OM RFQ - Equity Study Outreach and Recruitment Support.docx

General Services Administration Federal Acquisition Service Technology Transformation Services 1800 F St NW | Washington, DC | 20405

Combined Synopsis/Solicitation Notice Request for Quotation TTS Equity Study Outreach/Recruiting Support

Overview

Government Point of Contact

Important Dates, Times, and Posting Information

Acquisition Vehicle Overview

Table of Contents

1.0 General

General Services Administration (GSA), Federal Acquisition Service (FAS), Technology Transformation Services’ (TTS) Office of Acquisition (OA), hereby issues this solicitation as a Request for Quotation (RFQ) with its associated attachments, under Federal Acquisition Regulation (FAR) 13 to establish a purchase order for equity study outreach and recruitment services.

This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up to date information about this acquisition. The Government reserves the right to make one or more awards from this solicitation.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06, effective 26 May 2022.

2.0 Instructions

The Government intends to award the task order based on initial quotations. Therefore, it is critical your initial submission is for your best quotation and that you are fully responsive to the RFQ. Quotes will be evaluated on the factors listed below. Failure to follow the instructions may result in the quote being removed from further consideration for award.

Vendors shall refer to (Attachment A - Statement of Objectives) of the RFQ for a more robust overview of the need and requirement.

2.1 Quote Instructions

2.1.1 Submission of Quote

Vendors shall submit their quotation in accordance with the instructions, terms, and conditions of this RFQ and shall be submitted via email to Jennifer.Gherardini@gsa.gov. In order to be considered for the award, quotations must be received no later than June 15, 2022, 4:00 pm ET. Submissions or information requests about this RFQ received after the closing date and time, are considered late, and will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

2.1.2 Technical and Price Submittal

2.1.2.A PART I – PRICING

Part I contains written pricing information. This volume shall contain:

1. Price Quote

2. Pricing Assumptions (if applicable)

2.1.2.B PART II – TECHNICAL

Part II contains written technical information and shall contain the following (page limitations, if applicable, are indicated in the parentheses following each item):

1. Vendor developed PWS and Technical Capability - (15 pages)

2. Demonstrated Community Outreach Participation (2 pages per reference)

3. OCI Statement

4. Technical Assumptions, if any

2.1.3 QUOTE CONTENTS

2.1.3.A PART I – PRICING

The Pricing quote shall contain the following:

1. Pricing. The vendor shall provide pricing FFP of their proposed technical approach. Pricing shall be separated as follows:

CLIN 1 - Outreach Services - FFP CLIN 2 - Recruitment Services - FFP CLIN 3 - Recruitment Incentives - FFP/NTE

2. Payment Milestones. If vendor requests a payment schedule other than at final deliverable acceptance, the vendor shall provide a detailed payment schedule linking delivery schedule to pricing approach.

3. Pricing Assumptions. Vendors must submit any assumptions, if applicable, upon which the quote is based.

2.1.3.B PART II – TECHNICAL

The Technical quote shall contain the following tabs:

1. Vendor-developed PWS/Technical Capability. The vendor shall submit it’s written technical approach to fulfilling the objectives and requirements detailed within the Statement of Objectives (Attachment 1), specifically SOO Para 3. The narrative shall identify and describe its understanding of the technical requirement and the technical capabilities and methodology to be used in successfully fulfilling the technical and schedule/delivery requirements identified in the SOO.

2. Demonstrated Community Outreach Participation. In an effort to provide for the most equitable sample size available, vendors shall be required to include documentation of an existing partnership and/or demonstrated experience with community-based organizations that have established connections to the demographics provided in the SOO. For each partnership and/or experience reference, the vendor shall provide no more than a two page narrative clearly articulating how and why it believes the referenced work is relevant (size, scope, and complexity) to the breadth of requirements as stated in the SOO. To help facilitate these partnerships, organizations that responded to the Sources Sought and have interest in helping support this effort are provided in Attachment B.

