INVITATION FOR BIDS

26-11

ON-CALL ELECTRICAL SERVICES

Ben Franklin Transit

1000 Columbia Park Trail

Richland, WA 99352

RELEASE DATE: July 7, 2026

DEADLINE FOR QUESTIONS: July 30, 2026

RESPONSE DEADLINE: August 6, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/bft https://secure.procurenow.com/portal/%7bproject.government.code%7d

Ben Franklin Transit

INVITATION FOR BIDS

On-Call Electrical Services

I. Introduction II. Bid Information

III. Scope of Work IV. General Information to Bidders/Contractors V. Terms and Conditions

VI. Vendor Questionnaire VII. Pricing Bid

Invitation for Bids #26-11 Title: On-Call Electrical Services

1. Introduction

Ben Franklin Transit, (hereinafter referred to as BFT), a municipal corporation of the State of Washington, located at 1000 Columbia Park Trail, Richland, WA 99352, is soliciting bids from qualified firms to provide the following services listed below.

BFT is soliciting sealed electronic bids in response to Invitation for Bid (IFB) 26-11 On-Call Electrical

Services. Interested Contractors shall create a Free account with OpenGov Procurement by signing up at:

procurement.opengov.com . Once you have completed account registration, browse back to:

https://procurement.opengov.com/portal/bft and click on "Submit Response", then follow the instructions to submit the electronic bid by the bid due date.

Bids are due on Thursday, August 6, 2026no later than 2:00 pmPacific Daylight Time (PDT).

If a Contractor would like to submit a bid via sealed hard copy, please send your request to the Contract

Specialist I and a pdf version of the IFB will be emailed to you in order to then submit your sealed bid via mail or in person. It is the Contractors responsibility to make aware to the Contract Specialist I that they prefer these notifications via email.

1.1. Summary

BFT seeks to award a contract with a Washington state licensed electrician for On-Call Electrical services.

The Contractor will provide qualified electricians on an as-need basis to perform routine electrical services such as preventative maintenance, repairs and/or replacements. Services will be performed at various

BFT facilities located throughout Benton and Franklin counties. Locations include BFT's main campus, transit centers, and transit stations.

1.2. Contact Information

Johnabeth Sealy

Contract Specialist I

1000 Columbia Park Trail

Richland, WA 99352-4851

Email: jsealy@bft.org

Phone: (509) 734-5236

Department:

Facilities

Department Head:

Shane Anderson

Director of Facilities Maintenance & Special Projects

1.3. Timeline

Release Project Date July 7, 2026 http://procurement.opengov.com/ https://procurement.opengov.com/portal/bft mailto:jsealy@bft.org tel:(509)734-5236

Pre-Bid Meeting (Non-Mandatory) July 15, 2026, 10:00am Ben Franklin Transit Administration Building, 1038

Columbia Park Trail, Richland, WA 99352

Meet in the Lobby for sign in. Please bring a safety vest to wear while attending the Pre-Bid Meeting

Question Submission Deadline July 30, 2026, 5:00pm

Bid Submission Deadline (No Later Than) August 6, 2026, 2:00pm Microsoft Teams Meeting

Join on your computer, mobile app or room device https://teams.microsoft.com/meet/252593913930

551?p=5OWKKqG0bJFM18vrS9

Meeting ID: 252 593 913 930 551

Passcode: nk37Pf2K

Dial in by phone

+1 253-527-1980,,1427326# United States, Tacoma

(844) 640-7974,,1427326# United States (Toll-free)

Find a local number

Phone conference ID: 142 732 6#

Estimated Award Date August 15, 2026

2. Bid Information

2.1. Non-Mandatory Pre-Proposal Meeting

BFT will hold a non-mandatory pre-bid conference on Wednesday, July 15, 2026, at 10:00 am PDT via

Microsoft Teams, Ben Franklin Transit Administration Building, 1038 Columbia Park Trail, Richland, WA

99352 Meet in the Lobby for sign in. Please bring a safety vest to wear while attending the Pre-Bid

Meeting.

2.2. Submission of Bids

BFT prefers electronic submission of bids. Please submit electronic responses via the BFT’s e-Procurement

Portal: https://procurement.opengov.com/portal/bft Contractor shall "follow" the project in order to receive all notifications. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The preferred method of sealed electronic bids will be received for 26-11 On-Call Electrical Services through the BFT’s e-Procurement Portal located at https://procurement.opengov.com/portal/bft .

BFT’s preference for electronic submissions of quotes shall not influence the evaluation of the bid.

Mail-in responses will be accepted and must be accompanied by an electronic copy on a USB key included in the response envelope. If mailing a hard copy response, please send One (1) response to:

https://teams.microsoft.com/meet/252593913930551?p=5OWKKqG0bJFM18vrS9 https://teams.microsoft.com/meet/252593913930551?p=5OWKKqG0bJFM18vrS9 https://procurement.opengov.com/portal/bft

BEN FRANKLIN TRANSIT

IFB 26-11

Johnabeth Sealy, Contract Specialist I

1000 COLUMBIA PARK TRAIL

RICHLAND, WA 99352

If your company would like to hand deliver the bid, please schedule an appointment with the Contract

Specialist I in order to do so.

