OIAOIA-EIC2100423_DOI_OIA_03_28.pdf

Office of Insular Affairs

OIA-BUD OIA-Budget Division

OIAOIA-EIC2100423

06/30/2021

Table of Contents A. Program Description

A1. Authority

A2. Background, Purpose and Program Requirements

B. Federal Award Information

B1. Total Funding

B2. Expected Award Amount

B3. Expected Award Funding and Anticipated Dates

B4. Number of Awards

B5. Type of Award

C. Eligibility Information

C1. Eligible Applicants

C2. Cost Sharing or Matching

C3. Other

D. Application and Submission Information

D1. Address to Request Application Package

D2. Content and Form of Application Submission

D3. Unique Entity Identifier and System for Award Management (SAM)

D4. Submission Dates and Times

D5. Intergovernmental Review

D6. Funding Restrictions

D7. Other Submission Requirements

E. Application Review Information

E1. Criteria

E2. Review and Selection Process

E3. CFR – Regulatory Information

E4. Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information

F1. Federal Award Notices

F2. Administrative and National Policy Requirements

F3. Reporting

G. Federal Awarding Agency Contact(s)

G1. Program Technical Contact

G2. Program Administration Contact

G3. Application System Technical Support

H. Other Information

A. Program Description A1. Authority Public Law 116-260, Consolidated Appropriations Act, 2021

Catalog of Federal Domestic Assistance (CFDA) Number 15.875

A2. Background, Purpose and Program Requirements The Office of Insular Affairs (OIA) is requesting proposals for its Energizing Insular Communities (EIC) Program which provides grant funding for sustainable energy strategies that mitigate climate change, reduce reliance and expenditures on imported fuels, develop and utilize domestic energy sources, and improve the performance of energy infrastructure and overall energy efficiency in the territories. All proposals must be directly and explicitly tied to the territory’s updated strategic energy plan, energy action plan, or integrated resource plan.

Technical assistance for proposals and project implementation will be available through an interagency agreement with the U.S. Department of Energy in support of efforts. The Office of Insular Affairs will use the following criteria in evaluating proposals:

whether the proposal is identified and supported in the territory’s strategic energy plan, energy action plan, or integrated resource plan;

the projected energy cost savings.

Multiple project proposals may be submitted. Satisfactory Energizing Insular Communities funding proposals will:

provide a title, detailed narrative description, and budget for each proposed project;

provide a complete timeline that demonstrates the project can be accomplished within 24 months;

provide a copy of the territory’s current energy plan, and describe the connection to the plan, impact on foreign fuel imports, and to the extent practicable, electricity costs; and include the applicable SF-424 grant application forms.

EIC grant funds are not intended to supplant local funding for routine operating expenses of an insular government or organization. EIC grant funds are not intended to fund the salaries of local, existing employees though they may be utilized to provide temporary, short-term expertise from contractors or consultants to help carry out the project if approved in the proposed budget.

Eligible technologies for energy supply and energy efficiency projects should incorporate commercially available technology. This may include energy from solar, wind, geothermal, geothermal heat pumps, waste to energy, and biogas as well as energy storage, transportation and grid feasibility studies are also eligible.

B. Federal Award Information B1. Total Funding Estimated Total Funding $ 8,500,000

B2. Expected Award Amount Maximum Award $ 0 Minimum Award $ 0

B3. Expected Award Funding and Anticipated Dates Expected Award Funding $ 8,500,000 Expected Award Date September 01, 2021

B4. Number of Awards Expected Number of Awards Number of awards is an estimate, based on number of past awards.

B5. Type of Award Funding Instrument Type G - Grant

C. Eligibility Information

C1. Eligible Applicants Eligible Applicants 25 – Others (see text field entitled “Additional Information on Eligibility” for clarification) Additional Information on Eligibility

Eligible applicants are local government entities, independent authorities, and educational institutions located in the U.S. territories of Guam, American Samoa, U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands.

C2. Cost Sharing or Matching Cost Sharing / Matching Requirement No Percentage of Cost Sharing / Matching Requirement

C3. Other Foreign Entities or Projects:

This program does not provide funding to foreign entities or for projects conducted outside the United States.

State Sponsors of Terrorism: This program will not fund projects in in countries determined by the U.S. Department of State to have repeatedly provided support for acts of international terrorism and therefore are subject to sanctions restricting receipt of U.S. foreign assistance and other financial transactions.

Office of Foreign Assets Control Sanctions: This program will not fund projects in countries subject to comprehensive sanction programs administered by the U.S. Department of Treasury, Office of Foreign Asset Control without proper licenses.

In-Country Licenses, Permits, or Approvals: Entities conducting activities outside the U.S.

are responsible for coordinating with appropriate U.S. and foreign government authorities as necessary to obtain all required licenses, permits, or approvals before undertaking project activities. OIA does not assume responsibility for recipient compliance with the laws, regulations, policies, or procedures of the foreign country in which they are conducting work.

