OHND-13-06-TOL.pdf

SOLICITATION NUMBER: OHND‐13‐06‐TOL

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 1

PART I - THE SCHEDULE

SECTION A - SOLICITATION / CONTRACT FORM

Standard Form 33 (SF 33), Solicitation, Offer and Award, is the cover page of this solicitation.

A bilateral contract may be awarded without discussions simply by the additional signature of the contracting Officer. If discussions are held and Best and Final Offers requested, the resulting bilateral contract must be prepared using the SF 26, Award/Contract for Section A.

The attached Request for Proposal (RFP) contains a pricing schedule and the technical specifications for the Court. Responses to this RFP must include both a technical response and a price quote as described on pages 2 through 53. Award will be made to the contractor whose technically acceptable quote offers the lowest price.

The United States District Court reserves the right to reject any or all responses to this RFP deemed to be technically unacceptable.

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SECTION B – PRODUCTS OR SERVICES AND PRICES / COSTS

B.1 PRICING OVERVIEW

The United States District Court for the Northern District of Ohio is requesting a quote to provide the purchase and installation of one (1) Video and Audio Enhancement System (VAES) for District Judge Courtroom #204 located at the:

James M. Ashley and Thomas W. L. Ashley U.S. Courthouse 1716 Spielbusch Avenue Toledo, Ohio 43604

B.2 PRICING FORM

The RFP does not commit the Court to pay costs for the preparation and submission of a quote. It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Court to the expenditure of public funds in connection with any acquisition action.

There will be no separate reimbursement for travel or per diem.

Item No. Short Description List of Tasks Unit Price

1 Equipment Price Total cost of equipment included in quote

2 Programming Price Total cost of programming included in quote

3 Technician Price Total cost of technician included in quote

4 Systems Drawing Price Total cost of creating system drawings for the new system outlined in this quote

5 System Training Price Total cost of providing training for the new system outlined in this quote

TOTAL

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SECTION C – SPECIFICATIONS / STATEMENT OF WORK

C.1 BACKGROUND

Remove the current system and install, configure and test a complete operational Video and Audio Enhancement System (VAES) in a single rack as a replacement to the current video and audio systems located in District Judge Helmick’s courtroom # 204 at:

James M. Ashley and Thomas W. L. Ashley U.S. Courthouse 1716 Spielbusch Avenue Toledo, Ohio 43604

C.2 Scope

C.2.1 General

(a) The Contractor shall furnish all equipment and materials, whether specifically mentioned herein or not. Installation shall include the delivery, unloading, setting in place, fastening to walls, floors, ceilings, counters, or other structures where required, interconnecting wiring of the system components, equipment alignment and adjustment, and all other work whether or not expressly detailed herein which is necessary to result in a complete operational system. The installation of all work must be in accordance with commonly accepted industry standards and practice. While not anticipated, it may be necessary to cooperate with other trades in order to achieve well-coordinated progress and satisfactory final results. The Contractor must watch for conflicts with work of other contractors on the job and execute moderate moves or changes as are necessary to accommodate other equipment or preserve symmetry and pleasing appearance.

(b) Wire all systems in accordance with Standard Broadcast Practices and the National Electrical Code, NFPA, SMPTE, NAB, UL, ETA, FCC, NTSC, Design and Installation (SAMS) and any other authority having jurisdiction. Where a conflict occurs, follow the most stringent requirements. Refer to Attachment 2 A-1 and A-2 for room plan and camera wiring.

(c) If, in the opinion of the Contractor, an installation practice is desired or required, which is contrary to these specifications, a written request for modification shall be made to the Contracting Officer’s Technical Representative (COTR). Any changed work shall not commence without written approval from the Contracting Officer (CO).

(d) Provide necessary screws, anchors, clamps, tie wraps, distribution rings, miscellaneous grounding and support hardware necessary to facilitate the installation of the system.

(e) Replace all cover plates and table bulkhead plates to accommodate required connectivity. Submit shop drawings of plates with all terminology for review.

(f) Furnish special installation equipment or tools necessary to properly complete the system, including but not limited to, tools for terminating, lifting, testing and etc.

