oppBJA-2018-13605-cfda16.745-cidBJA-2018-13905-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA) is seeking applications for funding for the Justice and Mental Health Collaboration Program. This program furthers the Department’s priorities by providing support to law enforcement and other criminal justice agencies to partner with mental health agencies and reduce crime and recidivism associated with people with mental illnesses.

Justice and Mental Health Collaboration Program FY 2018 Competitive Grant Announcement

Applications Due: May 29, 2018

Eligibility

Eligible applicants are states, units of local government, and federally recognized Indian tribal governments (as determined by the Secretary of the Interior). BJA will only accept applications that demonstrate that the proposed project will be administered jointly by an agency with responsibility for criminal or juvenile justice activities and a mental health agency.

Only one agency is responsible for the submission of the application in Grants.gov. This lead agency must be a state agency, unit of local government, or federally recognized Indian tribal government. Under this solicitation, only one application by any particular applicant entity will be considered. Any others must be proposed as subrecipients (“subgrantees")1. An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application. The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire project.

Per Public Law 108-414, a “criminal or juvenile justice agency” is an agency of state or local government or its contracted agency that is responsible for detection, arrest, enforcement, prosecution, defense, adjudication, incarceration, probation, or parole relating to the violation of the criminal laws of that state or local government (sec. 2991(a)(3)). A “mental health agency” is an agency of state or local government or its contracted agency that is responsible for mental health services or co-occurring mental health and substance abuse services (sec. 2991(a)(5)).

A substance abuse agency is considered an eligible applicant if that agency provides services to individuals with co-occurring mental illness and substance abuse.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

1 For additional information on subawards, see "Budget and Associated Documentation" under Section D.

Application and Submission Information.

https://www.usdoj.gov/ https://www.ojp.usdoj.gov/ https://www.bja.gov/ https://www.bja.gov/

BJA-2018-13605

BJA may elect to fund applications submitted under this FY 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time on May 29, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726, 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any unforeseen Grants.gov technical issues beyond an applicant’s control that prevent it from submitting its application by the deadline, or any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center:

toll-free at 800–851–3420; via TTY at 301–240–6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301–240–5830; or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m.

eastern time on the solicitation close date.

Grants.gov number assigned to this solicitation: BJA-2018-13605

Release date: April 27, 2018 https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp

Contents A. Program Description

Overview Program-specific Information Objectives and Deliverables Evidence-Based Programs or Practices

Information Regarding Potential Evaluation of Programs and Activities……………………….15 B. Federal Award Information

Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Matching Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information

Review Criteria Review Process

F. Federal Award Administration Information

Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Application Checklist

Justice and Mental Health Collaboration Program FY 2018 Competitive Grant Announcement

CFDA # 16.745

A. Program Description

Overview The Justice and Mental Health Collaboration Program (JMHCP) supports cross-system collaboration to improve responses and outcomes for individuals with mental illnesses (MI) or co-occurring mental illness and substance abuse (CMISA) who come into contact with the justice system. This contact can occur because a crime was committed, or because law enforcement officers were first responders to a call for service involving a person with mental illness but in which no crime was committed. This program supports public safety and violence reduction through service partnerships that enhance and increase law enforcement responses to people with MI and CMISA.

Statutory Authority: This program is authorized by the Mentally Ill Offender Treatment and Crime Reduction Act of 2004 (MIOTCRA) (Public Law 108-414), the Mentally Ill Offender Treatment and Crime Reduction Reauthorization and Improvement Act of 2008 (Public Law 110-416) and as amended by the 21st Century Cures Act (Public Law 114-255). Any awards under this solicitation will be made under statutory authority provided by a full-year appropriations act for FY 2018.

Program-specific Information JMHCP seeks to increase public safety by facilitating collaboration among the criminal justice, mental health, and substance abuse treatment systems to increase access to mental health and other treatment services for individuals with MI or CMISA. The program promotes officer and public safety through the coordination of system resources for people who are accessing multiple services including hospital emergency departments, jails, and mental health crisis services. JMHCP promotes cross-discipline training for justice and treatment professionals; and facilitates communication, collaboration, and the delivery of support services among justice professionals, and treatment and related service providers.