Excluded Parties: OIA conducts a review of the SAM.gov Exclusions database for all applicant entities and their key project personnel prior to award. OIA cannot award funds to entities or their key project personnel identified in the SAM.gov Exclusions database as ineligible, prohibited/restricted or otherwise excluded from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits, as their ineligibility condition applies to this Federal program.

D. Application and Submission Information D1. Address to Request Application Package For a copy of this package, applicants may submit a request via e-mail to krystina_alfano@ios.doi.gov.

Program Website Link https://www.state.gov/j/ct/list/c14151.htm https://www.state.gov/j/ct/list/c14151.htm https://www.state.gov/j/ct/list/c14151.htm http://www.treasury.gov/resource-center/sanctions/Pages/default.aspx http://www.treasury.gov/resource-center/sanctions/Pages/default.aspx

D2. Content and Form of Application Submission SF-424, Application for Federal Assistance

Applicants must submit the appropriate Standard Form (SF)-424, Application for Federal Assistance. . All applicants must complete the standard SF-424, Application for Federal Assistance. The required application forms are available with this announcement on Grants.gov.

The SF-424, Application for Federal Assistance must be complete, and signed and dated. Please note: Enter only the amount requested from this Federal program in the “Federal” funding box on the SF-424 Application form. Include any other Federal sources of funding in the “Other” box and provide details on those Federal source(s) and funding amount(s) in the required Budget Narrative (see the “Budget Narrative” section below).

All applicants must submit the signed and dated SF-424B, Assurances for Non-Construction Programs form. The SF-424B, Assurances for Non-Construction Programs are available at https://www.grants.gov/web/grants/forms/sf-424-family.html

Any applicant requesting support for a construction projects must submit as signed and dated SF- 424D, Assurances for Construction Programs form. All required application forms are available with this announcement on Grants.gov.

Project Summary

Project proposals for power generation, thermal and energy storage systems or studies to support the integration of those systems to the grid should include the following items to the extent applicable:

1. Estimated size of the proposed system including DC power and AC energy delivery of the system as appropriate. For wind and solar projects, the estimated energy delivery shall be based on average weather data for the proposed project site.

2. Estimated total price for proposed system. Show a breakout of the cost assumptions made for the major components.

3. Size of the energy load to be served

4. Estimated energy cost savings (show calculations)

5. Location of proposed system, its square footage, and demonstrated site control

6. Insurance covering system damage and third-party liability

7. Designed and constructed to withstand extreme, but reasonably likely weather events such as typhoons/hurricanes.

8. Address whether the project improves the territory's disaster resilience

9. Demonstrate that the chosen technology is commercially proven (tested and demonstrated, carries a warranty, has service and parts readily available), is ready for immediate deployment, and has financing available from private sector organizations.

10. Coordinate with utility to ensure that the proposed project satisfies all utility criteria for interconnection to the utility electric transmission or distribution system. This includes coordinating all negotiations, meeting with utility, design reviews, and participating in any needed interaction between utility and the proposed project.

https://www.grants.gov/web/grants/forms/sf-424-family.html

11. Annual system operations and maintenance (O&M) cost. (Note: annual O&M costs over the life of the project are not allowable costs under the grant award and must be covered by the grantee)

12. Quantification of non-energy benefits, such as reduction in water consumption, avoided infrastructure improvements, jobs created, etc.

13. A description of the territory's procurement rules and regulations applicable to the proposed project

Project proposals for energy efficiency and conservation should incorporate the following items to the extent applicable:

1. Project location(s) and total price of project(s) with a breakout of costs and assumptions made for major system components.

2. Projected annual and lifetime energy savings (for both electrical and thermal energy as appropriate) as demonstrated by proposed energy consumption of the project as compared to an energy baseline taken from energy bill data. Anticipated annual energy savings must be at least 15% for the project to be considered. Supporting calculations should be provided.

3. Description of project scope including, for buildings: the number of buildings, square footage, and systems (HVAC, lighting, mechanical, building envelope, plug loads, water heating, etc.).

4. Energy conservation measures with a favorable payback period identified through an energy audit. Identify the level of audit already performed or to be performed: ASHRAE Level 1: walkthrough assessment, Level 2: energy survey and analysis, or Level 3:

detailed analysis/modeling.

5. Replacement of high energy consuming equipment/devices/processes/controls that are inefficient in their use (e.g. under or oversized, in the wrong application), are outdated/obsolete, or in poor operating condition with highly efficient (e.g. Energy Star certified) equipment/devices/processes/controls that are commercially available, able to be installed within 24 months, with proven success in similar applications, warrantied, with readily available service and parts, and available training/support to ensure successful operation & maintenance.

6. Quantification of impacts on the electricity grid, such as the extent of peak load reduction or system congestion relief.

