Operation_and_Management_Capital_Region_East_Operating_Committee_(CREOC)_Regional_Household_Hazardous_Waste_(HHW)_Collection_Events.pdf

REQUEST FOR PROPOSAL

22/23-50

OPERATION AND MANAGEMENT CAPITAL REGION EAST

OPERATING COMMITTEE (CREOC) REGIONAL HOUSEHOLD

HAZARDOUS WASTE (HHW) COLLECTION EVENTS

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: February 17, 2023

DEADLINE FOR QUESTIONS: February 24, 2023

RESPONSE DEADLINE: March 3, 2023, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

22/23-50

Operation and Management Capital Region East Operating Committee

(CREOC) Regional Household Hazardous Waste (HHW) Collection Events

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. STANDARD INSURANCE AND INDEMNIFICATION REQMNTS

VI. LIVING WAGE ORDINANCE

VII. EVALUATION CRITERIA

VIII. VENDOR SUBMISSIONS

Attachments:

B - CREOC Appendix 1

T - Manchester living wage certification

U - HHW Collection Amounts

Request For Proposal #22/23-50 Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous Waste (HHW) Collection Events

1. INTRODUCTION

1.1. Summary

The Capital Region East Operating Committee (“CREOC”) is requesting proposals for the operation, including collection and disposal of household hazardous wastes by a licensed hazardous waste management firm (hereinafter the "Contractor"), from the Regional Household Hazardous Waste

Collection Event Location. The Contractor shall be a licensed hazardous waste management firm;

registered under the DEEP’s General Permit to perform one day collections of certain wastes and household hazardous waste; hold a valid hazardous waste transporter permit; and be a certified

PaintCare handler. Theses collection events provide service to 8 participating municipalities at a drop-off site located at 321 Olcott Street, Manchester CT and typically has a satellite collection, once per year, at a participating municipality. We are looking to hold nine (9) days per year between March and

November. Additional collections may be held based on demand. Interested hazardous waste management firms should submit proposals covering the scope of services delineated in this Request for

Proposals to the Town of Manchester which is acting as agent for CREOC and the participating municipalities. It is the intention of CREOC and the participating municipalities that the events be operated in an efficient and flexible manner to provide the best and most cost-effective service possible.

Participating municipalities can be found in an attachment.

1.2. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Department

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Public Works

Department Head:

Tim Bockus

Director

1.3. Timeline

Release Project Date February 17, 2023

Question Submission Deadline February 24, 2023, 3:00pm

Submission Deadline March 3, 2023, 11:00am mailto:cnarracci@manchesterct.gov tel:(860)647-3033

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the General Manager shall require attend. The subject matter of said conference shall

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

3. STANDARD INSTRUCTIONS TO BIDDERS

3.1. Overview:

CREOC, through the Town of Manchester, desires to engage a contractor to provide the services in support of the Operation and Management Capital Region East Operating Committee (CREOC) Regional

Household Hazardous Waste (HHW) Collection Events.

Incorporated as part of the RFP are the #Attachments, #Scope of Work . The Project includes, but is not limited to, Invitation to RFQ/RFP, Instructions to Bidders, Supplementary Instructions to Bidders, RFQ/RFP Form, Standard Form of Agreement Between Owner and Contractor , General Conditions of the Contract for Construction , and Supplementary General Conditions of the Contract for Construction.

3.2. Description of Project:

Operation and Management Capital Region East Operating Committee (CREOC) Regional Household

Hazardous Waste (HHW) Collection Events, including preparation, set up, collection, consolidation, clean up, transportation and disposal, and recordkeeping.

3.3. Services Required:

The Town is seeking to engage a contractor to provide Operation and Management Capital Region East

Operating Committee (CREOC) Regional Household Hazardous Waste (HHW) Collection Events. The contract will be a modified AIA 101-2017 Standard Form of Agreement Between Owner and Contractor

Stipulated Sum and a modified AIA A201-2017 General Conditions of the Contract for Construction. The

Town reserves the right to modify or amend these documents in such manner as is acceptable to the

Town.