In 2015, there were more than twice as many suicides (44,193) in the United States as there were homicides (17,793),2 and the suicide rate increased 24 percent between 1999 through

2014.3 Depression is the most common psychiatric disorder in people who die by suicide4.

Untreated mental illness that often leads to self-injury or tragedy can leave families, first responders, and mental health providers trying to understand, track and redirect resources to better connect people with MI and CMISA to treatment.

2 https://www.nimh.nih.gov/health/statistics/suicide.shtml 3 https://www.cdc.gov/nchs/products/databriefs/db241.htm 4 Hawton, K. (2013). Risk factors for suicide in individuals with depression: A systematic review. Journal of Affective Disorders, 147(1-3), 17-28 https://www.nimh.nih.gov/health/statistics/suicide.shtml https://www.cdc.gov/nchs/products/databriefs/db241.htm

People with serious mental illness are over-represented in the criminal justice population.5 Family members of people with mental illness often report that the most reliable way for their loved one to get treatment is to be arrested, making law enforcement officers de facto first responders to people in a mental health crisis. Reports indicate that one out of ten calls for service to which law enforcement responds involves a person with a severe mental illness.6 Police departments also report that behavioral health calls for service can take up to twice as long to resolve than an average call. People with mental illnesses are also over-represented in the nation’s jails, with 4 percent of the general U.S. population experiencing a serious mental illness7 compared to 17 percent of the jail population.8 There were nearly 11 million jail admissions in 2015 and in the latest jail inmate survey, less than 30 percent of jail inmate respondents with psychological distress were currently receiving mental health care.9

Objectives and Deliverables For each category below, applications must include how the proposed program will address opioid abuse reduction. Where opioid abuse is not a current issue for jurisdictions, applications should provide how such a problem might be addressed in the future.

Category 1: Collaborative County Approaches to Reducing the Prevalence of Individuals with Serious Mental Illness in Jails Competition ID: BJA-2018-13905

Objectives: To increase and maintain jail capacity for violent offenders, and develop a systemwide coordinated approach to safely reduce the prevalence of low risk individuals with MI and CMISA in local jails.

Deliverables:

Phase 1: Upon receiving a grant award and within 8 months of receiving final approval of the project’s budget from OJP, spend up to $100,000 in support of the below activities, receive intensive technical assistance from BJA’s national training and technical assistance provider, and follow and document the steps laid out in the Category 1 Planning and Implementation Guide. During Phase 1 grant funds may be used to support the following allowable activities:

1. Establish a team (or utilize a pre-existing team) of county leaders, relevant stakeholders, and decision makers from multiple agencies to engage in the planning process.

2. Develop a plan to conduct timely screening and assessments for MI and CMISA and for risk of recidivism.

3. Establish baseline measures of: the number of people with MI and CMISA booked into jail, their average length of stay, percentage of people connected to treatment, and their recidivism rates.

4. Conduct a comprehensive process analysis and inventory of services to determine existing policies, practices, programs and treatments that exist; and identify service capacity and gaps as well as evidence-based programs and practices.

5 Steadman, HJ, Osher, FC, Robbins, PC, Case, B., and Samuels, S. Prevalence of Serious Mental Illness Among Jail Inmates, Psychiatric Services, 6 (60), 761-765, 2009.

6 Chappell, D. (Ed.). (2013). Policing and the mentally ill: International perspectives. Boca Raton, FL:

CRC Press).

7 Center for Behavioral Health Statistics and Quality, Key substance use and mental health indicators in the United States: Results from the 2015 National Survey on Drug Use and Health, 2016 (HHS Publication No. SMA 16-4984, NSDUH Series H-51), http://www.samhsa.gov/data/ .

8 Steadman, HJ, Osher, FC, Robbins, PC, Case, B., and Samuels, S. Prevalence of Serious Mental Illness Among Jail Inmates, Psychiatric Services, 6 (60), 761-765, 2009.

