oppDHS-18-NPD-131-00-01-cfda97.131-instructions.pdf

The Department of Homeland Security (DHS)

Notice of Funding Opportunity (NOFO)

Emergency Management Baseline Assessment Grant

NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in

SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available at Grants.gov. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of

Application Submission.

A. Program Description

Issued By

U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency

(FEMA)/National Preparedness Directorate/National Preparedness Assessment Division

Catalog of Federal Domestic Assistance (CFDA) Number

97.131

CFDA Title

Emergency Management Baseline Assessment Grant (EMBAG)

Notice of Funding Opportunity Title

FY 18 Emergency Management Baseline Assessment Grant (EMBAG)

NOFO Number

DHS-18-NPD-131-00-01

Authorizing Authority for Program

Section 503(b)(2)(G) of the Homeland Security Act of 2002, as amended (6 U.S.C. §

313(b)(2)(G)); and sections 503(b)(2)(B), 504(a)(10), and 504(a)(11) of the Homeland

Security Act of 2002, as amended (6 U.S.C. §§ 313(b)(2)(B), 314(a)(10), and 314(a)(11))

Appropriation Authority for Program

Department of Homeland Security Appropriations Act, 2018 (Pub. L. No. 115-141), Title

III Protection, Preparedness, Response, and Recovery, Federal Emergency Management

Agency, Operations and Support

Award Type

New

Program Overview, Objectives, and Priorities

The Fiscal Year (FY) 2018 EMBAG Program will support the revision of a set of

American National Standards Institute (ANSI)-certified standards for emergency http://www.grants.gov/web/grants/register.html preparedness and response; the development and maintenance of a related assessment methodology for the evaluation of state, local and territorial, and tribal emergency management organizations; and the implementation of an emergency management assessment program based on the ANSI-certified standards and the assessment methodology. This program will oversee a peer review process that results in accreditation of emergency management organizations, regardless of size.

The assessment and accreditation of emergency management organizations against consensus-based and ANSI-certified national standards enables standardized benchmarking of critical functions necessary for an emergency management organization to build, sustain, and deliver the 32 core capabilities identified in the National

Preparedness Goal (the Goal). By advancing the Goal through ANSI-certified national standards, the EMBAG Program supports the Quadrennial Homeland Security Review

Mission to Strengthen National Preparedness and Resilience. The EMBAG Program also supports the FEMA 2018-2022 Strategic Plan Strategic Goal 1: Build a Culture of

Preparedness.

Accreditation of emergency management functions such as planning, operations coordination, and communications based on a national standard ensures that there are benchmarks in place for comparative evaluations. The assessment and accreditation process empowers a jurisdiction to understand its emergency management organization’s capacity and shortfalls and develop a path for improvement. Jurisdictions can then use the results of the assessment and accreditation process to build, sustain, and improve preparedness activities, as well as inform proposed investment justifications under other

FEMA preparedness grant programs. Tracking improvements to preparedness informs and guides development of State Preparedness Reports. These capability assessments provide the states and territories with an accounting of current capability levels and gaps, which jurisdictions can use to prioritize future resource investments. The National

Preparedness Assessment Division (NPAD) mission is to advance all-hazards preparedness by assessing and communicating the investments, activities, and accomplishments as they relate to national preparedness. This mission is driven and supported by Presidential Policy Directive 8 (PPD-8) and the Post-Katrina Emergency

Management Reform Act of 2006 (PKEMRA).

Performance Measures

• Outcome: Jurisdictions’ emergency management programs meet a standardized benchmark of critical functions necessary to prepare to manage disasters.

o Measure 1: Number of jurisdictions that reported one or more aspects of their emergency management program “noticeably improved as a part of the accreditation process.”1 o Measure 2: Percent of states and territories that are Emergency

Management Accreditation Program (EMAP) accredited.

1 EMAP Accredited Programs Survey administered bi-annually

B. Federal Award Information

Award Amounts, Important Dates, and Extensions

Available Funding for the NOFO: $569,379

Projected number of Awards: 1

Period of Performance: 12 months

Projected Period of Performance Start Date: 9/01/2018

Projected Period of Performance End Date: 8/31/2019

Funding Instrument

Grant

C. Eligibility Information

Eligible Applicants

The Emergency Management Accreditation Program (EMAP) is the only eligible applicant for the EMBAG program.

