oppBJA-2018-13635-cfda16.614-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA) is seeking applications for the State and Local Anti-Terrorism Training (SLATT) Program. This program furthers the Department’s mission by assisting state, local, and tribal law enforcement agencies in preventing acts of domestic terrorism within their jurisdictions.

State and Local Anti-Terrorism Training (SLATT) Applications Due: April 24, 2018

Eligibility

Eligible applicants are nonprofit and for-profit (commercial) organizations (including tribal nonprofit and for-profit organizations); faith-based and community organizations; institutions of higher education (including tribal institutions of higher education); federally recognized Indian tribal governments (as determined by the Secretary of the Interior); and consortiums (including tribal nonprofit and for-profit organizations) with significant and demonstrated experience in terror prevention strategies and in delivering training and technical assistance to law enforcement and tribal communities nationwide. Joint applications from a consortium must identify the primary applicant and co-applicant(s), and letters of support that outline the partners’ responsibilities must be provided.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

BJA welcomes applications under which two or more entities would carry out the federal award;

however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).1 The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire program.

Under this solicitation, only one application by any particular applicant entity will be considered.

An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application.

BJA may elect to fund applications submitted under this FY 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

1 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information.

https://www.usdoj.gov/ https://www.ojp.usdoj.gov/ https://www.bja.gov/ https://www.bja.gov/

BJA-2018-13635

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time on April 24, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726, 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any unforeseen Grants.gov technical issues beyond an applicant’s control that prevent it from submitting its application by the deadline, or any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center:

toll-free at 800–851–3420; via TTY at 301–240–6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301–240–5830; or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m.

eastern time on the solicitation close date.

Grants.gov number assigned to this solicitation: BJA-2018-13635

Release date: March 8, 2018 https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp

Contents A. Program Description

Overview Program-specific Information Goals, Objectives, and Deliverables Evidence-based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Matching Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Application Checklist

State and Local Anti-Terrorism Training

(SLATT)

CFDA # 16.614

A. Program Description

Overview A priority of the DOJ is to prevent, disrupt, and defeat terrorist operations before they occur by integrating intelligence and law enforcement efforts to achieve a coordinated response to terrorist threats. BJA will continue to support training, technical assistance, and related services dedicated to state, local, and tribal law enforcement to support specialized multiagency terrorism detection, investigation, and interdiction. The purpose of this solicitation is to select an organization(s) to provide critical and innovative training and technical assistance services to law enforcement officers who face the challenges presented by the criminal domestic terrorism threat.

All training, technical assistance, and related services supported under this initiative must emphasize the protection of individual privacy, civil rights, and civil liberties throughout the intelligence process and materials and trainings and must be delivered in a manner that helps law enforcement officers fully understand their legal responsibilities.

Statutory Authority This program is authorized pursuant to 42 U.S.C. § 10157(a)(2).

Program-specific Information BJA’s SLATT program is widely accepted as a key resource in providing specialized, domestic terrorism orientation, interdiction, investigation, and prevention training and technical assistance to state, local, and tribal law enforcement, analytical personnel, training directors, and prosecutors to assist them in preventing, identifying, and investigating domestic criminal terrorism. This is accomplished, while emphasizing the protection of individual privacy, civil rights, and civil liberties, by improving the nation’s intelligence capabilities. For purposes of this solicitation, the intended audience for all deliverables are those listed above.

Funding under this program will continue the training, technical assistance, and resources provided under the SLATT program, with a focus on developing innovative, relevant, and timely training and resources to ensure that the program is addressing the needs of the law enforcement field regarding domestic terrorism prevention, identification, and investigation.

A list of deliverables (see below) has been developed to ensure that SLATT continues to address the needs of the law enforcement field related to anti-terrorism training, while ensuring delivery of new, relevant, innovative, and forward-looking training and resources.

Goals, Objectives, and Deliverables Goal: SLATT supports Goal I of DOJ’s Strategic Plan for Fiscal Years 2014-2018:

Prevent Terrorism and Promote the Nation’s Security Consistent with the Rule of Law.

Objectives: The goal of SLATT is accomplished through achieving the following programmatic objectives:

• Increase the knowledge and capacity of local, state, and tribal criminal justice practitioners to detect, investigate, and interdict violent domestic terrorist acts through training.

