QA_OPM26-11-R-0004.docx
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- Attached to
- TWO DAY TEAM BUILDING TRAINING 8/17-18/11
- Solicitation number
- OPM26-11-R-0004
- Issued by
-
Office of Personnel Management
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Answers to questions for review by interested vendors
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| File | Type | Posted |
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| RFP_Team Building.doc | DOC document |
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Q&A Team Building Solicitation OPM26-11-R-0004
Q1. In reviewing the SOW we discovered the desire to use the Awareness Is Power assessment. This is a proprietary assessment delivered by one organization: Bailey & Bender. How will OPM weight the value of other assessments which provide the same results against this proprietary instrument?
A1. Other assessments will be evaluated based on how closely they meet the stated criteria. DiSC assessments are found to be Acceptable.
Q2. Are the dates of August 17, 18 in concrete? Could it be moved to 18,19th?
A2. Program dates are not flexible and vendors who are not available on those dates will not be considered.
Q3. When is the response due date?
A3. Response date has been extended until 12:00 pm EST on Tuesday, July 5, 2011.
Q4. Are proposals accepted via email in pdf format?
A4. Yes.
| Q5. | What are the levels and titles of the participate employees? |
| A5. | We do not currently have the roster for the participants. The grade levels normally range from approximately GS-12 to GS-15. |
| Q6. | Who is the incumbent? Are they eligible to bid on this opportunity? |
| A6. | The incumbent is Bayley and Bender, Inc. They are eligible to bid on this opportunity. |
| Q7. | Will OPM provide the training facility, equipment (such as video if required) and computer equipment? |
| A7. | Please see Solicitation. OPM or client agency will provide appropriate training facilities. If specialized equipment or space is required in course design, vendor should indicate the need for specialized equipment and/or space and whether or not they intend to provide said equipment or space. |
| Q8. | How many attendees do you anticipate? |
| A8. | Please see Solicitation. We anticipate 28 participants. |
| Q9. | Who are the participants? -- Middle manager, managers, team leads, technical professionals etc? |
| A9. | We do not currently have the roster for the participants. The grade levels normally range from approximately GS-12 to GS-15. The cohort will likely include technical professionals and supervisory and managerial personnel. |
| Q10. | Will OPM consider printing the training documents? |
| A10. | Materials submitted to OPM at least three weeks in advance of delivery date will be printed by OPM unless restricted by copyright. Any materials to be ordered by OPM must be identified in bid proposal. Any planned printing charges by vendor must be included in bid proposal. |
| Q11. | Will there be a potential follow-up on the attendees to ensure progress? |
| A11. | The team building program is a component of a year-long development program. If vendor is proposing any follow-up with participants, they should include this in bid proposal. |
| Q12. | Have you determined a start and end time for each day? |
| A12. | The start and end time is negotiable, but it is anticipated to be two full days of training. |
| Q13. | Will the participants be excused from the daily responsibilities for the duration of the training? |
A13. Participants are expected to be fully engaged in training activities.
Q14. We could not locate a discussion on page limits or format/style requirements for the technical response, please advise?
A14. No specifications were included in Solicitation regarding page limits or style requirements.
Q15. Is this acquisition being carried out under a Simplified Acquisition Plan?
A15. Yes.
Q16. Information provided in the SOW page 15/31 paragraph VII is not too clear It seems to read as the requirements for the submission of the technical response rather than the requirements/deliverables for the conduct of the training. Please advise?
A16. Please see Solicitation, Statement of Work, Section VI. for content requirements and Section VII. for deliverables for assessing ability to perform contract requirements.
Q17. What are the desired deliverables as a result of the training exercise, such as: resource guide, reference reading material, summary of any survey of participants including a post participant evaluation survey, final report and its contents?