Eligibility Criteria

The recipient of the EMBAG grant must be able to:

Maintain consensus-built, ANSI-certified standards through continual engagement with emergency management professionals to ensure the standards meet a consensus description of requirements necessary for a successful emergency management organization regardless of size;

Assess emergency management organization adherence to the standards with a team of emergency management officials from state, local, territorial, and tribal organizations; and

Provide information in the form of best practices, model plans, and documentation examples to emergency management organizations to support the improvement of their emergency management capabilities.

To meet the objectives of this program, the recipient must have strong partnerships and relationships with Federal, state, local, territorial, and tribal emergency management organizations of varying size. The recipient must have experience in all phases of the process to develop, maintain, and ensure certification of ANSI standards. The recipient must have experience in the development, conduct, and management of a peer-validated assessment process for emergency management organizations. Finally, the recipient must maintain a data repository of assessments, best practices, and model plans to share with the emergency management community.

Other Eligibility Criteria

The EMAP program is uniquely qualified as the recipient of the EMBAG grant. The

EMAP program is a voluntary assessment accreditation process for state, territorial, tribal, and local emergency management programs. This assessment and accreditation process has been in place since 1997, and is the most widely adopted model for assessment and accreditation based on the core capabilities described in the National

Preparedness Goal. EMAP is affiliated with the National Emergency Management

Association (NEMA), which enables quick, direct, and effective communication and coordination with the emergency management community. As a result, EMAP is able to build and maintain consensus-based standards and select appropriate subject matter expert professionals to perform peer assessments. Thus, EMAP is the only organization eligible to apply for the EMBAG award.

Maintenance of Effort (MOE)

There is no Maintenance of Effort requirement for this program.

Cost Share or Match

There is no Cost Share or Cost Match requirement for this program.

D. Application and Submission Information

Key Dates and Times

Application Start Date: 8/1/2018

Application Submission Deadline: 8/20/2018 at 11:59:59 PM [EST]

Anticipated Funding Selection Date: 9/01/2018

Anticipated Award Date: 9/01/2018

Applicants must submit their application by the established deadline. The Non-Disaster

(ND) Grants System will date stamp a submitted application and applicants will receive an electronic message confirming receipt of the full application. In general, FEMA will not review or consider for funding applications submitted after the established deadline.

FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. Applicants that experience technical issues, must notify the FEMA

Headquarters Program Analyst Sharon Kushnir at sharon.kushnir@fema.dhs.gov as soon as possible.

Other Key Dates

The chart below presents suggested deadlines for completing the steps required for a successful application submission prior to the deadline. These dates are only recommendations as applicants are responsible for planning far enough in advance to complete their application. Failure of an applicant to comply with any of the required steps before the deadline for submitting their application may disqualify their application from funding.

Event Suggested Deadline For Completion

Obtain DUNS Number 8/1/2018, Four weeks before actual submission deadline

Obtain a valid EIN 8/1/2018, Four weeks before actual submission deadline

Update SAM registration 8/1/2018, Four weeks before actual submission deadline mailto:sharon.kushnir@fema.dhs.gov

Event Suggested Deadline For Completion

Submit initial application in

Grants.gov

8/13/2018, One week before actual submission deadline

Submit final application in ND

Grants

8/13/2018, One week before actual submission deadline

Address to Request Application Package

Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select “Applicants” then “Apply for Grants.” In order to obtain the application package select “Download a Grant Application Package.”

Enter the CFDA and/or the funding opportunity number located on the cover of this

NOFO, select “Download Package,” and then follow the prompts to download the application package.

Hard copies of the NOFO are not available.

In addition, the following Telephone Device for the Deaf (TDD) and/or Federal

Information Relay Service (FIRS) number available for this Notice is: (800) 462-7585.

Applicants must submit their initial application through the Grants.gov portal and submit their complete application through the ND Grants System.

Content and Form of Application Submission

Applying for an award under this program is a multi-step process and requires time to complete. Applicants should start the required application submission steps well in advance of their submission. Please review the table under for estimated deadlines to complete each of the six steps listed below. Failure of an applicant to comply with any of the required steps before the deadline for submitting their application may disqualify their application from funding.

The steps involved in applying for an award under this program are:

1. Applying for, updating or verifying their DUNS Number;

2. Applying for, updating or verifying their EIN Number;

3. Updating or verifying their SAM Number;

4. Establishing an Authorized Organizational Representative (AOR) in

Grants.gov;

5. Submitting an initial application in Grants.gov; and

6. Submitting the complete application in ND Grants.

For additional information regarding the DUNS Number, EIN Number, SAM Number, and AOR requirements, please see the sections below entitled Unique Entity Identifier and System for Award Management (SAM) and How to Submit an Initial Application to

DHS via Grants.gov.