BFT will not accept bids sent via email.

If, after reviewing this document, Contractor chooses not to submit a bid, Contractor is encouraged to complete the "No Bid" option within OpenGov.

Bids will be publicly opened at the bid due date.

2.3. Postponement of Opening

BFT reserves the right to postpone the date and time of bid submission at any time prior to the date and time established herein.

2.4. Instructions for Bid Preparation

Response to this IFB shall be made in strict conformance with the following requirements. Failure to conform therewith may be cause for rejecting the bid submitted. BFT reserves the right to waive minor discrepancies at its sole discretion. BFT also reserves the right to reject all bids, or to award a Contract without discussions with Contractors.

In the IFB, BFT seeks solid information about the Contractors' capacity to provide the Scope of Work and any other requirements. Vague and lengthy discussions are not desired, nor is a bulky display of irrelevant information. BFT seeks comprehensive information regarding the Contractors' capacity to provide the required Scope of Work.

Economy of Preparation -Bids should be prepared simply and economically, providing a straightforward, concise description of the Contractor ability to meet the requirements of the IFB. Fancy bindings, colored displays, promotional material, etc. are not desired. Emphasis should be placed on completeness and clarity of content.

2.5. Questions and Answers

Bidders shall submit all inquiries regarding this bid via BFT’s OpenGov Procurement Portal, located at https://procurement.opengov.com/portal/bft . Please note the deadline for submitting inquiries is

Thursday, July 30, 2026 by 5:00 pm PDT. All answers to inquiries will be posted on BFT’s OpenGov

Procurement Portal or in an Addenda. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

2.6. Acceptance or Requests for Contract Terms and Conditions

By submitting a bid, the prospective Contractor accepts the Terms and Conditions listed in IFB 26-11 that is included in this bid package and any addenda. If prospective Contractor does not agree to the terms and conditions, prospective Contractor shall submit a request for clarifications or modifications to BFT prior to the questions and modifications due date of Thursday, July 30, 2026. Failure to follow this procedure may cause BFT to Award a Contract to the next highest rated prospective Contractor, due to the added cost BFT may incur due to the change in Terms and Conditions.

2.7. Communications with Ben Franklin Transit

Upon release of this solicitation document, all Bidders communications concerning this acquisition must be directed only to:

Ben Franklin Transit

Johnabeth Sealy, Contract Specialist I

1000 Columbia Park Trail, Richland, WA 99352

E-Mail: jsealy@bft.org

Phone: (509) 734-5236

Unless authorized by the Director of Contracts & Purchasing, no other BFT official or employee is empowered to speak for BFT with respect to this IFB. Bidders who seek to obtain information, clarification or interpretations from other BFT officials or employees are advised that such material is used at the

Bidder’s own risk and that BFT shall not be bound by any such representations and such action may result in rejection of the bid.

2.8. Public Disclosure

A. Except to the extent permitted by Washington State public disclosure laws RCW Chapter 42.56, BFT will regard bids as public records which will be available for public inspection and/or copying following contract award, regardless of any markings or notices contained in the bid documents.

Information will not be released by BFT prior to contract award in order to protect the integrity of the procurement process, unless otherwise required by law. All bids will remain confidential until a contract is awarded and fully executed by all parties involved.

B. If a Contractor considers portions of its bid to be protected under Washington State Law, the

Contractor shall clearly identify and mark such portions as “CONFIDENTIAL” or “PROPRIETARY” and submit such portions in a sealed envelope separate from the rest of the bid. Marking the entire bid as confidential or proprietary will not be honored and such bids may be rejected as non-responsive.

C. If a member of the public or another competitor demands to review portions of a bid marked

“Confidential”, BFT will notify the affected Contractor of the request and the date that such records will be released, unless the Contractor obtains a court order enjoining that disclosure. It will be the responsibility of the Contractor to protect the confidentiality of any information submitted in the bid and the Contractor shall take such legal actions as it may determine to be necessary to protect its interest. If the Contractor has not commenced such actions within ten

(10) calendar days after receipt of the notice, BFT will make the requested portions available for review and copying by the public. The Contractor will assume all liability and responsibility for any information declared confidential and shall defend and hold BFT harmless for any cost, penalties, and/or fees (including reasonable attorney fees) incurred in any action regarding the disclosure of said information. BFT assumes no responsibility or liability for any losses or damages which may result from the information contained in the bid.

D. By submitting a bid, the Contractor has thereby agreed to the provision of this section.

2.9. Form of Pricing Bid

In the interest of an equitable and efficient review process, each Bidder shall submit its bid using the Bid

Form A included in this IFB. BFT shall determine the lowest overall bid by applying the estimated hours set forth in section 3.7 to the unit prices submitted by each Bidder in Bid Form A.

2.10. Price

BFT requests that each Bidder submit a firm, fixed-price bid using the Price Bid Forms or Electronic

Pricing Table(s) included with this IFB.

A. Fully Loaded Hourly Rates

The Bidder shall provide a fully loaded hourly rate for each job classification identified in the Price Bid

Forms or Electronic Pricing Table(s). The hourly rates shall be firm for the period specified in the Contract and shall constitute the Bidder's complete compensation for performing the Work.

