ojjdp fy 15 child abuse and neglect training.pdf

OMB No. 1121-0329

U.S. Department of Justice Approval Expires 07/31/2016

Office of Justice Programs

Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under its FY 2015 Child Abuse Training for Judicial and Court Personnel program. This program furthers the Department’s mission by improving the juvenile justice and dependency systems’ response to child abuse, neglect, commercial sexual exploitation, and sex trafficking of minors and related cases.

OJJDP FY 2015 Child Abuse Training for Judicial and Court Personnel

Eligibility

Eligible applicants are limited to state courts or judicial administrators and national organizations that have “broad membership among juvenile and family court judges and has demonstrated experience in providing training and technical assistance for judges, attorneys, child welfare personnel, and lay child advocates.” For-profit organizations must agree to forgo any profit or management fee.

OJJDP welcomes applications that involve two or more entities; however, one eligible entity must be the applicant and the others must be proposed as subrecipients. The applicant must be the entity with primary responsibility for administering the funding and managing the entire project.

OJJDP may elect to make awards for applications submitted under this solicitation in future fiscal years, dependent on the merit of the applications and on the availability of appropriations.

For additional eligibility information, see Section C. Eligibility Information.

Deadline

Applicants must register with Grants.gov prior to submitting an application. OJP encourages applicants to register several weeks before the application submission deadline. In addition, OJP urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on June 2, 2015.

All applicants are encouraged to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in section D. Application and Submission Information.

http://www.usdoj.gov/ http://www.ojp.usdoj.gov/ http://www.ojjdp.gov/ http://www.grants.gov/applicants/apply_for_grants.jsp http://ojp.gov/funding/Apply/Grants-govInfo.htm http://ojp.gov/funding/Apply/Grants-govInfo.htm

OJJDP-2015-4123

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726 or 606-545-5035, or via e-mail to support@grants.gov. Hotline hours of operation are 24 hours a day, 7 days a week, except federal holidays.

Applicants who experience unforeseen Grants.gov technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the OJJDP contact identified below within 24 hours after the application deadline and request approval to submit their application. Additional information on reporting technical issues is found under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800-851-3420, by e-mail at responsecenter@ncjrs.gov, or by web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. Answers to frequently asked questions that may assist applicants are posted at http://www.ojjdp.gov/grants/solicitations/FY2015/FAQ/CATrainingFAQ.pdf.

Grants.gov number assigned to this announcement: OJJDP-2015-4123

Release date: April 17, 2015 mailto:support@grants.gov mailto:responsecenter@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp http://www.ojjdp.gov/grants/solicitations/FY2015/FAQ/CATrainingFAQ.pdf

Contents

A. Program Description

Overview

Program-Specific Information

Goals, Objectives, and Deliverables

Evidence-based programs or practices

B. Federal Award Information

Type of award

Financial management and system of internal controls

Budget Information

Cost sharing or match requirement

Preagreement cost approvals

Limitation on use of award funds for employee compensation; waiver

Prior approval, planning, and reporting of conference/meeting/training costs

Costs associated with language assistance (if applicable)

C. Eligibility Information

Cost sharing or match requirement

Limit on number of application submissions

D. Application and Submission Information

What an Application Should Include

How To Apply

E. Application Review Information

Selection Criteria

Review Process

F. Federal Award Administration Information

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s)

H. Other Information

Provide Feedback to OJP

Application Checklist

OJJDP FY 2015 Child Abuse Training

(CFDA #16.757)

A. Program Description

Overview

Courts and child welfare agencies face significant challenges in managing complex child abuse, neglect, and related cases and heavy caseloads. In addition, they are required to comply with federal child welfare reform laws and initiatives to achieve safe, permanent placements for abused and neglected children. Through this program, OJJDP seeks to provide judicial, legal, and social service professionals with training and technical assistance to enhance their understanding that commercial sexual exploitation and sex trafficking of minors are acts of abuse and violence against children and adolescents and to meet the other challenges that they face. This program is authorized under the Victims of Child Abuse (VOCA) Act 42 U.S.C. § 13022.

