OM-RFQ 12444523Q0004.pdf

NICOLE SCOTT

Digitally signed by NICOLE

SCOTT

Date: 2022.12.02 08:43:21 -05'00'

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Base: Houston District Janitorial Duties

Delivery: 04/01/2023

Period of Performance: 04/01/2023 to 03/31/2024

1001 Option Year 1: Houston District Janitorial Duties

(Option Line Item)

Delivery: 04/01/2024

Period of Performance: 04/01/2024 to 03/31/2025

2001 Option Year 2: Houston District Janitorial Duties

(Option Line Item)

Delivery: 04/01/2025

Period of Performance: 04/01/2025 to 03/31/2026

3001 Option Year 3: Houston District Janitorial Duties

(Option Line Item)

Delivery: 04/01/2026

Period of Performance: 04/01/2026 to 03/31/2027

4001 Option Year 4: Houston District Janitorial Duties

(Option Line Item)

Delivery: 04/01/2027

Period of Performance: 04/01/2027 to 03/31/2028

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37 2 of

OM-RFQ: 12444523Q0004

Table of Contents Section B

Performance Work Statement (PWS)

14.1.2 Maintain Hardwood, Concrete, Tiled and Linoleum Floors

Quality Assurance Surveillance Plan (QASP)

Schedule of Items/Price Schedule

Place of Performance

Section C – Contract Clauses

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV

2021) (DEVIATION 2017-1)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (OCT 2022) (DEVIATION 2017-1, DEVIATION APR 2020, and DEVIATION JUL 2020)

52.216-18 Ordering (AUG 2020)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

(SEP 2013)

52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts

(AUG 2018)

52.232-18 Availability of Funds (APR 1984)

52.232-19 Availability of Funds for Next Fiscal Year(APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.242-15 Stop-Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

52.245-1 Government Property (SEP 2021) Alt 1 (APR 2012)

52.245-9 Use and Charges (APR 2012)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

452.211-74 Period of Performance (FEB 1988)

452.215-73 Post Award Conference (NOV 1996)

452.237-74 Key Personnel (FEB 1988)

Section D – Contract Documents, Exhibits, or Attachments

Section E – Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021)

52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)

52.223-1 Biobased Product Certification (MAY 2012)

52.223-4 Recovered Material Certification (MAY 2008)

52.237-1 Site Visit (APR 1984)

Section F – Representations & Certifications

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (OCT 2022) (DEVIATION JUL 2020)

Section B

Performance Work Statement (PWS)

1.0 General

For purposes of simplicity, the Contracting Officer (CO) and Contracting Officer’s Representative (COR) will hereafter be referred to as the CO and COR, respectively.

This contract will be administered by the (CO). The CO may designate a (COR) for the purpose of ensuring compliance with the specifications and provisions of this contract.

Prior to commencement of work, the COR will arrange a pre-work conference with the contractor within 10-15 days after the date of contract award. Conference will be held at

Houston Ranger Station 108 S. Sam Houston Blvd.

Houston, MO 65483-1553

Before work starts, preferably at the pre-work conference and the beginning of the contract period, the contractor shall designate in writing a person to act in their absence. The contractor or his/her designated representative shall be on the contract area whenever the work begins. There shall be no subcontracting. Contractor and any trained employees are to be named at prework for security purposes.

In the absence of the contractor, his authorized representative will take such action as is required to keep the job in progress under terms of the contract. The presence of the Contractor’s Representative and/or COR on the job will, in no case, relieve the contractor of any responsibility for satisfactory performance.

2.0 Scope of Work

The contractor shall furnish all labor, materials, tools, equipment, permits, transportation, and insurance required by this contract. The contractor shall at all times provide adequate supervision of employees ensuring all work is accomplished in accordance with the terms and conditions of the contract in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. Careless performance of work will not be accepted.

3.0 Place of Performance

The work is located at the Houston Ranger Station, which is part of the Mark Twain National Forest.

Houston Ranger Station 108 S. Sam Houston Blvd.

Houston, MO 65483-1553

The Ranger Station complex consists of four building (lower building, upper building, fire shop, and warehouse bathroom). All areas combined total approximately 4,500 sq. ft.

The four building consists of:

Lower Building – two floors Upper Building – two floors, basement breakroom and kitchen Fire Shop – one floor Warehouse – bathroom only

4.0 Biobased Products

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable, include the exclusive use of Biobased products. The Contractor shall utilize the greatest number of Biobased products available that meet applicable health and environment specifications. All materials to be used in the performance of work under this contract are subject to the approval of the COR.

