oppBJA-2018-13610-cfda16.817-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) is seeking applications to provide national training and technical assistance to local and tribal partners to plan and implement place-based, community-oriented strategies to address persistent and high crime neighborhood issues as part of a broader neighborhood revitalization or redevelopment initiative. This program furthers the Department’s mission by leading efforts to enhance the capacity of local and tribal communities to effectively target and address significant and violent crime. The Innovations in Community-Based Crime Reduction program is part of the Project Safe Neighborhoods Suite of programs, which is focused on reducing violent crime.

Innovations in Community-Based Crime Reduction Training and Technical Assistance Program

FY 2018 Competitive Grant Announcement Applications Due: April 30, 2018

Eligibility

Eligible applicants are limited to any national nonprofit organization or for-profit (commercial) organization (including tribal nonprofit or for-profit organizations), or institution of higher education (including tribal institutions of higher education), that has expertise and experience in managing training and technical assistance (TTA) for multifaceted, place-based, community-oriented, problem-solving justice programs that improve outcomes in distressed communities.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

BJA welcomes applications under which two or more entities would carry out the federal award;

however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).1 The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire Community-Based Crime Reduction Program (CBCR) TTA Program. Under this solicitation, only one application by any particular applicant entity will be considered. An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application.

1 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information.

http://www.justice.gov/ http://www.ojp.gov/ https://www.bja.gov/ https://www.bja.gov/

BJA-2018-13610

BJA may elect to fund applications submitted under this fiscal year (FY) 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time on April 30, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726, 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any unforeseen Grants.gov technical issues beyond an applicant’s control that prevent it from submitting its application by the deadline, or any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center:

toll-free at 800–851–3420; via TTY at 301–240–6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301–240–5830; or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m.

eastern time on the solicitation close date.

Grants.gov number assigned to this solicitation: BJA-2018-13610

Release date: March 14, 2018 http://www.grants.gov/web/grants/register.html https://www.grants.gov/web/grants/register.html http://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp

Contents A. Program Description

Overview

Program-Specific Information

Goal, Objectives, and Deliverables

Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities……………………….10 B. Federal Award Information

Type of Award

Financial Management and System of Internal Controls

Budget Information

Cost Sharing or Match Requirement

Pre-Agreement Costs (also known as Pre-award Costs)

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated with Language Assistance (if applicable)

C. Eligibility Information

D. Application and Submission Information

What an Application Should Include

How to Apply

E. Application Review Information

Review Criteria

Review Process

F. Federal Award Administration Information

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s)

H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

Provide Feedback to OJP Appendix: Application Checklist…………………………………………………………………….39

Innovations in Community-Based Crime Reduction Training and Technical Assistance Program

CFDA # 16.817

A. Program Description

Overview

The purpose of this FY 2018 competitive grant announcement is to select one provider to deliver a wide range of training and technical assistance (TTA) services to communities participating in the Innovations in Community-Based Crime Reduction (CBCR) Program. CBCR was formerly known as the Byrne Criminal Justice Innovation Program or BCJI. This program’s focus on high crime communities with concentrated distress and hot spots of crime directly supports the Department’s priorities to reduce violent crime, assist communities struggling with drug abuse (especially opiates), and support law enforcement officers by integrating officer participation and enforcement strategies into community-based crime reduction efforts.

CBCR sites will leverage the TTA solicited through this competitive grant announcement to plan and implement data-driven, cross-sector strategies to reduce crime and violence. CBCR TTA activities will be coordinated with other federal interagency work and TTA activities. The results of the CBCR site efforts will be shared widely to assist other communities with improving and enhancing their crime reduction efforts.