Program-Specific Information

Studies indicate that abused and neglected children are at significantly greater risk for academic failure, chronic delinquency, adult criminal behavior, antisocial personality disorder, and violent crime. In addition, as a child's length of time in out-of-home placement increases, the probability of negative outcomes also increases. Preliminary research suggests that more efficient and effective dependency courts can reduce the length of time children spend in the system.

Studies also indicate that child abuse cases tend to involve domestic violence in the home and there is a greater likelihood that children in the child welfare system will enter the juvenile justice system in the future. Families involved in child abuse cases are often simultaneously involved in other cases in the courts (domestic violence, delinquency, high conflict divorce, etc.). Building a broadly competent court system capable of coordinating service delivery to these multisystem-involved families is critical.

This program will develop training and technical assistance to improve the judicial system's handling of child abuse, neglect, and related cases. The applicant will select targeted courts that will serve as demonstration sites to receive the technical assistance and training. The activities and deliverables that applicants propose under this program should rely and build upon the emerging body of evidence-based practice relating to dependency court reform. The successful applicant will design a project consistent with the OJJDP priority for a coordinated court process, which will encourage a synchronized effort among court professionals, including judges, prosecutors, defenders, law enforcement, social workers, probation officers, and other stakeholders to minimize trauma and promote a successful outcome for children in contact with the court system.

OJJDP will require the successful applicant to coordinate their work with other OJJDP training and technical assistance grantees serving abused and neglected children, including victims of commercial sexual exploitation and sex trafficking of minors and adolescents.

Goals, Objectives, and Deliverables

Under this solicitation, applicants should design a targeted, multi-tiered approach to training and technical assistance that coordinates local, state, and national initiatives to facilitate systems reform and improve outcomes for children. The successful applicant will implement this training and technical assistance model in several demonstration sites across the nation. The model should support implementation of best practices and cultural competence, enhance collaboration, and generate improved outcomes in participating jurisdictions. Applicants should also plan to disseminate best practices, innovation, and lessons learned from this project at the national level.

The specific goals of the model developed under this program are as follows:

to improve the judicial system's handling of child abuse, neglect, and related cases (including cases of children who are victims of commercial sexual exploitation and sex trafficking).

to improve coordination of cases involving child abuse and neglect, domestic violence, and high-conflict divorce cases.

to reduce racial disparities in court handling of child abuse, neglect, and related cases.

to develop model procedures for coordinating information and services for serving families involved in court-related child abuse and neglect cases.

to develop training and technical assistance that supports a model of coordinated case management by the courts, which is informed by juvenile and family court personnel, attorneys, law enforcement professionals, social workers, probation officers, and families.

to implement evidence-based practices to improve the courts' handling of child abuse, neglect, and related cases.

to develop and deliver training and technical assistance to judicial personnel and attorneys in juvenile and family courts.

to develop cultural competence training and technical assistance for judicial personnel and attorneys in the juvenile and family courts.

to develop and guide administrative reform in juvenile and family courts.

to assist court professionals (including judges, prosecutors, defenders, law enforcement, social workers, probation officers, etc.) to work collaboratively.

Family engagement. OJJDP envisions a transformed juvenile justice system that recognizes and builds upon the strengths, values, and diversity of families and communities to best serve the children and youth who come into contact with the system and to improve both safety and quality of life for all. This system will honor and support families before, during, and after their children have contact with the system.

Applicants should describe how the proposed program will include a family engagement component.

Evidence-based programs or practices. OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

improving the quantity and quality of evidence OJP generates;

integrating evidence into program, practice, and policy decisions within OJP and the field; and improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. The OJP CrimeSolutions.gov Web site and OJJDP’s Model Program Guide Web site are two resources that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Additional resources. OJJDP encourages applicants to review the recommendations from the National Research Council’s Reforming Juvenile Justice: A Developmental Approach and Implementing Juvenile Justice Reform, the Attorney General’s National Task Force on Children Exposed to Violence and the Attorney General’s Advisory Committee on American Indian/Alaska Native Children Exposed to Violence, and the National Research Council’s “Confronting Commercial Sexual Exploitation and Sex Trafficking of Minors in the United States” and consider incorporating the recommendations into their applications, where applicable.