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

All-purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish Floor stripper

Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner

Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information on the Biobased program and to locate biobased products, visit:

http://www.biopreferred.gov

Above: An example of bio-based disinfectants from the biopreferred federal government website.

5.0 Contract Effort Required

The determination of the total productive man-hour requirements for the performance of all services herein specified is the sole responsibility of the contractor. Nothing in this section should be construed as being contrary to contractor responsibility.

The contractor shall personally, or through a competent foreman, supervise the work of their employees to ensure that the specification and the terms and conditions of this contract are being carried out. The contractor, or a foreman, shall inspect daily all areas covered under this contract to ensure all services are being provided.

For the protection of the building and its equipment and the facilitation of the business to be conducted therein, first quality cleaning will be required. Careless performance of work will not be tolerated.

Unsatisfactory work will be called to the attention of the contractor and will be required to correct the work deficiencies and improve the overall work results. Failure by the contractor to comply with such requests will result either in the corrective work being performed by the Government, or others, and the cost charged to the contractor and/or in the termination of the contract.

The contractor shall provide as many trained employees as necessary to perform the services herein specified and/or scheduled.

http://www.biopreferred.gov/

6.0 Hours of Operation

Normal duty hours are 8:00 A.M. to 4:30 P.M. Monday through Friday, excluding federal holidays.

Offices will be closed on federal holidays. Offices may be closed for other reasons, such as inclement weather and no janitorial services will be performed if offices are closed because of a holiday or other reasons. If a scheduled workday falls on a federal holiday or a day that the office is closed, janitorial services are to be performed the following day.

Janitorial services shall be performed two (2) days per week, on Tuesday and Thursday hours to begin at 5:00 P.M. It is the Contractor’s responsibility to notify the COR of inability to perform duties on any particular day. The COR is to be notified prior to 3:00 P.M. on that day. This situation should not occur over two times per month. Anything in excess of this is grounds for default of contract.

7.0 Security and Protection of Equipment

Unnecessary lights and faucets shall be turned off and windows closed upon completion of duties. The contractor shall immediately report any hazardous or unsafe condition or items in need of repair to the COR. Lights shall be turned on only in areas where work is being performed and shall immediately be turned off upon completion of the work. Designated lights shall be left on at all times.

The contractor shall be responsible for any and all keys issued to them. Contractor shall immediately notify the COR if any keys are lost and shall be responsible for any costs incurred as a result of their loss or misuse.

All doors and other openings permitting access to the building shall be kept locked as directed by the

COR.

After completion of work, the contractor shall secure the building, checking to make sure each door is locked, all windows are closed, and all lights are turned off, except the 24-hour security lights.

Only the contractor and the contractor’s employees (names at pre-work and the beginning of the contract period) shall be permitted in the building during the working period specified. For example, minor children of the contractor or non-pre-work employees shall not be permitted in the building during work performance.

Telephones in the building may be used in case of emergencies only.

Care shall be taken not to damage any equipment located in the building. Repair of any damage which occurs as a result of the contractor’s cleaning operation shall be the contractor’s responsibility. To protect the contractor, all equipment shall be inspected jointly at the beginning of the contract period by the contractor and the COR or a designated representative to comply with biobased products.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

8.0 Schedules

The contractor shall coordinate with the COR regarding any changes to scheduling. The contractor shall immediately inform the COR in writing of any schedule changes.

9.0 Supervision, Appearance, and Conduct of Contractor and Contractor’s Employees The contractor shall personally, or through a competent supervisor, supervise the work of all employees to ensure that the provisions of these specifications and the terms and conditions of this contract are being carried out. No government employees are authorized to exercise either direct or indirect supervision over, or provide direction to, the contractor’s employees. The contractor, or a foreman, shall inspect daily all areas covered under this contract to ensure that all services are being provided.

The appearance of the contractor and the contractor’s employees shall be clean and neat. Attire should be appropriate for the services being performed and present a professional appearance.

For the protection of the building and its equipment and the facilitation of the business to be conducted therein, first quality cleaning will be required. Careless performance of work will not be tolerated.

Unsatisfactory work will be called to the attention of the Contractor, and the Contractor will be required to correct the work deficiencies and improve the overall work results. Failure by the Contractor to comply with such requests will result either in the corrective work being performed by the Government, or others, and the cost charged to the Contractor and/or in the termination of the contract.