7. An adequate level of energy metering/sub-metering to measure and verify ongoing project performance and energy savings.

8. A proposed commissioning, operations and maintenance plan, which describes the commissioning process, sequence of operations, equipment run times and schedules, energy metering, proposed set points, and other requirements to ensure energy efficient operations.

Note that not all energy efficiency or conservation projects are expected to meet all of the criteria above. An auditing project proposal won't be expected to quantify energy savings, for example.

Project Narrative

1. Detailed Project Description(s): Provide a clear description of what is to be constructed or acquired. Provide as much detail as possible.

2. Detailed Project Budget(s): Provide detailed budget information for the proposed project(s) and activities. A budget breakout chart, by category, is suggested. Please make sure to explain categories that are not self-explanatory, such as “OTHER”, in full. Also provide a description of external contracts that will be required to complete the project. State the basis for the budget cost estimates, whether it is based on research by government technical staff, a recently completed similar project, information provided by quotes or an outside source, etc.

If charging indirect costs, please include or attach a copy of the negotiated indirect cost rate document. Please note that all activities and costs to be charged to the grant must be in full compliance with the applicable cost principle found in OMB Uniform Guidance for Federal Awards (2 CFR 200).

3. Detailed Project Timeline(s): Provide a detailed project timeline for completion of each proposed project.

4. Statement of Need: Describe why this project is necessary and include supporting information. Summarize previous or ongoing efforts (of your organization as well as outside organizations) relevant to the proposed work. Explain how this project is tied to/reference where it is in the territory’s updated strategic energy plan, energy action plan, or integrated resource plan.

5. Project Goals and Objectives: State the long-term goals of what you want to achieve. Objectives are the specific steps you will take to reach your stated goals. State your objectives, which must be specific, measurable, and realistic (attainable within the project’s period of performance).

6. Environmental Permitting: Describe what will be required to comply with the National Environmental Policy Act and how long it will take to acquire the necessary permits

7. Priority Listing for Multiple Projects: If multiple projects are being proposed, please provide a listing of the proposed projects in order of priority. An example is provided below:

SUMMARY PRIORITY PROJECTS

Priority Project (list in priority order) Requested Amount

1. Priority 1 - Project [Name] $

2. Priority 2 - Project [Name] $

3. Priority 3 - Project [Name] $

Total Request for Fiscal Year 2021 $

8. Grant Recipient: Please provide the name, title, and address of person to who the grant award, if made, should be addressed. This is normally, the head of the local government or organization.

Recipient Grant Manager: Please provide the name, title, and contact information for the person who will be the day-to-day grant manager if the proposal is funded. Contact information should include the mailing address, phone number, fax number and email address (as applicable).

Applicants must submit the appropriate SF-424 Budget Information form and Budget Narrative.

For non-construction programs or projects, applicants must complete and submit the SF-424A, “Budget Information for Non-Construction Programs” form. All of the required application forms are available with this announcement on Grants.gov. Federal award recipients and subrecipients are subject to Federal award cost principles per the OIA’s Terms and Conditions.

Applicants must show funds requested from this Federal program separately from any other Federal sources of funding. In the “Budget Summary” section of the appropriate SF-424 budget form, use the first row for funding requested from this Federal program. Use subsequent row(s) for funding requested from this Federal program. Use subsequent row(s) for other Federal funding. Enter each Federal program’s CFDA number(s) in the corresponding fields on the form.

The CFDA number(s) for this program appears on the first page of this announcement.

Applicants must submit the appropriate SF-424 Budget Information form and Budget Narrative.

For construction programs or projects, applicants must complete and submit the SF- 424C, “Budget Information for Construction Programs”. All of the required application forms are available with this announcement on Grants.gov. Federal award recipients and subrecipients are subject to Federal award cost principles per OIA’s General Award Terms and Conditions.

Applicants must show funds requested from this Federal program separately from any other Federal sources of funding. In the “Budget Summary” section of the appropriate SF- 424 budget form, use the first row for funding requested from this Federal program. Use subsequent row(s) for funding requested from this Federal program. Use subsequent row(s) for other Federal funding. Enter each Federal program’s CFDA number(s) in the corresponding fields on the form.

The CFDA number(s) for this program appears on the first page of this announcement.

Applicants seeking approval to acquire real property under an award must complete and submit the SF-429, “Real Property Status Report (Cover Page)” and the SF-429-B, “Real Property Status Report Attachment B (Request to Acquire, Improve, or Furnish)”. These forms are required if the real property is acquired with Federal funds, with recipient cost share or matching funds, or as an in-kind contribution under the award. These forms may be found on https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html.