A17. Please see Statement of Work, Section(s) VI. and VII. for guidance on deliverables.
| Q18. | To be compliant, does the RFP have to be submitted on a particular form? Or is it fine to submit the information in a suitable format which provides all requisite information needed? |
| A18. | Solicitation does not require a specific format. |
| Q19. | How strong is the OPM's preference that the "Awareness is Power" assessment be utilized in the session versus another instrument? |
| A19. | Alternative assessment instruments may be proposed. |
| Q20. | Is security clearance required to perform this work? |
| A20. | No. |
| Q21. | This is a fixed price proposal. Do you want one price for everything including training, travel, meals, Assessment, materials, and all costs. |
| A21. | Please see Solicitation, wherein, an itemized cost breakdown is required. |
| Q22. | Do you require a certain ratio of trainers to clients? |
| A22. | Vendor is to propose number of trainers that support program design. |
| Q23. | Are the 28 participants, members of the same team or different teams? Also, do they work in the same location or different locations. Do they all report to the same Manager? |
| A23. | OPM does not currently have the participant roster. It is likely that they will not all work in the same location or report to the same manager. |
| Q24. | Can you provide the bid schedule or CLINS? |
| A24. | Please see Solicitation, Statement of Work, Section VII, #7. |
Q25. Do you want travel included in total cost or broken out separately?
A25. Please see Solicitation, Statement of Work, Section VII. An itemized breakdown of program costs is required.
Q26. Concerning past performance, will you also except team building class we have conducted for private industry?
A26. Please see Solicitation, Statement of Work, Section VII. References from federal agencies will receive preference.
Q27. The Statement of Work states that the session is part of the curriculum provided by the US Office of Personnel Management’s Management Development Centers.
This course is not listed in the curriculum online. How does this program fit into the Management Development curriculum?
| A27. | This is a custom program offered by OPM and, therefore, not part of the interagency, residential curriculum provided online. |
| Q28. | Are there any prerequisites? If so, what are those prerequisites? |
| A28. | There are no prerequisites. |
| Q29. | What prompted the development of this course now? Was it a specific request from the Department of Justice? |
| A29. | This is an established custom program with the Department of Justice. |
| Q30. | Can we include any pre-work to assess participants and/or their team climates? |
| A30. | Vendor can include pre-work as part of their proposal. |
| Q31. | What are the outcomes you are looking for? (F)or instance, the assessment is to address individual development needs --are you looking for development to be crucial to the design? |
| A31. | Please refer to Solicitation, Statement of Work, Section VI., Summary of Requirement. |
| Q32. | How do you hope the participants will benefit from this program? If you could add any insight into concerns the OPM is focused on currently especially around team development--that would be a help in the design of this program. |
| A32. | Please refer to Solicitation, Statement of Work, Section VI., Summary of Requirement. |
| Q33. | Have you used the assessment--Awareness is Power previously and like it? Or can we introduce another or two to be considered? |
| A33. | This instrument has been used successfully in past iterations of this program. Other assessments may be proposed by vendor. |
| Q34. | Will the U.S. Office of Personnel Management's (OPM) Management Development provide a copy of the curriculum to the Contractor prior to the training? |
A34. OPM is not required to provide a copy of the curriculum for the program to the Contractor, but may provide information, as appropriate.
Q35. What additional materials will OPM provide for the Contractor prior to the training?
A35. Please see Solicitation, Statement of Work, Section IV. for information on Government Furnished Material.
Q36. What percentage of the team building training will be based upon the OPM curriculum and what percentage will need to be general team building modules?
A36. Please see Solicitation, Statement of Work, Section VI., for summary of content requirements. This requirement is not dependent upon other program elements for design and development.
Q37. Are there particular pressing issues that OPM would like the Contractor to address outside of the delivery content listed in the RFP (i.e. improved leadership skills, improved interactions with colleagues)?
A37. There are no additional issues outside of content requirements to be addressed during this two-day event.
Q38. How does this training fit into Office of Personnel Management’s Organizational Development Plan?
A38. The DOJ Leadership Excellence and Achievement Program was developed to create a pool of well developed and diverse leaders with a DOJ cross-functional perspective through leadership training and development solutions. The two-day team building training is one component of this year-long development program.
Q39. What other training programs would these participants have completed?
A39. OPM does not have this information.
Q40. Is there a mandatory Development Topic List? Is a sequence of attendance required?
