County of San Mateo

Request for Proposals (RFP) for On-Call Plumbing Services

Parks Department

RFP No. 2027-RFP-00001

RFP Contact: Gus Hamilton ghamilton@smcgov.org

1. Introduction and Schedule

1.1. Summary

The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi2 and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities.

The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.

The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year.

Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trail, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.

Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; biking; picnicking; horseback riding; sailing; kite surfing; fishing; camping;

gardening; tidepooling; volunteering; learning; sports courts; and playing on playgrounds.

1.2. Background

To support the Department's network of park facilities and associated water, wastewater, septic, and utility systems, the Department is soliciting qualified licensed plumbing and utility contractors to provide on-call services for ongoing maintenance, repair, and occasional emergency response. Work will be issued on an as-needed basis through individual Task Orders, which will define the scope, schedule, and authorized cost for each assignment.

Services may include, but are not limited to, plumbing repairs, wastewater system maintenance, hydro-flushing, video inspection, utility locating, and related infrastructure work at park facilities. Contractors must also be capable of responding to emergency service requests when required.

1.3. Contact Information

Project Contact:

Scott Lombardi Superintendent Email: slombardi@smcgov.org Phone: (650) 363-1906

Procurement Contact:

Gus Hamilton Administrative Assistant Email: ghamilton@smcgov.org Phone: (650) 599-7344

Department:

Parks Department mailto:slombardi@smcgov.org tel:(650)363-1906 mailto:ghamilton@smcgov.org tel:(650)599-7344

Page 3 of 22 Release date of September 1, 2026

Department Head:

Emma Gonzalez Director

1.4. Timeline

RFP Released September 1, 2026

Deadline for Questions and Comments September 8, 2026, 11:55pm

Question Response Deadline September 11, 2026, 11:55pm

Proposal Due Date and Time September 15, 2026, 11:55pm

2. Scope of Work

The San Mateo County Parks Department is seeking proposals from California Contractors State Licensing

Board (CSLB) licensed Plumbing Contractors for On-Call Plumbing Maintenance and Repair Services at various Park facilities. Contractor will provide full-service, on-call plumbing maintenance and repair services and administer the duties and responsibilities set forth in this Request for Proposals (“RFP”), in compliance with all applicable laws, regulations, policies and procedures. Firms submitting proposals must be prepared to enter a contract (“Agreement”) for the services and duties as set forth in this RFP.

Services to be performed include the furnishing of all labor, materials, tools, equipment, supplies, services, tasks and incidental and customary work necessary to competently perform on-call plumbing maintenance and repair work at various Parks facilities (see Attachment B).

The work will include the provision of a total maintenance and repair program consisting of a variety of tasks including, but not limited to, laying out, installing, replacing, piping, and testing plumbing service and plumbing systems and components. Systems include, but are not limited to domestic water, heating, cooling, hot water systems, conditioned water systems, pool water systems, sanitary sewer and storm systems as well as all related components required for municipal buildings and facilities. Services will include, but not be limited to installing and repairing piping, fixtures and maintenance for commodes, urinals, drinking fountains, pools, water spray features, heating and air conditioning systems as well as additional plumbing related issues as they arise and the services necessary to insure safe, well maintained influent, effluent and closed loop systems for

Parks employees and the public. The scope and number of projects and tasks are unknown at the time of contract execution.

The Contractor shall leave work areas free of all dirt, litter, lubricants, or other materials utilized to perform plumbing maintenance.

The Contractor shall erect barricades, warning signs, and any other devices to prevent unauthorized access by the public or unauthorized Parks staff to work areas. The Contractor shall respond to all requests for repairs or unscheduled emergency repairs as required, 24 hours per day, 365 days per year, including holidays. All costs

Page 4 of 22 Release date of September 1, 2026 for labor and materials for these calls shall be included in the proposal. Response time by the Contractor shall be within four (4) hours of all requests.

2.1. Scope of Service

The Contractor shall provide full-service on-call plumbing maintenance and repair services to Parks and Park

Facilities as outlined in this document. Contractor shall retain professional personnel who have successfully and competently provided municipal facility plumbing maintenance and repair services on projects of similar scope and complexity. It shall be the Contractor’s responsibility to effectively repair and maintain, to the satisfaction of the Department of Parks representative, all aspects of plumbing systems in County Parks defined facilities with minimal downtime.