(g) All installation practices shall be in accordance with, but not limited to, these specifications for a complete and operating system consistent with the design intent.

(h) Court Furnished Equipment (CFE) and materials are specifically exempt from this requirement. The contractor shall test all CFE equipment to ensure proper operation prior to commencement of installation. Installation initiation indicates the contractor accepts all CFE equipment as satisfactory.

Any technical issues should be addressed with the COTR prior to start. Unused, existing equipment shall be disconnected and set aside for COTR.

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(i) The Contractor shall provide equipment that, where required, shall conform to the applicable requirements of the Underwriter’s Laboratories, Inc., local codes, the National Electrical Code and any other governing codes. Such items shall bear a label or mark indicating their conformance to the above requirements.

(j) The Contractor shall generate shop drawings and information for the complete installation and wiring of the VAES. The Contractor shall provide the on-site installation and wiring of the VAES, and shall provide ongoing supervision and coordination during the installation phase.

(k) The Contractor shall adjust the system and shall provide all test equipment for system acceptance testing.

(l) The installation shall include everything necessary or incidental to complete the installation including but not limited to hardware, software, receptacle plates, wire, electrical boxes, etc.

(m) The Contractor shall be responsible for the restoration of finish hardware to the original condition including painting, wall, millwork and ceiling modifications and attachments. The Contractor will work with the Court for any needed restoration by the Government Services Administration (GSA).The Court is a tenant of the GSA.

(n) The Contractor shall provide training on the operation of the VAES system.

(o) All installation practices shall be in accordance with, but not limited to, these specifications.

C.3 Functionality

The Contractor installation shall provide functionality as listed in the following locations:

(a) Judge

(1) RTT output (Real Time Transcription).

(2) PC input (VGA & Audio).

(3) XLR microphone inputs – lavaliere, goose neck and sidebar (microphones are CFE).

(4) VGA Evidence display Touchscreen LCD Monitor (CFE). ELO Systems, RS-232.

(5) 3.5mm headphone connection with all audio mixed including sidebar.

(b) Courtroom Deputy (CRD)

(1) PC input (VGA & Audio).

(2) XLR microphone input (microphone is CFE).

(3) 3.5mm headphone connection with all audio mixed including sidebar.

(4) Creston touch panel control (CFE).

(5) VGA Evidence display (LCD is CFE).

(6) Provide a standalone printer at the Courtroom Deputy location to allow printing of any video evidence being displayed on the VAES. Crestron control panel shall have a single button for sending the information to the printer. A Sony UP25MD or equivalent is desired. A laptop based video capture system is not preferred.

(7) VGA feed from rack for video encoder confidence monitor (LCD is CFE).

(c) Sidebar (Bench conference)

Crestron touch panel control of bench conference function. When enabled, mute all microphones except currently active Judge microphone and omni-directional sidebar microphone. Audio routed to all wired headphones. White noise routed to gallery and jury speakers. Provide touch screen user selectable volume control. Return to normal operation with all microphones previously enabled.

(d) Attorney table boxes – Defense and Prosecution tables shall each have:

(1) (2) VGA Evidence displays (LCD’s are CFE).

(2) RTT output.

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(3) PC input (VGA & Audio).

(4) (2) XLR microphone inputs (microphones are CFE).

(5) 3.5mm headphone connection with all audio mixed including sidebar.

(6) An RJ45 connector should be provided at the defense table connection plate for the

“Signature Pad”. Note that the existing cable currently installed should be reused and terminated to the new plate.

(e) Multimedia podium

(1) VGA Evidence display Touchscreen LCD Monitor (CFE), ELO Systems, RS-232.

(2) VGA Document camera input (camera is CFE).

(3) PC Input (VGA & Audio).

(4) (2) XLR microphone inputs (microphones are CFE).

(5) Crestron touch panel control with selections for document camera, podium laptop and both counsel table laptops inputs.

(f) Jury box

(1) VGA Evidence video feed to floor mounted 16 port video D/A (D/A and LCD’s are CFE).

(2) Control Panel adjustable audio feed to (4) jury rail mounted JBL Control Series speakers (70v speakers are CFE).

