OK6PAA03C8 SOW Pawnee Elevator Modernization.pdf

STATEMENT OF WORK

Pawnee Elevator Modernization Project

OK6PAA03C8

Pawnee Indian Health Center

Pawnee, Oklahoma

March, 2026

Oklahoma City Area Indian Health Service

Department of Health and Human Services

Pawnee IHC – Pawnee Elevator Modernization Project

Pawnee Indian Health Center

TABLE OF CONTENTS:

1.0 INTRODUCTION / BACKGROUND

2.0 OBJECTIVE

3.0 SCOPE OF WORK

4.0 TASKS / REQUIREMENTS

4.1. Controller

5.0 DELIVERABLES

5.1. List of Deliverables

5.2. Submittals

5.3. RFI

5.4. Warranty

5.5. Transmittals

6.0 PROGRESS / COMPLIANCE / INSPECTION

6.1. Inspections

6.2. Contractor – Signing In/Out

6.3. Life Safety and Infection Control

7.0 REFERENCES

7.1. Existing As-Built

7.2. Quality of Workmanship

8.0 SECURITY REQUIREMENTS

9.0 POINT OF CONTACT

10.0 LOCATION

A. Contractor Work Hours:

B. Tobacco Free Campus:

11.0 PERIOD OF PERFORMANCE

EXHIBITS:

Appendix & Photos & Drawings ........................................................................ Tab A & B

Pawnee IHC - Pawnee Elevator Modernization Project

1.0 INTRODUCTION / BACKGROUND

The Pawnee Indian Health Center (PIHC) was completed in 2004. The existing elevator services the lower-level offices, employee parking, and the imaging trailer parked at the back of the facility. The elevator control system is outdated and must be reprogrammed after every power outage or “brown out”.

2.0 OBJECTIVE

This project is to modernize the elevator cabin and replace the control system with newer technology. Benefits should include increased durability and reliability, improved fire and life safety features, decreased operation and waiting times, reduced energy consumption, operational costs, and troubleshooting times. Work to be performed at the Pawnee Indian Health Center in Pawnee, Oklahoma.

3.0 SCOPE OF WORK

Contractor shall upgrade, modernize, replace or retrofit, etc. all elevator components as required by this scope of work. The items listed in the Task/Requirements section were found to be deficient, at end of life, obsolete, or out of code compliance by the manufacturer’s representative during a market research site visit. Removal and replacement, retrofitting, or adding these Task/Requirements items, along with a Cabin remodel/modernization shall be the goal of this scope of work. All work shall be performed by certified elevator technicians and electricians in compliance with all codes and regulations, and specifically ASME A17.1/CSA B44 Safety Code for Elevators and Escalators, ADA, NFPA, NEC, and healthcare regulations.

4.0 TASKS / REQUIREMENTS

Contractor shall provide an itemized bid based on a unit-price of common items containing their quantities, material cost, and labor cost.

Contractor shall provide all replacement parts, equipment and labor. The Government will assist with drawings and relevant information regarding the operation of the Mechanical system as required, but will not provide labor, tools, or equipment.

Work shall be performed over a weekend or during holidays to maximize elevator services and minimize downtime. All work will be scheduled through the Facility Manager, COR, and CO. Service requiring power disruption shall occur after facility operation hours to minimize disruptions to patient care services. Work shall be performed in accordance with all state and local codes.

4.1. Controller

Contractor shall provide all equipment and labor to remove and replace existing elevator controller with the following equipment and options:

- Tenant Security 3-1 (Card Reader)

- Tack 32 Controller (Including these options below) o 24 VDC Signal Voltage o Auto Light and Fan Feature o Car Independent Service o Car Traveling Lanter Circuitry o Door Bypass Operation o Electronic Door Detector Interface o Hoistway Access and Enable o THY Board

- Solid State Starters (6 or 12 leads, contractor must confirm) 460/575V

- Battery Lowering in Controller

- UPS for controller, Elevator will be on Emergency Power

- Viscosity Control if required by code

- eMax Monitoring Device Provision o BACnet or RS-485 connection to existing Automated Logic, WebCtrl BAS system.

4.2. Jack

Existing lifting jack will remain. Contractor shall inspect and replace any items related to jack such as hoses, seals, wipers, etc. found to be failing or near failing or considered to have associated risk to failure.

4.3. Power Unit

Existing power unit will remain. Contractor shall inspect and replace oil and filters, hoses, seals, pumps, etc. as required. Replacement oil must be approved by Facility Manager due to Pit Pump drainage environment.