The CBCR program is part of the Project Safe Neighborhoods (PSN) Suite of programs, which is focused on reducing violent crime. The PSN Suite comprises PSN, Strategies for Policing Innovation, Innovative Prosecution Solutions, Crime Gun Intelligence Centers, National Public Safety Partnerships, Technology Innovation for Public Safety, Innovations in Community-Based Crime Reduction, and Community Based Violence Prevention Demonstration, and these initiatives will coordinate proactively with the PSN team in the respective district of the United States Attorney Office (USAO) to enhance collaboration and strengthen the commitment to reducing violent crime. Applicants must demonstrate this coordination with their USAO district PSN team in their submission.

Statutory Authority Any awards under this solicitation would be made under statutory authority provided by a full-year appropriations act for FY 2018. As of the writing of this solicitation, the Department of Justice is operating under a short-term continuing resolution; no full-year appropriation for the Department has been enacted for FY 2018.

Program-Specific Information Local and tribal leaders need tools and information about crime trends in their jurisdictions to assess, plan, and implement the most effective crime reduction strategies with limited criminal justice resources. They also need a core foundation of resources and tools to support data-driven strategy development, community-driven capacity building for collaborative problem solving, and assistance to identify and implement evidence-based and innovative strategies to target drivers of crime. A multifaceted approach like CBCR targets crime in the locations where it occurs most frequently and has the biggest impact, while also building the capacity of the community to deter future crime by addressing three of the social impacts most likely to impact crime: physical disorder, socioeconomic status, and the “collective efficacy” of the neighborhood.2

The criminal justice field has been creating new evidence-informed and evidence-based strategies designed to prevent and deter future crime in hot spots. Research from the last 20 years3 suggests that crime clustered in small areas, or crime “hot spots,” accounts for a disproportionate amount of crime and disorder in many communities. New research on the effectiveness of hot spots policing continues to emerge. Examples include research about how hot spots policing impacts crime reduction, as a result of police investigations in “violence-facilitating place networks,"4 as well as examinations of the impact of the type of hot spots policing (collaborative problem solving vs. directed patrol vs. standard police practices) on police engagement with community residents.5 The complexity of these issues has led to the emergence of comprehensive place-based and community-oriented initiatives, such as CBCR, that involve criminal justice and service providers from multiple sectors, as well as community representatives from all types of organizations, working together to reduce and prevent crime and revitalize communities.

The CBCR Program encourages the development of practitioner-researcher partnerships that use data, evidence, and innovation to create strategies that are effective and economical. This data-driven approach enables jurisdictions to understand the full nature and extent of the crime challenges they are facing and to direct resources to the highest priorities. CBCR represents a strategic approach that leverages innovative applications of analysis, technology, and evidence-based practices with the goal of improving performance and making America safer.

The CBCR TTA program targets the provision of resources to neighborhoods (urban, rural, and tribal) that generate a significant proportion of violent or serious crimes within the larger community or jurisdiction. The goal of CBCR is to reduce crime and improve community safety as part of a comprehensive strategy to rebuild neighborhoods and spur revitalization. Through a broad cross-sector partnership team, including neighborhood residents, CBCR grantees target neighborhoods with hot spots of violent and serious crime and employ data-driven, cross-sector strategies to accomplish this goal. To read more about program results and to view CBCR site activities, visit the CBCR website at www.lisc.org/CBCR. This website provides information and resources to CBCR sites and other communities across the country. Additionally, see the CBCR

2 Collective efficacy is the mutual trust and willingness of a community to intervene, for example, in the supervision of children and the maintenance of public order.

3 The first evaluation of the deterrent effects of crime control and hot spots policing was conducted in 1995 by Lawrence Sherman and David Weisburd. See BJA Evaluation scan (2016) for research articles and publications related to the CBCR Program model.

4 Police Chief: Research in Brief: Place Based Investigations to Disrupt Crime Place Networks (Tamara Madensen, Maris Harold, Matthew G. Hammer, Blake R. Christenson), http://www.policechiefmagazine.org/research-brief-place-based-investigations/.