Budget Narrative Describe and justify requested budget items and costs. Detail how the SF-424 Budget Information, Object Class Category totals were determined. For personnel salary costs, include the baseline salary figures and the estimates of time. Describe any item of cost that requires prior approval under the Federal cost principles. See 2 CFR 200.407 “Prior written approval (prior approval)” for more information. If equipment purchased previously with Federal funds is available for the project, provide a list of that equipment and identify the Federal funding source.

Identify any cash or in-kind contributions that a partner or other entity will contribute to the project and describe how the contributions directly and substantively benefit completion of the project. For in-kind contributions, include the source, the amount, and the valuation methodology used to determine the total value. See 2 CFR 200.306 “Cost sharing or matching” for more information.

Provide detailed budget information for the proposed project(s) and activities. A budget breakout chart, by category, is suggested. Please make sure to explain categories that are not self-explanatory, such as “OTHER”, in full. Also provide a description of external contracts that will be required to complete the project. State the basis for the budget cost estimates, whether it is based on research by government technical staff, a recently completed similar project, information provided by quotes or an outside source, etc.

If charging indirect costs, please include or attach a copy of the negotiated indirect cost rate document. Please note that all activities and costs to be charged to the grant must be in full compliance with the applicable cost principle found in OMB Uniform Guidance for Federal Awards (2 CFR 200).

Conflict of Interest Disclosure Per the Financial Assistance Interior Regulation (FAIR), 2 CFR §1402.112, applicants must state in their application if any actual or potential conflict of interest exists at the time of submission.

(a) Applicability.

(1) This section intends to ensure that non-Federal entities and their employees take appropriate steps to avoid conflicts of interest in their responsibilities under or with respect to Federal financial assistance agreements.

(2) In the procurement of supplies, equipment, construction, and services by recipients and by subrecipients, the conflict of interest provisions in 2 CFR 200.318 apply.

(b) Notification.

(1) Non-Federal entities, including applicants for financial assistance awards, must disclose in writing any conflict of interest to the DOI awarding agency or pass-through entity in accordance with 2 CFR 200.112.

https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html https://www.ecfr.gov/cgi-bin/text-idx?SID=1bfd0da1190f850482e94794cca23a5d&mc=true&node=20190830y1.1

(2) Recipients must establish internal controls that include, at a minimum, procedures to identify, disclose, and mitigate or eliminate identified conflicts of interest. The recipient is responsible for notifying the Financial Assistance Officer in writing of any conflicts of interest that may arise during the life of the award, including those that have been reported by subrecipients.

(c) Restrictions on lobbying. Non-Federal entities are strictly prohibited from using funds under a grant or cooperative agreement for lobbying activities and must provide the required certifications and disclosures pursuant to 43 CFR part 18 and 31 U.S.C. 1352.

(d) Review procedures. The Financial Assistance Officer will examine each conflict of interest disclosure on the basis of its particular facts and the nature of the proposed grant or cooperative agreement, and will determine whether a significant potential conflict exists and, if it does, develop an appropriate means for resolving it.

(e) Enforcement. Failure to resolve conflicts of interest in a manner that satisfies the government may be cause for termination of the award. Failure to make required disclosures may result in any of the remedies described in 2 CFR 200.338, Remedies for noncompliance, including suspension or debarment (see also 2 CFR part 180).

Single Audit Reporting Statement All U.S. states, local governments, federally recognized Indian tribal governments, and non-profit organizations expending $750,000 USD or more in Federal award funds in the applicant’s fiscal year must submit a Single Audit report for that year through the Federal Audit Clearinghouse’s Internet Data Entry System. U.S. state, local government, federally recognized Indian tribal government, and non-profit applicants must state if your organization was or was not required to submit a Single Audit report for the most recently closed fiscal year. If your organization was required to submit a Single Audit report for the most recently closed fiscal year, provide the EIN associated with that report and state if it is available through the Federal Audit Clearinghouse website.

Certification Regarding Lobbying Applicants requesting more than $100,000 in Federal funding must certify to the statements in 43 CFR Part 18, Appendix A-Certification Regarding Lobbying. If this application requests more than $100,000 in Federal funds, the Authorized Official’s signature on the appropriate SF-424, Application for Federal Assistance form also represents the entity’s certification of the statements in 43 CFR Part 18, Appendix A.