OJJDP training and technical assistance awardee standards. OJJDP has developed the Core Performance Standards for Training, Technical Assistance, and Evaluation to promote among providers the consistency and quality of OJJDP-sponsored training and technical assistance and to advance common expectations of performance excellence. The standards present minimum expectations that providers must meet for effective practice in the planning, coordination, delivery, and evaluation of training. Award recipients must coordinate with OJJDP’s National Training and Technical Assistance Center (NTTAC) in the assessment and delivery of services to ensure the effective use of OJJDP grant funding. For additional information, go to OJJDP’s NTTAC website.

Requirements related to coordination of activities will include, but are not limited to:

http://www.crimesolutions.gov/ http://www.ojjdp.gov/MPG/ http://www.nationalacademies.org/nrc/index.html http://www.nap.edu/catalog.php?record_id=14685 http://sites.nationalacademies.org/dbasse/claj/implementing_juvenile_justice_reform/ http://www.justice.gov/defendingchildhood/cev-rpt-full.pdf http://www.justice.gov/defendingchildhood/cev-rpt-full.pdf http://www.justice.gov/sites/default/files/defendingchildhood/pages/attachments/2014/11/18/finalaianreport.pdf http://www.justice.gov/sites/default/files/defendingchildhood/pages/attachments/2014/11/18/finalaianreport.pdf http://www.nationalacademies.org/nrc/index.html http://www.iom.edu/Reports/2013/Confronting-Commercial-Sexual-Exploitation-and-Sex-Trafficking-of-Minors-in-the-United-States.aspx http://www.iom.edu/Reports/2013/Confronting-Commercial-Sexual-Exploitation-and-Sex-Trafficking-of-Minors-in-the-United-States.aspx

Coordination with OJJDP NTTAC. OJJDP requires all training and technical assistance projects to coordinate their activities with OJJDP NTTAC by complying with all OJJDP/NTTAC protocols to ensure coordinated delivery of services among providers and the effective use of OJJDP grant funding. OJJDP reserves the right to modify these protocols at any time with reasonable notice to the grantee prior to project completion.

OJJDP-funded webinars. The award recipient must comply with OJJDP’s Webinar Guidelines, as described in the core performance standards. Minimally, OJJDP training and technical assistance providers will submit information to OJJDP NTTAC in advance of all events for the online calendar, use the approved OJJDP presentation template, and record events and upload the files onto NTTAC’s Online University.

Training information sharing. The Office of Justice Programs (OJP) will be collecting information from its program offices on OJP-funded training and technical assistance events. Award recipients must use OJJDP’s standard electronic training request form, and submit information to NTTAC on all training events (e.g., name of requestor, description of request, dates of event) 30 days in advance of the event date, and report additional data as OJJDP requires.

B. Federal Award Information

OJJDP expects to make one award of as much as $1,274,023 for a 12-month project period.

If the awardee demonstrates significant progress toward implementing project activities and achieving project goals, OJJDP may, in certain cases, provide supplemental funding for 2 additional years to awards under this solicitation. Important considerations in decisions regarding supplemental funding include, among other factors, the availability of funding, strategic priorities, assessment of the quality of the management of the award (for example, timeliness and quality of progress reports), and assessment of the progress of the work funded under the award.

Type of award1. OJJDP expects to make one award from this solicitation in the form of a cooperative agreement, which is a particular type of grant used if OJJDP expects to have ongoing substantial involvement in award activities. Substantial involvement includes direct oversight and involvement with the grantee organization in implementation of the grant but does not involve day-to-day project management. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration, for details regarding the federal involvement anticipated under an award from this solicitation. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

In furtherance of the goals and objectives described above, OJJDP's role in the cooperative agreement will include the following tasks:

reviewing and approving major work plans, including changes to such plans, and key decisions pertaining to project operations.

reviewing and approving major project-generated documents and materials used

1 See generally 31 U.S.C. §§ 6301-6305 (defines and describes various forms of federal assistance relationships, including grants and cooperative agreements (a type of grant)).

in the provision of project services.

providing guidance in significant project planning meetings and participating in project sponsored training events or conferences.

Financial management and system of internal controls. If selected for funding, the award recipient must:

(a) Establish and maintain effective internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with federal statutes, regulations, and the terms and conditions of the federal awards.