5 Journal of Experience Criminology (2017) 13:143-170. Tammy Rinehart Kochel, David Weisburd.

“Assessing community consequences of implementing hot spots policing in residential areas: findings from a randomized field trial.”

http://www.lisc.org/bcji http://www.lisc.org/media/filer_public/a2/68/a2684311-a554-4b76-b0f5-b5967d543689/bcji_program_overview_feb2017.pdf https://www.bja.gov/Funding/BJA-Evaluation-Scan-Initiative_FINAL_2016-Update.pdf http://www.policechiefmagazine.org/research-brief-place-based-investigations/ http://www.policechiefmagazine.org/research-brief-place-based-investigations/

Fact Sheet and the current CBCR Program FY 2018 Competitive Grant Announcement for additional background information on the site-based and TTA programs and activities.

Since FY 2012, the CBCR TTA Program has been delivered around the four core CBCR program elements:

1. Place-Based Strategy: To target and prioritize crime hot spots.

2. Data-Driven: To improve the use of data and research to problem solve and guide program strategy.

3. Community-Oriented: To increase community and resident engagement in shaping crime prevention and revitalization efforts.

4. Partnerships and Capacity Building: To promote sustainable collaboration with cross-sector partners to address problems from multiple angles.

Since the program’s launch in 2012, the range of TTA services have included, but are not limited to:

• Supporting the integration of law enforcement strategies with community-based crime reduction efforts.

• Helping high crime neighborhoods build sustainable, cross-sector partnerships to address shared public safety challenges.

• Implementing effective data-driven or innovative place-based crime prevention and revitalization strategies that can help deter future crime, including tools to address conditions of distress and risk for residents in the community.

• Engaging local residents as equal stakeholders in creating strategies to reduce and prevent crime.

• Facilitating trust building between police and communities.

• Assisting local communities to use data to analyze and better understand both the places and the people within those places who facilitate and contribute to crime, both as perpetrators and victims.

• Guiding the CBCR sites in the ongoing use of data to enhance program management and to sustain crime reduction strategies that are developed.

Goal, Objectives, and Deliverables The goal of the CBCR TTA Program is to support the needs of the local CBCR sites (and others as requested by BJA) to ensure that local results are achieved through ongoing development and management of the CBCR Program. The objectives of the CBCR TTA Program are to proactively manage, facilitate, and support:

• Place-based, community-oriented strategies to effectively identify, assess, and target violent and serious crime hot spots or crime problems.

• Effective integration of law enforcement strategies into place- and community-oriented strategies.

• Collaborative partnerships and trust building among law enforcement, criminal justice system partners, and community members.

• A local planning process to clearly define crime drivers and to select a set of data-driven strategies that link directly to the identified crime drivers.

http://www.lisc.org/media/filer_public/a2/68/a2684311-a554-4b76-b0f5-b5967d543689/bcji_program_overview_feb2017.pdf https://www.bja.gov/funding/CBCR18.pdf

• The transition of local sites from planning to implementation phases and to design a process to track their progress using a structured implementation plan as each site’s roadmap.

• A broad base of strategies to address the drivers of crime, including not only crime prevention and enforcement but use of tools that can address conditions of distress and risk for residents in the community.

• Proactive engagement with current and future CBCR grantees to assess their progress, address challenges, and identify sustainable solutions.

• Cross-sector and community partnerships, particularly with criminal justice, community and economic development, and social service partners.

• Ongoing growth and refinement of the CBCR Program model to help achieve local site success.

This solicitation seeks a TTA provider with extensive TTA expertise, experience, and knowledge of the above listed goal and objectives. Applicants are strongly encouraged to partner with other organizations to submit joint applications for the required services and deliverables.

TTA for the CBCR Program can include training, technical assistance, peer-to-peer learning, and guidance that address the management, organization, and project implementation needs of CBCR grantees. It can also include mentoring by other experts in program implementation and management. At a minimum, the TTA provider will ensure that its efforts are framed around supporting the development of each site’s planning process, implementation plan, execution of a set of strategies to reduce crime and spur revitalization within a neighborhood, and capacity to achieve results. The TTA provider will also collaborate with other organizations and federal agencies, as BJA deems necessary.