A40. The DOJ Leadership Excellence and Achievement Program has a sequence of training and development solutions. The two-day team building event is one of the programs in this sequence, immediately following the Orientation event.
Q41. Does OPM have a standardized interpersonal communication process like those found in Development Dimensions International or Achieve Global training models? Can you share that structured interaction process?
A41. No standard model.
Q42. Is a list of Organizations behaviors or Values available to integrate into the training?
A42. No.
Q43. Since conflict management is a requested topic in this program, will participants attend another conflict management course that is different from this? If so, what is the content overview of that lesson/program?
A43. No, not as part of this developmental program.
Q44. Why is this training needed?
A44. The DOJ Leadership Excellence and Achievement Program was developed to create a pool of well developed and diverse leaders with a DOJ cross-functional perspective through leadership training and development solutions. The two-day team building training is one component of this year-long development program.
Q45. What other behavioral assessments are taken in different courses?
A45. OPM Leadership 360, BarOn EQi Self, MBTI Step 2, Leadership Practice Inventory
Q46. What assessments does the organization not want in team training?
A46. OPM Leadership 360, BarOn EQi Self, MBTI Step 2, Leadership Practice Inventory
Q47. Are there any specific topics that need emphasis?
A47. Please see Statement of Work, Section VI for content information. No specific emphasis area.
Q48. Is there any specific topic that is too sensitive to cover because of changes to organizational structure or downsizing?
A48. No.
Q49. Are there specific break times required? And for how long?
A49. Breaks are normally given in the morning and afternoon. There is no set time or timing, but vendor should plan to allow participants a ten to fifteen minute break in the morning and afternoon, as delivery allows.
Q50. Will snacks and lunch be provided to participants?
A50. Meals and snacks are not provided by OPM during this team building event.
Q51. What is the normally scheduled lunch break?
A51. Vendor should allow at least one hour for lunch break in program design.
Q52. Is computer and projector equipment available for power points?
A52. Yes.
Q53. Do you provide the training site?
A53. Please see Statement of Work, Section IV. EMDC or customer agency will provide training site.
Q54. Can we ship participant workbooks to the site?
A54. Yes.
Q55. What is the specific location for the training?
| A55. | Specific location has not been determined beyond metro area, Washington, D.C. |
| Q56. | Is a Capabitities Statement like a cover sheet? |
| A56. | Vendors should research the characteristics of a capability statement and incorporate data relevant to qualifications to support this requirement. |
| Q57. | Powerpoint? They want the entire powerpoint presentation? |
| A57. | No, please provide a representative sample for evaluation. |
| Q58. | Pg. 15 the deliverables section - Is that what they want? |
| A58. | Please provide deliverables as described in Statement of Work, Section VII. |
| Q59. | Is this course a new effort or has the customer had a similar course in the past? What are the details of the previous course? |
| A59. | This is the fifth offering of the DOJ Leadership Excellence and Achievement Program which includes a two-day team building training event. Additional details of the previous training will not be provided. |
| Q60. | What discussions took place between the customer and incumbent about the subject solicitation? What are the details of these previous discussions? |
| A60. | OPM is unaware of any discussions between customer and incumbent in relation to this solicitation. |
| Q61. | Has the customer discussed the training requirement, statement of work, or any other details of their goals, expectations, or any other details of what they hope to achieve from subject solicitation with any other vendor? If so, what are the details of those discussions? |
| A61. | OPM is unaware of any discussions between customer and incumbent in relation to this solicitation. |
| Q62. | Would the customer hold an industry day or meeting with all interested vendors in which we all can engage in a question and answer period to identify exactly what they hope to achieve and to get a better understanding of how to best support the customer's goals? |
| A62. | No. |
| Q63. | Will a preference be made for service-disabled veteran-owned small businesses or other disadvantaged businesses if the contracting officer discovers that two or more such businesses qualify for consideration under the solicitation? How will disadvantaged businesses be evaluated when scoring the proposal and awarding the contract? |
| A63. | This procurement is a total small business set aside. |
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