(c) Evaluate and monitor the non-federal entity's compliance with statute, regulations, and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the federal awarding agency or pass-through entity designates as sensitive or the non-federal entity considers sensitive consistent with applicable federal, state and local laws regarding privacy and obligations of confidentiality.

In order to better understand administrative requirements and cost principles, award applicants are encouraged to enroll, at no charge, in the Department of Justice Grants Financial Management Online Training available here.

Budget Information

Cost sharing or match requirement. This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Preagreement cost approvals. OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. If approved, preagreement costs could be paid from grant funds consistent with a grantee’s approved budget, and under applicable cost standards. However, all such costs prior to award and prior to approval of the costs are incurred at the sole risk of an applicant.

Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs. Should there be extenuating circumstances that appear to be appropriate for OJP’s consideration as preagreement costs, the applicant should contact the point of contact listed on the title page of this announcement for details http://gfm.webfirst.com/ on the requirements for submitting a written request for approval. See the section on Costs Requiring Prior Approval in the OJP Financial Guide, for more information.

Limitation on use of award funds for employee compensation; waiver. With respect to any award of more than $250,000 made under this solicitation, recipients may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.2 The 2015 salary table for SES employees is available at the Office of Personnel Management website. Note:

A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.)

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, the limitation on compensation rates allowable under an award. An applicant requesting a waiver should include a detailed justification in the budget narrative of the application. Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit the budget.

The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service the individual will provide, the individual’s specific knowledge of the program or project being undertaken with award funds, and a statement explaining that the individual’s salary is commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work to be done.

Prior approval, planning, and reporting of conference/meeting/training costs. OJP strongly encourages applicants that propose to use award funds for any conference-, meeting-, or training-related activity to review carefully – before submitting an application

– the OJP policy and guidance on conference approval, planning, and reporting. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs.

Costs associated with language assistance (if applicable). If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Solicitation Requirements” in the OJP Funding Resource Center.

C. Eligibility Information

For additional eligibility information, see the title page.

2 This limitation on use of award funds does not apply to the non-profit organizations specifically named at Appendix

VIII to 2 C.F.R. part 200.

http://ojp.gov/financialguide/index.htm http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/15Tables/exec/html/ES.aspx http://ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm http://ojp.gov/funding/index.htm

Cost sharing or match requirement. For additional information on cost sharing and match requirement, see Section B. Federal Award Information.

Limit on number of application submissions. If an applicant submits multiple versions of the same application, OJJDP will review only the most recent system-validated version submitted. For more information on system-validated versions, see How To Apply.

D. Application and Submission Information

What an Application Should Include

Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude the recipient from accessing or using award funds pending satisfaction of the conditions.

Moreover, applicants should anticipate that applications that are determined to be nonresponsive to the scope of the solicitation, do not request funding within the funding limit, or that do not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. Under this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet and Budget Narrative.

Applicants should review the “Note on File Names and File Types” under How To Apply to be sure that they submit their applications in the permitted formats.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” “Memoranda of Understanding,” “Resumes”) for all attachments. Also, OJP recommends that applicants include resumes in a single file.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and OJP’s Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

Intergovernmental review. This funding opportunity (program) is not subject to Executive Order 12372. (In completing the SF-424, applicants are to make the appropriate selection in response to question 19 to indicate that the “Program is not covered by E.O. 12372.”) http://www.archives.gov/federal-register/codification/executive-order/12372.html

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be— written for a general public audience.

submitted as a separate attachment with “Project Abstract” as part of its file name.

single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives. The abstract should describe how the applicant will measure progress toward these goals. The abstract should indicate whether the applicant will use any portion of the project budget to conduct research as described in Note on Project Evaluations on page 15.

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program. The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman. Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length-related restrictions, OJJDP may consider such noncompliance in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) statement of the problem; (2) goals, objectives, and performance measures; (3) program design and implementation; and (4) capabilities/competencies. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

The following sections should be included as part of the program narrative:

a. Statement of the problem. Applicants should briefly describe the nature and scope of the problem that the program will address (e.g., gang activity, underage drinking, drug abuse, truancy, youth employment, school performance, etc.). The applicant should use data to provide evidence that the problem exists, demonstrate the size and scope of the problem, and document the effects of the problem on the target population and the larger community. Applicants should describe the target population and any previous or current attempts to address the problem.