Each fully loaded hourly rate shall include, at a minimum:

• Direct labor;

• Fringe benefits;

• Payroll taxes and insurance;

• Supervision;

• Mobilization and demobilization;

• Travel time and mileage to and from BFT facilities;

• Vehicles, equipment, tools, and supplies necessary to perform the Work;

• Materials, unless separately identified in the Price Bid Forms;

• Overhead and administrative expenses;

• Profit;

• Washington State Business and Occupation (B&O) taxes;

• Patent royalties, licenses, permits, and fees; and

• All other costs necessary to fully perform the Work in accordance with the Contract Documents.

Unless otherwise specified, no additional compensation shall be paid for costs that are incidental to or required for the performance of the Work.

B. Bid Validity

The Bidder's offer shall remain firm and irrevocable for a period of ninety (90) calendar days following the Bid Due Date.

C. Currency

All prices shall be submitted in U.S. dollars.

D. Parts and Materials

Parts and materials required to perform the Work that are not included in the fully loaded hourly rates shall be reimbursed at the Contractor's actual cost, provided they are necessary for the performance of the Work and have been authorized by BFT. The Contractor shall submit copies of supplier invoices or other documentation acceptable to BFT verifying the actual cost of the parts and materials. No markup, overhead, profit, handling charge, or other administrative fee shall be added to the cost of parts and materials unless expressly authorized by the Contract.

The fully loaded hourly rates shall include all labor-related costs. Parts and materials authorized by BFT shall be reimbursed separately in accordance with this section.

2.11. Equal Employment Opportunity

In the performance of this Contract and in all services, programs, activities, hiring, and employment made possible by or resulting from this Contract, the Contractor shall not discriminate against any employee, applicant for employment, or other person on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity or expression, marital status, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability, except where a bona fide occupational qualification is permitted by law.

This requirement applies to all employment practices, including recruitment, hiring, advertising, promotion, transfer, layoff, termination, rates of pay or other forms of compensation, benefits, and selection for training, including apprenticeship.

The Contractor shall comply with all applicable federal, state, and local nondiscrimination laws and regulations, including, but not limited to, Chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, the

Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, and any other applicable nondiscrimination requirements.

Any material violation of this provision shall constitute grounds for termination of this Contract by BFT and may result in the Contractor being determined ineligible for future BFT contract awards, as permitted by applicable law.

2.12. Ineligible Contractors

Contractor is required to certify that they or their Subcontractors are not on the Comptroller General’s list of ineligible Contractors.

2.13. Modification and Withdrawal of Bid and Claim of Error

A modification of a Bid already received shall be considered only if the modification is received prior to the time announced for the submittal of bids. All modifications shall be made in writing, executed and submitted in the same form and manner as the original bid.

Notwithstanding the above, a late modification of an otherwise successful bid that makes its terms more favorable to BFT shall be considered at any time it is received and may be accepted.

Any modification of the bid or quotation, except a modification resulting from BFT’s request for “best and final” offer, is subject to the same conditions.

Bids may be withdrawn Electronically or by written or email request received from Contractors prior to the time set for the receipt of bids if paper bids were submitted. Bids may be withdrawn in person by a

Contractor or an authorized representative, if the representative’s identity is made known and the representative signs a receipt for the bids before award for paper submittals only.

No Contractor may withdraw a bid after the time and date established for submitting bids, or before the award and execution of the contact, unless the award is delayed for a period exceeding ninety (90) from the deadline for receipt of bids. BFT reserves the right to request that Contractor grant an extension of such effective period.

No consideration shall be given by BFT to a claim of error in a bid unless written notice of such claim and supporting evidence of such claim, including cost breakdown sheets, are delivered to BFT within forty-eight (48) hours after the opening of bids. Any review by BFT of a bid and/or any review of such a claim of bid error (including supporting evidence) creates no duty or liability on BFT to discover any other error or mistake, and the sole liability for any bid error or mistake rests with the Contractor. BFT at its sole discretion reserves the right to accept or reject any and/or all withdrawn bids submitted, with authorization from BFT’s Administrative Services Director and BFT’s legal counsel.

2.14. Late Submissions

Any bid received at the office designated in the solicitation after the exact time specified for receipt shall not be considered. The exact time (also referred to as official time) is the date and time the bid is actually received by BFT.

2.15. Amendments to Invitation for Bids, Clarification, and Additional Correspondence

Addenda Notification: Bidders are to register for an account via BFT’s OpenGov Procurement Portal. Once a bidder has completed registration, you will receive addenda notifications to your email by clicking

“Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/bft. If Bidder prefers hard copies, be sure to coordinate with your Contract Specialist I.

2.16. Request for Approved Equals or Deviations

Prospective Contractor shall submit any and all requests in writing prior to the bid due date. This can be requested in OpenGov's Procurement Portal or an email may be sent to the Contract Specialist I.