• Increase the ability and capacity of criminal justice practitioners to solve problems and improve policies/practices related to terrorism through short-term and comprehensive technical assistance.

• Increase the volume of information provided to BJA and the criminal justice community.

Under this solicitation, BJA seeks to assist state, local, and tribal law enforcement in identifying, investigating, and preventing criminal acts of terror by providing training, technical assistance, and resources – at the national level – that build law enforcement’s knowledge and capacity to identify and respond to possible domestic terrorism. The resources (deliverables) developed and delivered under SLATT must be based on research and data and be provided by subject matter experts in the field of terrorism and law enforcement. Deliverables must emphasize the protection of individual privacy, civil rights, and civil liberties. They must also be directly relevant and tied to the needs of the law enforcement field and relevant to current and emerging information/trends/concerns. Activities and deliverables developed and provided under SLATT will be coordinated and may be reviewed with and by other federal government agencies/components working in the anti-terrorism field. For current SLATT program information, activities, and trainings visit www.slatt.org.

Deliverables: The awarded training and technical assistance (TTA) provider for SLATT will be required to provide, at a minimum, the following deliverables. The TTA provider should, in its application, propose additional topics/subjects/issues to be addressed under each required deliverable, which is based on the TTA provider’s expertise in the anti-terrorism and law enforcement fields. BJA also encourages TTA applicants to propose additional deliverables based on its expertise in the field. Applicants should expect that TTA and resources developed may be at a “law enforcement-sensitive” level or below.

1. Develop and deliver in-person – and when needed, customized – domestic terrorism detection, prevention, and interdiction trainings for state, local, and tribal law enforcement throughout the United States. Trainings must be actual curriculum that can be used by any instructor (to include instructor notes/manual) and not be based on subject matter expert presentations that are limited to delivery only by those experts.

The suite of trainings should accommodate at least 75 sworn law enforcement officers per training event and can range between 4 to 16 hours in duration. The developed trainings should include, but are not limited to, the following (TTA applicants should propose additional relevant topics):

• A multi-day investigative/intelligence workshop that focuses on innovative investigative techniques, de-anonymizing the ‘dark web,’ internet and social media influence, trends among tools being used to plan and execute an attack, etc.;

• A 1- or 2-day train-the-trainer workshop (for smaller training groups) for the multi-day investigative/intelligence workshop;

• A half- or 1-day training on considerations for law enforcement anti-terrorism preparedness and readiness, including providing examples of general planning pertaining to crisis and consequence management, identifying possible targets http://www.slatt.org/

(such as soft targets and how to harden them), and incident command. This should be based on research, recent case studies, and emerging concerns;

• A 1-day training on officer safety considerations and strategies related to the detection, investigation, prevention, and response to a criminal domestic terrorist act; and

• A half- or 1-day training for the security community within private sector industries such as hotel, retail, hospital, etc., to build awareness and partnerships between these sectors and law enforcement in the identification of possible criminal domestic terrorist acts.

2. Develop and deliver online trainings, podcasts, and webinars through a robust distance-learning, restricted-access online portal providing instruction on topics such as foreign and/or domestic terrorist groups, precursor behaviors, disruption and prevention strategies, officer safety concerns and strategies, and partnership- and relationship-building with the community and relevant stakeholders. TTA applicants should propose additional topics within the application. Additionally, among the online menu of trainings must be online versions of the in-person trainings (in a format appropriate for online training) developed under Deliverable 1 above. These trainings will assist in meeting any demand that might arise from the in-person training.

3. Provide customized technical assistance to agencies and jurisdictions wishing to implement in-house domestic anti-terrorism training, including training curriculum and materials those agencies and jurisdictions can use for in-house training, as well as TA to agencies requesting subject matter expertise to address an identified concern.

4. Create a small advisory board, in conjunction with BJA, to advise and assist the TTA provider in identifying needs and gaps within the trainings and resources, guiding what should be included in those items, and reviewing the created products before they are finalized. The board should also observe in-person trainings. BJA strongly encourages TTA provider applicants to identify proposed board members in their application.