All maintenance and repairs shall be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, shall meet warranties and be in conformance to all applicable laws, codes and regulations. The successful Contractor’s plumbing maintenance and repairs shall, at a minimum, include but not be limited to the specifications outlined herein.

2.2. Services To Be Provided

It is the Proposer’s responsibility to provide an appropriate level of staffing and provide appropriate tools and vehicles necessary to support all facility plumbing maintenance and repair functions during hours of operation and for response after normal working hours. Proposer shall maintain the appropriate license and will comply with all other license, insurance and permit requirements of the County of San Mateo, State and Federal governments, as well as all other requirements of the law.

2.3. Terms of Services

The term of the contract will be from September 28, 2026, through September 27, 2029. The contract may be canceled or any portion thereof at any time during the term of service and such cancellations shall be effective upon giving thirty (30) days’ written notice. The Department of Parks, at its option, may renew this contract for up to two (2), one-year periods, beginning on September 27, 2029. This option will be exercised only if the contractor has demonstrated superior performance in provision of On-Call Plumbing Maintenance and Repair

Services to the Department of Parks and Recreation for San Mateo County.

Pricing entries in the Proposal apply to the period of September 28, 2026, to September 27, 2029

2.4. Work Hours

Scheduled maintenance and repairs shall typically occur during normal business hours. However, there may be a need for after-hour repair services. Park Facility business hours are:

December - February 8:00 AM - 5:00 PM March (before Daylight Savings Time starts) 8:00 AM - 6:00 PM March (after Daylight Savings Time starts) 8:00 AM - 7:00 PM April - August 8:00 AM - 8:00 PM September (through Labor Day) 8:00 AM - 8:00 PM September (after Labor Day) 8:00 AM - 7:00 PM October - November 1 8:00 AM - 6:00 PM November 2 - December 8:00 AM - 5:00 PM

Page 5 of 22 Release date of September 1, 2026

2.5. Service Availability

The contractor shall have trouble-call service available on twenty-four (24) hours a day, seven (7) days a week with a response time not to exceed the following:

EMERGENCIES………………………. two (2) hour response time

NON-EMERGENCIES……………… four (4) hour response time

Time to respond shall start when the Parks calls the problem into Contractor’s designated emergency phone number. Additionally, the contractor shall provide the ability to respond immediately to situations involving the health and safety of employees and/or the public and the comfort and operational capability of any public meeting space. Routine repairs, service requests or other nonurgent tasks shall be completed by journey level staff within one (1) working day from the date of request by the County of San Mateo Department of Parks and

Recreation.

2.6. Emergency-Call/Repair Service

Should Parks request the contractor to make unscheduled, emergency plumbing system repairs, Contractor will be paid based on time and material. These costs shall be clearly listed in the Contractors proposal and shall be firm for the term of the contract.

The Department of Parks reserves the right to contract others for emergency calls and repairs.

2.7. Billable Work

The Contractor shall not bill for unnecessary repairs, for repairs that were not completed satisfactorily, for repairs that did not fix an identified problem, or for facility visits that are made by staff unqualified to complete needed repairs.

2.8. Staffing, Workmanship, and Quality Level

The Contractor shall provide a staffing level to perform on-call plumbing maintenance and repair services at designated Parks facilities in a thorough and professional manner, so that Parks is provided with reliable and high-quality plumbing maintenance at all times. The Contractor shall possess and maintain a C-36 Plumbing license by the State of California Contractors Licensing Board (CSLB) through the term of the contract. All personnel performing work under this Contract shall possess and maintain a state journeyman certification and be directly employed and supervised by the Contractor. Any assigned apprentice or laborer shall work directly under the supervision of a qualified journeyman. The Contractor shall provide management and technical supervision through competent supervisors as required. The Contractor shall be responsible for the skills, methods and actions of all employees, subcontractors and for all work done.

2.9. Performance Measures

Performance under an agreement may be evaluated by the County based on the following performance measures.

Performance Measure Performance Standard

Page 6 of 22 Release date of September 1, 2026

Task Order Proposal Response Contractor shall submit a project-specific scope of services, staffing plan, schedule, and fee proposal within five (5) business days of receipt of a Task Order request, unless otherwise directed by the County.

Project Kickoff and Mobilization Following County approval of a Task Order, Contractor shall schedule and coordinate a project kickoff meeting within ten (10) business days, unless otherwise directed by the County.