9 https://www.bjs.gov/content/pub/pdf/imhprpji1112.pdf https://csgjusticecenter.org/mental-health/technical-assistance/ https://csgjusticecenter.org/mental-health/technical-assistance/ http://www.samhsa.gov/data/ https://www.bjs.gov/content/pub/pdf/imhprpji1112.pdf

5. Prioritize policy, practice and funding improvements and estimate the impact of new strategies.

6. Establish a process for tracking the impact of the plan on four key outcomes: (1) the number of people with mental illnesses booked into jail; (2) their length of stay in jail; (3) connections to treatment; (4) and recidivism. (Applicants may consider engaging a research partner/evaluator to ensure outcomes are being evaluated effectively.)

Phase 2: After BJA approval of the Planning and Implementation Guide, spend the remaining grant funds on directly related implementation activities.

Category 2: Strategic Planning for Police and Mental Health Collaboration Competition

ID: BJA-2018-13906

Objectives: To free up law enforcement time to focus on responding to violent crime; and, to improve officer and citizen safety during calls for service involving people with MI and CMISA.

Deliverables: Upon receiving a grant award, and with intensive technical assistance provided by BJA’s national training and technical assistance provider, develop and document a Police Mental Health Collaboration (PMHC) using the Category 2 Strategic Planning Guide. Strategic planning grant funds may be used to support the following allowable activities:

1. Establish an interagency workgroup including law enforcement, behavioral health, and all other major stakeholders (e.g., 911 and dispatch, hospitals, courts, corrections).

2. Designate a law enforcement agency project coordinator in a position of authority to review data on performance and adherence to policies and procedures, ensure day-to-day operations are in line with the PMHC mission, and coordinate outreach and engagement with other partners.

3. Review (and revise as needed) existing protocols to respond to people who have MI and CMISA, including interagency agreements, screening and guidance for mental health calls for service, and information sharing.

4. Review (and revise as needed) existing, officer, call-taker and mental health training to manage and defuse encounters with people exhibiting MI and CMISA.

5. Assess existing behavioral care resources (e.g., crisis hotlines, mobile outreach, crisis facilities, outpatient treatment, etc.), identify gaps in services, and prioritize behavioral health resources for the PMHC.

6. Assess ability to track mental health-related calls for service and dispositions (e.g., repeat calls for the same individuals, duration of calls for service) and develop additional capacity to analyze and track.

7. Organize, with technical assistance, a team of at least 2 collaborative project partners; 1 law enforcement and 1 mental health partner representative, to travel and engage in peer to peer learning with one of ten, BJA-established Law Enforcement Mental Health Collaboration learning sites as part of the strategic planning process.10 Develop a process for reviewing and improving performance data to promote additional PMHC capacity and long-term sustainability.

Category 3: Implementation and Expansion Competition ID: BJA-2018-13907

Objective: To increase public safety and reduce recidivism among high risk people with MI and CMISA. Category 3 grants can support law enforcement, prosecution, court-based, corrections, 10 https://csgjusticecenter.org/law-enforcement/projects/mental-health-learning-sites/ https://pmhctoolkit.bja.gov/ https://pmhctoolkit.bja.gov/ https://csgjusticecenter.org/mental-health/technical-assistance/ https://csgjusticecenter.org/law-enforcement/projects/mental-health-learning-sites/ parole and probation initiatives. Grant funds may be used to support a combination of the allowable use categories below, or be concentrated on one specific category.

Deliverables:

Phase 1: Upon receiving a grant award, and within 6 months of receiving final approval of the project’s budget from OJP, spend up to $150,000 in support of the below activities, receive technical assistance from BJA’s national training and technical assistance provider, and follow and document the steps laid out in the Category 3 Planning and Implementation Guide.

Phase 2: After completion and BJA approval of the Planning and Implementation Guide, remaining grant funds may be used to support the following allowable activities:

a. Training for criminal justice, mental health, and substance abuse treatment personnel. Training strategies may include, but are not limited to, a combination of the following:

• Training programs that offer specialized and comprehensive training for law enforcement personnel, through state academies and local departments, in procedures to identify and respond appropriately to incidents in which individuals with mental illness are involved, such as Crisis Intervention Team training or other PMHC model.

• Training staff, including supervising officers, to provide highly specialized and skilled evidence-based services targeting mental health and criminogenic needs.

• Cross-system training programs for law enforcement, corrections-based staff, courts personnel, community supervision personnel, and community-based mental health and substance abuse providers. Training programs should be designed to facilitate collaboration and enhance competency of personnel working with individuals with mental illness in the criminal justice system. Training areas may include behavioral health and criminogenic risk and needs, case management, trauma-informed care, crisis responses, and integrated treatment and supervision strategies.