Before applying for a DHS grant at grants.gov, applicants must have a DUNS number, SAM registration, and be approved as an AOR.

Applicants are encouraged to register early. The registration process can take four weeks or more to complete. Therefore, applicants should complete the registration https://www.grants.gov/ https://www.grants.gov/ process in sufficient time to ensure it does not impact the applicant’s ability to meet required submission deadlines.

Unique Entity Identifier and System for Award Management (SAM)

All applicants for this award must:

1. Be registered in SAM before submitting its application;

2. Provide a valid DUNS number in its application; and

3. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by NPD/NPAD.

DHS may not make a federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time DHS is ready to make a federal award, DHS may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

The Standard Language for Using Grants.gov Apply is provided to aid in fulfilling these requirements:

Electronic Delivery

DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS requires applicants to submit their initial applications online through Grants.gov and to submit final applications through ND Grants.

How to Register to Apply through Grants.gov

1. Instructions: Read the instructions below about registering to apply for DHS funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines.

Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants.

If individual applicants are eligible to apply for this grant funding opportunity, refer to the Application Registration page.

Organization applicants can find complete instructions online.

2. Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a Data Universal Numbering System (DUNS) number from

Dun & Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field labeled "Organizational DUNS" on the SF-424 form.

Detailed instructions for obtaining a DUNS number are available online.

https://www.grants.gov/ https://portal.fema.gov/ https://www.grants.gov/web/grants/applicants/registration.html https://www.grants.gov/web/grants/applicants/organization-registration.html https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html

3. Register with SAM: In addition to having a DUNS number, all organizations applying online through Grants.gov must register with the System for Award

Management (SAM). Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually.

Detailed instructions for registering with SAM are available online.

4. Create a Grants.gov Account: The next step in the registration process is to create an account with Grants.gov. Applicants must know their organization's DUNS number to complete this process.

For more information, follow the on-screen instructions.

5. Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the DUNS Number for the organization in the DUNS field while adding a profile.

Detailed instructions about creating a profile on Grants.gov are available online.

6. EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for

Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the AOR role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role.

Detailed instructions about creating a profile on Grants.gov are available online.

7. Track Role Status: You can track your role request online.

8. Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize individuals who are able to make legally binding commitments on behalf of the organization as an AOR; this step is often missed and it is crucial for valid and timely submissions.

How to Submit an Initial Application to DHS/FEMA via Grants.gov

Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each Notice of Funding Opportunity

(NOFO), you can create individual instances of a workspace. Applicants are encouraged to submit their initial application in Grants.gov at least seven days before the August 20, 2018 application deadline.

Below is an overview of applying on Grants.gov. Access to complete instructions on how to apply for opportunities using Workspace are available online.

https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html https://www.grants.gov/web/grants/applicants/registration.html https://www.grants.gov/web/grants/applicants/registration/add-profile.html https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html https://www.grants.gov/web/grants/applicants/registration/track-role-status.html https://www.grants.gov/web/grants/applicants/workspace-overview.html

1. Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting.

2. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading

PDF versions, and check for errors before submission.

3. Adobe Reader: If you decide not to apply by filling out web forms you can download individual PDF forms in Workspace so that they will appear similar to other Standard or DHS forms. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader.

NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software.

4. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application.

5. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS number. To trigger this feature, an applicant must complete the SF-424 information first. Once it is completed, the information will transfer to the other forms.

6. Submit a Workspace: An application may be submitted through workspace by clicking the “Sign and Submit” button on the Manage Workspace page, under the

Forms tab. Grants.gov recommends submitting your application package at least seven days prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission.

7. Track a Workspace: After successfully submitting a workspace package, a

Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My

Application page under the Applicants tab or the Details tab in the submitted workspace.

Additional training resources, including video tutorials, are available online.

Applicant Support: Grants.gov provides applicants 24/7 support via the toll-free number

1-800-518-4726 and email at support@grants.gov. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for.

If you are experiencing difficulties with your submission, it is best to call the Grants.gov

Support Center and get a ticket number. The Support Center ticket number will assist the

DHS with tracking your issue and understanding background information on the issue.

Submitting an Initial Application in Grants.gov

The initial application cannot be started or submitted in Grants.gov unless the applicant’s registration in SAM is confirmed.

https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html https://www.grants.gov/web/grants/applicants/applicant-training.html mailto:support@grants.gov

The initial application in grants.gov requires completing Standard Form 424 (SF424), Application for Federal Assistance. Application forms and instructions are available at

Grants.gov.