Disclosure of Lobbying Activities

Applicants and recipients must not use any federally appropriated funds (annually appropriated or continuing appropriations) or matching funds under a Federal award to pay any person for lobbying in connection with the award. Lobbying is influencing or attempting to influence an officer or employee of any U.S. agency, a Member of the U.S. Congress, an officer or employee of the U.S. Congress, or an employee of a Member of the U.S. Congress connection with the award. Applicants and recipients must complete and submit the SF-LLL, “Disclosure of Lobbying Activities”https://www.grants.gov/web/grants/forms/post-award-reporting-forms.htmlform if the Federal share of the proposal or award is more than $100,000 and the applicant or recipient has made or has agreed to make any payment using non- appropriated funds for lobbying in connection with the application or award. The SF-LLL form is available https://harvester.census.gov/facides/Account/Login.aspx https://harvester.census.gov/facides/Account/Login.aspx https://harvester.census.gov/facdissem/Main.aspx https://harvester.census.gov/facdissem/Main.aspx http://www.ecfr.gov/cgi-bin/text-idx?SID=683823273fc0da6a1060883eda593fb8&mc=true&node=pt43.1.18&rgn=div5 http://www.ecfr.gov/cgi-bin/text-idx?SID=683823273fc0da6a1060883eda593fb8&mc=true&node=pt43.1.18&rgn=div5 https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html with this Funding Opportunity on Grants.gov. See 43 CFR, Subpart 18.100 for more information on when additional submission of this form is required.

Overlap or Duplication of Effort Statement

Applicants must provide a statement indicating if there is any overlap between this Federal application and any other Federal application, or funded project, in regards to activities, costs, or time commitment of key personnel. If no such overlap or duplication exists, state, “There are no overlaps or duplication between this application and any of our other Federal applications or funded projects, including in regards to activities, costs, or time commitment of key personnel”.

If any such overlap exists, provide a complete description of overlaps or duplications between this proposal and any other federally funded project or application in regards to activities, costs, and time commitment of key personnel, as applicable. Provide a copy of any overlapping or duplicative proposal submitted to any other potential funding entity and identify when that proposal was submitted, to whom (entity name and program), and when you anticipate being notified of their funding decision. The statement and the description of overlap or duplication, when applicable, may be provided within the proposal or as a separate attachment to the application. If at any time a proposal is awarded funds that would be overlapping or duplicative of the funding requested from NPS, the applicant must immediately notify the NPS point of contact. Any overlap or duplication of funding between the proposed project and other active or anticipated projects may impact selection and/or funding amount.

D3. Unique Entity Identifier and System for Award Management (SAM) Identifier and System for Award Management (SAM.gov) Registration: This requirement does not apply to individuals applying for funds as individual (i.e., unrelated to any business or nonprofit organization you may own or operate) or any entity with an exception approved by the funding bureau or office in accordance with bureau or office policy. All other applicants are required to obtain a Data Universal Numbering System (DUNS) number from Dun & Bradstreet and then register in SAM.gov prior to submitting a Federal award application. Federal award recipients must continue to maintain an active SAM.gov registration with current information through the life of their Federal award(s). See the “Submission Requirements” section of this document below for more information on SAM.gov registration. We may not make a Federal award to an applicant that has not completed the SAM.gov registration. If an applicant selected for funding has not completed their SAM.gov registration by the time the program is ready to make an award, the program may determine that the applicant is not qualified to receive an award. The program can use that determination as a basis for making an award to another applicant. There is no cost to register with Dun & Bradstreet or SAM.gov. There are third-party vendors who will charge a fee in exchange for registering entities with Dun & Bradstreet and SAM.gov; please be aware you can register and request help for free.

Obtain a DUNS Number

Request a DUNS Number through the Dun & Bradstreet website. For technical difficulties, send an email to the D&B SAM Help Desk. Please ensure that you are able to receive emails from SAMHelp@dnb.com. The Grants.gov “Obtain a DUNS Number” webpage also provides detailed instructions. Once assigned a DUNS number, your organization must maintain up-to-mailto:SAMHelp@dnb.com date information with Dun & Bradstreet. Applicants must enter their DUNS number in the “Organizational DUNS” field on the SF-424, Application for Federal Assistance form.

Register with the System for Award Management (SAM)

Register on the SAM.gov website. “Help” tab on the website contains User Guides and other information to assist you with registration. The Grants.gov Register with SAM page also provides detailed instructions. You can also contact the supporting Federal Service Desk for help registering in SAM. Once registered in SAM, entities must renew and revalidate their SAM registration at least once every 12 months from the date previously registered. Entities are strongly encouraged to revalidate their registration as often as needed to ensure their information is up to date and reflects changes that may have been to the entity’s DUNS or IRS information.

This process can take several weeks – START EARLY, DON’T DELAY

D4. Submission Dates and Times Due Date for Applications 06/30/2021 Application Due Date Explanation Electronically submitted applications must be submitted no later than 11:59 p.m., ET, on the listed application due date.

D5. Intergovernmental Review Prior to application submission, U.S. state and local government applicants should visit the OMB Office of Federal Financial Management website and view the “State Point of Contact (SPOC) List” to determine whether their application is subject to the state intergovernmental review process under Executive Order (E.O.) 12372 “Intergovernmental Review of Federal Programs.”

States not on the list do not participate in the intergovernmental review process, and therefore do not have a SPOC. If you are located within a State that does not have a SPOC, you may send application materials directly to a Federal awarding agency. If your state is on the list, contact the designated entity for more information on the state’s prior review requirements for Federal assistance applications.