Project experiences shall contain the following information:

· Community Based Organization Name/Affiliation;

· Customer Point of Contact for project (phone number and email) (the Government reserves the right to contact references and/or project owners to obtain additional clarifying information regarding project relevance or contractor performance);

· Project performance period (include months/years);

· Dollar value of the entire project and dollar value of the part of the project relevant to the requirements of this solicitation (if not different, please state this as so);

· Summary of the project including a clear description of the requirements and results achieved and the methodology, tools, and/or processes utilized in performing the work;

· Narrative clearly articulating how the work is relevant to that of this RFQ including identification of core area(s) of expertise related to this RFQ demonstrated in the performance of the project.

3. OCI Statement. The vendor shall complete and sign an OCI Statement. The OCI Statement shall state and/or disclose if the applicable contractor is aware of any current, past, or known imminent future projects that would result in an organizational conflict of interest as identified in FAR Part 9.5. If an actual or potential OCI is believed to exist, a mitigation plan in accordance with FAR Part 9.5 shall be submitted for Government review and approval.

4. Terms and Conditions and Technical Assumptions. In addition to the determination of responsibility, the vendor must submit all information required by the below terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. The Government reserves the right to reject any proposal that includes any assumption that adversely impacts the Government’s requirements.

2.2 List of Attachments

Solicitation Attachments:

· Attachment A - Statement of Objectives (SOO)

· Attachment B - Interested Parties List

· Attachment C - OCI Statement Template

3.0 Evaluation

3.1 Basis for Award

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Technical Approach - The quote will be evaluated to the extent to which it can meet or exceed the Government’s requirements as outlined in this RFQ and based on the required submission information.

2. Price – The Government will evaluate the total quoted price submitted in the price schedule; the price will be evaluated for fair and reasonableness. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

All submissions in response to this solicitation are considered quotations and not proposals or quotes, even if labeled as such. The Quoters agree to and are bound by all instructions, procedures and rules of this solicitation. The Government is not obligated to determine a competitive range, conduct discussions, solicit final revised quotations, or use other techniques associated with FAR part 15. There is no requirement to capture relative strengths, deficiencies, significant weaknesses, and risks as outlined in FAR 15.305. Further, the government reserves the right to communicate only with the otherwise qualified vendor.

3.2 Responsibility Determination

In accordance with FAR Subpart 9.103(b), the Contracting Officer will evaluate the apparent awardee(s) for responsibility prior to making the award. No award shall be made unless the CO makes an affirmative determination of responsibility in accordance with FAR Subpart 9.104-1.

3.3 TTS Transparency Policy

Vendors are advised that TTS reserves the right to publish documents associated with this acquisition on a publicly-available website, including any Requests for Quotation or their amendments, as well as question and answer exchanges with vendors with source-identifying information removed. TTS reserves the right to publish any other relevant information that is not confidential or proprietary in nature, but will not publish any source-selection sensitive information that would otherwise implicate procurement integrity concerns.

Upon award of the acquisition, TTS may publish the total price of the selected proposal and certain non-source-identifying data (e.g. the number of bids, the mean price, the median, and the standard deviation of price). During the performance of this delivery order, TTS may similarly publish data related to project management (e.g. user stories, milestones, and performance metrics) and top-line spending data.

4.0 Invoicing

The Contractor shall submit invoices in accordance with FAR 52.212-4(g). Invoice submission process and procedures will be provided at the vendor kick off meeting.

The vendor must submit invoices on an annual basis at the beginning of the subscription period. At the end of the period of performance a final invoice must be submitted for any outstanding charges to the Government. The contractor must submit it within 60 calendar days from contract completion and no further charges are to be billed. With the submission of a final invoice, a completed and signed Release of Claims (GSA Form 1142) shall be provided to the CO.