• Training for judges and prosecutors on recognizing indications of mental illness, being familiar with different screening/assessment options and dispositional options that are available to create linkages to community-based treatment and supervision.

• Organize team training that includes at least 2 collaborative project partners; 1 law enforcement officer and 1 mental health partner, to travel and engage in peer to peer learning with one of ten, BJA-established LE/MH learning sites.11

b. Screening, assessment, and information sharing processes to identify individuals with MI or CMISA in order to appropriately inform decision making and prioritize limited resources and identify needed capacity. A criminogenic risk/need assessment must be completed for all program participants. Appropriate risk/need assessments, in conjunction with behavioral health needs assessments, inform the types of services to provide and the intensity of supervision for this population.

c. Specialized caseloads for people on community supervision with more significant mental health needs and higher risk of reoffending. For law enforcement, this could include implementing or enhancing a crisis or receiving center for individuals in the custody of law enforcement to assess for suicide risk and MI-CMISA treatment needs, and refer to or provide appropriate evaluation or treatment services.

11 https://csgjusticecenter.org/law-enforcement/projects/mental-health-learning-sites/ https://csgjusticecenter.org/mental-health/technical-assistance/ https://csgjusticecenter.org/law-enforcement/projects/mental-health-learning-sites/

d. Case management and service coordination including evidence-based treatment models that are tailored to meet the assessed mental health, substance abuse, and criminogenic needs of the target population; case management and service coordination housed inside police agencies; or evidence-based or promising mental health treatment practices shown to improve clinical outcomes for people with serious mental illnesses.12

e. Information sharing within and across criminal justice and behavioral health treatment agencies to make eligibility determinations, and ensure direct connections to treatment services in the community. For law enforcement this could include developing or enhancing computerized information systems to provide timely information to law enforcement and other criminal justice system personnel to improve the response to incidents involving people with MI and CMISAs, and which fosters the systematic analysis of incidents involving people with MI and CMISAs.

The objectives and seliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Priority Considerations for Category 3 Applicants Proposing to Provide Direct Services

1. Use of Criminogenic and Violence Risk Assessments to Identify and Prioritize Treatment and Case Management Services for Individuals at Risk for Committing Future Violence The majority of people with mental illnesses are not violent and do not commit crime, although research does suggest that some people under the influence of drugs are more likely to be violent, whether or not they have a mental illness.13 BJA will prioritize applications which include the use of risk assessment to identify individuals with mental illness who also show significant risk or propensity for future violence and which propose to connect those individuals to mental health treatment and intensive case management services.

2. Program Evaluation

Program Evaluation is critical to the effectiveness and utility of JMHCP programs, as evaluation not only determines which programs are most effective for which populations, but also contributes toward the expansion of the knowledge base of what programs have the highest likelihood for success in lowering recidivism and improving public health outcomes. BJA strongly urges applicants to consider a partnership with a local research organization or university that can objectively assist with data collection, performance measurement, and local evaluation.

12 OJP’s CrimeSolutions.gov website is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services; See also The National Registry of Evidence-Based Programs and Practices. Note that programs listed in CrimeSolutions.gov does not mean a strategy is “recommended” or that it has been demonstrated to achieve positive results in all circumstances. Applicants must document that the selected practice is appropriate for the specific target population and purposes of their projects.

13 Osher, Fred; D’Amora, David A.; Plotkin, Martha; Jarrett, Nicole; Eggleston, Alexa, “Adults with Behavioral Health Needs Under Correctional Supervision: A Shared Framework for Reducing Recidivism and Promoting Recovery,” (2012) https://www.bja.gov/Publications/CSG_Behavioral_Framework.pdf, page 5.

https://www.bja.gov/Publications/CSG_Behavioral_Framework.pdf

3. Provision of Services for Female Offenders Consistent with the Mentally Ill Offender Treatment and Crime Reduction Reauthorization and Improvement Act of 2008 (Sec. 3 (c)(2)), priority will be given to applications that promote effective strategies for identification and treatment of female offenders with MI and CMISAs.