5. Conduct evaluations of all TTA prior to delivery (pre-tests) and immediately following delivery (post-tests), as well as 90 days after the TTA to gauge training and technical assistance impact. Analysis of the evaluations should be conducted to evaluate TTA impact and program accomplishments. Major findings from the evaluation analysis and reports should be discussed with BJA and should inform the program of any needed modifications.

6. Develop and disseminate terrorism awareness and prevention publications, including pocket guides, briefs, and special-attention awareness bulletins. These items (concepts and topics) must be approved by BJA prior to development. TTA provider applicants should list, within the application, the timely topics proposed to be covered.

7. Develop, host, and maintain an up-to-date website for SLATT that includes both a public and a restricted-access site. The restricted-access site should house the robust distance-learning portal (see Deliverable 2 above). The TTA provider will ensure that the website meets all necessary parameters to allow it to be migrated to BJA or another entity per BJA’s instructions, should this become necessary. The TTA provider will also ensure that all content within the website is 508 compliant. Additionally, the provider will be required to provide webpage content for use on NTTAC’s website. See http://www.bjatraining.org/justice-topics/overview for existing program page examples on NTTAC’s site.

8. Provide monthly written updates to BJA with the following information, in addition to the required performance measures. At a minimum:

• Number of trainings held

• Number of law enforcement officers trained

• Number, type, and names of law enforcement agencies represented in trainings

• Number of future trainings scheduled and locations (once approved by BJA)

• Number of pending requests for trainings by training type and requesting agency name

• Website data related to online training activity

• Quotes and testimonials from class evaluations and 90-day surveys

• List of completed trainings with date, location, type of training, and number of attendees

• List of newly released resources

9. Provide any additional ad hoc tasks/deliverables requested or deemed necessary by

BJA to address topics related to anti-terrorism detection and prevention by law enforcement. The awardee may set aside a conservative funding amount to be used for these activities or may be required to coordinate with BJA and receive approval to re-allocate funding/deliverables.

The TTA provider will work closely with BJA to identify and receive approval on all deliverables, including TTA site selections.

Additionally the TTA provider must:

1. Have the capacity and resources to deliver and perform at a national level. This includes having capabilities and experience in planning (event logistics) and delivering trainings and technical assistance throughout the nation. The TTA provider should, within the application, factor in an approximate 120-day pre-approval time period for training delivery; the approval request should be submitted 120 days prior to the proposed training delivery date.

2. Provide, within the application, the proposed number of each deliverable that the TTA provider will be able to deliver during the project period.

3. Have a cadre of subject matter experts for the development and delivery of TTA. These experts must be identified within the application and their resumes included.

4. Allocate funding to allow for curriculum development /review meetings and to allow advisory board members to attend trainings for the purpose of assessing training effectiveness and relevance.

5. All deliverables, as appropriate, must meet with Americans with Disabilities Act regulations.

http://www.bjatraining.org/justice-topics/overview

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Evidence-based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Information Regarding Potential Evaluation of Programs and Activities The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that the Office of Justice Programs may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and sub-recipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation.

The information or data requested may be in addition to any other financial or performance data already required under this program.

B. Federal Award Information

BJA expects to make up to one award of up to $2,000,000. BJA expects to make the award for a 24-month period of performance, to begin on October 1, 2018.

BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the https://www.crimesolutions.gov/ management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award BJA expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities2) must, as described in the Part 200 Uniform Requirements3 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants

2 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program.

Additional information on proposed subawards is listed under What an Application Should Include, Section 4c of this solicitation.

3 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information) which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire—the OJP Financial Management and System of Internal Controls Questionnaire—that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

Cost Sharing or Matching Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Pre-agreement Costs (also known as Pre-award Costs) Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving pre-agreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for pre-agreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.4 The 2018 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Non-federal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

4 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://ojpfgm.webfirst.com/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the Budget Narrative of its application. An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address, in the context of the work the individual would do under the award, the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2017 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm https://ojp.gov/funding/index.htm

D. Application and Submission Information

What an Application Should Include This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, or that OJP determines does not include the application elements that BJA has designated to be critical, will neither proceed to peer review, nor receive further consideration. For this solicitation, BJA has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet and Budget Narrative, Timeline, and Resumes/Curriculum Vitae of key personnel and subject matter experts.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system.) Also, these recipients should enter the Employer Identification Number (EIN) in box 8c exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the

SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How To Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract Applications should include a high quality project abstract that summarizes the proposed project in 400 words or fewer. Project abstracts should be:

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative The Program Narrative should be double-spaced, using a standard 12-point font (Times New Roman is preferred) with 1-inch margins, and should not exceed 10 pages. Pages should be numbered “1 of 10,” “2 of 10,” etc.