The Contractor shall provide as many trained employees as necessary to perform the services herein specified and/or scheduled.

The contractor and the contractor’s employees shall conduct themselves in a manner so as not to disrupt the office and the work being conducted therein. Any situations that develop that disrupt office work will be brought to the attention of the contractor and the contractor shall remedy the situation.

10.0 Safety Health Alert

The contractor must comply with the applicable Occupational Safety and Health Administration (OSHA) Standards specified under 29 CFR Part 1910 and other Federal, State, and local regulations for the purpose of providing safety precautions to all of his employees who are subject to occupational exposure to potentially infectious blood, body fluids, and/or materials as a result of the custodial work performed under this contract.

The contractor is responsible for providing the necessary training and education to his employees affected by the OSHA standards and ensuring safe and sanitary work conditions for his employees.

The contractor is also responsible for providing, at no cost to his employees, appropriate personal protective equipment such as, but not limited to, gloves, masks, and eye protection (reference section

1910.1030, Blood borne Pathogens). Personal Protective Equipment is specialized clothing or equipment worn by an employee for protection against a hazard. General work clothes, (e.g., uniforms, pants, shirts, or blouses) not intended to function as protection against a hazard, are not considered to be personal protective equipment.

Occupational exposure means reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potential infectious body fluids that may result from the performance of an employee’s duty.

11.0 Contractor Quality Control Plan (QCP)

The contractor shall develop and maintain a quality control plan to ensure janitorial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-occurrences of defective services. The contractor shall develop quality assurance control procedures addressing the areas identified in the Performance Task Section below.

An inspection plan tailored to the specific cleaning tasks required shall be developed. The inspection plan will detail how services at the work site will be inspected to ensure that the outcome of the work meets all the quality standards of the PWS.

The contractor shall develop a monitoring plan to identify any deficiencies of work output in relation to the performance standards in this contract, methods of informing employees of deficiencies in their area of responsibility, and a process to ensure that the deficiencies are corrected and do not recur.

The contractor shall maintain a file of all inspections conducted and any corrective actions taken.

The QCP must be kept current at all times. The system must reflect all contract modifications, changes to the building(s), and physical updates to reflect those changes. A copy of the revised QCP shall be provided to the COR within 10 days of the changes.

The Contractor shall review the QCP with the COR and the Contractor’s employees once annually, so parties have agreement and understanding of what performance is expected under this contract.

The Contractor shall provide the CO and the COR with a copy of the most current QCP and updates.

Writing and monitoring the QCP is the responsibility of the Contractor. The Government will review the plan and related documents, but neither approves nor disapproves the plan. The Government’s interest in the plan is to ensure that the outcome and results of the work being accomplished meets all requirements in this contract. However, the Government must review and accept the QCP or return until acceptable.

12.0 Contractor’s Emergency Plan (CEP)

The government’s Occupant Emergency Plan (OEP) is used by the COR during building emergencies.

Designated contractor personnel, including the on-site supervisors, shall be thoroughly familiar with the government’s OEP and shall be trained by the contractor to fully understand their responsibilities.

The contractor shall be required to perform the services required by the contract and as identified by the COR to the extent allowed during all emergency situations include but not limited to fires, strikes, civil disturbances, natural disasters, and utility service outages. The CEP shall be submitted to the COR five days after award and updated annually. The CEP shall include, at a minimum, the contractor’s communication procedures to be used in providing communication to the COR during emergencies.

13.0 Quality Assurance

The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

14.0 Performance Tasks

14.1 Basic Cleaning Services

14.1.1 Cleaning Services

The contractor shall accomplish all cleaning tasks each day that work is performed (unless otherwise specified) to meet the requirements of this PWS. Perform basic cleaning services in an efficient and well-organized manner. Dust offices including furniture, chairs and legs, display cabinets, tops of bathroom partitions, pictures, blinds, windowsills, ledges, door jams and all other surfaces weekly with a treated dust cloth or feather duster. Contractor does not dust or clean computer equipment, computer screens or keyboards. Tops of printers, copiers, and other obvious pieces may be gently dusted.

Personal articles, papers, or plants shall not be moved in order to dust. Contractor should dust around them. The contractor personnel shall remove all cleaning supplies, equipment and turn off the lights and water before vacating the room.

