OpenGov_Roster_Verification_Instructions.pdf

This document is a set of instructions from the City of Seattle for vendors to verify their roster category approvals in the OpenGov Procurement portal following submission of applications to roster solicitations. The City of Seattle is establishing multiple consultant rosters for public utility-related services, encompassing 19 distinct categories including Drainage Design, Electrical Engineering, Energy Conservation Services, Hazardous Materials Management, Hydroelectric Engineering, Recycling and Sustainability, Sewer Design, Solid Waste Services, Substation Automation Engineering, Subsurface Utility Engineering, Water Conservation Services, Water Quality Protection, and Water Systems Engineering. Applicants must demonstrate extensive experience by completing at least three projects in their applied category and possessing key personnel with required professional licenses and certifications. The roster will remain active from December 15, 2025, through December 31, 2030. Critical deadlines include a question response deadline of December 1, 2025, and a response submission deadline of December 30, 2030. Applicants must submit a comprehensive Statement of Qualifications demonstrating their experience, capabilities, and technical expertise in their chosen roster category or categories.

The solicitation specifically targets small business concerns as defined by the Small Business Administration's size standards, with most rosters expected to prioritize small businesses. Nonprofit organizations are explicitly ineligible to apply. City departments may contract with approved roster consultants for projects estimated up to $410,000 without requiring public advertising, with each department limited to using an approved roster consultant up to $819,000 annually per approved roster category. The City reserves discretionary authority to modify the roster and remove consultants as determined appropriate. Applicants may be approved for one or multiple roster categories, and approval can take 2-4 weeks from submission. Applications may face denial if project descriptions fail to clearly reflect the roster category's scope, the application remains under review, or the applicant is identified as a nonprofit organization.