Applicants should describe any research or evaluation studies that relate to the problem and contribute to the applicant’s understanding of its causes and potential solutions. While OJJDP expects applicants to review the research literature for relevant studies, they should also explore whether unpublished local sources of research or evaluation data are available.

b. Goals, objectives, and performance measures. Applicants should describe the goals of the proposed program and identify its objectives. When formulating the program’s goals and objectives, applicants should be cognizant of the performance measures that OJJDP will require successful applicants to provide. Applicants should briefly describe the need for training and technical assistance to improve the judicial system’s handling of child abuse, neglect, and related cases. Commercial sexual exploitation and sex trafficking of minors should be understood as acts of abuse and violence against children and adolescents.

The applicant should use data to provide evidence that the need exists and demonstrate the size and scope of the need. The applicant should describe any previous or current experience addressing the need for training and technical assistance for judicial and court personnel with the purpose of improving the judicial system’s handling of child abuse, neglect, and related cases, including training and technical assistance pertaining to commercial sexual exploitation and sex trafficking of minors and adolescents.

Goals. Applicants should describe the program’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

Program objectives. Applicants should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be clearly linked to the problem identified in the preceding section and measurable. (Examples of measurable objectives include the following: to develop and disseminate training materials to judicial personnel to increase their competency in working to engage families and develop successful outcomes).

Performance measures. To assist the Department with fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352, applicants that receive funding under this solicitation must provide data that measure the results of their work done under this solicitation. OJP will require any award recipient, post award, to provide the data requested in the “Data Grantee Provides” column so that OJP can calculate values for the “Performance Measures” column. OJJDP will require award recipients to submit semiannual performance metrics of relevant data through the Data Reporting Tool (DCTAT) located at www.ojjdp-dctat.org/.

Performance measures for this solicitation are as follows:

Objective Performance Measure(s)

Description

Data Grantee Provides http://www.ojjdp-dctat.org/

To increase knowledge regarding child abuse prevention, intervention, and treatment issues through a coordinated multidisciplinary response to child abuse, neglect, commercial sexual exploitation and sex trafficking, and related cases as a result of this training.

Percentage of courts/programs implementing an evidence-based program or practice.

Number and percentage of programs that implement evidence based programs and practices. Evidence-based programs and practices include program models that have been shown through rigorous evaluation and implication to be effective at preventing or reducing juvenile delinquency or related risk factors, such as substance abuse. Model programs can come from many valid sources (e.g. Blueprints, OJJDP’s Model Programs Guide, MHSA’s Model Programs, State Model Program resources, etc.)

Number of courts/ programs implementing an evidence-based program or practice.

Number of courts/ programs.

Percentage of training and technical assistance requests completed.

This measure represents the number of training requests received during the reporting period. Requests can come from individuals or organizations served.

Number of training and technical assistance requests received during the reporting period by type.

Number of training and technical assistance requested completed.

To improve training and technical assistance opportunities for judicial and court personnel.

Number of training events/activities completed.

This measure represents the number of planning or training activities held during the reporting period. Planning and training activities include creation of task forces or interagency committees, meetings held, needs assessments undertaken, etc.

Number of planning/ training activities conducted during the reporting period.

Number of materials developed.

This measure represents the number of program materials that were developed during the reporting period. Include only substantive materials, such as program overviews, client workbooks, lists of local service providers. Do not include program advertisements or administrative forms, such as sign-in sheets or client tracking forms. Count the number of pieces developed.

Number of materials developed to assist cases involving child victims (including child victims of commercial sexual exploitation).

Number of materials disseminated.

This measure represents the number of program materials that were disseminated during the reporting period. Include only substantive materials, such as program overviews, client workbooks, lists of local service providers. Do not include program advertisements or administrative forms, such as sign-in sheets or client tracking forms. Count the number of pieces disseminated.

Number of program materials disseminated to court and judiciary programs and staff.

Of participants who complete the training.

This measure represents the number of people trained during the reporting period.

The number is the raw number of people receiving any formal training relevant to the program or their position as program staff. Include any training from any source or medium received during the reporting period as long as receipt of training can be verified. Training does not have to have been completed during the reporting period.

Preferred data source is program records.

Number of participants who complete the training.

