OIG OFFICE - Supply and Install New Office Furniture for OIG Space - Advert - 3-20-2023.pdf

SECTION 1 - THE SCHEDULE

RFQ NUMBER: REQ-674-23-000118

I. Scope of Services

A. The Contractor shall supply and install new office furniture for OIG Space to the U.S. Embassy Pretoria, USAID in South Africa, in accordance with the specifications and clauses set forth herein.

The contractor shall deliver furniture as per the scope of service provided on the table below.

Quotations / Proposals will be evaluated as a “package” to include custom cabinetry, delivery time and availability as set out in the Scope of Work (SOW) and per line item in the Solicitation.

B. This is a firm-fixed price type of purchase order/contract.

Description, Size and Quantity

Desks – Electric/self-rising

• 1700 x 700 = 22

• 2000 x 800 = 8

• 2040 x 600 = 1 Credenzas

• 800 x 450 = 22

• 1000 x 500 = 8 Chairs

• Desk Chairs = 31

• Visitor Chairs = 11 Partitions – Free standing

• 1500L x 2500H = 7

• 1700L x 2500H = 3 Conference Room – Table/Chair sets

• 1000 diameter Table (round) = 2

• Matching chairs = 8 (4 per table) Miscellaneous

• Storage Cabinets (desk height) 2810 x 500 = 1

C. The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to USAID in Pretoria, South Africa.

D. All prices from South African vendors shall be in South African Rand (ZAR).

All other vendors shall price in their country currency as indicated in the pricing tables, specifying VAT/TAX components if applicable.

E. The successful contractor shall be registered in the SAM (System for Award

Management) Database https://sam.gov/content/home prior to contract award pursuant to FAR 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submission of quotations/proposals to streamline the final award process. The guidelines for registration in SAM are also available at: DOWNLOAD: SAM Guidance (PDF 920KB) »

F. USAID Southern Africa payment terms:

An EFT will be made into the company’s bank account, within 30 days after receipt of goods and proper invoice. Advance payments are not authorized.

By submitting a quotation, you are agreeing to waiver any payment terms that may contrast with the above.

G. Send your quotations in by no later than COB Friday April 28, 2023, to:

mission-pretoria-procurement@usaid.gov. Quote reference is REQ-674- 23- 000118.

USAID requires the Supply and Install New Office Furniture for OIG Space to be delivered within 60 days from the date of order (PO) issued.

II. Delivery Location and Time

A. The Contractor shall deliver all ordered items to the USAID Pretoria:

100 Totius Street Groenkloof Pretoria, South Africa Attn.: OIG Office

B. The Contractor shall deliver all ordered items not later than 60 days after date of contract award as per SOW.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The Contracting Officer's Representative (COR) will be responsible for instructing Contractor https://sam.gov/content/home https://za.usembassy.gov/wp-content/uploads/sites/19/SAM-Instructions-1-1.pdf mailto:mission-pretoria-procurement@usaid.gov personnel at the time deliveries are made. Prior notice of at least 3 days will be required.

D. Delivery hours:

Monday to Thursday: 09:00 – 16:00