RFI_for_OIG_Budget_Tool.pdf

The US. Health and Human Services (HHS)

Office of Inspector General (OIG) Request for Information Date: February 27, 2019

This Request for Information (RFI) is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market Research. The information collected through the process considered to be market research as described by FAR 2.101 and in accordance with FAR 10.002.

This Request for Information (RFI) is the initiation of market research under Federal Acquisition Regulation (FAR) Part 10. This is NOT a solicitation for proposals, proposal abstracts, or quotations. This announcement does not constitute an Invitation for Bids (IFB), Request for Quote (RFQ), or a Request for Proposal (RFP), and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract.

In addition, vendors responding to this RFI shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary.

The Health and Human Services (HHS) Office of Inspector General (OIG) is issuing this RFI to identify qualified and responsible business, to include Large Businesses and Small Business vendors (e.g., 8(a); Service-Disabled Veteran Owned Small Business; Historically Underutilized Business Zone (HUBZone) Small Business; Small Disadvantaged Business; Veteran-Owned Small Business, Women-Owned Small Business and Economically, Disadvantaged Women- Owned Small Business) having an interest in and possessing the resources and expertise to develop a Budget program to automate the stages of the budget execution cycle.

The applicable North American Industry Classification System (NAICS) code assigned to these services is 541611. Contractors must be properly registered in the Government System for Award Management at https://www.sam.gov/portal/public/SAM/.

Background

The mission of the Health and Human Services (HHS) Office of Inspector General (OIG) is to protect the integrity of HHS programs, as well as the health and welfare of beneficiaries served by those programs. This statutory mission is carried out through a nationwide network of audits, investigations, and inspections. By conducting independent and objective audits, evaluations, and investigations, OIG provides timely, useful, and reliable information to Department officials, the Administration, Congress, and the public. The HHS OIG consists of five components – Office of https://www.sam.gov/portal/public/SAM/

Audit Services (OAS), Office of Evaluation and Inspections (OEI), Office of Investigations (OI), Office of Counsel to the Inspector General (OCIG) and the Office of Executive Management (EM).

The approximately 1,700 OIG employees are distributed throughout the United States and territories, in the headquarters at Washington DC, 9 regional offices and over 90 field offices.

EM office is composed of the Immediate Office of the Inspector General and the Office of Management and Policy (OMP). EM is responsible for coordinating OIG activities and providing mission support, including setting vision and direction for the OIG’s priorities and strategic planning; ensuring effective management of budget, finance, human resource management, and other operations; and serving as a liaison with HHS, Congress, and other stakeholders. EM plans, conducts, and participates in a variety of cooperative projects within HHS and with other Government agencies. EM provides critical data analytics, data management, and information technology (IT) infrastructure that enables OIG components to conduct their work efficiently and effectively. An identified need within the Budget Division of OMP is for an OIG Budget tool.

This Budget tool is needed to automate phases of the Federal Budget Execution and Formulation cycle. In achieving this goal, financial benefits to the OIG will be realized in reduction of resources and through a redirection of staff time to focus on OIG efficient spending.

Purpose and Objectives

HHS OIG is seeking a Budget tool to minimize manual processes for budget allocation, monitoring, reconciliation, close-out of OIG Resources as well as increase standardization for budget narratives, exhibits and charts. The purpose of this RFI is (1) to describe the stages of the Federal budget execution cycle and formulation needs (2) to determine capabilities of vendors who can develop this budget tool and (3) to determine the best contracting vehicles to meet our requirements.

The stages of the Federal budget execution cycle may include the following stages, but is not limited to:

• Operating Plan Development

• Quarterly Allocations

• Component Notification with Baseline Level Controls

• Regional Distribution

• Plan Execution

• Document Level Reconciliation

• Status of Funds Report

• Close-out

The stages of the Federal budget formulation cycle may include the following stages, but is not limited to:

• Budget Justification Narrative and Workflow

• Exhibits and Charts

• Personnel Modular Cost

• MAX A-11 Data Entry

Anticipated period of performance. Beginning August 2019

Capability statement /information sought. Respondents must provide a capability statement, to include the following information:

1. Respondent’s statement attesting to capabilities in relation to developing this budget tool, including providing an understanding of the Federal budget process, Federal budget terminologies and general budget operations, including plan for gaining access to the Department’s accounting system, Unified Financial Management System (UFMS).

2. Information regarding Respondent’s: (a) staff expertise with Federal financial management; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; and (f) training of up to 100 users on system capabilities, including providing a training manual.

3. A general rough order of magnitude of the effort, time, and travel that may be required for completion of this project. Do not submit detailed estimates.

4. Respondent’s DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) and NITAAC or GSA contract number (if applicable).

5. Information about any Government Wide Acquisition Contract (GWAC) (e.g., NITAAC) or Federal Supply Schedule Contract from which the training services could be procured.

6. Any other information the Respondent feels is pertinent to the potential requirement.

All responses to this RFI must be submitted electronically to Nicola Carmichael, Contract Specialist, at Nicola.Carmichael@oig.hhs.gov. Facsimile responses will not be accepted.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested vendors should monitor a government point of entry site for further information. Your firm’s response to this RFI is appreciated.

SUBMISSION TIME AND DATE

Responses to the information provided above are due no later than Wednesday March 13, 2019 at 1:00 PM Eastern Time. Responses received after this date and time may not be considered.

mailto:Nicola.Carmichael@oig.hhs.gov