If the program narrative fails to comply with these length-related restrictions, BJA may consider such noncompliance in peer review and in final award decisions.

The following sections should be included as part of the program narrative5:

a. Statement of the Problem

b. Project Design and Implementation to include proposed number of trainings, technical assistance engagements, and individuals trained

c. Capabilities and Competencies

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “General Information about Post-Federal Award Reporting Requirements” in Section F. Federal Award Administration Information). The performance data directly relate to the goals, 5 For information on subawards (including the details on proposed subawards that should be included in the application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.

https://www.archives.gov/federal-register/codification/executive-order/12372.html objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance to view the specific reporting requirements for this grant program.

Below are the performance measures for this solicitation:

Objectives Performance Measure Data Grantee Provides Objective 1: Increase the knowledge and capacity of local, state, and tribal criminal justice practitioners to detect, investigate, and interdict violent domestic terrorist acts through training.

Number of trainings conducted.

Number of trainings (by type):

• In-person,

• Web-based,

• CD/DVD,

• Peer to Peer,

• Workshop

Number of participants who attend the training.

Number of individuals who:

• Attend the training (in-person) or started the training (web-based);

• Completed the training;

• Completed an evaluation at the conclusion of the training;

• Completed an evaluation and rated the training as satisfactory or better;

• Completed the post-test with an improved score over their pre-test.

Percentage of participants who successfully completed the training.

Percentage of participants who rated the training as satisfactory or better.

Percentage of participants trained and subsequently demonstrated performance improvement.

Percentage of scholarship recipients surveyed who reported that the training provided information that could be utilized in their job.

Number of Individuals who:

• Received a scholarship;

• Completed the training;

• Completed a survey at the conclusion of the training;

• Reported the training provided information that could be utilized in their job.

https://www.ojp.gov/performance

Number of curricula developed.

Number of training curricula:

• Developed;

• Pilot tested;

• Revised after being pilot tested.

Number of curricula that were pilot tested.

Percentage of curricula that were revised after pilot testing.

Objective 2: Increase the ability and capacity of criminal justice practitioners to solve problems and improve policies/practices related to domestic terrorism through short-term and comprehensive technical assistance.

Percentage of requesting agencies who rated services as satisfactory or better.

• Number of onsite visits completed;

• Number of reports submitted to requesting agencies after onsite visits;

• Number of requesting agencies who completed an evaluation of services;

• Number of agencies who rated the services a satisfactory or better (in terms of timeliness and quality);

• Number of follow-ups with requesting agencies completed 6 months after onsite visit;

• Number of agencies that were planning to implement at least one or more recommendations 6 months after the onsite visit.

Percentage of requesting agencies that were planning to implement one or more recommendations.

Percentage of peer visitors who reported that the visit to the other agency was useful in providing information on policies or practices.

• Number of peer-to-peer visits completed;

• Number of peer visitors who completed an evaluation;

• Number of peer visitors who reported that the visit was useful in providing information on policies or practices;

• Number of follow-ups with the requesting peer visitor completed 6 months after the peer-to-peer visit;

• Number of peer visitors who were planning to

Percentage of peer visitors that were planning to implement one or more policies or practices 6 months after they were observed at the visited site.

implement at least one or more recommendations 6 months after the onsite visit.

Percentage of requesting agencies of other onsite services who rated the services provided as satisfactory or better.

• Number of other onsite services provided;

• Number of requesting agencies who completed an evaluation of other onsite services;

• Number of agencies who rated the services a satisfactory or better.

Objective 3: Increase information provided to BJA and the criminal justice community.

Number of conferences or advisory/focus groups held.

• Number of conferences or advisory/focus groups held;

• Number of conference or advisory/focus group attendees who completed an evaluation;

• Number of conference or advisory/focus group attendees who rated the advisory/focus group as satisfactory or better.