Applications submitted through Grants.gov constitute an electronically signed application.

Submitting the Final Application in Non Disaster Grants System (ND Grants)

After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS/FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement. Early registration will allow applicants to have adequate time to start and complete their application.

In ND Grants applicants will be prompted to submit all of the information contained in the following forms:

Standard Form 424A, Budget Information (Non-construction)

Standard Form 424B, Standard Assurances (Non-construction)

Standard Form LLL, Disclosure of Lobbying Activities (if the grantee has engaged or intends to engage in lobbying activities), as well as

Assure compliance with all Standard and Special Terms and Conditions, before being eligible to receive an award under this program.

Applicants will also be required to submit copies of the following in ND Grants:

Program and Budget Narrative

Program Work Plan

Project Objectives

Detailed budget.

If you need assistance registering for the ND Grants system, please contact ndgrants@fema.gov or (800) 865-4076.

Timely Receipt Requirements and Proof of Timely Submission

Online Submissions. All applications must be received in ND Grants by 5:00 PM

Eastern Time on August 20, 2018. Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission.

Applicants using slow internet, such as dial-up connections, should be aware that transmission can take some time before Grants.gov and ND Grants receives your application. Again, Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role. The

Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient https://www.grants.gov/web/grants/forms.html https://www.grants.gov/web/grants/forms.html https://portal.fema.gov/ file:///C:/Users/sheath/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/TROS8IAK/at%20https:/portal.fema.gov mailto:ndgrants@fema.gov https://portal.fema.gov/ https://portal.fema.gov/ https://portal.fema.gov/ https://www.grants.gov/web/grants/forms.html https://www.grants.gov/web/grants/forms.html https://www.grants.gov/web/grants/forms.html https://portal.fema.gov/ https://www.grants.gov/web/grants/forms.html https://www.grants.gov/web/grants/forms.html and give the system time to process the application. Applicants needing assistance with the ND Grants system should contact ndgrants@fema.gov or (800) 865-4076.

Intergovernmental Review

An intergovernmental review may be required. Applicants must contact their state’s

Single Point of Contact (SPOC) to comply with the state’s process under Executive Order

12372.

Funding Restrictions

Federal funds made available through this award may only be must be used for the purpose set forth in this award, and must be consistent with the statutory authority for the award. The use of Award funds for matching funds for any other Federal grants/cooperative agreements, for lobbying, or intervention in Federal regulatory or adjudicatory proceedings are not allowable. In addition, grant award recipients cannot sue the Federal government or any other government entity using Federal funds awarded through a Federal grant or cooperative agreement.

Management and Administration (M&A) Costs.

Management and Administration costs are activities directly related to managing and administering the award. FEMA has determined that recipients may use up to 15% of the amount of the award for their M&A.

Indirect Facilities & Administrative (F&A) Costs

Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414.

With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant’s cognizant Federal agency) is required at the time of application, and must be provided to

FEMA before indirect costs are charged to the award.

Pre-Award Costs

Pre-award costs are NOT allowable.

Direct Costs

Planning

Planning-related costs are allowed under this program to address the assessment and accreditation process areas, meet the objectives, and carry out the actions described in section D of this NOFO.

Organization

Organization-related costs are NOT allowed under this program.

Equipment

Equipment costs are NOT allowed under this program.

Training

Training-related costs are allowed under this program to address the training needed for the assessors to complete the EMAP peer-reviewed assessment and accreditation process and carry out the action described in Section D of this

NOFO.

mailto:ndgrants@fema.gov http://www.fws.gov/policy/library/rgeo12372.pdf http://www.fws.gov/policy/library/rgeo12372.pdf

Exercises

Exercise-related costs are allowed under this program to address the objectives of this NOFO and carry out the action described in Section D of this NOFO.

Personnel

Personnel costs are allowable under this program. Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable

EMBAG planning, training, and exercise activities. Under the EMBAG Program, overtime costs are allowable only in so far as they meet the intent of the program.

Travel

Domestic travel costs are allowed under this program.

International travel is NOT allowed under this program.

Construction and Renovation

Construction and renovation costs are NOT allowed under this program.

Cost Principles

Costs charged to this award must be consistent with the Cost Principles for Federal

Awards located at 2 C.F.R. Part 200, Subpart E.