Target Population Requirements for Category 3 Applicants Proposing to Provide Direct Services Current research points toward the “Risk-Need-Responsivity” (RNR) model for how corrections and judicial authorities should be identifying and prioritizing individuals to receive appropriate interventions. When prioritizing individuals with behavioral health needs in the justice system for scarce programming and treatment resources, priority should be given to those at higher risk for recidivism and higher criminogenic need, as determined by validated actuarial risk and need assessment.

Per the 21st Century Cures Act (§ 14028 (a)(2)(9)), grant funds must be used to support a target population that includes adults or juveniles who:

• Have been diagnosed as having a mental illness or co-occurring mental illness and substance abuse or manifest obvious signs of mental illness or co-occurring mental illness and substance abuse during arrest or confinement or before any court;

• Have been unanimously approved for participation in a program funded under this solicitation by (as appropriate) the relevant prosecuting attorney, defense attorney, probation or corrections official, judge, and a representative from the relevant mental health agency, and having been determined by each of these relevant individuals to not pose a risk of violence to any person in the program, or the public,; and

• Have not been charged with or convicted of any sex offense (as defined at 34 U.S.C.

§20911) or any offense relating to the sexual exploitation of children, or murder or assault with intent to commit murder.

For court-based programs, in addition to the requirements listed above, in determining a defendant’s eligibility for participation in a program funded under this solicitation, the relevant prosecuting attorney, defense attorney, probation or corrections official, judge, and mental health or substance abuse agency representative shall take into account the following considerations: (1) whether the participation of the defendant in the program would pose a substantial risk of violence to the community14; (2) the criminal history of the defendant and the nature and severity of the offense for which the defendant is charged; (3) the views of any relevant victims to the offense; (4) the extent to which the defendant would benefit from participation in the program; (5) the extent to which the community would realize cost savings because of the defendant's participation in the program; and (6) whether the defendant satisfies the eligibility criteria for program participation unanimously established by the relevant prosecuting attorney, defense attorney, probation or corrections official, judge and mental health or substance abuse agency representative.

14 The risk of potential violence is not related to the risk of recidivism but to other variables such as a pattern of making written or verbal threats, a pattern of physical altercations, and other behaviors that are in and of themselves unrelated to whether someone is at a higher risk of general recidivism.

http://www.gpo.gov/fdsys/pkg/PLAW-110publ416/pdf/PLAW-110publ416.pdf

All programs should have clear and transparent eligibility requirements and accept any individual who meets those requirements after they have been screened for criminogenic risk and mental health need.

Applicants may review Public Law 108-414 and Public Law 110-416 for supporting information related to this solicitation.

The objectives and deliverables are directly related to the performance measures that demonstrate the results of the work completed, as set out in Section D. Application and Submission Information, under "Program Narrative."

Evidence-based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Information Regarding Potential Evaluation of Programs and Activities The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that the Office of Justice Programs may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and sub-recipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation.

The information or data requested may be in addition to any other financial or performance data already required under this program.

https://www.gpo.gov/fdsys/pkg/PLAW-108publ414/pdf/PLAW-108publ414.pdf https://www.gpo.gov/fdsys/pkg/PLAW-110publ416/pdf/PLAW-110publ416.pdf https://www.crimesolutions.gov/

B. Federal Award Information

BJA estimates that it will make up to 58 awards for an estimated total of $23,750,000. BJA expects to make no more than 10 awards in Category 1, 25 awards in Category 2, and 23 awards in Category 3. Specific award amounts and performance periods, which should begin on January 1, 2019, are identified below.

BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds, and to any modifications or additional requirements that may be imposed by law.

CATEGORY 1: COLLABORATIVE COUNTY APPROACHES TO REDUCING THE

PREVALENCE OF INDIVIDUALS WITH SERIOUS MENTAL ILLNESS IN JAILS. Grant amount: Up to $300,000 for jurisdictions with populations fewer than 100,000, up to $400,000 for jurisdictions with populations between 100,000 and 499,999, and up to $500,000 for jurisdictions with populations of 500,000 or more. Project period: 24 months.