4.4. Car

Contractor shall add/replace Car Top Exit Switch and Cab Wiring Materials

(200MK1).

4.5. Hoistway

Contractor shall add/replace equipment including:

-HN Boxes

- Additional hoistway wiring for Tac 32 with Remote Machine Room

- Steel tape with mounting hardware, selector and magnets (terminal limits included) -Tac 32 Field Friendly wiring package including single traveling cable -Hoistway wiring, interlock wiring, interlock connectors, and serial wiring

4.6. Pit

Contractor shall add/replace Pit Stop Switch.

4.7. Cab

Existing Cab structure will be retained. Contractor shall supply all materials and labor to remodel/modernize inside of cabin. An example of the new interior can be found in the SnapCab data sheet in Appendix A with interior color, style, lighting, etc. noted.

The cabin shall also be mechanically and electrically modernized per specifications found in 4.9. Car Fixtures.

4.8. Door Equipment

Contractor shall add/replace door equipment including:

- Micro Light 3D 2019 (Front)

- D-16 Plus Drive Only (Front) which includes Car Top Inspection station with alarm signal

- Front Car Door and Hatch Side Restrictors (vanes) complete kit (Front)

- 3D Cabsafe Components Package (Front)

- All other items found to be worn or at risk of failure related to Door operations shall be replaced.

4.9. Car Fixtures

Contractor shall add/replace Car Fixture equipment including:

- Main Car Station Applied Panel

- Vandal Resistant Floor Buttons

- Panel Screws

- Debranded Car Station (No Logo)

- Cast Braille Plates for Car Features

- Standard Key Switch Package (including Attic level for technicians only) o Fan o Light o Independent o Stop o Inspection/Hoistway Enable

- Emergency Light mounted in COP

- 2004 and late Fire Service Phase II Features (including instruction signage)

- Handicap Signal (Passing signal)

- Position Indicator (2” CE Segment or equivalent replacement)

- ADA Phone System integral with COP (Rath)

- Speaker Pattern for Intercom System/ADA Phone

- No Smoking

- Locked Service Cabinet

- Certificate Window

- Default Engravings

- GFI Outlet

- #4 Stainless Steel Finish (441)

- Emergency Light Test Button/Key switch

- TAC Serial Boards (Main)

- Car Riding Lantern (Standard) #4 S/S (441)

4.10. Hall Fixtures

Contractor shall add/replace Hall Fixture equipment including:

- Serial Boards for Hoistway Access

- Serial Boards for Hall Lanterns/PI’s

- Fire Service Phase 1 Key Switch

- Fire Service Phase 1 Engraved Instructions

- Hoistway Access Switch (in Hall Station)

- Horizontal Fusion Hall Position Indicators (2” Digital) #4 S/S (304)

- Hoistway Jamb Braille, standard with floor numbers, all floors

- Car Identification Plate (pair)

- Terminal Hall Stations (Surface Mounted) including Appendix O (Polycarbonate insert flame) and Fusion # 4 S/S (304)

- 2009 & 2010 Elevator Communications Failure Addition

- Serial Boards for Front Risers

- TAC Serial Boards

- Main Hall Stations (Surface Mounted) including Appendix O (Polycarbonate insert flame) and Fusion # 4 S/S (304)

4.11. Elevator Machine Room and Pit

Contractor shall provide and install new equipment including:

- New Machine Room door and hardware to meet code requirements

- New fused, main disconnect with auxiliary contacts, sized for elevator requirements

(thought to be 60amp 480v)

- 15amp 120v cab lighting disconnect

- LED lighting fixtures with illuminated switch in equipment room

- 120v GFCI receptacle in equipment room

- Vapor tight LED lights with illuminated switch in elevator pit to meet code requirements

- 120v GFCI receptacle in elevator pit

- Sump pump receptacle in elevator pit

- Jack hole steel cover plate and sump pump grating

4.12. Fire Alarm

Contractor shall provide and install following items concerning Fire Alarm:

- Remove existing fire alarm initiating devices and modules and make elevator safe for operation in preparation for elevator modernization project. (work must be scheduled with Facility Manager to alert fire alarm company)

- Replace existing fire alarm initiating devices and modules after elevator modernization is completed, inform alarm company, and test for proper operation.

- Add relay module for hat flash.

- Replace or add all fire safety devices that are required to maintain code compliance.