EMBAG-Specific Application Instructions for Submitted Proposal

The Emergency Management Accreditation Program (EMAP) must propose and provide support for the inclusion of the Threat, Hazard, and Risk Identification and Assessment

(THIRA) as part of the American National Standards Institute (ANSI) national standards and ensure these standards are aligned with the following FEMA guidance:

• National Preparedness System (NPS)

The NPS is the instrument the Nation employs to build, sustain, and deliver core capabilities in order to achieve the National Preparedness Goal (the Goal) of “a secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.” The Goal defines resilience as the ability to adapt to changing conditions and withstand and rapidly recover from disruption due to emergencies.

Information on the National Preparedness System can be found at http://www.fema.gov/national-preparedness-system. Information on the Goal can be found at https://www.fema.gov/national-preparedness-goal.

• National Continuity Policy

Presidential Policy Directive (PPD) 40, National Continuity Policy, and the 2018

Continuity Guidance Circular provide comprehensive national policy on continuity programs, capabilities, and operations. PPD-40 and the Circular provides guidance and tools to assist state, territorial, local, and tribal governments; non-governmental organizations; and private sector critical infrastructure owners and operators in https://www.fema.gov/media-library/assets/documents/25959 http://www.fema.gov/national-preparedness-system https://www.fema.gov/national-preparedness-goal maintaining essential functions during disasters and emergencies. Information on the

2018 Continuity Guidance Circular can be found at https://www.fema.gov/media-library/assets/documents/132130.

• National Incident Management System (NIMS) and the National

Qualification System (NQS)

NIMS provides a nationwide approach to enable stakeholders to work together to manage all threats and hazards, regardless of the incident’s cause or size. FEMA has developed the National Qualification System (NQS), which provides a foundational guideline on the typing of personnel resources within the NIMS framework, plus supporting tools.

Information on NIMS and NQS can be found at https://www.fema.gov/national-incident-management-system and https://www.fema.gov/national-qualification-system.

• National Disaster Recovery Framework (NDRF)

The NDRF establishes a common platform and forum for how the whole community builds, sustains, and coordinates delivery of recovery capabilities through the effective coordination of partners and resources to ensure the continuity of services and support to meet the needs of affected community members. Information on the NDRF can be found at https://www.fema.gov/national-disaster-recovery-framework. Information for state, territorial, local, and tribal governments on creating an organizational framework for comprehensive recovery efforts can be found in the Pre-Disaster Recovery Planning

Guide for States, which is located at https://www.fema.gov/media-library/assets/documents/128572.

Information on aspects of disaster cost recovery can be found in the April 2018 FEMA

Public Assistance Program and Policy Guide (PAPPG), which is located at https://www.fema.gov/media-library/assets/documents/111781.

The assessment and accreditation process supported by EMAP must include a review of the following areas (16) within an emergency management organization:

1. Emergency Management Program Administration, including Authorities, Oversight, and Strategic Planning;

2. THIRA Development;

3. Continuity of Government and Continuity of Operations;

4. Incident Management, to include NIMS and NQS Implementation;

5. Emergency Management Finance, including Disaster Cost Recovery;

6. Operations and Procedures;

7. Consequence Analysis;

8. Emergency Planning, including Mutual Aid, Communications, and Warning;

9. Evacuation and Shelter in Place;

10. Mass Care and Sheltering;

11. Resource Management and Logistics;

12. Recovery;

13. Disaster Housing;

14. Hazard Mitigation;

15. Training and Exercises, including Alignment with the Homeland Security

Exercise and Evaluation Program (HSEEP); and

16. Public Affairs.

https://www.fema.gov/media-library/assets/documents/132130 https://www.fema.gov/media-library/assets/documents/132130 https://www.fema.gov/national-incident-management-system https://www.fema.gov/national-incident-management-system https://www.fema.gov/national-qualification-system https://www.fema.gov/national-disaster-recovery-framework https://www.fema.gov/media-library/assets/documents/128572 https://www.fema.gov/media-library/assets/documents/128572 https://www.fema.gov/media-library/assets/documents/111781

Overall Objectives—EMAP will be responsible for the following Objective requirements (15) and will outline how they intend to meet them in their Work

Plan:

1. Maintain ANSI-certified national standards that are consistent with:

a. NPS; and

b. PPD-40, National Continuity Policy.

2. Recommend that the EMAP Commission include the Threat and Hazard

Identification and Risk Assessment (THIRA) as part of the ANSI standards.

3. Secure agreements and complete approximately 10 state/territory/local/tribal assessments against ANSI-approved national standards.