Questions and Clarifications towards the Scope of Work and the Contract Terms and Conditions are due

Thursday, July 30, 2026, at 5:00 pm PDT. This is to allow BFT to have ample time to respond prior to bid due date and time. If no request for approved equal or deviation is received, it shall be construed by BFT to mean that the Bidder/Contractor intends to fully comply with IFB terms and conditions, and specifications. BFT shall review all requests for approved equals or deviations and, if necessary, shall issue an amendment to the solicitation, which identifies all approved or disapproved requests.

2.17. Notice to Proceed

BFT reserves the right to issue a Notice to Proceed at any time up to twenty (20) calendar days following

Award of the Contract.

2.18. Single Bid Process

If only a single bid is received, BFT shall determine whether the proposed price is fair and reasonable in accordance with applicable procurement requirements. BFT may document price reasonableness through cost analysis, price analysis, historical comparison, market research, comparison with similar procurements, or other accepted procurement methods.

To assist in this determination, BFT may require the Bidder/Contractor to provide a cost analysis, price comparison, supporting pricing documentation, or other information necessary to evaluate the proposed price. If requested, the Bidder/Contractor shall provide the requested information within seven (7) business days of the date of the request.

BFT reserves the right to accept or reject the bid based upon its determination of price reasonableness and compliance with solicitation requirements.

2.19. Award

Contract will be awarded to the most responsive and responsible bidder who provided the lowest overall bid cost. If an agreement cannot be met or Contractor needs to withdraw their bid, then BFT may enter into Contract with the next lowest Bidder.

3. Scope of Work

3.1. Overview

BFT is requesting bids and intends on awarding a Contract to a Washington State licensed Electrician for

On-Call Electrical services. The Contract type will be a Unit Priced Contract in which the Contractor agrees to do all work for a fixed price based on the rates provided in the bid. The Contractor selected for award shall provide qualified Electricians and tools necessary to perform routine preventive maintenance on as-needed basis, along with repair work. All persons employed by the Contractor in the performance of any work hereunder shall be agents and employees of Contractor only. Neither Contractor nor any employees or agents of Contractor shall be deemed employees of BFT for any purpose whatsoever.

3.2. Prevailing Wage Notice

This Contract is a Washington State public works contract. The Contractor and all Subcontractors shall comply with Chapter 39.12 RCW, applicable WAC provisions, and all Washington State Department of

Labor & Industries (L&I) prevailing wage requirements. Bidders shall include all labor costs necessary to comply with applicable prevailing wage laws in their bid prices. Detailed prevailing wage, certified payroll, Statement of Intent to Pay Prevailing Wages, Affidavit of Wages Paid, retainage, and other contract administration requirements are set forth in Section 5.7 of this IFB.

3.3. General Requirements

At a minimum, the Contractor must have the capacity to provide services to BFT as listed below:

• Ability to complete all electrical work, electrical feeders, controls, wire, outlets, switches, power disconnects, light fixtures (including elevated yard lights), electrical panels and all other miscellaneous industrial electrical work.

• Ability to work in confined spaces.

• Ability to do low voltage wiring or hire out Subcontractor who can.

• Ability to demo existing electrical.

• Ability to submit plans for review and permitting with authorities having jurisdiction, obtaining inspection, and closing permits.

• Ability to inspect and test all electrical systems, services and components.

• Ability to install, service, and support EV charging systems.

3.4. Delivery of Services

Contractors responding to this bid must be able to provide service twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days a year, including holidays, for the duration of the agreement. BFT expects the Contractor to give "priority" service to any call for electrical repairs in the BFT service area.

A. After-hour requests are after 5:00 pm and before 8:00 am PT

B. For Emergency calls, the Contractor will have a two (2) hour response time.

C. After-hour/Emergency callout service requests will be billed at the designated rate in the Contract Price Proposal. A field order authorization is acceptable for emergency callouts.

Service will be performed in a variety of transit locations including administrative offices, transit centers, maintenance buildings, etc.

All service, repairs and/or replacements shall be performed in strict compliance with all applicable Federal, State, and City codes, rules or regulations, by a qualified electrician under direct appointment and supervision of the Contractor.

3.5. Service Requests

Service requests will be issued by the Supervisor of Facilities Maintenance. Before arriving on-site, the

Contractor shall coordinate the date and time of the service with the Supervisor of Facilities Maintenance.

For any task anticipated to exceed $3,000, the Contractor shall provide a written estimate before beginning work. The estimate must include anticipated labor hours, materials, and any applicable equipment costs.

All work shall be billed in accordance with the contract rates for labor, materials, and equipment. If the actual or projected cost of the work is expected to exceed the approved estimate the Contractor shall promptly notify

BFT and obtain written authorization before proceeding with the additional work.

BFT reserves the right to obtain quotes/bids and procure equipment and services during the Contract term from other electrical contractors if it is in the best interest of the agency to do so.

3.6. Quality of Service

All parts, materials, and work furnished shall be of good quality and free from any defects and shall at all times be subject to BFT's inspection and approval. Neither BFT's inspection nor failure to inspect shall relieve the

Contractor of any obligation hereunder. Upon completion of repairs, if in BFT's reasonable opinion, any part or work fails to conform to specifications, or is otherwise defective or unsatisfactory, the Contractor shall promptly repair, replace, or correct any deficiencies at the Contractor's expense. The acceptance of work or payment for services by BFT shall not constitute a waiver of the foregoing and nothing herein shall exclude or limit any warranties implied by law. The work performed shall also be in conformance with and meet all industry standards.

