OK5PAA02C6_SOW_Pawnee_Geothermal_Cir_Pump_Replacement REV3.pdf

STATEMENT OF WORK

Geothermal Circulation Pump Replacement

OK5PAA02C6

Pawnee Indian Health Center

Pawnee, Oklahoma

November, 2024

Oklahoma City Area Indian Health Service

Department of Health and Human Services

Pawnee IHC – Geothermal Circulation Pump Replacement

Pawnee Indian Health Center

TABLE OF CONTENTS:

1.0 INTRODUCTION / BACKGROUND

2.0 OBJECTIVE

3.0 SCOPE OF WORK

4.0 TASKS / REQUIREMENTS

4.1. Condenser Water Circulating Pump Replacement

5.0 DELIVERABLES

5.1. List of Deliverables

5.2. Submittals

5.3. RFI

5.4. Warranty

5.5. Transmittals

6.0 PROGRESS / COMPLIANCE / INSPECTION

6.1. Inspections

6.2. Contractor – Signing In/Out

6.3. Life Safety and Infection Control

7.0 REFERENCES

7.1. Existing As-Built

7.2. Quality of Workmanship

8.0 SECURITY REQUIREMENTS

9.0 POINT OF CONTACT

10.0 LOCATION

A. Contractor Work Hours:

B. Tobacco Free Campus:

11.0 PERIOD OF PERFORMANCE

EXHIBITS:

Appendix & Photos & Drawings ........................................................................ Tab A & B

Pawnee IHC - Flagpole Area Lighting Retrofit and Patient Entrance Signage

OK3PAA01C6

1.0 INTRODUCTION / BACKGROUND

The Pawnee Indian Health Center was completed in 2004. The Geothermal HVAC heat pump system is comprised of three circulating pumps to move water from the building to the underground wells located under the Employee parking lot, two circulating pumps to carry cooling water to the HVAC individual heat pumps, and one pump to circulate water for energy recovery. All of these pump/motor combinations are at end of life and need replaced. This project has been flagged as an emergency because one of the two HVAC condenser cooling pumps and the Variable Frequency Drive (VFD) have failed.

2.0 OBJECTIVE

The objective of this project is to replace the two HVAC Condenser Cooling Circulation pumps, motors, and VFDs C1 & C2 at the Pawnee Indian Health Center.

3.0 SCOPE OF WORK

Contractor shall replace both (2) HVAC Condenser Cooling Water System Pumps, Electrical Motors, and VFDs. These pumps are labeled C1 and C2 and are located in the Mechanical Room at PIHC.

4.0 TASKS / REQUIREMENTS

Contractor shall provide an itemized bid based on a unit-price of common items containing their quantities, material cost, and labor cost.

Contractor shall provide all equipment and labor. The Government will assist with drawings and relevant information to the operation of the Cooling Water system as required, but will not provide labor, tools, or equipment.

Work shall be performed during normal working hours, after hours, and/or weekends as scheduled through the Facility Director, COR, and CO. Service requiring power disruption shall occur after facility operation hours to minimize disruptions to patient care services. Work shall be perform in accordance with all state and local codes.

4.1. Condenser Water Circulating Pump Replacement

Contractor shall provide all equipment and labor to replace both (C1 & C2) pumps, motors, and VFDs. Contractor is responsible to verify a like-for-like replacement for said pumps, motors, and VFDs including size, speed, and gallon per minute discharge.

Replacement of pumps includes removal and proper disposal of existing pumps. Any modification to equipment will need to be submitted and approved before alterations occur.

Contractor shall also replace the two isolation valves before and after each pump with valves of similar or same design. (4 valves total) Contractor shall modify piping and bulk head plates as required for assembling pumps and valves.

Contractor shall assist in the system shut-down to make ready for the new equipment, including any work needed to mitigate loss of circulation water/glycol solution during equipment replacement.

Contractor shall remove and replace suction diffusers, check valves, strainers, and insulation that is part of the existing pump/motor system so that new equipment may function as required by the manufacturer and the water-cooling system designer.

Contractor shall install and program the new VFDs to work with the newly installed pump/motor equipment. Contractor shall train Facility Department staff on the newly installed VFD’s operating system. Contractor shall ensure the newly installed VFDs communicate with the existing WebCtrl DDC system utilizing ES2 as controls vendor if needed. The current VFDs utilize a lead-lag operating procedure so that only one pump is running at a time and the speed is controlled by the DDC. Pumps C1 & C2 rotate in use to promote long life and redundancy.