14.1.2 Maintain Hardwood, Concrete, Tiled and Linoleum Floors All floors shall be swept, dust mopped, and damp mopped daily. The floors shall be free from dirt, debris, dust, scuffmarks, heel marks, stains, discoloration, and other foreign matter. Hardwood floors shall be damp mopped with manufacturer-approved cleaners for hardwood flooring. The baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, and trash receptacles. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall return to their original position.

14.1.3 Vacuum Carpets & Floor Mats

Vacuum carpeted areas with an electric vacuum cleaner daily. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter, and other foreign matter. All spots shall be removed by carpet manufacturer’s approved methods as soon as possible. All tears, burns, and unraveling of carpets shall be brought to the attention of the COR. The contractor shall vacuum and clean interior and exterior floor mats (regardless of type). Soil and moisture underneath mats shall be removed, and mats returned to their original location.

14.1.4 Remove Trash

All trash to include large trash bags and identified boxes shall be collected each workday and removed to an outside location designated by the COR. All trash containers shall be returned to their original location. Any soiled or torn plastic trash receptacle liners shall be replaced. Trash containers shall be left clean, free of foreign matter, and free of odors.

14.1.5 General Spot Cleaning

Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to, removing or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

14.1.6 Clean Hot/Cold Water Dispensers

Clean and disinfect all water dispensers daily with appropriate and separate cleaning solution/material.

14.1.7 Clean Interior Glass/Mirrors

Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards and any other items composed of glass at least twice monthly. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

14.1.8 Dusting and Removal of Cobwebs (As needed)

Dust empty areas, hallways, display cabinets, tops of partitions and file cabinets and doorways as needed. Remove all cobwebs around windows, ceilings, and baseboards.

14.2 Restroom Cleaning Services

14.2.1 Clean and Disinfect

Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, mirrors, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. Clean all furniture to include chairs, tables and any other items placed in the restroom. After cleaning, receptacles shall be free of deposits, dirt, streaks, and odors.

Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. All other tile surfaces (baseboards and walls) will be cleaned with appropriate cleaning materials that will remove all dirt and stains from surfaces and grouted areas. Mirrors, shelving, dispensers, and chromium fixtures shall be damp-wiped and polished. Wash partitions as least once a month.

14.2.2 Sweep and Mop Floor

After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, or any other foreign matter. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be moved to sweep and damp mop underneath. Floors shall be scrubbed as necessary to maintain sanitary conditions and a clean, uniform appearance. Floors will be swept, mopped, and disinfected with appropriate cleaning material that removes all dirt, debris, and stains from tile surface and grouted areas. Cleaners used will not be abrasive and will not damage tile, rubber, or hardwood floors.

14.2.3 De-scale Sinks and Toilet Fixtures

De-scaling shall be performed as often as needed to keep areas free of scale, soap films, and other deposits. After de-scaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. Wash and sanitize all water closets, seats, and urinals. No rust or encrustation shall remain.

Wash and disinfect all lavatory fixtures.

14.2.4 Trash Cans

Empty trash cans and replace liners each workday. The trash cans shall be washed and disinfected as needed.

14.2.5 Stock Restroom Supplies

The contractor shall ensure restrooms are stocked sufficiently so that supplies, including soap, do not run out. Supplies shall be stored in designated areas. Two rolls of toilet paper are required to be available for each toilet. Paper towel dispensers shall be filled at all times.

**Cleaning materials used in restrooms WILL NOT be used in any other area**

14.3 Break Room/Conference Room Cleaning Services

14.3.1 Floors

Floors shall be swept and wet mopped as needed.

14.3.2 Trash Cans

Empty trash cans and replace liners each workday. The trash cans shall be washed and disinfected as needed.

14.3.3 Paper Towel Dispenser

The paper towel dispenser shall be filled on each cleaning day.

14.3.4 Kitchen Area

Clean countertop, sink, microwave, tables, and outside of refrigerator. Dirty dishes in the sink are NOT to be cleaned by the Contractor’s personnel.

14.4 Periodic Cleaning Services

14.4.1 Trash Containers

Trash cans shall be washed and disinfected as needed but no less than once every three (3) months.

14.4.2 Window Cleaning

Clean all accessible exterior and interior windows once during the contract period at a time specified by the COR. Cleaned windows shall be free of water and/or dirt.

14.4.3 Blind Cleaning

All blinds shall be dusted thoroughly twice during the contract period (twice yearly).