4. Incorporate a review of THIRA as part of their assessments, verifying content and completeness of the THIRA as required by the National Preparedness Directorate

(NPD)/National Preparedness Assessment Division (NPAD).

5. Incorporate the 2017 NIMS refresh, the Homeland Security Exercise and

Evaluation Program (HSEEP), the 2018 Continuity Guidance Circular (CGC);

Federal Continuity Directives (FCDs), the NDRF, and other DHS/FEMA guidance and policy, as appropriate, in its assessments.

6. Conduct three separate reviews and gap analyses in tandem with each jurisdiction assessment conducted as part of this program and provide results to

FEMA/NPAD. All tasks are outlined in Actions I-III of this NOFO, and review alignment of jurisdiction:

a. Continuity Plans to National Continuity Policy (2016 EMAP Standards:

4.4.2, 4.4.5, 4.4.6, and 4.7.1);

b. Resource management systems to NIMS/NQS (2016 EMAP Standards:

4.6.1 and 4.6.5); and

c. EOPs and Recovery Plans or their equivalents to NDRF guidance (2016

EMAP Standards: 3.4.1, 4.4.3, and 4.4.4).

7. Support FEMA in conducting a pilot of the Continuity Assessment Tool (CAT) in developing a baseline and methodology for the FEMA 2018-2022 Strategic Plan

Objective 2.4, Improve Continuity and Resilient Communications Capabilities and provide results to FEMA/NPAD.

8. Present the EMAP process and the emergency management standards and accreditation guidelines at National Emergency Management Association and

International Association of Emergency Managers annual conferences and provide a copy of the briefing to FEMA/NPAD 10 days before the conferences to review.

9. Maintain a web-based portal for jurisdiction self-assessments.

10. Execute a peer-review process for emergency management organization accreditation.

11. Conduct a follow-up survey with jurisdictions that have completed baseline assessments requesting feedback on the process. A copy of the survey and the results of the survey should be provided annually to FEMA/NPAD.

12. Provide webinars for training on standards and training on emergency management organization standards and the accreditation process.

13. Provide training for assessors.

14. Develop additional emergency preparedness and response standards and peer-assessment and accreditation processes as needed.

15. Provide FEMA/NPAD a report with trend analyses of common problem areas identified in the self-assessments and peer-review assessments.

EMAP is responsible for the following actions (I-IV):

• For Actions I-III: EMAP must provide FEMA/NPAD a final gap analysis report for each action that covers all assessments accompanied by the checklists in Actions I-III by August 31, 2019.

Please include the name, publication date, and section of the jurisdiction plan (Actions I, III) or resource management system (Action II) to which the item and any of its subparts align.

In addition to the following checklists, please also describe the process for each action, item, and its subparts in a short narrative.

EMAP is encouraged to consider a jurisdiction’s THIRA to inform its review.

• For Action IV: EMAP must also provide FEMA/NPD a final summary report for each pilot conducted as part of Action IV no more than one month after it has occurred.

For Action IV, FEMA and EMAP will focus on the informational elements of the CAT.

I. Action I - Continuity Plans:

EMAP should review jurisdiction Continuity Plans during each jurisdiction assessment for alignment to the 2018 Continuity Guidance Circular for all items in this action (1-5) to ensure that a jurisdiction can perform its essential functions and provide critical services.

The following items (1-5) align to areas covered by the 2016 EMAP Standard

Chapter 4: Emergency Management Program Elements, sections 4.4.2, 4.4.5, 4.4.6, and 4.7.1 and apply to jurisdiction Continuity of Operations and Continuity of Government plans.

Continuity of Operations – 4.4.2, 4.4.5, 4.4.6, and 4.7.1

For each of the following items (1-3) and its subparts, EMAP should indicate which of the following element(s) are included in the jurisdiction Continuity of Operations Plan(s) governing the continued performance of jurisdictional essential functions, in addition to the sections of the 2016 EMAP Standard referenced in Action I:

1. Mitigation options to support the continued performance of jurisdictional agency essential functions.

a. If yes, indicate if these options include any of the following:

i. Identifying alternate sites;

ii. Teleworking;

iii. Developing devolution plans; and/or

iv. Entering into mutual aid agreements.

https://www.fema.gov/media-library/assets/documents/132130 https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file

2. Procedures to activate the continuity plan(s) to continue the performance of jurisdictional agency essential functions.

3. Processes to account for all staff in the event of the activation of the jurisdictional agency continuity of operations plan(s).