Responsiveness to County Requests Contractor shall acknowledge routine County requests within five (5) business days and provide a substantive response or anticipated response date within ten (10) business days, unless a different timeframe is established by the County.

Cost and Schedule Monitoring Contractor shall identify material project cost, schedule, or risk issues within ten (10) business days of becoming aware of such issues and provide recommendations to the County, unless a different timeframe is established by the County.

Compliance Requirements Contractor shall maintain 100% compliance with applicable laws, regulations, contract requirements, County procedures, insurance requirements, and professional standards of care.

The County may evaluate Contractor’s performance through periodic reviews, project-specific evaluations, review of deliverables, and feedback from County project managers and stakeholders.

2.10. California Labor Code/Prevailing Wage

Prevailing Wage and Labor Compliance

Services requested under this solicitation may include work that constitutes a "public work" as defined in

California Labor Code Sections 1720 et seq. Any work assignment, task order, or other authorized service that is determined to be a public work shall be performed in accordance with all applicable provisions of the California Labor Code governing public works.

Page 7 of 22 Release date of September 1, 2026

The successful Proposer shall be required to comply with all applicable provisions of the California Labor

Code, including, but not limited to, Sections 1720 et seq., 1770 et seq., 1771, 1771.4, 1774-1776, 1777.5, 1813, 1815, 1860, and 3700, for any task order or work assignment subject to prevailing wage requirements.

For all applicable work, the successful Proposer shall be required to:

• Pay not less than the applicable prevailing rates of wages as determined by the California

Department of Industrial Relations (DIR). Current prevailing wage determinations are available on the DIR website at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

• Maintain and submit certified payroll records in accordance with California Labor Code Section

1776 and any other applicable reporting requirements.

• Comply with all applicable California overtime laws.

• Comply with apprenticeship requirements, workers' compensation requirements, and all other applicable labor compliance obligations imposed by state law.

Failure to comply with applicable public works requirements may result in the withholding of payments, assessment of penalties, contract termination, or any other remedies authorized by law.

Department of Industrial Relations (DIR) Registration

Pursuant to California Labor Code Sections 1725.5 and 1771.1:

• Each Proposer, and any subcontractor identified in its proposal, must be registered with DIR as of the proposal submission deadline and shall include its current DIR registration number in its proposal. Proposals submitted by an unregistered Proposer will be deemed non-responsive, unless a statutory exception applies.

• Any subcontractor engaged by the successful Proposer after submission of its proposal, including any substituted subcontractor, shall be registered with DIR before performing any work subject to

California public works laws, unless a statutory exception applies.

• The successful Proposer shall be required to maintain active DIR registration throughout the performance of any applicable work assignments and shall ensure that all subcontractors performing applicable public works are properly registered.

Compliance Monitoring

Pursuant to California Labor Code Section 1771.4, any work assignment or task order that is subject to

California public works requirements will be subject to compliance monitoring and enforcement by the

California Department of Industrial Relations. The successful Proposer will be required to cooperate with all applicable monitoring, reporting, recordkeeping, and enforcement requirements.

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Page 8 of 22 Release date of September 1, 2026

2.11. Performance and Payment Bonds

Pursuant to Civil Code section 9550, a payment bond is legally required—and is not discretionary or waivable by the County—for any Task Order that: (a) independently constitutes a ‘public works contract’ within the meaning of Public Contract Code section 1101 (i.e., involves the erection, construction, alteration, repair, or improvement of a public structure, building, road, or other public improvement, as distinguished from routine maintenance and repair); and (b) has a value exceeding $25,000. The County also reserves the right, in its sole discretion, to require a performance bond, in a form and amount acceptable to the County, for any Task Order regardless of dollar value or classification. Any required bonds shall be in a form acceptable to the County and furnished prior to commencement of work under the applicable Task Order. The cost of any required bonds shall be included in the Contractor’s pricing unless otherwise specified by the County.

2.12. Maintenance and Repair Locations

See Attachment B.

2.13. Tools and Equipment

The Contractor shall furnish and maintain all equipment necessary for properly servicing and maintaining plumbing systems in San Mateo County Park facilities. The Parks Department for San Mateo County reserves the right to inspect equipment to be used to perform services under this contract. Any equipment determined to be in poor condition must be replaced immediately, at the contractor’s expense. Failure to provide suitable equipment for carrying out all requirements of this contract may be grounds for termination.