Applicants should address how they will produce the following deliverables:

• Provide ongoing TTA (both remote and onsite) to existing and future6 CBCR grantees throughout the duration of their CBCR grant awards.

o Describe a plan to assess grantee TTA needs that details the framework, methodologies, and timeline that will guide the planning and implementation phases of the overall CBCR strategy. At a minimum, the plan will assist grantees to: use data to validate the nature and extent of crime and drivers of crime; collect accurate and reliable data, including data related to measurable outcomes; build a process for program improvements; clearly define the implementation schedule; identify and employ promising and evidence-based practices; evaluate the effectiveness of the TTA provided; and support networking among the sites.

o Propose a process to identify and deliver individual TTA for each grantee site, including the proposed method of TTA delivery, timeline for delivery, and audience.

TTA plans may also be customized to adapt to grantee site progress at any point during the planning and implementation phases. Any TTA plans must be discussed with the grantee and approved by BJA. Once TTA plans are approved, implement the TTA plans, providing timely and high-quality services consistent with the plans.

Coordinate with BJA in ongoing analysis and refinement of the TTA efforts.

6 Since 2012, BJA has made 83 CBCR awards, in over 70 different cities: map and site profiles available here. To view the FY18 CBCR site-based solicitation, click here.

http://www.lisc.org/our-initiatives/safe-neighborhoods/bcji/where-it-happening/ https://www.bja.gov/funding/CBCR18.pdf o Recruit, maintain, and use a pool of subject matter experts to assist with TA delivery and provide any needed expertise or guidance on a range of issues, to include, but not be limited to: violent crime reduction; opioid use; other serious crime issues;

resident engagement; police and community trust building; crime analysis; data- and evidence-driven strategies; performance measures; and broader revitalization efforts, including use of other tools to enhance enforcement-like crime prevention through environmental design and nuisance and code enforcement to address conditions that exacerbate the risk for crime.

• In close coordination with BJA, as needed, plan and conduct national and/or regional peer-to-peer information exchange opportunities, or other educational sessions for new and existing CBCR sites during the 36-month project period. BJA asks that applicants propose a plan for meetings that best aligns with their overall TTA approach.

• Create and maintain a dynamic, up-to-date, and interactive platform for electronic media to include the maintenance of a CBCR website, online newsletter, webinars, and blogging opportunities. Provide online resources, materials, and limited assistance (via phone or email) that is available to both CBCR sites and the general public regarding CBCR, lessons learned, and related issues. Describe how these materials will be kept current and up to date.

• Meet and collaborate with BJA and other federal partners to enhance resources and knowledge, as well as leverage the respective expertise of partners in responding to the needs of the field. Upon BJA’s recommendation and approval, the TTA provider will meet with or coordinate with other BJA programs, federal agencies, and TTA providers in an effort to avoid redundancies and to collaborate and coordinate services and technical support across offices and departments.

• Create a knowledge sharing or materials production plan that aligns with the TTA delivery plan and considers how to best reach the CBCR sites, including hard copy materials and web-based resources. BJA strongly encourages the use of distance learning opportunities such as webinars.

• Create and produce various documents and materials that highlight a wide range of CBCR site accomplishments and results to be shared across a broad spectrum of audiences (for example, other CBCR sites, law enforcement, social service providers, and policymakers). Describe what these materials might be and how they will be disseminated widely.

• Meet at least biannually in person with BJA staff to review activities and accomplishments.

• Submit bimonthly progress reports to BJA for the duration of the CBCR TTA grant, using a consistent format that summarizes the major activities and accomplishments during the reporting period, and provide information for each project task regarding significant findings and events, problems encountered, suggested solutions, and staff used. The provider will also specify in the reports the extent to which the project is on schedule.

• Use project management principles and skills to create visual tools and communications and task plans to clearly outline key TTA tasks and deliverables.