D6. Funding Restrictions The Federal awarding agency that provides the largest amount of direct funding to your organization is your cognizant agency for indirect costs, unless otherwise assigned by the White House Office of Management and Budget (OMB). If the Department of the Interior is your organization’s cognizant agency, the Interior Business Center will negotiate your indirect cost rate. Contact the Interior Business Center by phone 916-930-3803 or using the IBC Email Submission Form. See the IBC Websitehttps://www.doi.gov/ibc/services/finance/indirect-cost-servicesfor more information.

https://www.whitehouse.gov/omb/management/office-federal-financial-management/ https://www.whitehouse.gov/omb/management/office-federal-financial-management/ https://www.doi.gov/ibc/contactus/icsfeedback https://www.doi.gov/ibc/contactus/icsfeedback https://www.doi.gov/ibc/services/finance/indirect-cost-services https://www.doi.gov/ibc/services/finance/indirect-cost-services

Organizations must have an active Federal award before they can submit an indirect cost rate proposal to their cognizant agency. Failure to establish an approved rate during the award period renders all costs otherwise allocable as indirect costs unallowable under the award. Recipients must have prior written approval from the OIA to use amounts budgeted for direct costs to satisfy cost-share or match requirements or to cover unallowable indirect costs. Recipients shall not shift unallowable indirect costs to another Federal award unless specifically authorized to do so by legislation.

Required Indirect Cost Statement to be submitted with Application All organizations must include the applicable statement from the following list in their application, and attach to their application any documentation identified in the applicable statement:

We are:

A U.S. state, territorial or local government entity receiving more than $35 million in direct Federal funding each year with an indirect cost rate of [insert rate]. We submit our indirect cost rate proposals to our cognizant agency. Attached is a copy of our most recently approved rate agreement/certification.

A U.S. state, territorial or local government entity receiving less than $35 million in direct Federal funding with an indirect cost rate of [insert rate]. We have prepared and will retain for audit an indirect cost rate proposal and related documentation.

A [insert your organization type; U.S. states, territories and local governments, do not use this statement] that has previously negotiated or currently has an approved indirect cost rate with our cognizant agency. Our indirect cost rate is [insert rate]. [Insert either:

“Attached is a copy of our most recently approved but expired rate agreement. In the event an award is made, we will submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after the award is made.” or “Attached is a copy of our current negotiated indirect cost rate agreement.”]

A [insert your organization type] that has never submitted an indirect cost rate proposal to our cognizant agency. Our indirect cost rate is [insert rate]. If we receive an award, we will submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after the award date.

A [insert your organization type] that has never submitted an indirect cost rate proposal to our cognizant agency and has an indirect cost rate that is lower than 10%. Our indirect cost rate is [insert rate; must be lower than 10%]. However, if we receive an award we will not be able to meet the requirement to submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after award. We request as a condition of award to charge a flat indirect cost rate of [insert rate; must be lower than 10%] against [insert a clear description of the direct cost base against which your rate is charged (e.g., salaries; salaries and fringe benefits; or modified total direct costs). However, please note that your organization cannot charge indirect costs in excess of the indirect costs that would be recovered if applied against modified total direct costs as defined in §2 CFR 200.68]. We understand that we must notify the OIA in writing if we establish an approved rate with our cognizant agency at any point during the award period.

A [insert your organization type] that has never submitted an indirect cost rate proposal to our cognizant agency and has an indirect cost rate that is 10% or higher. Our indirect https://www.ecfr.gov/cgi-bin/text-idx?SID=0bb1f5386f36f965f85dc05b2ad8a804&%3Bmc=true&%3Bnode=pt2.1.200&%3Brgn=div5&%3Bse2.1.200_168 https://www.ecfr.gov/cgi-bin/text-idx?SID=0bb1f5386f36f965f85dc05b2ad8a804&%3Bmc=true&%3Bnode=pt2.1.200&%3Brgn=div5&%3Bse2.1.200_168 cost rate is [insert your organization’s indirect rate; must be 10% or higher]. However, if we receive an award we will not be able to meet the requirement to submit an indirect cost rate proposal to our cognizant agency within 90 calendar days after award. We request as a condition of award to charge a flat de minimis indirect cost rate of 10% to be charged against modified total direct project costs as defined in 2 CFR §200.68. We understand that we must notify the OIA in writing if we establish a negotiated rate with our cognizant agency at any point during the award period. We understand that additional Federal funds may not be available to support an unexpected increase in indirect costs during the project period and that such changes are subject to review, negotiation, and prior approval by OIA

A [insert your organization type] that will charge all costs directly.

IF YOU HAVE NOT RECEIVED DISCRETIONARY FUNDING FROM OIA IN THE LAST

FIVE (5) YEARS, please ensure that the following questions are answered on your application:

a. Does your organization have independent financial capabilities that can comply with the financial management and accounting requirements detailed in 2 CFR 200 (see below)?