Percentage of advisory/focus groups evaluated as satisfactory or better.

Number of publications developed.

• Number of publications/resources developed; Number of publications/ resources disseminated.

Number of publications disseminated.

Percent of web sites developed and maintained.

• Number of web sites developed;

• Number of web sites maintained;

• Number of visits to web sites during the current reporting period;

• Number of visits to web sites during the previous reporting period.

Percent of increase in the number of visits to web sites.

Percentage of information requests responded to.

• Number of information requests;

• Number of information requests responded to.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application.

Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Post award, recipients will be required to submit performance metric data semi-annually through BJA’s online Training and Technical Assistance Reporting Portal. More information on reporting requirements can be found at: https://www.bjatraining.org/working-with-nttac/providers.

Data requested and provided in the application (number of trainings, number trained, etc.) will be used only as a criterion for award selection.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements, likely do not constitute “research.” Each applicant should provide sufficient information for OJP to determine whether the particular project it proposes would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ definition of research that appears at 28 C.F.R. Part 46 (“Protection of Human Subjects”).

“Research,” for purposes of human subjects protection for OJP-funded programs, is defined as “a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.” 28 C.F.R. 46.102(d).

For additional information on determining whether a proposed activity would constitute research for purposes of human subjects protection, applicants should consult the decision tree in the “Research and the protection of human subjects” section of the “Requirements related to Research” webpage of the "Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2017 Awards," available through the OJP Funding Resource Center at https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm.

Every prospective applicant whose application may propose a research or statistical component also should review the “Data Privacy and Confidentiality Requirements” section on that webpage.

https://www.bjatraining.org/working-with-nttac/providers https://ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequirements.htm https://ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequirements.htm https://ojp.gov/funding/Explore/SolicitationRequirements/index.htm

4. Budget and Associated Documentation The Budget Detail Worksheet and the Budget Narrative are now combined in a single document collectively referred to as the Budget Detail Worksheet. The Budget Detail Worksheet is a user-friendly, fillable, Microsoft Excel-based document designed to calculate totals. Additionally, the Excel workbook contains worksheets for multiple budget years that can be completed as necessary. All applicants should use the Excel version when completing the proposed budget in an application, except in cases where the applicant does not have access to Microsoft Excel or experiences technical difficulties. If an applicant does not have access to Microsoft Excel or experiences technical difficulties with the Excel version, then the applicant should use the 508-compliant accessible Adobe Portable Document Format (PDF) version.

Both versions of the Budget Detail Worksheet can be accessed at https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm.

a. Budget Detail Worksheet

The Budget Detail Worksheet should provide the detailed computation for each budget line item, listing the total cost of each and showing how it was calculated by the applicant. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid with grant funds. The Budget Detail Worksheet should present a complete itemization of all proposed costs.

For questions pertaining to budget and examples of allowable and unallowable costs, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm.

b. Budget Narrative The Budget Narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities).

An applicant should demonstrate in its budget narrative how it will maximize cost effectiveness of award expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality.

The Budget Narrative should be mathematically sound and correspond clearly with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how those costs are necessary to the completion of the proposed project. The narrative may include tables for clarification purposes, but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should describe costs by year.

c. Information on Proposed Subawards (if any), as well as on Proposed Procurement

Contracts (if any) Applicants for OJP awards typically may propose to make subawards. Applicants also may propose to enter into procurement contracts under the award.

https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm https://ojp.gov/financialguide/DOJ/index.htm

Whether an action—for federal grants administrative purposes—is a subaward or procurement contract is a critical distinction as significantly different rules apply to subawards and procurement contracts. If a recipient enters into an agreement that is a subaward of an OJP award, specific rules apply—many of which are set by federal statutes and DOJ regulations; others by award conditions. These rules place particular responsibilities on an OJP recipient for any subawards the OJP recipient may make. The rules determine much of what the written subaward agreement itself must require or provide. The rules also determine much of what an OJP recipient must do both before and after it makes a subaward. If a recipient enters into an agreement that is a procurement contract under an OJP award, a substantially different set of federal rules applies.

OJP has developed the following guidance documents to help clarify the differences between subawards and procurement contracts under an OJP award and outline the compliance and reporting requirements for each.