Percentage of participants trained who demonstrate increased knowledge of the program area.

This measure represents the number of people who exhibit an increased knowledge of the program area after participating in training. Use of pre- and post- tests is preferred.

Number of participants trained.

Number of individuals exhibiting increased knowledge of the program, as measured by a pre- and post-training test.

Percentage of organizations reporting improvements in operations based on training and technical assistance (TTA).

The number and percent of organizations reporting improvements in operations as a result of TTA 1 to 6 months post-service.

The number of organizations reporting improvements in operations based on training and technical assistance during the reporting period.

Number of organizations served by TTA during the reporting period.

Percentage of those served by training and technical assistance who reported implementing an evidence-based program and/or practice during or after the TTA.

Number and percentage of programs served by TTA that reported implementing an evidence-based program and/or practice during or after the TTA. Evidence-based programs and practices include program models that have been shown, through rigorous evaluation and replication, to be effective at preventing or reducing juvenile delinquency or related risk factors, such as substance use.

Number of programs served by TTA that reported using an evidence-based program and/or practice.

Number of programs served by TTA.

Percentage increase in number of policies changed, improved, or rescinded as a result of the program.

This measure represents the number of cross-program or agency policies or procedure changed, improved, or rescinded during the reporting period. A policy is a plan or specific course of action that guides the general goals and directives of programs and/or agencies. Include policies that are relevant to the topic area of the program or that affect program operations.

Number of policies changed, improved, or rescinded as a result of the program.

Number of policies changed, improved, or rescinded prior to the training program.

OJJDP does not require applicants to submit performance measures data with their application. Performance measures are included as an alert that OJJDP will require successful applicants to submit specific data as part of their reporting requirements.

For the application, applicants should indicate an understanding of these requirements and discuss how they will gather the required data, should they receive funding.

OJJDP encourages award recipients to use information from existing program records to fulfill performance measures reporting requirements rather than initiating new data collection activities for this purpose.

Note on project evaluations. Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements likely do not constitute “research.” Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research.

Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, “a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge” 28 C.F.R. § 46.102(d). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the “Research and the Protection of Human Subjects” section of the OJP Funding Resource Center Web page. Applicants whose proposals may involve a research or statistical component also should review the “Data Privacy and Confidentiality Requirements” section on that Web page.

c. Project design and implementation. Applicants should detail how the project will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will complete the deliverables stated in the Goals, Objectives, and Deliverables section on page 5. OJJDP encourages applicants to select evidence-based practices for their programs. The successful applicant will design a project consistent with the OJJDP priority for a coordinated court process, which will encourage a synchronized effort among court professionals, including judges, prosecutors, defenders, law enforcement, social workers, probation officers, and other stakeholders to minimize trauma and promote a successful outcome for children in contact with the court system. The successful applicant will be required to coordinate their work with other fiscal year 2015 OJJDP training and technical assistance grantees serving abused and neglected children, including victims of commercial sexual exploitation and sex trafficking.

This section should also include details regarding any leveraged resources (cash or in-kind) from local sources to support the project and discuss plans for sustainability beyond the grant period.

Logic model. Applicants should include a logic model that graphically illustrates how the performance measures are related to the project’s problems, goals, objectives, and design. See sample logic models here. Applicants should submit the logic model as a separate attachment, as stipulated in Additional Attachments, page 19.

Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the goals and objectives of the project, assigns responsibility for each, and plots completion of each task by month or quarter for the duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates (see “Sample Project Timelines” here.).

Applicants should submit the timeline as a separate attachment, as stipulated in Additional Attachments, page 19. On receipt of an award, the recipient may revise the timeline, based on training and technical assistance that OJJDP will provide.

d. Capabilities and competencies. This section should describe the experience and capability of the applicant organization and any contractors or subgrantees that the applicant will use to implement and manage this effort and its associated federal funding, highlighting any previous experience implementing projects of similar design or magnitude. Applicants should highlight their experience/capability/capacity to manage subawards, including details on their system for fiscal accountability.

http://ojp.gov/funding/Explore/SolicitationRequirements/EvidenceResearchEvaluationRequirements.htm http://ojp.gov/funding/index.htm http://ojp.gov/funding/index.htm http://www.ojjdp.gov/grantees/pm/logic_models.html http://www.ojjdp.gov/grantees/timelines.html

Management and staffing patterns should be clearly connected to the project design described in the previous section. Applicants should describe the roles and responsibilities of project staff and explain the program’s organizational structure and operations. Applicants should include a copy of an organizational chart showing how the organization operates, including who manages the finances; how the organization manages subawards, if there are any; and the management of the project proposed for funding.