Radio buttons with options: Yes, No or N/A

b. Does your organization have a financial unit? If so, please describe the staffing and structure (such as the number of CPAs, utilization of accounting software etc.)

Radio buttons with options: Yes, No or N/A

c. Has your organization received and managed federal grant funding before?

Radio buttons with options: Yes, No or N/A

d. Does your organization undergo an annual financial audit?

Radio buttons with options: Yes, No or N/A

e. Has your organization ever completed a single audit?

Radio buttons with options: Yes, No or N/A

D7. Other Submission Requirements

E. Application Review Information E1. Criteria

E2. Review and Selection Process Prior to award, the program will review any applicant statement regarding potential overlap or duplication between the project to be funded and any other funded or proposed project in terms of activities, funding, or time commitment of key personnel. Depending on the circumstances, the program may request modification to the application, other pending applications, or an active https://www.ecfr.gov/cgi-bin/text-idx?SID=0bb1f5386f36f965f85dc05b2ad8a804&%3Bmc=true&%3Bnode=pt2.1.200&%3Brgn=div5&%3Bse2.1.200_168 award, as needed to eliminate any duplication of effort, or the Bureau may choose not to fund the selected project.

The program may not make a Federal award to an applicant that has not completed the SAM.gov registration. If an applicant selected for funding has not completed their SAM.gov registration by the time the Bureau is ready to make an award, the program may determine that the applicant is not qualified to receive an award. The program can use that determination as a basis for making an award to another applicant.

Prior to award, the program will evaluate the risk posed by applicants as required in 2 CFR

200.205. Programs document applicant risk evaluations using the Bureau’s “Financial Assistance Recipient Risk Assessment” form. Prior to approving awards for Federal funding in excess of the simplified acquisition threshold (currently $250,000), the Bureau is required to review and consider any information about or from the applicant found in the Federal Awardee Performance and Integrity Information System. The Bureau will consider this information when completing the risk review. The Bureau uses the results of the risk evaluation to establish monitoring plans, recipient reporting frequency requirements, and to determine if one or more of the specific award conditions in 2 CFR 200.207 should be applied the award.

E3. CFR – Regulatory Information See the Office of Insular Affairs’s Award Terms and Conditions for the general administrative and national policy requirements applicable to Service awards. OIA will communicate any other program- or project-specific special terms and conditions to recipients in their notices of award.

E4. Anticipated Announcement and Federal Award Dates September 2021

F. Federal Award Administration Information

F1. Federal Award Notices After an applicant’s proposal is selected for award, the applicant will receive a letter from the Office of Insular Affairs. This letter will detail the next steps in the awarding process. Awards are expected to be issued in September 2021.

F2. Administrative and National Policy Requirements Code of Federal Regulations – By accepting financial assistance, your organization agrees to abide by the applicable Federal regulations in the expenditure of Federal funds and performance under this program: 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

See the “DOI Standard Terms and Conditions” for the administrative and national policy requirements applicable to DOI awards.

https://www.doi.gov/grants/doi-standard-terms-and-conditions

Data Availability Per the Financial Assistance Interior Regulation (FAIR), 2 CFR §1402.315:

(a) All data, methodology, factual inputs, models, analyses, technical information, reports, conclusions, valuation products or other scientific assessments in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual, resulting from a financial assistance agreement is available for use by the Department of the Interior, including being available in a manner that is sufficient for independent verification.

(b) The Federal Government has the right to:

(1) Obtain, reproduce, publish, or otherwise use the data, methodology, factual inputs, models, analyses, technical information, reports, conclusions, or other scientific assessments, produced under a Federal award; and

(2) Authorize others to receive, reproduce, publish, or otherwise use such data, methodology, factual inputs, models, analyses, technical information, reports, conclusions, or other scientific assessments, for Federal purposes, including to allow for meaningful third-party evaluation.

F3. Reporting Financial Reports All recipients must use the SF-425, Federal Financial Report form for financial reporting. At a minimum, all recipients must submit a final financial report. Final reports are due no later than 90 calendar days after the award period of performance end date or termination date. For awards with periods of performance longer than 12 months, recipients are required to submit interim financial reports on the frequency established in the Notice of Award. The only exception to the interim financial reporting requirement is if the recipient is required to use the SF 270/271 to request payment and requests payment at least once annually through the entire award period of performance. We will describe all financial reporting requirements in the Notice of Award.

Performance Reports Performance reports must contain a comparison of actual accomplishments with the established goals and objectives of the award; a description of reasons why established goals were not met, if appropriate; and any other pertinent information relevant to the project results. Final reports are due no later than 90 calendar days after the award period of performance end date or termination date. For awards with periods of performance longer than 12 months, recipients are required to submit interim financial reports on the frequency established in the Notice of Award.