The Goals, Objectives and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

The TTA provider will be required to participate in BJA’s GrantStat for specified grantees.

Through GrantStat, BJA management and staff examine the performance of the grant programs funded by BJA by tracking grantee or program performance along several key indicators.

GrantStat calls for the collection and analysis of performance data and other relevant grant-level information that enable BJA as well as its TTA partners to be held accountable for the grantee’s and program’s performance as measured against the program’s goals and objectives. In addition, the TTA provider will be required to assist grantees in the collection of performance measure data, working in collaboration with the local research partners.

BJA TTA projects are required to coordinate all TTA activities with BJA’s National Training and Technical Assistance Center (NTTAC). The precise requirements and protocols are still under development, but once completed, the successful applicant will be required to comply with these protocols in order to ensure coordinated delivery of services among TTA providers and effective use of BJA TTA grant funding. BJA reserves the right to reasonably modify these protocols at any time, at its discretion.

The TTA provider should, within the application, factor in an approximate 120-day pre-approval time period for training delivery; the approval request should be submitted 120 days prior to the proposed training delivery date.

National Institute of Justice Program Assessment For the applicant’s awareness, in partnership with BJA, in FY 2016, the National Institute of Justice (NIJ) awarded a cooperative agreement to conduct an initial assessment of the overall CBCR Program (including TTA activities) and select CBCR sites (from a pool of all active CBCR grantees in past fiscal years). This assessment will include no fewer than 15 funded sites (from FY 2012 to FY 2018), with a combination of sites in various stages of implementation. Sites are selected in collaboration with the evaluator, NIJ, and BJA.

The objectives of the assessment include:

1. Studying the overall CBCR Program goals, objectives, design, operation, and history.

2. Observing the program in action to assess operations and model fidelity.

3. Determining the program’s current efforts and capacity for data collection, data management, and analysis.

4. Identifying key indicators of outcomes that go beyond crime reduction and community safety.

5. Assessing the likelihood that CBCR sites are achieving their stated goals and objectives.

By participating in this preliminary evaluation, local sites and partners have an opportunity to participate in an effort to build new evidence in a critical area and to show the effectiveness of local strategies and the CBCR Program.

http://nij.gov/funding/Documents/solicitations/NIJ-2016-9326.pdf

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Information Regarding Potential Evaluation of Programs and Activities The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that the Office of Justice Programs may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and sub-recipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation.

The information or data requested may be in addition to any other financial or performance data already required under this program.

B. Federal Award Information

BJA estimates that it will make up to one award of up to $1,750,000 for a 36-month period of performance, beginning October 1, 2018.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation, through supplemental awards. In making decisions regarding supplemental awards, OJP will consider, among other factors, the availability of appropriations, when the program was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award.

https://www.crimesolutions.gov/

Type of Award BJA expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities7) must, as described in the Part 200 Uniform Requirements8 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information) which is used to make award decisions. Under Section D. Application and Submission Information, applicants may

7 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (“subgrantee”) to carry out part of the funded award or program.

8 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

https://ojpfgm.webfirst.com/ access and review a questionnaire – the OJP Financial Management and System of Internal Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional information on cost sharing and match, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm.

Pre-Agreement Costs (also known as Pre-award Costs) Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving pre-agreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for pre-agreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.9 The 2018 salary table for SES employees is available at the Office of Personnel Management on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Non-federal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that

9 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm https://ojp.gov/financialguide/DOJ/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address—in the context of the work the individual would do under the award—the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from http://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, or that OJP determines does not include the application elements that BJA has designated to be critical, will neither proceed to peer review, nor receive further consideration. For this solicitation, BJA has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet and Budget Narrative, a memorandum outlining the cross-sector partnership, and Memoranda of Understanding (MOUs) or Letters of Support.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, applicants must include an accurate legal name on their SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, these recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How To Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be:

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

All project abstracts should follow the detailed template available at ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf.