The Contractor to be engaged in this Project shall become part of the Project team working with CREOC.

The Town reserves the right to award the contract to the contractor deemed to be in the best interests of the Town for the Project after review of the submissions received, not based solely on cost or any other specific factors.

3.4. Qualification Requirements:

1. Firm Description – Provide a description and brief history of the firm. Name firms, location of principal and branch offices; length of time in business; and firm ownership structure.

2. Related Experience – Please provide a list of all similar projects currently in progress and completed over the last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

3. Organization and Staffing – Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Client Manager, Project Manager, Site/Event Manager(s), Health and Safety Manager, Spill Response Coordinator, Field

Chemist/Technicians, etc.). Also include detailed resumes for each person identified.

4. Typical Project Approach – Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

5. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any https://procurement.opengov.com/portal/townofmanchester/projects/37304?section=undefined https://procurement.opengov.com/portal/townofmanchester/projects/37304?section=undefined

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

6. Bonding – Include the name of your bonding company and agent as well as a letter for the bonding company stating your bonding limits, available capacity and A.M. Best Rating.

7. Insurance – The Contractor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name CREOC and all participating municipalities as Additional

Insured on a primary and non-contributory basis to all policies except Workers Compensation.

8. Additional Information – Any other information that, in the judgment of the General Contractor, may allow the Town to make a fair assessment of the experience and abilities of the Contractor.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

4. PROJECT DETAILS

4.1. Scope of Work or Project Details

The Capital Region East Operating Committee (“CREOC”) is requesting proposals for the operation, including collection and disposal of household hazardous wastes by a licensed hazardous waste management firm (hereinafter the "Contractor"), from the Regional Household Hazardous Waste

Collection Event Location.

The Contractor shall be a licensed hazardous waste management firm; registered under the DEEP’s

General Permit to perform one day collections of certain wastes and household hazardous waste; hold a valid hazardous waste transporter permit; and be a certified PaintCare handler. Theses collection events provide service to 8 participating municipalities at a drop-off site located at 321 Olcott Street, Manchester CT and typically has a satellite collection, once per year, at a participating municipality. We are looking to hold nine (9) days per year between March and November. Additional collections may be held based on demand. Interested hazardous waste management firms should submit proposals covering the scope of services delineated in this Request for Proposals to the Town of Manchester which is acting as agent for CREOC and the participating municipalities.

It is the intention of CREOC and the participating municipalities that the events be operated in an efficient and flexible manner to provide the best and most cost-effective service possible. Participating municipalities can be found in an attachment.

4.2. Management

1. Operate in compliance with all applicable local, Connecticut DEEP, Connecticut DOT, USDOT, USEPA and OSHA rules, laws, regulations and standards, including but not limited to the DEEP General Permit to perform one day collections of certain wastes and household hazardous wastes.

2. Obtain and maintain a license as a hazardous waste management firm, a permit as a hazardous waste transporter, and certification as a PaintCare handler.

3. Operate nine (9) collection events at the Manchester Department of Public Works building at 321

Olcott Street and one satellite collection event in a participating municipality designated by CREOC each year.

4. Obtain and maintain an EPA generator ID number.

5. Assume title and generator status for any and all household wastes at the time its personnel removes any waste from a participant’s vehicle.

6. Agree to indemnify, hold harmless and defend the Capital Region East Operating Committee (CREOC), and the participating municipalities from and against any actions, claims, fines, penalties, and suits arising out of the Contractor’s handling, packaging, transportation and disposal of wastes, and its operation of the Center and satellite collection sites.

7. Provide certificates of insurance naming CREOC and each participating municipality as additional insureds to the limits specified in Appendix IV.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

8. Perform all required waste coding, labeling, manifesting, and reporting according to Connecticut

DEEP, Connecticut DOT, USDOT and USEPA permits, regulations, requirements, and standards.

9. Develop, maintain, and submit all records, notifications, and plans required by the general permit, including annual reports and requests to hold multiple collection events in one town.