Reports should reflect all impacts upon fuel/electricity bills and pricing.

Significant Development Reports Events may occur between the scheduled performance reporting dates which have significant impact upon the supported activity. In such cases, recipients are required to notify the Bureau in writing as soon as the recipient becomes aware of any problems, delays, or adverse conditions that will materially impair the ability to meet the objective of the Federal award. This disclosure must include a statement of any corrective action(s) taken or contemplated, and any assistance needed to resolve the situation. The recipient should also notify OIA in writing of any favorable developments that enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.

https://www.ecfr.gov/cgi-bin/text-idx?SID=1bfd0da1190f850482e94794cca23a5d&mc=true&node=20190830y1.1

Real Property Reports Recipients and subrecipients are required to submit status reports on the status of real property acquired under the award in which the Federal government retains an interest. The required frequency of these reports will depend on the anticipated length of the Federal interest period. The Bureau will include recipient-specific real property reporting requirements, including the required data elements, reporting frequency, and report due dates, in the Notice of Award when applicable.

Conflict of Interest Disclosures Recipients must notify the program immediately in writing of any conflict of interest that arise during the life of their Federal award, including those reported to them by any subrecipient under the award. Recipients must notify the program in writing if any employees, including subrecipient and contractor personnel, are related to, married to, or have a close personal relationship with any Federal employee in the Federal funding program or who otherwise may have been involved in the review and selection of the award. The term employee means any individual engaged in the performance of work pursuant to the Federal award. Recipients may not have a former Federal employee as a key project official, or in any other substantial role related to their award, whose participation put them out of compliance with the legal authorities addressing post-Government employment restrictions. See the U.S. Office of Government Ethics website for more information on these restrictions. The Service will examine each conflict of interest disclosure based on its particular facts and the nature of the project and will determine if a significant potential conflict exists. If it does, the Service will work with the recipient to determine an appropriate resolution. Failure to disclose and resolve conflicts of interest in a manner that satisfies the Service may result in any of the remedies described in 2 CFR 200.338 Remedies for Noncompliance, including termination of the award.

Other Mandatory Disclosures The Non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non- Federal entities that receive a Federal award including the terms and conditions outlined in 2 CFR 200, Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters are required to report certain civil, criminal, or administrative proceedings to SAM.

Failure to make required disclosures can result in any of the remedies described in 2 CFR

200.338 Remedies for Noncompliance, including suspension or debarment.

Reporting Matters Related to Recipient Integrity and Performance If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings in accordance with Appendix XII to 2 CFR 200.

G. Federal Awarding Agency Contact(s) https://oge.gov/ https://oge.gov/

G1. Program Technical Contact For programmatic technical assistance, contact:

First Name:

Krystina Last Name:

Alfano Address:

1849 C Street NW, Mail Stop 3117, Washington, D.C. 20240 Telephone:

202-219-8536 Email:

krystina_alfano@ios.doi.gov

G2. Program Administration Contact For program administration assistance, contact:

First Name:

Krystina Last Name:

Alfano Address:

1849 C Street NW, Mail Stop 3117, Washington, D.C. 20240 Telephone:

202-219-8536 krystina_alfano@ios.doi.gov

G3. Application System Technical Support For Grants.gov technical registration and submission, downloading forms and application packages, contact:

Name:

Grants.gov Customer Support Telephone 1-800-518-4726 Email:

Support@grants.gov For GrantSolutions technical registration and submissions, downloading forms and application packages, contact:

Name:

GrantSolutions Customer Support Telephone:

1-866-577-0771

Help@grantsolutions.gov

H. Other Information H1. Payments Domestic recipients are required to register in and receive payment through the U.S. Treasury’s Automated Standard Application for Payments (ASAP), unless approved for a waiver by OIA.

Foreign recipients receiving funds to a final destination bank outside the U.S. are required to receive payment through the U.S. Treasury’s International Treasury Services (ITS) System.

Foreign recipients receiving funds to a final destination bank in the U.S. are required to enter and maintain current banking details in their SAM.gov entity profile and receive payment through the Automated Clearing House network by electronic funds transfer (EFT). The Bureau will include recipient-specific instructions on how to request payment, including identification of any additional information required and where to submit payment requests, as applicable, in all Notices of Award.

H2. Audits In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In addition, grantees are subject to site visits and audits by the Department of Interior (DOI) and other Federal officials.

H3. Marketing and Branding A graphic of the U.S. flag, accompanied by the following language, "Funding provided by the

U.S. Department of the Interior, Office of Insular Affairs", should be displayed on all signage that is intended to identify the project and funders, as appropriate. The graphic and language should be included for all programs, projects, assistance, activities, and public communications, including news articles, partially or fully funded by the Office of Insular Affairs. The U.S. flag may replace or be used in conjunction with the Department of the Interior, Office of Insular Affairs seal.