Warranty: The Contractor will provide a minimum of one (1) year warranty on all services and materials provided.

3.7. Labor

The Contractor will be reimbursed for labor hours dedicated solely to the Work Order and for hours worked at Ben Franklin Transit locations. The Contractor will not be reimbursed for the general superintendent, general foreman, field supervision or estimating and executing Work Orders. If the

Contractor wishes, uncompensated costs should be included in the calculation of pricing for bid items.

The estimated amount of labor hours per year are as follows:

• Journeyman Electrician Regular Hours - 100

• Apprentice Electrician Regular Hours - 25

• Low Voltage Technician Journeyman Hours - 25

• Low Voltage Technician Apprentice Hours - 10

• Emergency Callout Hours - 10

• Bucket Truck Callout Hours - 20

• Emergency Callout with Bucket Truck - 5

BFT does not guarantee a minimum or maximum number of hours associated with this Contract.

3.8. Equipment

Manlifts, ladders and fall protection, when needed, are the responsibility of the Contractor and included in the hourly labor rates. BFT equipment will not be available to contractors. Having access to a basic manlift is considered common tools of the job and will be expected to be included in the hourly labor rates. The

Contractor will need to have access to a bucket lift that is a least 42' in height. Any cost to operate a bucket truck should be included in the fully loaded rates for a bucket truck. In unique circumstances, specialty equipment rentals will be reimbursed only if approved by BFT beforehand. BFT does not supply or reimburse contractors to purchase or replace tools.

3.9. Parts & Materials

All equipment, parts, and material shall be new, unused, the manufacturer's latest model and in current production. All materials shall have physical and chemical properties to withstand the intended service.

Equipment design shall have sufficient excess capacity for durability and safety. BFT will at times provide some parts, such as light bulbs.

Parts and materials required to complete a Work Order shall be recorded as the work is performed. To support charges for parts and materials, BFT may request the Contractor provide valid copies of supplier invoices.

3.10. Permits

If applicable, the Contractor shall obtain all permits, licenses, inspections, and approvals required by applicable federal, state, and local laws before commencing the Work. Permit fees and testing required by applicable law shall be reimbursed by BFT at the Contractor's actual documented cost. The Contractor shall provide copies of paid invoices or other documentation acceptable to BFT to support reimbursement.

3.11. Subcontractors

Use of subcontractors shall be compensated based on the cost as listed in the cost proposal.

3.12. Licenses

The Contractor MUST be licensed by the State of Washington and hold a current Washington State

Electrical Contractor License issued by the Department of Labor & Industries (L&I). Anyone performing electrical work must hold the appropriate Washington electrical certification.

All services are to be performed according to all Federal, State, County and City regulations and any changes thereto for the duration of the Contract.

A. PROOF OF LICENSING: The Contractor shall submit proof of Contractor's license, insurance, and business license prior to award.

B. Installations and repairs must conform to the National Electrical Code, and other standards approved by the American National Standards Institute (ANSI), as modified, or supplemented by rules and regulation requirements. Contractors and electricians must be licensed by the

Department of Labor and industries. State law prohibits city or county electrical licensing or certification.

3.13. Contractor's Work Site Responsibilities

A. Protection: The Contractor shall ensure that the building, its contents, employees, and their property are at all times protected from damage by the work operations. The Contractor shall employ, so far as possible, such methods and means in carrying out his/her work as will not cause any interruption to, or interference with, any other Contractor or interrupt or interfere with the normal transit operation.

B. Damage to Property: Any damage to BFT's property the Contractor may cause, inadvertently or otherwise, will be replaced/repaired at the expense of the Contractor.

C. Inspections: A designated BFT employee or representative will inspect work performed by the

Contractor.

D. On-Site Storage: Locations for storage of materials and/or equipment must be approved by BFT.

All materials used in the completion of work outlined in this bid document shall be completely protected from the elements and be the responsibility of the Contractor.

E. Cleanup: The Contractor shall ensure that all debris and waste is cleaned up ad contained each day as the work progresses. The Contractor shall further see that all debris, waste, equipment, and surplus material are removed from the site at the completion of the work.

F. Measurements: The Contractor will be responsible for the measurements of all services requested.

G. Work Schedule: The Contractor shall not perform work outside of normal business hours unless authorized by BFT Procurement Staff or Facilities Supervisor to do so. BFT will notify the

Contractor that the service is an Emergency Callout. Emergency services shall be billed at the

Contractor's proposed emergency rates. Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Pacific Time, excluding BFT observed holidays.

H. Fire Hazard & Safety: The Contractor shall take all necessary precautionary measures to prevent fire hazards and spontaneous combustion.