Competition ID: BJA-2018-13905

CATEGORY 2: STRATEGIC PLANNING FOR LAW ENFORCEMENT AND MENTAL

HEALTH COLLABORATION. Grant amount: Up to $100,000. Project period: 12 months.

Competition ID: BJA-2018-113906

CATEGORY 3: IMPLEMENTATION AND EXPANSION. Grant amount: Up to $750,000.

Project period: 36 months. Competition ID: BJA-2018-13907

Type of Award BJA expects to make any award under this solicitation in the form of a grant. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities15) must, as described in the Part 200 Uniform Requirements16 as set out at 2 C.F.R.

200.303:

a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of

15 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program. Additional information on proposed subawards is listed under What an Application Should Include, Section 4c of this solicitation.

16 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information) which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire—the OJP Financial Management and System of Internal Controls Questionnaire—that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information Applicants for Categories 1 and 3 must explain their inability to fund the collaboration program adequately without Federal assistance; specify how the Federal support will be used to supplement, and not supplant, State, local, Indian tribe, or tribal organization sources of funding that would otherwise be available, including billing third-party resources for services already covered; and outline plans for obtaining necessary support to continue the proposed collaboration program following federal support.

For questions pertaining to budget and examples of allowable and unallowable costs, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm.

Additional budget requirements:

• For all applicants, include the amount and source of matching funding (see page 13).

• Category 1 and 3 applicants must set aside an adequate amount of funding to implement a data collection plan.

https://ojpfgm.webfirst.com/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/index.htm

• Category 1 applicants should structure their budget to accommodate access to a portion of the budget: up to $100,000 of the total grant award, in order to complete and submit a required portion of the Planning and Implementation guide within 8 months of receiving final OJP approval of the project budget. Program budget approval and coordination with a technical assistance coordinator are required to complete and submit a Planning and Implementation Guide.

• Category 3 applicants should structure their budgets to accommodate access to a portion of the budget: up to $150,000 of the total grant award in order to complete and submit a required Planning and Implementation guide within 6 months of receiving final OJP approval of the project budget. Program budget approval and coordination with a technical assistance coordinator are required to complete and submit a Planning and Implementation Guide.

Cost Sharing or Matching Requirement (cash or in-kind) Federal funds awarded under this solicitation may not cover more than 80 percent of the total costs of the project. An applicant must identify the source of the 20 percent non-federal portion17 of the total project costs and how it will use match funds. If a successful applicant’s proposed match exceeds the required match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

(“Match” funds may be used only for purposes that would be allowable for the federal funds.)

Recipients may satisfy this match requirement with either cash or in-kind services. See the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm for examples of “in-kind” services. The formula for calculating the match is:

Federal Award Amount = Adjusted (Total) Project Costs Federal Share Percentage Required Recipient’s Share Percentage x Adjusted Project Cost = Required Match

Example: 80%/20% match requirement: for a federal award amount of $600,000 under category 3, calculate match as follows:

$600,000 = $750,000 80%

20% x $750,000 = $150,000 match

Example: 75%/25% match requirement: for a federal award amount of $350,000 under category 3, calculate match as follows:

$350,000 = $466,667

75% 25% x $466,667 = $116,667 match

Example: 50% match requirement: for a federal award amount of $350,000 under category 3, calculate match as follows:

$350,000 = $700,000 50%

50% x $700,000 = $350,000 match

17 Indian tribes and tribal organizations that otherwise are eligible for an award may be able to apply certain types of funds received from the federal government (for example, certain funds received under an Indian "self-determination contract") to satisfy all or part of a required "non-federal" match.

https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm

Pre-agreement Costs (also known as Pre-award Costs) Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving pre-agreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for pre-agreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.18 The 2018 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Non-federal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the Budget Narrative of its application. An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address, in the context of the work the individual would do under the award, the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

18 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://ojp.gov/financialguide/DOJ/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, or that OJP determines does not include the application elements that BJA has designated to be critical, will neither proceed to peer review, nor receive further consideration. For this solicitation, BJA has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet and Budget Narrative.

https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system.) Also, these recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How To Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract Applications should include a high quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be:

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

https://www.archives.gov/federal-register/codification/executive-order/12372.html

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

− The abstract must clearly identify the funding category − The abstract must identify if a priority consideration will be addressed in the application such as: use of…