10. Provide CREOC with a monthly summary of the types, quantities and container sizes for all wastes collected and removed by the Contractor, including a summary of any materials that were recycled.

Maintain and provide data on estimated quantities by source municipality. A separate summary report listing final disposal sites for the wastes shall accompany the above report along with the types and methods of disposal used. Both summaries for the month shall be made available to the CREOC by the

15th of the following month, following each collection event.

11. Provide, when requested, technical assistance to the project in developing public education programs, and in carrying out other tasks associated with the events.

12. Overall administration of the event operation and coordination of Contractor activity is performed by Town of Manchester’s Sanitation Division staff functioning as the CREOC project administrator.

Responsibilities of the CREOC project administrator include: (1) liaison with the Contractor, the DEEP, and participating towns; (2) review and approval of Contractor invoices; (3) assistance with set-up, traffic control, and appointment management; (4) regular inspection and routine record keeping for the events; (5) maintaining participation records and billing the municipalities; and (6) public education). On collection days, the Contractor is responsible for all aspects of waste handling, disposal, transportation, and site safety at the events.

4.3. Operation

1. Provide all duly trained and certified supervisory and technical staff necessary to operate the events in a safe and efficient manner and to receive, classify, separate, consolidate, and log wastes by chemical makeup as required by state and federal regulations.

2. Furnish all equipment and consumable supplies including waste handling and shipping containers, safety and spill containment equipment and personal protective equipment necessary for the safe handling, storage, transportation and disposal of hazardous waste collected at the events.

3. Consolidate compatible wastes to the maximum extent practicable, consistent with personal and public safety and with cost-effective disposal.

4. Provide decontamination services for the event facilities space as required at the end of each collection event day.

5. The procurement and maintenance of all other permits and licensing as required for operation of the events and the transportation and disposal of wastes is the responsibility of the Contractor.

4.4. Hazardous Waste Transportation and Disposal

1. Provide a complete listing of all permitted disposal sites that will be used for the final disposal of wastes (HHW, MSW, recyclables, etc.) obtained from the events. Each site shall be identified by name and location, with applicable state and/or federal identification numbers. Provide all information

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous regarding notice of claims or violations under State and Federal Environmental Laws. CREOC must be notified when disposal sites are added or deleted from the above referenced list. CREOC retains the right to prohibit the Contractor from using a specified disposal site.

2. Contractor will remove and properly manage all collected wastes at the end of each event. Transport wastes in compliance with all applicable regulations, including requirements for manifesting, labeling, placarding, and other provisions of federal and state law. Provide for final disposal of wastes by environmentally sound methods in full compliance with all applicable Federal and State laws and regulations with a description of items and types of recycling methods to be employed by the contractor. It is the intent of CREOC to promote and encourage environmentally sound methods of waste reduction.

4.5. Training

The Contractor will annually certify and provide documentation to CREOC that personnel assigned to the events have received all appropriate training and refresher courses required by State and Federal laws.

4.6. PaintCare

CREOC will be participating in the Connecticut paint stewardship program, where selected oil and latex paint products are accepted as part of the PaintCare recycling and recovery program. Eligible oil and latex paints shall be transferred to containers supplied by the PaintCare program and stored; they will not have to be poured off, rather, the only requirement is that they are sorted into oil or latex containers. The Contractor shall include in their proposal the provision to provide labor to sort and collect paints for collection and transport by a third party. Any spills caused by the Contractor shall be cleaned up by the Contractor at no cost to CREOC.

1. The contractor must be a certified PaintCare handler. The Town of Manchester is a Paint Care contracted Town and all paint collected at these events will be processed through the town's PaintCare contract.

2. Waste materials accepted at the event include household hazardous waste as defined by the US

Environmental Protection Agency (EPA).

4.7. Scheduled Event Dates

Contractor must comply with the below schedule HHW Event dates for 2023:

April 15, 2023

May 20, 2023

June 17, 2023

July 19, 2023 (Wednesday evening event) 3-7 pm

August 19, 2023

September 16, 2023

September 30, 2023 (satellite event, location varies per year)

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

October 21, 2023

November 18, 2023

Dates for future contracted years will be determined by the Town and vendor.