4. General Information to Bidders/Contractors

BFT is a political subdivision of the State of Washington and funded in part by grants from the Federal

Transit Administration (FTA) of the U.S. Department of Transportation, pursuant to the Federal Transit

Act. When so funded, this Contract shall be subject to all rules and regulations promulgated and pursuant thereto. BFT’s purchasing procedures are governed by the Washington statutes, by various federal statutes and regulations, by Office of Management and Budget Circular A-102, and by FTA Circular

C4220.1G. These require, among other things, that procurements be made according to approved plans and specifications, which become a part of the Contract between BFT and a successful Contractor.

Pursuant thereto, BFT solicits bids for services in accordance with all terms, conditions, and requirements accompanying this IFB. To be considered, Contractor must submit a complete response to all provisions of this IFB. No other distribution of bids shall be made by the Contractor. Bids must be signed by an official authorized to bind the Contractor to its provisions.

BFT reserves the right to postpone the times at which bids must be received, and to amend the specifications, terms, and/or conditions. Prompt notice of such postponement or amendment shall be given by BFT to all prospective Contractors who have received copies of this IFB. If the IFB is amended, any Contractor from whom a bid has been received prior to the giving of such notice shall be entitled to withdraw and resubmit its bid. All bids must be received prior to due date to be considered.

4.1. Rejection and Waiver

BFT reserves the right to reject any or all bids and to waive informalities and minor irregularities in bids received. This IFB may be cancelled and any and all bids may be rejected in whole or in part when it is in the best interest of BFT.

4.2. Economy of Preparation

Bids should be prepared simply and economically, providing a straightforward, concise description of the

Contractor ability to meet the requirements of the IFB. Fancy bindings, colored displays, promotional material, etc. are not desired. Emphasis should be placed on completeness and clarity of content.

4.3. Response Date

To be considered, bids must be submitted electronically up to but not later than the Thursday, August 6, 2026 and time of 2:00 pm. No late electronic submittals will be allowed. BFT’s OpenGov Procurement

Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections or BFT’s OpenGov Procurement Portal not being accessible from your connected device. BFT strongly recommends completing your response well ahead of the deadline.

If Contractor's preferred method is to provide paper submittals the sealed package will need to arrive at

BFT’s main office or coordinate a delivery time with the Contract Specialist I before Thursday, August 6, 2026 at 2:00 pm. It is the Contractor's responsibility to make aware to the Contract Specialist I that they will be submitting a sealed hard copy bid. Paper Bids received after the date and time specified shall be returned unopened and shall not be considered.

A Public Bid Opening will be held on Microsoft Teams at the submission due date and time.

4.4. Incurring Costs

BFT is not liable for any costs incurred by the Contractor prior to issuance of a Contract.

4.5. Acceptance of Bid Content

The Contractor acknowledges that the contents of the Contractor’s bid and all terms and conditions set forth within this IFB shall become contractual obligations if BFT accepts the bid for Contract award.

4.6. Equal Employment Opportunity

The Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

4.7. WISHA and OSHA Regulations

The Contractor agrees to abide by all laws, rules and regulations of the United States of America, the State of Washington, or any agencies or subdivisions thereof, specifically including Washington Industrial Safety and Health Act (WISHA) and Occupational Safety and Health Administration (OSHA) regulations currently in effect at time of Bid Opening.

All Contractors will acknowledge their total familiarity with the entire IFB packet to include instruction, specifications, and Contract clauses by venture of the submission of a bid. BFT will not consider claims for additional compensation based upon the Contractors lack of knowledge of the bid documents.

Contractors shall rely only on written addenda provided by BFT. In no event, should a prospective

Contractor submit a bid based upon an oral interpretation.

A. Qualification and Experience: The successful Contractor will have the following minimum qualifications:

1. Have a current Washington State certificate of registration as a Contractor in compliance with chapter RCW 18.27, which must be in effect at time of bid submittal

2. Have a current Washington State Unified Business Identifier (UBI) number.

3. Not be disqualified from bidding on any public works Contract under RCW 39.06.010 or

39.12.065(3).

4. Have a Washington Department of Revenue State Excise tax registration number, as required in Title RCW 82.

5. Have Industrial Insurance (worker’s compensation) coverage for the Contractor’s employees working in Washington State, as required in RCW Title 51.

6. Company has two (2) or more years’ experience in services requested.

7. Insurance as described in Insurance Clause.

8. Contractor will include three commercial project references with bid.

9. Contractor must have received L&I authorized training on public works and must provide

BFT with the certificate.

4.8. Director of Labor and Industries to Arbitrate Disputes

In accordance with RCW 39.12.060 the Washington State Director of Labor and Industries will arbitrate all disputes concerning prevailing wages for work. Disputes cannot be adjusted by the parties of interest, including labor and management representatives, the matter shall be referred for arbitration to the director of the department of labor and industries of the state and his or her decision therein shall be final and conclusive and binding on all parties involved in the dispute.