Continuity of Government – 4.4.2, 4.4.6, and 4.7.1

For each of the following items (4-5) and its subparts, EMAP should indicate which of the following element(s) are included in the jurisdiction Continuity of Operations Plan(s) governing the continued performance of jurisdictional essential functions include(s), in addition to the sections of the 2016 EMAP

Standard referenced in Action I:

4. Description of how the jurisdiction is coordinating the continuity of operations and continuity of government planning effort with other jurisdictional agencies in the same branch of government.

5. Description of how the jurisdiction is coordinating the continuity of government planning effort with other jurisdictional branches of government, including executive, judicial, and legislative.

II. Action II - Resource Management Systems:

EMAP should review jurisdiction resource management systems during each jurisdiction assessment for alignment to the NIMS Guideline to the National

Qualification System (NQS) for all items in this action (1-3), specifically as applicable to an incident workforce.

Note: Members of an incident workforce are individuals and teams that work in any NIMS incident capacity.

The following items (1-3) align to areas covered by the 2016 EMAP Standard

Chapter 4: Emergency Management Program Elements, sections 4.6.1 and 4.6.5.

For each of the following items (1-3), EMAP should indicate which of the following process(es) are included in jurisdiction resource management system(s), in addition to the sections of the 2016 EMAP Standard referenced in Action II:

1. Qualification, certification, and credentialing processes for an all-hazards incident workforce.

2. Qualification review board, or equivalent review processes, for all-hazards incident workforce qualifications.

3. Individual and team coach and evaluation processes for an all-hazards incident workforce.

III. Action III - Emergency Operations Plans and Recovery Plans:

EMAP should review jurisdiction Emergency Operations Plans (EOPs) and

Recovery Plans during each jurisdiction assessment for alignment to the

PAPPG, V3.1 (April 2018) for disaster cost recovery items (1-4), and the

June 2016 NDRF, Second Edition (June 2016) and the Pre-Disaster Recovery

Planning Guide for States (November 2016) for all items in this action (1-9).

https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.fema.gov/media-library/assets/documents/151291 https://www.fema.gov/media-library/assets/documents/151291 https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.fema.gov/media-library/assets/documents/111781 https://www.fema.gov/media-library-data/1466014998123-4bec8550930f774269e0c5968b120ba2/National_Disaster_Recovery_Framework2nd.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf

The following items (1-9) align to areas covered by the 2016 EMAP Standard

Chapter 3: Emergency Management Program and Chapter 4: Emergency

Management Program Elements, sections 3.4.1, 4.4.3, and 4.4.4.

Administration and Finance – 3.4.1 and 4.4.3(1)

For each of the following items (1-4) and its subparts, EMAP should indicate which of the following elements that jurisdiction EOP(s) and Recovery

Plan(s) refer(s) to in addition to the sections of the 2016 EMAP Standard referenced in Action III:

1. Reference a disaster cost recovery policy or its equivalent for response and recovery operations.

2. Reference funding sources to finance recovery.

(See “Well-Administered Financial Acquisition” on page 63 of the

Pre-Disaster Recovery Planning Guide for States (November 2016)).

3. Reference how to de-obligate funding not used in response and recovery.

(See “Retention of 406 Mitigation Funds” on page 114 of the PAPPG, V3.1 (April 2018)).

4. Reference any of the following processes in its finance and administration/resource management strategy:

(See “Procurement and Contracting Requirements” on pages 30-33, “Duplication of Benefits” on pages 39-41, “Duplication of Funding

Between FEMA Programs” on page 41, “Ineligible Costs” on pages

41-42, and “Project Documentation” on page140 of the PAPPG, V3.1

(April 2018)).

a. Documentation and tracking of reimbursable disaster costs allowable under federal requirements, like labor, equipment, and materials;

b. Preventing the duplication of benefits; and/or

c. Implementing pre-disaster contracts and procurement strategies.

