OIT20-0061 Request for Quotation.pdf

REQUEST FOR QUOTATION

SOLICITATION NUMBER: 95332A20Q0038

PROJECT TITLE: CNCS Zoom Licenses

DATE ISSUED: Friday, July 31, 2020

RFP CLOSE DATE: Tuesday, August 10, 2020 5:00PM EST

ISSUED BY CONTRACTING OFFICE: Corporation for National and Community Service, Department of the CFO, Office of Procurement Services

FOR INFORMATION CONTACT: Ms. Danielle R. Brown, Contract Specialist, at dabrown@cns.gov and (202) 606-7545.

NAICS CODE: 334614 – Software and Other Prerecorded Compact Disc, Tape, and Record Reproducing

SMALL BUSINESS SIZE STANDARD: 1,250 Employees

COMPETITION STATS: Full and Open Competition

Description of Requirement:

The purpose of this order is to procure Zoom Licenses that will be used to offer webinars and web-based meetings to its grantees, potential project and member applicants to its programs, national services members and volunteers, internal staff, external reviewers and other external stakeholders.

OBJECTIVES: Please see attached Specifications Document for further information.

EVALUATION METHOD: Lowest Price Technically Acceptable (LPTA)

QUOTER TERMS AND CONDITIONS

1. Period of Performance OR Delivery Date After Receipt of Order:

2. Shipping Point (F.O.B OR Destination):

3. Payment discount Terms:

4. Government-wide Agency (GWAC) Contract Number:

5. DUNS No:

6. Name of Company:

7. Street Address, City, State, Zip code:

8. Name of Personal Authorized to Provide Quote:

9. Telephone Number and Email Address of Person Authorized to Provide Quote:

ADDITIONAL TERMS AND CONDITIONS, PROVISIONS, AND REPRESENTATIONS

The FAR Clauses are incorporated by reference and are provided in full text at https://www.acquisition.gov/

1. The provision of FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (May 2015) is applicable to this solicitation.

2. The provisions of FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – commercial Items (July 2016) is applicable to this solicitation. There are no specific clauses applicable to this solicitation.

All responses must be received by Tuesday, August 11, 2020 at 2:00PM, Eastern Standard Time and reference number 95332A20Q0038. Responses must be submitted via e-mail to Contract Specialist, Ms. Danielle R. Brown, at DaBrown@cns.gov.

Fax responses and emails will not be accepted.

SUMMARY STATEMENT:

Responses to this notice must include sufficient information to establish the interested parties; bona-fide capabilities of providing the product or service. The response shall include: the unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance;

trade in considerations ; probably life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

https://www.acquisition.gov/ mailto:DaBrown@cns.gov

Specifications Document Template Orders for equipment, products, supplies, licenses, equipment leases and warranty agreements.

1. Generic Name of Item: Zoom Product Licenses

2. Statement of Need, Purpose, and/or Objective: The purpose of this order is to procure Zoom

Licenses that will be used to offer webinars and web-based meetings to its grantees, potential project and member applicants to its programs, national services members and volunteers, internal staff, external reviewers and other external stakeholders.

3. Specifications:

• 250 Webinars with up to 500 members per webinar o 90 of the 250 Webinars are allocated to AmeriCorps VISTA with up to 1,000 members per webinar

4. Functional / Performance Specifications / Salient Characteristics:

• The webinar platform Software shall allow for:

• Up to five (5) simultaneous webinars with various CNCS staff and programs.

• Automated Closed Captioning

• Quality or clear audio and video experience for attendees.

• Operator-assisted phone lines or an operator to provide some form of assistance in completing the call.

• Muting and unmuting of one or more audio lines as necessary.

• Sharing audio controls and visual screen/display functions between multiple presenters, including external presenters.

• Recording the audio (via phone or computer) and video from each webinar and making clear recordings available to CNCS staff within five (5) business days of the occurrence of the webinar (note: for webinars conducted by AmeriCorps VISTA the webinar recording is needed (1) day after the webinar).

• The webinar recordings must be provided to CNCS in a MP4 video file.

• Annotation tools so the presenter (and, when enabled, participants) can highlight, underline, point to, and otherwise annotate content on the screen during the webinar.

• Ability to support all PowerPoint features including, but not limited to, animation, screen sharing and sharing video – live and streaming.

• Creating polls with multiple questions in advance of a webinar and open the poll during the webinar.

• Tracking and reporting on webinar attendance, including the times each attendee joined and left the webinar.

• Small group breakout session.

• When a participant is broken out into a smaller group their phone line or audio connection is transferred to that smaller group.

• Private communication or direct message feature within the platform.

• Participants can send in questions that only the presenters can see.

• Presenters can read questions, assign to other panelists, and answer questions in the platform, or read them aloud and answer them verbally. At the end of the session, questions and answers can be exported and saved.

o Pre and post sub conference rooms for presenters

5. Quantity:

• Business Meeting License with 350 Capacity Quantity 50

• Large Meeting 1000 Named Host Quantity 2

• Webinar 1000 Named Host License Quantity 2

Specifications Document Template Orders for equipment, products, supplies, licenses, equipment leases and warranty agreements.

• Webinar 500 Named Host Quantity 31

• Audio US/Canada Unlimited Named Quantity 1

6. Delivery Date: Zoom licenses are due within five (5) days of award.

7. Period of Performance: The annual subscription for the Zoom licenses shall have a period of performance shall be for one (1) year – September 27, 2020 through September 26, 2021.

8. Warranty: Warranties will be given in normal consideration as the general public in commercial practice.

9. Other Considerations: Delivery should be included in the total fully burdened price.