3. Program Narrative The program narrative must respond to the solicitation and the selection criteria (a–d) in the order given. The program narrative must be double-spaced, using a standard 12-point font (Times New Roman is preferred) with no less than 1-inch margins, and must not exceed 20 pages. Number pages “1 of 20,” “2 of 20” etc.

If the program narrative fails to comply with these length-related restrictions, BJA may consider such noncompliance in peer review and in final award decisions.

The following sections should be included as part of the program narrative10:

a. Statement of the Problem

b. Project Design and Implementation

c. Capabilities and Competencies

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “General Information about Post-Federal Award Reporting Requirements” in Section F. Federal Award Administration Information). The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description.

10 For information on subawards (including the details on proposed subawards that should be included in the application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.

http://www.archives.gov/federal-register/codification/executive-order/12372.html http://ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance to view the specific reporting requirements for this grant program.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Note that applicants are not required to submit performance data with the application.

Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Post-award recipients will be required to submit performance metric data semiannually through BJA’s online Training and Technical Assistance Reporting Portal. More information on reporting requirements can be found at:

https://www.bjatraining.org/working-with-nttac/providers.

Below are the performance measures for this solicitation:

Objectives Performance Measures Data Grantee Provides Objective 1:

Support the development, implementation, and sustainment of comprehensive, evidence-based, community-oriented crime strategies in targeted neighborhoods through training.

Number of trainings conducted

Number of trainings (by type):

• In-person

• Web-based

• CD/DVD

• Peer to peer

• Workshop

Number of participants who attend the training

Number of individuals who:

• Attend the training (in-person) or started the training (web-based)

• Completed the training

• Completed an evaluation at the conclusion of the training

• Completed an evaluation and rated the training as satisfactory or better

• Completed the post-test with an improved score over their pre-test

Percentage of participants who successfully completed the training

Percentage of participants who rated the training as satisfactory or better

Percentage of participants trained and subsequently demonstrated performance improvement https://www.ojp.gov/performance https://www.bjatraining.org/working-with-nttac/providers

Objectives Performance Measures Data Grantee Provides Percentage of scholarship recipients surveyed who reported that the training provided information that could be utilized in their job

Number of individuals who:

• Received a scholarship

• Completed the training

• Completed a survey at the conclusion of the training

• Reported the training provided information that could be utilized in their job

Number of curricula developed

Number of training curricula:

• Developed

• Pilot tested

• Revised after being pilot tested

Number of curricula that were pilot tested Percentage of curricula that were revised after pilot testing

Objective 2:

Support the development, implementation, and sustainment of comprehensive, evidence-based, community-oriented crime strategies in targeted neighborhoods through technical assistance.

Percentage of requesting agencies that rated services as satisfactory or better

• Number of onsite visits completed

• Number of reports submitted to requesting agencies after onsite visits

• Number of requesting agencies that completed an evaluation of services

• Number of agencies that rated the services as satisfactory or better (in terms of timeliness and quality)

• Number of follow-ups with requesting agencies completed 6 months after onsite visit

• Number of agencies that were planning to implement at least one or more recommendations 6 months after the onsite visit

Percentage of requesting agencies that were planning to implement one or more recommendations

Percentage of peer visitors who reported that the visit to the other agency was useful in providing information on policies or practices

• Number of peer-to-peer visits completed;

• Number of peer visitors who completed an evaluation

• Number of peer visitors who reported that the visit was useful in providing information on policies or practices

• Number of follow-ups with the requesting peer visitor completed 6 months after the peer-to-peer visit

• Number of peer visitors who were planning to implement at least one or more recommendations 6 months after the onsite visit

Percentage of peer visitors who were planning to implement one or more policies or practices 6 months after they were observed at the visited site

Percentage of requesting agencies of other onsite services that rated the services provided as satisfactory or better

• Number of other onsite services provided

• Number of requesting agencies that completed an evaluation of other onsite services

• Number of agencies that rated the services as satisfactory or better

Objective 3:

Increase knowledge of CBCR grantees and the…