Letters of support/memoranda of understanding. If submitting a joint application, as described under Eligibility, page 1, applicants should provide signed and dated letters of support or memoranda of understanding for all key partners that include the following:

• expression of support for the program and a statement of willingness to participate and collaborate with it.

• description of the partner’s current role and responsibilities in the planning process and expected responsibilities when the program is operational.

• estimate of the percentage of time that the partner will devote to the planning and operation of the project.

4. Budget Detail Worksheet and Budget Narrative

Applicants should provide a budget that (1) is complete, allowable, and cost-effective in relation to the proposed activities; (2) shows the cost calculations demonstrating how they arrived at the total amount requested; and (3) provides a brief supporting narrative to link costs with project activities. The budget should cover the entire award period.

For questions pertaining to budget and examples of allowable and unallowable costs, see the OJP Financial Guide.

a. Budget Detail Worksheet. Find a sample Budget Detail Worksheet here. Applicants that submit their budget in a different format should include the budget categories listed in the sample budget worksheet.

b. Budget Narrative. The budget narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities).

Applicants should demonstrate in their budget narratives how they will maximize cost effectiveness of grant expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality.

The narrative should be mathematically sound and correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should explain http://ojp.gov/financialguide/index.htm http://ojp.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf how the applicant estimated and calculated all costs, and how they are relevant to the completion of the proposed project. The narrative may include tables for clarification purposes but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be broken down by year.

c. Noncompetitive procurement contracts in excess of simplified acquisition threshold. If an applicant proposes to make one or more noncompetitive procurements of products or services, where the noncompetitive procurement will exceed the simplified acquisition threshold (also known as the small purchase threshold), which is currently set at $150,000, the application should address the considerations outlined in the OJP Financial Guide.

d. Preagreement cost approvals. For information on preagreement costs, see Section

B. Federal Award Information.

5. Indirect Cost Rate Agreement (if applicable)

Indirect costs are allowed only if the applicant has a current federally approved indirect cost rate. (This requirement does not apply to units of local government.) Attach a copy of the federally approved indirect cost rate agreement to the application. Applicants that do not have an approved rate may request one through their cognizant federal agency, which will review all documentation and approve a rate for the applicant organization, or, if the applicant’s accounting system permits, costs may be allocated in the direct cost categories. For the definition of Cognizant Federal Agency, see the “Glossary of Terms” in the OJP Financial Guide. For assistance with identifying your cognizant agency, contact the Customer Service Center at 1-800-458-0786 or at ask.ocfo@usdoj.gov. If DOJ is the cognizant federal agency, applicants may obtain information needed to submit an indirect cost rate proposal here.

6. Applicant Disclosure of High Risk Status

Applicants are to disclose whether they are currently designated high risk by another federal grant making agency. This includes any status requiring additional oversight by the federal agency due to past programmatic or financial concerns. If an applicant is designated high risk by another federal grant making agency, you must email the following information to OJPComplianceReporting@usdoj.gov at the time of application submission:

The federal agency that currently designated the applicant as high risk;

Date the applicant was designated high risk;

The high risk point of contact name, phone number, and email address, from that federal agency; and

Reasons for the high risk status.

OJP seeks this information to ensure appropriate federal oversight of any grant award.

Unlike the Excluded Parties List, this high risk information does not disqualify any organization from receiving an OJP award. However, additional grant oversight may be included, if necessary, in award documentation.

mailto:ask.ocfo@usdoj.gov http://ojp.gov/funding/Apply/Resources/IndirectCosts.pdf mailto:OJPComplianceReporting@usdoj.gov

SAMPLE

7. Additional Attachments

Applicants should submit the following information, as stipulated in the cited pages, as attachments to their applications. While the materials listed below are not assigned specific point values, peer reviewers will, as appropriate, consider these items when rating applications.