14.4.4 Shampoo Carpets

Carpets shall be shampooed twice during the contract period (twice yearly).

Quality Assurance Surveillance Plan (QASP)

1.0 Introduction

This Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS) in this contract. This plan sets forth procedures and guidelines that will be used in evaluating the technical performance of the contractor.

2.0 Purpose of the QASP

The purpose of the QASP is to describe the systematic methods used to measure performance and to identify the reports required and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards identified in the PWS. This QASP is designed to define roles and responsibilities, identify the performance objectives, define the methodologies used to monitor and evaluate the contractor’s performance, describe quality assurance reporting, and describe the analysis of quality assurance monitoring results.

3.0 Contractor and Government Responsibilities

3.1 Contractor Responsibility

The contractor is responsible for performing inspection services pursuant to the inspection clause and for providing and maintaining the inspection forms, approved by the government, to perform the contractor’s inspection services. The contractor has represented themselves, to be responsible for meeting the prescribed quality/performance standards in the PWS.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract the contractor’s quality control plan is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control plan approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the Quality Control Plan (QCP) is approved, careful application of the process and standards presented in the remainder of this document will ensure a high-quality control program.

The contractor’s QCP must include all elements of the PWS. The COR will inspect services using a checklist containing all elements of performance and are met in accordance with the QCP.

3.2 Government Responsibility

3.2.1 Contracting Officer (CO)

The CO is responsible for administering and monitoring contract compliance, contract administration, cost control, and for resolving any differences between the observations documented by COR and the contractor’s performance. The CO may delegate various contract administration duties to the COR for performance management and administrative actions such as invoice approval and issuance of Contract Discrepancy Reports may be, and normally are, delegated by the CO to the COR. The CO shall approve any revisions to the QASP processes or standards.

3.2.2 Contracting Officer Representative (COR)

The COR, is designated in writing, by the CO. The COR responsibilities will be listed on their designations and may include the following: monitoring, assessing, recording, and reporting on the technical performance of the contractor on the schedule of inspections submitted by the contractor and approved by the government, witnessing the contractor’s performance of the inspections performed by the contractor or will evaluating the contractor’s inspection results as to documented findings relative to meeting the standards for each task/subtask within the statement of work, and primary responsibility for completing quality assurance monitoring forms which will be used to document the inspection and evaluation of the contractor’s work performance.

4.0 Types of Work to be Performed/Schedule of Inspections

This contract calls for the contractor to perform all work referenced in accordance with 14.0 Performance Tasks of Performance Work Statement in this contract and for COR to perform inspections on a minimum weekly basis, where work is performed.

Describes the minimum acceptable levels of service required for each task as referenced.

Performance Work Statement Task Section Performance Standard Biobased Products 4.0 All products used will be submitted to the COR, includes updated or change of products. Major deficiencies may result in termination.

Scheduling 8.0 Schedules are followed and updated as required.

Major deficiencies may result in termination.

Contractor Quality Control Plan 11.0 Checklists are completed. Contractor has properly documented inspections, deficiencies, and corrective actions. Contractor has complied with all aspects of their Quality Control Plan.

Major deficiencies may result in termination.

Basic Cleaning Services 14.1 No more than three periodic inspection defects or 2 validated customer complaints per month.

Restroom Cleaning Services 14.2 No more than two periodic inspection defects or 2 validated customer complaints per month.

Break Room/Conference Room Cleaning Services

14.3 No more than two periodic inspection defects or

2 validated customer complaints per month.

Periodic Cleaning Services 14.4 No more than one periodic inspection defect or 2 validated customer complaints per month.

4.1 Periodic Inspections

The COR will use the attached checklist to periodically check to see if services have been performed in accordance with the PWS and the contractors QCP. The contractor or on-site manager/supervisor will sign acknowledgment of completed checklist and make any comments and corrections of deficiencies.

A copy will be provided to the contractor through the CO. Periodic inspections may be reduced or increased depending on the contractor’s performance.

4.2 Customer Complaints

The COR will validate or reject any customer complaint and document the complaint with the PWS section reference. The contractor will be allowed to comment. Re-performance, if needed, shall be performed immediately. Any validated complaint will be sent to the contractor to file with their QCP.