2.14. Parts and Materials

The Contractor shall furnish all parts and materials necessary for properly maintaining and repairing plumbing systems in San Mateo County Parks Facilities. Mark-up on parts and materials may not exceed 10% of

Contractor’s cost. Invoices must identify the work performed, cost of labor, parts/materials used, parts/materials cost, and parts/materials mark-up cost.

2.15. Inspections and Remedies

To ensure consistent quality of the work being performed, a Parks Representative will perform periodic inspections of plumbing systems to ensure compliance with the contract specifications. Inspections may be made by the Parks at any time to confirm that work performed meets specifications. If corrective work is required, Parks will provide a written list of items, and the Contractor shall correct deficiencies as directed. If deficiencies are not corrected in a timely manner, Parks may perform the work using others and deduct the cost from the Contractor's payment.

2.16. Damages

The Contractor will be responsible for all damages to the facility or contents caused by Contractor, their staff or subcontractors during the performance of their duties.

2.17. Safety and Security

The Contractor and staff shall follow all established safety procedures and shall take special care not to endanger the public in any way. These laws include the Occupational Safety and Health Act of 1970 and rules

Page 9 of 22 Release date of September 1, 2026 and regulations issued pursuant thereto, and Parks and County’s safety regulations as amended from time to time. Contractor shall be fully responsible for the safety of its and its Subcontractors’ employees, and agents.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 11:55 pm, on Tuesday, September 15, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/282691/document?section=2727360

Page 10 of 22 Release date of September 1, 2026 solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

3.5. Required Licenses

Contractors submitting a bid proposal and their subcontractors must possess a valid and current CSLB C-

36 Plumbing Contractor’s license issued by the California Contractor’s State Licensing Board (CSLB) and comply with any other required licenses, insurance and permit requirements of the County, State and

Federal governments, as well as all other requirements of the law to perform the required services.

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

Page 11 of 22 Release date of September 1, 2026

4.1. Minimum Qualifications

4.1.1. Has Proposer been providing similar services for a minimum of four (4) years within the last seven (7) years?*

☐ Yes

☐ No

*Response required

4.1.2. Account manager has a minimum of two (2) years of experience within the last five (5) years in providing account services?*

☐ Yes

☐ No

*Response required

4.1.3. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

*Response required

4.1.4. What is the registered Business Name and Unique Entity ID (UEI) No.?

• UEI number can be obtained by registering your business through SAM.GOV

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

4.2. Procurement Preference for Local Businesses and Local Non-Profits

4.2.1. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.2. Is the Proposer a Non-Profit?*

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes

☐ No

*Response required https://sam.gov/content/home https://government-project.s3.us-west-2.amazonaws.com/153456/a16ffdc0-a0ee-44ca-b6de-1fddd010042f_SMC_LocalBusiness_self-attestation_form_120424.pdf

Page 12 of 22 Release date of September 1, 2026

When equals "Yes"

4.2.3. Is the Proposer a "Local Non-Profit"

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.4. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.2.5. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

4.3. Technical Proposal

4.3.1. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

https://government-project.s3.us-west-2.amazonaws.com/153456/80d29c2f-acda-4b87-837e-cb4ead1fb303_SMC_LocalBusiness_self-attestation_form_120424.pdf

Page 13 of 22 Release date of September 1, 2026

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.3.2. Statement of Minimum Qualifications *

Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

*Response required

4.3.3. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.3.4. Scope of Work tasks/milestones*

Describe your proposed approach to tasks/milestones

*Response required

4.3.5. Proposed schedule *

Attach proposed schedule reference ability to complete the project within the County's required time frame

*Response required

4.3.6. Performance Measures*

Describe a plan for achieving performance measures

*Response required

4.3.7. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

Page 14 of 22 Release date of September 1, 2026

*Response required

4.3.8. Team Qualifications*

Provide a chart identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

*Response required

4.3.9. References*

Provide 3 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

*Response required

5. Pricing Proposal

Prevailing Wage Requirements

All workers employed on public works projects must be paid the prevailing wage determined by the

Director of the Department of Industrial Relations, according to the type of work and location of the project. The prevailing wage rates are usually based on rates specified in collective bargaining agreements.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Laborer Shop Rate - M-F, 8 AM - 5