Content of Invoice In addition to the requirements for a proper invoice specified in FAR 52.212-4 (g) and the Prompt Payment clause, FAR 52.212-4(i)(2), the following information or documentation must be submitted with each invoice, all of which will be provided at time of award:

· Contract/Order Number

· Period of Performance covered by the invoice

· CLIN number and title

· The Accounting Number Associated with the task order

· QP Number (funding document number)

· Prompt Payment Discount

· Remittance Address

· POC and Phone Number

· Invoice Amount

· Name of Product, Quantity of Product, and Part Number of Product Matching award documents

All of this information, along with the Period of Performance covered by the invoice, must be included on each invoice in addition to the requirements for a proper invoice.

Invoice Submission The Contractor is required to submit invoices to GSA Vendor Customer Self Service (VCSS) and the Contracting Officer Representative (COR). GSA TTS does not manage or run this system. All invoicing questions should be directed to customer support at 866-450-6588 or the VCSS customer service site https://vcss.ocfo.gsa.gov/.

5.0 Clauses and Provisions

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following contract clauses apply to this acquisition:

FAR 52.204-13 – System for Award Management Maintenance (Oct 2018) FAR 52.204-18 – Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-23 – Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) FAR 52.204-25 – Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) FAR 52.209-10 – Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.212-4 – Contract Terms and Conditions–Commercial Items (Oct 2018) FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Sep 2021) The following subparagraphs of FAR 52.212-5 are applicable:

(b)(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(b)(14)(i) 52.219-6 Notice of Total Small Business Set Aside (Nov 2020) (b)(22)(i) 52.219-28 Post Award Small Business Program Representation (Sep 2020) (b)(27) 52.222-3 Convict Labor (Jun 2003) (b)(28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

(b)(29) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) (b)(30)(i) 52.222-26 Equal Opportunity (Sep 2016) (b)(32)(i) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) (b)(35)(i) 52.222-50 Combating Trafficking in Persons (Oct 2020) (b)(44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (b)(58) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (c)(6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014)

FAR 52.213-2 Invoices (APR 1984) FAR 52.222-42 – Statement of Equivalent Rates for Federal Hires (May 2014) FAR 52.222-55 – Minimum Wages Under Executive Order 13658 (Nov 2020) FAR 52.222-62 – Paid Sick Leave Under Executive Order 13706 (Jan 2017) FAR 52.232-18 Availability of Funds (APR 1984) FAR 52.232-39 – Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-3 – Protest after Award (Aug 1996) FAR 52.233-4 – Applicable Law for Breach of Contract Claim (Oct 2004) FAR 52.252-6 – Authorized Deviations in Clauses (Nov 2020) GSAM 552.212-4 Contract Terms and Conditions –Commercial Items (FAR DEVIATION) (FEB 2018) GSAM 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisition of Commercial Items (JAN 2022) GSAM 552.232-39 Unenforceability of Unauthorized Obligations. (FAR DEVIATION) (FEB 2018) GSAM 552.232-78 Commercial Supplier Agreements -Unenforceable Clauses (FEB 2018) GSAM 552.252-6 Authorized Deviations in Clauses (NOV 2021)

The following solicitation provisions apply to this acquisition:

FAR 52.204-7 – System for Award Management (Oct 2018) FAR 52.204-16 – Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-20 – Predecessor of Offeror (Aug 2020) FAR 52.204-17 – Ownership or Control of Offeror (Aug 2020) FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) FAR 52.204-26 – Covered Telecommunications Equipment or Services - Representation FAR 52.212-1 – Instructions to Offerors–Commercial Items (Sep 2021) FAR 52.212-3 – Offerors Representations and Certifications–Commercial Items (Feb 2021) FAR 52.222-22 – Previous Contracts and Compliance Reports (Feb 1999) FAR 52.222-25 – Affirmative Action Compliance (Apr 1984) FAR 52.252-5 – Authorized Deviations in Provisions (Nov 2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

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