4.3 The Contractor’s Quality Control Plan

The COR will periodically review contractor’s approved QCP to ensure the contractor is meeting all requirements of QCP. Deficiencies will be reported to the CO for a review of the plan. Review of the QCP may be rare if level of performance is consistently acceptable.

5.0 Methods of Government Surveillance

The COR will perform periodic, independent inspections. The contractor shall be required to rework/repair or replace any work that does not meet the performance requirements of the contract.

6.0 Quality Assurance (QA) Forms and Report

The COR will use a quality assurance monitoring form to document and evaluate the contractor’s performance under the contract. This can consist of a Form, a Memo for record or an entry in a daily or weekly diary. The form when completed will document the COR’s understanding of what the contractor was supposed to do, what was actually done, and the impact or consequences of what was done. The documentation will also identify the additional steps required of the contractor if there is a nonconformance.

The COR will judge each event in accordance with the performance standards and performance requirements stated within the QASP of the contract.

The COR must substantiate all tasks which he judges to be indicative of “unacceptable” performance. Performance at the “acceptable” level is expected and need not be substantiated.

The contractor shall furnish (bi-weekly, at a minimum) to the COR copies of all inspection forms generated by the contractor witnessing inspections performed. The COR will forward copies of all completed QA monitoring forms to the CO and contractor inspection records prior to processing payments. The contractor is required to respond in writing to any negative QA monitoring form(s) within 5 working days after receipt of the form(s).

7.0 Analysis of Surveillance Results

The CO will review each QA monitoring form prepared by the COR. When appropriate, the CO may investigate the event further to determine if all the facts and circumstances surrounding the event were considered in the COR’s opinion outlined on the forms. The CO will immediately discuss every event receiving a substandard rating on the forms. The CO will immediately discuss every event receiving a substandard rating with the contractor to assure that corrective action is promptly initiated.

Upon completion of the contract/task order the COR will conduct a performance evaluation of the contractor using the results documented as above and provide to the CO for further action.

Schedule of Items/Price Schedule

Base: (Period of Performance 04.01.2023 - 03.31.2024) Item Description Supplies/Services Unit Total 0001 Base: Houston District Janitorial Duties Lump Sum $ _______

Base Total: $ _______

Option 1: (Period of Performance 04.01.2024 - 03.31.2025) Item Description Supplies/Services Unit Total 1001 Option Year 1: Houston District Janitorial Duties Lump Sum $ _______

Option 1 Total: $ _______

Option 2: (Period of Performance 04.01.2025 - 03.31.2026) Item Description Supplies/Services Unit Total 2001 Option Year 2: Houston District Janitorial Duties Lump Sum $ _______

Option 2 Total: $ _______

Option 3: (Period of Performance 04.01.2026 - 03.31.2027) Item Description Supplies/Services Unit Total 3001 Option Year 3: Houston District Janitorial Duties Lump Sum $ _______

Option 3 Total: $ _______

Option 4: (Period of Performance 04.01.2027 - 03.31.2028) Item Description Supplies/Services Unit Total 4001 Option Year 4: Houston District Janitorial Duties Lump Sum $ _______

Option 4 Total: $ _______

Base-Plus-Four Grand Total:

Description Total Base: (Period of Performance 04.01.2023 - 03.31.2024) $ ___________ Option 1: (Period of Performance 04.01.2024 - 03.31.2025) $ ___________ Option 2: (Period of Performance 04.01.2025 - 03.31.2026) $ ___________ Option 3: (Period of Performance 04.01.2026 - 03.31.2027) $ ___________ Option 4: (Period of Performance 04.01.2027 - 03.31.2028) $ ___________

Base-Plus-Four Grand Total: $ ___________

Place of Performance

USDA - Forest Service Houston Ranger Station 108 S. Sam Houston Blvd.

Houston, MO 65483-1553

Section C – Contract Clauses

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses: https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52) Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452) Deviations to clauses may be viewed at: Policies & Regulations | USDA

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2021) (DEVIATION 2017-1)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (OCT 2022) (DEVIATION 2017-1, DEVIATION APR 2020, and DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and

108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] ☐ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I

(Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

☐ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

☐ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☐ (4) 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020) (DEVIATION 2017-1)

☒ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (6) [Reserved].

☐ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

☐ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct

2016) (Pub. L. 111-117, section 743 of Div. C).

☒ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101note).

☐ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018) (41 U.S.C. 2313).

☐ (11) [Reserved].

☐ (12) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15

U.S.C.657a).

☐ (13) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C.

657a).

