically recorded by Grants.gov. An electronic date/time stamp is generated within the system when the application is successfully received by Grants.gov. The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission.

When DHS successfully retrieves the application from Grants.gov, and acknowledges the download of submissions, Grants.gov will provide an electronic acknowledgment of receipt of the application to the email address of the applicant with the AOR role who submitted the application. Again, proof of timely submission shall be the official date and time that Grants.gov receives your application. Applications received by Grants.gov after the established due date for the program will be considered late and will not be considered for funding by DHS.

http://www.grants.gov/web/grants/applicants/applicant-training.html mailto:support@grants.gov

Applicants using slow internet, such as dial-up connections, should be aware that transmission can take some time before Grants.gov receives your application. Again, Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role. The Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application.

Funding Restrictions Equipment

1. Title to equipment acquired by the Recipient with Federal funds provided under this Award shall vest in the Recipient, subject to the conditions pertaining to equipment in OMB Circular A-110, Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Learning, Hospitals and Other Non-Profit Organizations, relocated to 2 CFR Part 215.

2. Prior to the purchase of Equipment in the amount of $5,000 or more per unit cost, the Recipient must obtain the written approval from DHS.

3. For equipment purchased with Award funds having a $5,000 or more per unit cost, the Recipient shall submit a monthly inventory with the Financial Status Report, that will include a description of the property; manufacturer model number, serial number or other identification number; the source of property; name on title; acquisition date; and cost of the unit; the address of use; operational condition of the property; and, disposition data, if applicable. A Final Report will be due with the Final Performance Report at the expiration of the Project Period, and may be emailed to DHS-GrantReports@dhs.gov (include the Recipient name and DHS grant number in the subject line).

Travel Domestic Travel: Domestic travel required in the performance of the duties approved in this Award must be approved by DHS in advance and in writing and comply with the applicable OMB Cost Principles Circular and Federal travel regulations. Requests for travel identifying the traveler, the purpose, the destination, and the estimated travel costs must be submitted to the DHS Grants Officer 30 days prior to the commencement of travel.

Foreign Travel: Foreign travel required in the performance of the duties approved in this Award is not anticipated. However, if foreign travel is required, it must be approved by DHS in advance and in writing and comply with the applicable OMB Cost Principles Circular.

Requests for foreign travel identifying the traveler, the purpose, the destination, and the estimated travel costs must be submitted to the DHS Grants Officer 60 days prior to the commencement of travel.

Management and Administration (M&A) Costs.

Discretionary M&A costs are allowable in the event the Recipient does not have an indirect cost rate agreement. The Recipient is allowed a maximum of up to ten (10) percent for M&A costs in these instances.

M&A are not operational costs but are necessary costs incurred in direct support of the grant or as a consequence of it, such as travel, meeting-related expenses, and salaries of full/part-time staff in direct support of the program. As such these can be itemized in financial reports.

An application must provide in the project narrative a detailed description of these expenses.

Indirect Facilities & Administrative (F&A)…