4.8. Basis of Award

The contract will be awarded to the hazardous waste management firm that, in the sole judgment of

CREOC, best meets the project objectives of a well-managed, environmentally sound and cost-effective operation for the collection and safe disposal of household hazardous wastes. Non-selection of any proposal will mean that another proposal was deemed to be more advantageous to CREOC or that no proposal was accepted. Proposers whose proposal is not accepted will be notified. Notifications of non-selected Proposers will be devoid of criticism of the proposal and of any implication that the proposal was deficient. All proposal submissions and materials become property of the Town and will not be returned. Respondents to this RFP are hereby notified that all proposals submitted and information contained therein and attached thereto shall be subject to disclosure under the Freedom of Information

Act after evaluation and award decisions have been made.

4.9. ACCEPTABLE AND UNACCEPTABLE ITEMS

Please submit a list of acceptable and unacceptable items for the events. No materials specifically identified in the General Permit as being unacceptable will be accepted by the contractor at the events.

No MSW, C&D, consumer electronic devices, biomedical wastes, sharps, pharmaceuticals, or recyclable material will be accepted.

4.10. CONTRACT TERM

The initial term of this contract shall be for four (4) years from date of award. The contract may be extended for two (2) additional, one-year periods, for a total of six (6) years at the same terms and conditions and upon mutual agreement between the Town and the Contractor.

If during the term of the contract, the Contractor is not performing the contract to the satisfaction of the Town, the Contractor shall be notified in writing by the Town to take corrective action within 30 days. If corrective action is not taken or the Contractor continues to perform in an unsatisfactory manner, the Town reserves the right to immediately terminate the contract.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

5. STANDARD INSURANCE AND INDEMNIFICATION REQMNTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor/insured will provide, pay for, and maintain in full force and affect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

A. Certificates of Insurance: The contractor/insured will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor/insured’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

B. Insurer Qualification: All insurance will be provided through companies authorized to do business in the State of Connecticut and considered acceptable by the owner.

C. Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner and owner’s architects, directors, officers, representatives, agents, and employees as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D. Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E. Subcontractors’ Insurance: The contractor/insured will require each subcontractor hired by and/or employed by contractor/insured to purchase and maintain insurance of the types specified below. When

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous requested by the owner, the contractor/insured will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F. Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor/insured will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G. Hold Harmless: The contractor/insured shall defend, indemnify and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and coverage’s of Insurance Services Office (ISO) policies, forms, and endorsements.

B. If the contractor/insured has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor/insured must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retention’s or deductibles will be the contractor/ insured’s sole responsibility.

C. Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident;

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease

D. Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $10,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $10,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

Notes:

• If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”).

• Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor/insured or insured from the Fire Marshall.

E. Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the

Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property; in any one accident or occurrence. This policy shall not be subject to an annual aggregate limitation. See chart above for applicable minimum coverage amounts.

F. Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s Project operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of CREOC, the participating municipalities, and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $50,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $50,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

G. Excess Coverage: Contractor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $5,000,000, covering all lines of insurance required by this contract.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

6. LIVING WAGE ORDINANCE

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $15.34 per hour for employees that are provided comprehensive health care benefits, or $23.35 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

Non-profit organizations as defined by the ordinance, and

Entities that employ less than 25 eligible employees.

ELIGIBLE EMPLOYEES:

Eligible employees are all permanent, full time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

Employees with a normal work week of less than 30 hours.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

Seasonal or temporary employees.

Employees under the age of 18.

Employees hired as part of a school-to-work program.

Students who serves in a work-study program or as an intern.

Trainees participating for not more than six months in a training program.

Employees enrolled in a governmentally funded vocational rehabilitation program.

Volunteers working without pay.

Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

EMPLOYER OBLIGATIONS:

Covered Employers are required to do the following pursuant to the ordinance.

Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance, Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

PROHIBITED PRACTICES:

Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

ENFORCEMENT:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

WAIVERS:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the General Manager. The

General Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire

Living Wage Ordinance. It can be found online at www.townofmanchester.org on the left side of the page. Click on Document Center, scroll to General Services and click on Living Wage Ordinance.

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

7. EVALUATION CRITERIA

The Town will evaluate all proposals deemed responsive to this request by a committee selected by

CREOC. Proposals will be evaluated by CREOC based on the criteria below.

If deemed necessary by the committee, CREOC reserves the right to shortlist the proposals received and arrange for interviews/ oral presentations to the committee as part of the selection process.

Discussions, requests for additional information and negotiations may take place with the short list vendors to ensure clarification and to obtain a system that meets the requirements of this RFP.

CREOC shall select the responsible and responsive Proposal which is determined by CREOC to be the best suited, most advantageous, and provides the greatest overall benefit to CREOC on the basis of the criteria and evaluation factors included in this Request for Proposal. Cost shall be only one factor in the award decision. CREOC expressly reserves the right to negotiate with the selected vendor prior to an award of any contract pursuant to this Request for Proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Quality and thoroughness of the proposal, and scope of services offered.

0-100 Points 8

(8% of Total)

2. Price / Cost. 0-100 Points 8 (8% of Total)

3. Prior history with any other projects with

CREOC or any of the participating municipalities.

0-100 Points 7 (7% of Total)

4. References and Recognition/Awards. 0-100 Points 7 (7% of Total)

5. Experience in operating similar permanent or one-day facilities

Description of recent experience in managing or operating permanent, seasonal, or one-day household hazardous waste collection events or comparable facilities, with appropriate references including (a) operating dates and location of the regional event(s); (b) number of participants per season; (c) amount of waste collected and transported by type of waste and number of containers; and (d) total transportation and disposal costs for the event(s).

0-100 Points 8 (8% of Total)

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

6. Qualifications and licensing of Contractor

Evidence that the Contractor is a hazardous waste transporter and/or waste collection firm licensed under Connecticut Statutes, Sec. 22a-

454, as amended by Sec. 1 of Public Act 85-342 and Sec. 1 of Public Act 85-568.

0-100 Points 8 (8% of Total)

7. Personnel qualifications

Detailed information on the experience, education, licensing, certification, and project function of all personnel who would have significant responsibility for this project.

Substitutions of personnel shall be made only with the prior approval of the CREOC project administrator.

0-100 Points 8 (8% of Total)

8. Disposal methods

Current methods of disposal by type or waste category to be employed by the Contractor and the extent to which waste materials are reused or recycled, including PaintCare disposal methods.

0-100 Points 8 (8% of Total)

9. Waste handling

Procedures for the type and extent of normal waste consolidation practices to be employed by the Contractor, including a list of wastes that will not be accepted for transportation and disposal.

0-100 Points 7 (7% of Total)

10. Work plan

A detailed operational plan for the events. The plan shall include a discussion of how the events will be operated to meet CREOC’s objectives and all applicable State and Federal regulations. The plan should include an itemized list of safety equipment needed to ensure safe operation of the events and its satellites.

0-100 Points 8 (8% of Total)

11. Disposal sites

A list of all permitted final disposal sites that will be used for waste being removed from the events.

0-100 Points 7 (7% of Total)

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

12. Liability Coverage and Indemnification

Evidence of liability coverage to the indicated limits specified in Appendix IV, and a statement of indemnification for CREOC and participating municipalities.

0-100 Points 8 (8% of Total)

13. Supporting Materials

Examples of any brochures, training materials, educational materials, and other relevant information developed by the Contractor.

0-100 Points 8 (8% of Total)

Title: Operation and Management Capital Region East Operating Committee (CREOC) Regional Household Hazardous

8. VENDOR SUBMISSIONS

8.1. Proposal Requirements*

Please confirm that you have read and agreed with the entire RFP and related attachments (if any) including

A. General…