Recovery – 4.4.4

For each of the following items (5-9) and its subparts, EMAP should indicate if jurisdiction EOPs and Recovery Plans do each of the following items in addition to the sections of the 2016 EMAP Standard referenced in Action III:

5. Describe a process for delegating executive authority for recovery leadership roles.

(See “Local Disaster Recovery Managers” on pages 16 and 17 of the

NDRF, Second Edition (June 2016); and “State Disaster Recovery

Coordinator” on pages 29 and 30 of the Pre-Disaster Recovery

Planning Guide for States (November 2016)).

a. If yes, indicate if the process pertains to either or both pre- and post- disaster.

https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf https://www.fema.gov/media-library/assets/documents/111781 https://www.fema.gov/media-library/assets/documents/111781 https://www.emap.org/index.php/root/about-emap/96-emap-em-4-2016/file https://www.fema.gov/media-library-data/1466014998123-4bec8550930f774269e0c5968b120ba2/National_Disaster_Recovery_Framework2nd.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf

b. If yes, indicate if the plan also describes how to ensure individuals filling these roles are competent in any of in the following areas and list which of them are applicable:

i. Emergency management;

ii. Project management;

iii. Public/private funding; and/or

iv. Community planning.

6. Describe stakeholder roles and responsibilities.

(See “Roles and responsibilities” on pages 9-23 of the NDRF, Second

Edition (June 2016); and “Organizational Structure for Recovery” on pages 31-50 of the Pre-Disaster Recovery Planning Guide for States

(November 2016)).

Note: Stakeholders include public, nonprofit, and private organizations. Roles and responsibilities pertain specifically to leadership.

a. If yes, indicate if these roles and responsibilities are defined for either or both pre- and/or post- disaster and list which of them are applicable.

b. If yes, indicate if the plan describes how public, nonprofit, and private organizations are selected to lead any of the following functions and list which of them are applicable:

i. Engagement;

ii. Assessment;

iii. Planning;

iv. Prioritization; and/or

v. Progress tracking.

c. If yes, indicate if the plan describes how to do the above across any of (but not limited to) the following sectors and list which of them are applicable:

(See “Sector- or Function-Specific Plan Elements” on pages

51 and 52 of the Pre-Disaster Recovery Planning Guide for

States (November 2016)).

i. Housing;

ii. Environmental;

iii. Business;

iv. Employment;

v. Infrastructure;

vi. Access to essential health (including behavioral health);

and/or

vii. Social services.

7. Describe a public communication and engagement strategy(ies) that delivers information to the whole community.

(See “Public Information and Warning” on pages 27 and 28 of the

NDRF, Second Edition (June 2016); “Table 2” on page 19 of the Pre-

Disaster Recovery Planning Guide for States (November 2016); and

“Proactive Community Engagement, Public Participation and Public https://www.fema.gov/media-library-data/1466014998123-4bec8550930f774269e0c5968b120ba2/National_Disaster_Recovery_Framework2nd.pdf https://www.fema.gov/media-library-data/1466014998123-4bec8550930f774269e0c5968b120ba2/National_Disaster_Recovery_Framework2nd.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf https://www.fema.gov/media-library-data/1466014998123-4bec8550930f774269e0c5968b120ba2/National_Disaster_Recovery_Framework2nd.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf https://www.fema.gov/media-library-data/1485202780009-db5c48b2774665e357100cc69a14da68/Pre-DisasterRecoveryPlanningGuideforStateGovernments-1.pdf

Awareness” on page 62 of the Pre-Disaster Recovery Planning Guide for States (November 2016)).

a. If yes for engagement strategy(ies), describe where, when, and how community members and stakeholders provide input and feedback on recovery priorities.

b. If yes for communication strategy(ies), indicate if the plan describes how to effectively relay information regarding the following and list which of them are applicable:

i. All threats and/or hazards;

ii. Actions being taken; and/or

iii. Assistance being made available.

c. If yes, indicate if any of the following characteristics describe(s) the strategy(ies) and list which of them are applicable:

i. Clear;

ii. Consistent;

iii. Accessible; and/or

iv. Culturally and/or linguistically appropriate.

d. If yes, indicate if the strategy(ies) include(s) provisions to ensure the information is any of the following and list which of them are applicable:

i. Coordinated;

ii. Prompt;

iii. Reliable; and/or

iv. Actionable.

8. Describe a planning process to build resilience as defined by the Goal.

(See “Resilience and Sustainability” on page 8, “Relationship to

Other Mission Areas” on pages 43 and 44, and “Additional

Considerations – Mitigation” on page 47 of the NDRF, Second

Edition (June 2016); and “National Mitigation Framework” on page

8, and “Recovery Planning is Closely Aligned with Hazard Mitigation and Building Resilience” on page 10 of the Pre-Disaster Recovery

Planning Guide for States (November 2016)).

a. If yes, indicate if the process pertains to either or both pre-and/or post- disaster.

b. If yes, indicate if the plan addresses any of the following and list which of them are applicable:

i. Continually evaluating any of the…