Contractor is responsible for all labor and equipment unless otherwise noted. Contractor shall comply with all applicable codes and regulations. Contractor shall schedule elevator shut down with Facility Manager and COR.

5.0 DELIVERABLES

5.1. List of Deliverables

Task End Result/Deliverable Schedule/Milestone Pre-Construction Meeting

1 Schedule – Gant Chart or Bar Chart Submitted before Notice to Proceed (NTP)

2 List of On-Site and Key Personnel

Provide a list of Contractor’s staff and Sub-Contractor listing.

Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization. As required.

4 Schedule of Values Provide at pre-construction meeting.

Progress Meetings and Correspondence 5 Daily Progress Reports Daily to COR and CO.

6 Progress Meeting As required.

Construction or Services 7 Update Progress Schedule As required.

8 Submittals As required.

9 RFIs As required.

Completion of Project

10 Punch List Substantial Completion 11 Final Punch List Final Completion O&M and Training

12 Operations & Maintenance Manuals Substantial Completion

13 Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records 14 Redline Drawings End of Project Functional Testing of Systems

15 Electrical Meter Testing Provide record of testing of meters.

Warranties 16 Warranties Substantial Completion Payments 17 Progress Payments As required.

18 Schedule of Values Attachment to progress payment request.

19 Release of Claims Attachment with Final Payment

5.2. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 5-7 business days.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.3. RFI

If the Contractor desires additional explanation or interpretation of this scope of work, the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format.

5.4. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work.

5.5. Transmittals

The contractor shall provide 2 hard copies of each deliverable, and one electronic version.

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following from contractors in order to monitor progress and ensure compliance:

6.1. Inspections

Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

6.2. Contractor – Signing In/Out

Contractor shall coordinate with the Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking, and access to building and locked areas.

6.3. Life Safety and Infection Control

Before any construction or services are to be performed within the facility, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures (ICRA) during performance of their contract.

Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

7.0 REFERENCES

7.1. Existing As-Built

As-built prints are available for review. Coordinate with COR.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, ADA, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

8.0 SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the IHS facility.

Contractor shall comply with security requirements including personal identification.

Contractor shall be responsible for providing each of their employee with an ID badge.

ID badge shall be worn at all times when performing work during the course of this project.

9.0 POINT OF CONTACT

IHS Oklahoma Area, COR Larry Hutcheson, General Engineer, EIT, COR III Indian Health Service, Oklahoma City Area Division of Facilities Management Office of Environmental Health & Engineering 1201 Heritage Circle Pawnee, Oklahoma 74058 Cell: (405) 626-0369 E-mail: Larry.Hutcheson@ihs.gov

IHS – Pawnee Indian Health Center Tim Jim, Facility Manager Pawnee Indian Health Center 1201 Heritage Circle Pawnee, Oklahoma 74058 Phone: (918) 762-6711 Cell: (405) 334-1602 Email: Timothy.Jim@ihs.gov

10.0 LOCATION

The project is location.

1201 Heritage Circle Pawnee, Oklahoma 74058

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 8:00 a.m. to 4:30 p.m.

Facility staff work schedule hours Monday through Friday from 07:00 a.m. to 5:00 p.m. This work should be scheduled after normal working hours, on a weekend starting at 4:30 Friday afternoon, running through Sunday and possibly including Federal holidays, due to having the elevator fully shut down during performed work.

Coordination and scheduling of work is to be coordinated with the Facility Manager, CO, and COR.

mailto:Larry.Hutcheson@ihs.gov mailto:Timothy.Jim@ihs.gov

Work performed shall be planned to minimize the impact to services to the IHS facility by working after-hours and weekends when noted in the scope of work.

B. Tobacco Free Campus:

IHS facilities are a tobacco free campus. No smoking is permitted on the campus grounds.

11.0 PERIOD OF PERFORMANCE

The period of performance for this scope of work is 180 calendar days after notice to proceed (NTP).

Contractor may work after-hours or weekends to complete portions of the work if prior notice and approval is given by COR and Facility Manager.

Creator of SOW:

Approving authority of SOW:

Appendix A

Pawnee Indian Health Center, 1201 Heritage Circle, Pawnee, Oklahoma 74058

This is an example of what the Administration would like to have for the elevator interior.

Exact remodel options should be included in contractor’s bid proposal for approval.

Existing Elevator Motor Drive and Controls Package

Existing Elevator Oil Type

Existing Elevator Exterior Controls, Badging, and Visual Aid Package

Existing Elevator Interior and Lighting Package

11.0 PERIOD OF PERFORMANCE