4.9. Submittals

The documents listed and required in the Vendor Questionnaire Section of OpenGov shall be completed unless noted as optional. The following Submittals are to be completed with the bid:

A. Disadvantaged Business Enterprises Form

B. Certificate of Compliance Bidder Responsibility

C. Certificate of Compliance with Wage Payment Statues

D. Certificate Regarding Debarment

E. Contractor's Option for Retainage

F. Non-Collusion Affidavit

G. Statement of Qualifications

4.10. Procurement Protest Procedures

Protest procedure will be as follows:

A. Vendors and/or taxpayers wishing to protest the legitimacy of any type of procurement action outlined in this manual must submit their pre-award Notice of Protest in writing no less than eight

(8) calendar days before the quote opening date. A protest of a proposed award or of an award shall be filed within seven (7) calendar days of the award of a contract or notice of apparent successful proposer/bidder, whichever is sooner.

B. The Notice of Protest process:

1. The Notice of Protest shall state in detail all issues and facts applicable to the protest. Issues and facts not stated in the Notice of Protest will not be considered.

2. A meeting(s) will be called within three (3) calendar days of receipt of the protest and will include representatives from BFT and the protesting party to discuss the issue related to the protest. The protest meeting may be held in person, or by teleconference.

3. A final determination will be made by the BFT Chief Executive Officer within three (3) calendar days of the final meeting, and the protestor shall be notified of the decision in writing by the Authority by regular mail.

4. The Chief Executive Officer may, at their sole discretion, extend the limits of the timeline outlined above.

5. Failure of the protestor to specify their objections in writing and in accordance with the specified time deadlines shall constitute a waiver of all right to protest.

This protest procedure shall be made known to all prospective Contractors and is included or referenced in the requirement section of all solicitation documents.

C. All communications with the parties involved, including BFT staff or board members concerning protest, shall be in writing, and will be open for public inspection. BFT shall be responsible for compiling and maintaining the written protest record.

D. When a protest has been timely filed with BFT before award, BFT shall not make an award prior to five (5) calendar days after the resolution of the protest, or if a protest has been filed with FTA, during the pending of that protest, unless BFT determines that:

1. The items to be procured are urgently required:

2. Delivery or performance will be unduly delayed by failure to make the award promptly; or

3. Failure to make prompt award will otherwise cause undue harm to BFT or the Federal

Government.

E. In the event that BFT determines that the award is to be made during the five (5) calendar day period following the local protest decision or the pending of protest, BFT shall notify FTA prior to making such award. FTA will not review the sufficiency of BFT’s determination to award during the pending of protest prior to FTA’s proposal protest decision. FTA reserves the right not to participate in the funding of any contract awarded during the pending of protest.

4.11. Washington State Prevailing Wage Rate

Prevailing wage will be paid to all workers, laborers, or mechanics employed in the performance of any part of this project shall be in accordance with the provisions of Chapter 39.12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries of the State of Washington. The prevailing wage rates for the locality or localities where this Contract will be performed shall be determined by the

Industrial Statistician of the State Department of Labor and Industries and are by reference made a part of this IFB as though fully set forth herein.

Notice: BFT is required to have an approved intent for Contractor and all Subcontractors to pay prevailing wages before any funds can be released. Contractor will be required to file an affidavit of wages paid and certified payroll completed after each pay period. LNI requires Contractor to complete certified payroll at least once a month.

Washington State Website for Prevailing wages can be found: https://www.lni.wa.gov/

An affidavit has to be approved by LNI before final payment or retainage can be made. For Contracts over

$35,000, the Notice of Completion has to be approved and released by all three agencies before retainage payment can be released.

5. Terms and Conditions https://www.lni.wa.gov/

5.1. Performance

A. The Contractor will perform all work, furnish all labor, necessary supplies, travel expenses, and equipment for the proper execution of performance described in scope of work. The

Contractor’s bid is a part of this contract and describes the service provided.

B. All performance must be done in strict accordance with the Contract Documents, including IFB

26-11, Cost proposal/bid and any Addenda.

C. The Contractor agrees to comply with all applicable provisions and the most recent amendments of state and local laws and regulations.

D. It shall be the responsibility of the Contractor to present a consistently clean condition after each building service. The services outlined in the Scope of Work are minimum requirements and in no instance are they limited to the level of cleanliness.

E. The Director of Facilities Maintenance and Special Projects, or BFT designee shall make decisions on questions that arise as to the quality and acceptability of any work performed under this

Contract. If performance (in the opinion of Director of Facilities Maintenance and Special

Projects or designee) becomes unsatisfactory, BFT will notify the Contractor.

F. Upon observance of the Contractors failure to perform satisfactory services, BFT will issue a

Notice of Service Correction to the Contractor, via email. The notice will identity the service correction requirement and provide the Contractor 24 hours to begin correction. If the

Contractor fails to begin correction of services within the time stipulated in the notice, BFT will correct the service shortcoming with their own forces or by another Contractor.

5.2. Payment

BFT will mail Contractor their payment after receipt of an approved intent and certified payroll with WA

L&I has been filed. Progress payment shall not be made nor considered. Final payment will be made once affidavit is filed with WA L&I.

Payment of the purchase price enumerated herein shall constitute full performance under this Contract by BFT.

BFT will not make payment(s) to multiple Contractors.

Payments Due. Payment is due withing thirty (30) days after receipt of a properly submitted invoice and acceptance of work. BFT will mail payment to Contractor once approved.