Contractor shall assist in restarting the system, and shall make sure all the air is worked out of the circulating system and that the system is topped off with the correct water/glycol solution as per Facility specifications.

5.0 DELIVERABLES

5.1. List of Deliverables

Task End Result/Deliverable Schedule/Milestone Pre-Construction Meeting

1 Schedule – Gant Chart or Bar Chart Submitted before Notice to Proceed (NTP)

2 List of On-Site and Key Personnel

Provide a list of Contractor’s staff and Sub-Contractor listing.

Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization. As required.

4 Schedule of Values Provide at pre-construction meeting.

Progress Meetings and Correspondence 5 Daily Progress Reports Daily to COR and CO.

6 Progress Meeting As required.

Construction or Services

7 Update Progress Schedule As required.

8 Submittals As required.

9 RFIs As required.

Completion of Project

10 Punch List Substantial Completion 11 Final Punch List Final Completion

O&M and Training 12 Operations & Maintenance Manuals Substantial Completion

13 Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records 14 Redline Drawings End of Project

Functional Testing of Systems 15 Electrical Meter Testing Provide record of testing of meters.

Warranties 16 Warranties Substantial Completion Payments 17 Progress Payments As required.

18 Schedule of Values Attachment to progress payment request.

19 Release of Claims Attachment with Final Payment

5.2. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 5-7 business days.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.3. RFI

If the Contractor desires additional explanation or interpretation of this scope of work, the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format.

5.4. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work.

5.5. Transmittals

The contractor shall provide 2 hard copies of each deliverable, and one electronic version.

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following from contractors in order to monitor progress and ensure compliance:

6.1. Inspections

Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

6.2. Contractor – Signing In/Out

Contractor shall coordinate with the Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking, and access to building and locked areas.

6.3. Life Safety and Infection Control

Before any construction or services are to be performed within the facility, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract.

Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

7.0 REFERENCES

7.1. Existing As-Built

As-built prints are available for review. Coordinate with COR.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

8.0 SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the IHS facility.

Contractor shall comply with security requirements including personal identification.

Contractor shall be responsible for providing each of their employee with an ID badge.

ID badge shall be worn at all times when performing work during the course of this project.

9.0 POINT OF CONTACT

IHS Oklahoma Area, COR Larry Hutcheson, General Engineer, EIT Indian Health Service, Oklahoma City Area Division of Facilities Management Office of Environmental Health & Engineering 701 Market Drive Oklahoma City, OK 73114 Cell: (405) 626-0369 E-mail: Larry.Hutcheson@ihs.gov

IHS – Pawnee Indian Health Center Tim Jim, Facility Manager Pawnee Indian Health Center 1201 Heritage Circle Pawnee, Oklahoma 74058 Phone: (918) 762-6711 Cell: (405) 334-1602 Email: Timothy.Jim@ihs.gov

10.0 LOCATION

The project is location.

1201 Heritage Circle Pawnee, Oklahoma 74058

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 8:00 a.m. to 4:30 p.m.

Facility staff work schedule hour are on Monday through Friday from 07:00 a.m.

to 5:00 p.m. Any work requested after hours and on weekends require pre-scheduled and approval before any work is to be perform.

Coordination and scheduling of work is to be coordinated with the Facility

OK5PAA02C6

Pawnee Indian Health Center Pawnee, Oklahoma

Manager and COR.

Work performed shall be planned to minimize the impact to services to the IHS facility by working after-hours and weekends when noted in the scope of work.

B. Tobacco Free Campus:

IHS facilities are a tobacco free campus. No smoking is permitted on the campus grounds.

11.0 PERIOD OF PERFORMANCE

The period of performance for this scope of work is 90 calendar days after notice to proceed (NTP).

Contractor may work after-hours or weekends to complete portions of the work if prior notice and approval is given by COR and Facility Manager.

Appendix A

Pawnee Indian Health Center, 1201 Heritage Circle, Pawnee, Oklahoma 74058

Condensing Water System Pumps, Motor, and Valving. C1 & C2.

Existing motor on C1 Motor/Pump assembly.

Pump end of C1 on motor/pump assembly.

Existing ABB VFDs for C1 and C2.

Existing ABB VFD Model Number.