☐ (14) [Reserved] ☒ (15) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

☐ (ii) Alternate I (Mar 2020) of 52.219-6.

☐ (16) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

☐ (ii) Alternate I (Mar 2020) of 52.219-7.

☐ (17) 52.219-8, Utilization of Small Business Concerns (Oct 2022) (15 U.S.C. 637(d)(2) and (3)).

☐ (18) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2022) (15 U.S.C. 637(d)(4)).

☐ (ii) Alternate I (Nov 2016) of 52.219-9.

☐ (iii) Alternate II (Nov 2016) of 52.219-9.

☐ (iv) Alternate III (Jun 2020) of 52.219-9.

☐ (v) Alternate IV (Sep 2021) of 52.219-9.

☐ (19) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

☐ (ii) Alternate I (MAR 2020) of 52.219-13

☐ (20) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C.637s) [Contracting Officer check as appropriate.]

☐ By the end of the base term of the contract and then by the end of each subsequent option period; or ☐ By the end of the performance period for each order issued under the contract.

☒ (21) 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

☐ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2022)

(15 U.S.C. 657f).

☒ (23) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Oct 2022) (15 U.S.C.

632(a)(2)).

☐ (ii) Alternate I (MAR 2020) of 52.219-28.

☐ (24) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

☐ (25) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C.

637(m)).

☐ (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C.

644(r)).

☐ (27) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15 U.S.C. 637(a)(17)).

☒ (28) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

☒ (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022)

(DEVIATION JUL 2020) (E.O.13126).

☒ (30) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

☒ (31) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☐ (ii) Alternate I (Feb 1999) of 52.222-26.

☐ (32) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

☐ (ii) Alternate I (Jul 2014) of 52.222-35.

☒ (33) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.793).

☐ (ii) Alternate I (Jul 2014) of 52.222-36.

☐ (34) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

☐ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496).

☒ (36) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627).

☐ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

☐ (37) 52.222-54, Employment Eligibility Verification (May 2022). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

☐ (38) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

☐ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

☒ (39) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

☐ (40) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

☐ (41) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

☐ (ii) Alternate I (Oct 2015) of 52.223-13.

☐ (42) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

☐ (ii) Alternate I (Jun 2014) of 52.223-14.

☐ (43) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

☐ (44) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015)

(E.O.s 13423 and 13514).

☐ (ii) Alternate I (Jun 2014) of 52.223-16.

☒ (45) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

☒ (46) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

☒ (47) 52.223-21, Foams (Jun 2016) (E.O. 13693).

☐ (48) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

☐ (ii) Alternate I (Jan 2017) of 52.224-3.

☐ (49)(i) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

☐(ii) Alternate I (Oct 2022) of 52.225-1 ☐ (50) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Oct 2022)

(DEVIATION JUL 2020) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Pub. L. 103- 182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

☐ (iii) (ii) Alternate II (Jan 2021) (DEVIATION JUL 2020) of 52.225-3.

☐ (iv) (iii) Alternate III (Jan 2021) (DEVIATION JUL 2020) of 52.225-3.

☐ (v) (iv) Alternate IV (Oct 2022) of 52.225-3.

☐ (51) 52.225-5, Trade Agreements (Oct 2019) (DEVIATION JUL 2020) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

☐ (52) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

☐ (53) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct

2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008;

10 U.S.C. 2302 Note).

☐ (54) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

☐ (55) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42

U.S.C. 5150).

☐ (56) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

☐ (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial

Services (Nov 2021) (41 U.S.C.4505, 10 U.S.C.2307(f)).

☐ (58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (Nov

2021) (41 U.S.C.4505, 10 U.S.C.2307(f)).

☒ (59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

(31 U.S.C. 3332).

☐ (60) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management

(Jul 2013) (31 U.S.C.3332).

☐ (61) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.3332).

☒ (62) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

(DEVIATION APR 2020) (31 U.S.C.3332).

☐ (63) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

☐ (64) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

☐ (65) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) (46

U.S.C. 55305 and 10 U.S.C. 2631).

☐ (ii) Alternate I (Apr 2003) of 52.247-64.

☐ (iii) Alternate II (Nov 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

Contracting Officer check as appropriate.] ☒ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

☒ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41

U.S.C. chapter 67).

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits 11150 – Janitor $12.53 plus fringe benefits

☒ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

☐ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

☐ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

☐ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

☒ (7) 52.222-55, Minimum…