Interest on Past Due. Any amounts due in connection with this Agreement which is past due will incur finance charges at the rate of one-half of one percent per month (6% APR).

Contractor will provide an invoice on Contractor’s letterhead for goods or services received. Each invoice will be numbered and will include the following information:

A. Contractor’s Name and Address

B. Contractor’s Remittance Address

C. Contract / PO Number

D. Invoice Number

E. Job site

F. Description of Work Completed and/or

G. Date work was completed

H. Labor Hours Work billed at contract rate

I. Any parts & materials

Invoices and support documentation are to be emailed to accountspayable@bft.org

Or, Ben Franklin Transit

Attention: Accounts Payable

1000 Columbia Park Trail

Richland, WA 99352

5.3. Term of Contract and Price Changes

This Unit Price Contract term shall commence September 15, 2026, and remain in effect for an initial term of one (1) year. The Contract may be extended for one (1) additional one-year term, for a maximum total

Contract term of two (2) years. BFT may exercise the option to extend the Contract in monthly increments.

Any extension shall be mutually agreed upon by both parties and executed through a written

Amendment. If the Contractor does not wish to extend the Contract, it shall provide BFT with written notice at least one hundred and twenty (120) calendar days prior to the expiration of the current Contract term.

The total Contract amount may not exceed $250,000.00, including applicable taxes unless additional funding is authorized by the BFT Board of Directors through Board resolution.

Contract prices shall remain firm throughout the initial Contract term. Adjustments during the initial term are only allowable if Federal, State, or Local legislation is passed that may affect pricing after stated proposal due date.

Price adjustments on the optional second (2nd) term may occur at the anniversary date and will be based on the Consumer Price Index; the following procedure will be followed:

Price increases or decreases shall become effective on the anniversary date of the Contract. The change in pricing will be changed annually based upon the current Consumer Price Index #CPI- Series ID

#CUUR0400SA0, west urban average, not seasonally adjusted, based on two months before the Fully mailto:accountspayable@bft.org

Executed month of start. All fees and services charges will be increased or decrease by the change in the

CPI.

The price changes cannot exceed an increase of more than a 5% adjustment. The example below shows the CPI increase of 9.1% from July 2021 to July 2022. However, the increase would only be allocated for a

5% increase as stated above the price changes cannot exceed an increase of more than a 5% adjustment.

Consumer Price Index – All Urban Consumers

12-Month Percent Change

Series Id: CUUR0400SA0

Not Seasonally Adjusted

Area: West Urban Average

Item: All items

Base Period: 1982-84=100

Year:2022

Month: July at 9.1%

Price changes for any other justifiable reason will be considered on a case-by-case basis and be decided by BFT’s Chief Executive Officer.

Price change requests will not be considered or granted until any outstanding financial reports have been submitted to BFT.

5.4. Trial Period

Contractor will have a ninety (90) calendar day trial period. During the trial period, Contractor must successfully perform and provide product that BFT finds acceptable. Failure to perform may cause immediate cancellation of the Contract. If a dispute occurs as to acceptability of product or service, BFT’s decision prevails. BFT will only pay for authorized work performed that is properly invoiced pursuant to this Contract up to termination. If the Contract is terminated within the trial period, BFT may award the

Contract to the next lowest responsive and responsible bidder who submitted a responsive proposal. Any new award is also subject to a trial period.

5.5. Conflict of Interest, Non-Competitive Practice and Gratuities

A. Conflict of Interest: Contractor agrees that it has no direct or indirect pecuniary or proprietary interest, and that it shall not acquire any such interest, which conflicts in any manner or degree with the services required to be performed under this contract and that it shall not employ any person or agent having any such interest. In the event that the Contractor or its agents, employees or representatives hereafter acquires such a conflict of interest, it shall immediately disclose such interest to BFT and take action immediately to eliminate the conflict or to withdraw from this contract, as BFT may require.

B. Contingent Fees and Gratuities:

1. Contractor agrees that no person or selling agency except bona fide employees or designated agents or representatives of Contractor have been employed or trained to solicit or secure this contract with an agreement or understanding that a commission, percentage, brokerage, or contingent fee would be paid; and

2. That no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by

Contractor or any of its agents, employees or representatives, to any official, member or employee of BFT or other government agency with a view toward securing this contract or securing favorable treatment with respect to the awarding or amending, or the making of any determination with respect to the performance of this contract.

5.6. Notice of Impaired Performance

A. Whenever an actual or potential event such as a labor dispute, act of God, change in

Contractor’s business or any other event is impairing the performance of the Contract, the relevant party will immediately give notice thereof including all relevant information with respect thereto.

B. If Contractor's performance of any obligation to BFT is delayed or made impossible or commercially impracticable due to any cause beyond Contractor's reasonable control (including, without limitation, acts of God, labor disputes, compliance with government regulations, equipment failure, shortages in transportation, inability to obtain labor or raw materials, or delays in the performance of Contractor's suppliers or subcontractors), Contractor will have such additional time within which to furnish the services under this Contract as may be reasonably necessary under the circumstances.

5.7. Prevailing Wage Rate and Retainage

Current prevailing wages shall be paid to all workers, laborers, and mechanics employed in the performance of this…