PM

1 Hour

2 Apprentice Shop Rate - M-F, 8 AM -

5 PM

1 Hour

3 Journeyman Shop Rate - M-F, 8 AM -

5 PM

1 Hour

4 Laborer Overtime Rate - M-F, 5 PM -

8 AM

1 Hour https://www.dir.ca.gov/Public-Works/PublicWorks.html

Page 15 of 22 Release date of September 1, 2026

Line Item Description Quantity Unit of

Measure Unit Cost Total

5 Apprentice Overtime Rate - M-F, 5

PM - 8 AM

1 Hour

6 Journeyman Overtime Rate - M-F, 5

PM - 8 AM

1 Hour

7 Laborer Rate for Sat, Sun & Holidays 1 Hour

8 Apprentice Rate for Sat, Sun &

Holidays 1 Hour

9 Journeyman Rate for Sat, Sun &

Holidays 1 Hour

TOTAL

6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection. The County reserves the right to award multiple on-call plumbing maintenance service agreements.

6.1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience

Previous experience in providing

On-Call Plumbing Maintenance

Services at like-sized public and/or private facilities.

Points Based 15 (37.5% of Total)

2. Work Quality

Assessments of work quality, performance and working relationships by current and recent clients indicate high levels of satisfaction and effectiveness.

Points Based 10 (25% of Total)

Page 16 of 22 Release date of September 1, 2026

3. Team Qualifications

Qualifications of staff proposed to provide On-Call Plumbing

Maintenance Services.

Points Based 5 (12.5% of Total)

4. Communication & Reporting

Well organized communication systems and electronic reporting capabilities that demonstrate an ability to complete tasks efficiently and effectively and do not require constant supervision by the Parks

Department.

Points Based 10 (25% of Total)

6.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Preferential Points

Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points otherwise awardable will be added to the proposal score for each Local

Business or Local Non-Profit score for evaluation purposes. In the event of a tie between a Local Business or Local Non-Profit and another bidder, the Local Business or Non-

Profit shall be awarded the Contract, assuming agreement on other contract terms.

An additional three percent (3%) preference shall be given to a Local Business or Local

Non-profit (for a total of eight percent (8%) of total points otherwise awardable) if the proposer is a Small Business or Small Non-

Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points otherwise awardable) if the proposer is a Micro

Business or Micro Non-Profit.

Points Based 5 (100% of Total)

7. Instructions to Proposers

7.1. Instructions

There will be no pre-proposal conference or site visit for this project.

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7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for

Page 18 of 22 Release date of September 1, 2026 services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Parks Departmentis issuing Request for Proposal (RFP) No. 2027-RFP-00001 for On-Call Plumbing

Services.

The agreement shall have a term of three (3) years. In addition, the County shall have possibility of up to two (2) one-year extensions, which the County may exercise in its sole, absolute discretion. To exercise this option, the County shall provide written notice to the Contractor at least thirty days before the end of the agreement’s term.

The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions Request by the Deadline for Questions, Comments and

Contract Exceptions listed in the Solicitation Schedule below. The County will consider Contract

Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

8. Terms and Conditions for Receipt of Proposals

8.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFP should be lodged in eProcurement portal.

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8.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

8.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

8.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

8.5. Revision or Withdrawal of Proposal

A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.

A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFP is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.

8.6. Errors and Omissions in Proposal

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFP requirements.

8.7. No Commitment

Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFP does not commit the County to award a contract.

8.8. Financial Responsibility

The County shall have no financial responsibility for any costs incurred by a firm in responding to this

RFP or participating in any presentations or negotiations.

8.9. Estimated Quantity

If the RFP results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, Page 20 of 22 Release date of September 1, 2026 either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.

8.10. Public Record

A. General

1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.

2. Any contract arising from this RFP will be a public record.

3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.

4. Submission of any materials in response to this RFP constitutes:

▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and

▪ Waiver of all claims against the County and/or its officers, agents, or employees that the

County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and

▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and

▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.

8.11. Reservations of Rights by the County

The issuance of this RFP does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:

• Waive or correct any defect or informality in any response, proposal, or proposal procedure;

• Reject any or all proposals;

• Reissue an RFP;

• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;

• Procure any materials, equipment or services specified in this RFP by any other means; or

• Determine that no project will be pursued.

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8.12. No Waiver

No waiver by the County of any provision of this RFP shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.

8.13. Cooperative Agreement (Piggyback)

This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a

Cooperative Agreement.

This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.

9. Protest Procedures

9.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.2. Protest of Contract Award

Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the

County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

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Protests@smcgov.org

Subject: On-Call Plumbing Services, 2027-RFP-00001