(g) Witness Box

(1) VGA Evidence display Touchscreen LCD Monitor (CFE), ELO Systems, RS-232.

(2) (2) XLR microphone inputs – goose neck and lavaliere (microphones are CFE).

(h) Law Clerk Desk

(1) VGA Evidence video feed (LCD is CFE).

(2) RTT output.

(3) 3.5mm headphone connection with all audio mixed including sidebar.

(i) Wireless Microphone

(1) Provide 4 audio inputs and outputs on DSP for (CFE) Revolabs wireless microphone system.

Control panel control for mute and levels. Provide matrix switching in Biamp system to route in and outbound audio from teleconferencing session to any of the (4) headsets for remote language interpreting, and also to be used as general sound reinforcement microphones. Refer to Attachment 3 for suggested audio conference matrix routing.

(j) Video Conferencing, Audio Conferencing

(1) Polycom VSX8000 (CFE) to be integrated into system with Creston touch panel control of all functions. User selectable to send one of (3) courtroom PTZ cameras or visual and audio evidence being displayed in the courtroom to the far end.

(2) Replace (3) existing composite video cameras and wiring with S-video format. Crestron control panel control of all PTZ functions. Provide an additional page of camera controls independent of video conferencing functions.

(3) (4) line analog teleconferencing. Provide programming to control system. Provide remote control of telephonic interface functions, including but not limited to caller volume control, mute, speed dial, call setup, number entry clear, flash, and calibrate. Provide dialer for each phone line provided.

(k) Court Reporter location

(1) RTT Input (to be distributed simultaneously to Judge, counsel tables and Law Clerk desk).

(2) Potentiometer adjustable 3.5 mm headphone connection in surface mount box. (Mix all audio. During bench conference, mix boundary and active Judge microphone).

(3) VGA Evidence display (LCD is CFE).

(4) (4) XLR channels of line level audio from the sound system for CFE For the Record (FTR)

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 6 recording system.

Channel 1: Active Judge and CRD microphone.

Channel 2: Active witness microphone.

Channel 3: Defense and presenter cart microphones.

Channel 4: Prosecution microphones , wireless, evidence, tele and video conferencing audio

(l) Gallery Display

(1) VGA Evidence display feed (LCD is CFE) controlled by Creston touch panel.

(m) Niagara Encoder (CFE) connection in rack

(1) VGA & audio connection for CFE encoder & monitor (terminated to a VGA DB-15) and

3.5mm headphone jack in Courtroom deputy bulkhead plate.

(2) Provide one rear of courtroom mounted S-video camera dedicated to streaming video independent of video conferencing cameras.

(n) IP based audio and video streaming, US Marshals Service (USMS) feed, rack mounted.

(1) Program audio and displayed video (either displayed evidence or one of three PTZ camera feeds from video conferencing system) stream to be made available via the Court’s network for at least (12) simultaneous listeners with synchronized audio. Control panel provision to enable and disable the streams.

(2) Provide for (1) scaled S-video feed of (either displayed evidence or one of three camera feeds from video conferencing system) and (1) mixed line level audio output for CFE encoder.

(3) Provide VGA connection to CRD location for output of encoder (LCD is CFE).

(4) Provide (1) line level audio output controlled via the Crestron system (mute, un-mute) for

USMS. On system power up, default to mute.

C.4 PHYSICAL INSTALLATION

(a) All equipment shall be firmly secured in place unless requirements of portability dictate otherwise.

(b) Fastenings and supports shall be adequate to support their loads with a safety factor of at least three.

(c) All boxes, equipment, etc., shall be secured plumb and square.

(d) In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but also to overall VAES factors.

(e) Install equipment with all necessary precautions to prevent and guard against electromagnetic and electrostatic hum, to assure adequate ventilation, and to provide for safety and ease of use to the end user.

(f) All visible mounting boxes and plates shall be a matte black finish.

(g) Hardware equipment will be installed in a single rack with casters.

(h) No loading/un-loading dock is available at the Courthouse. Scheduled delivery of all materials will need to be made available via lift-gate truck when necessary. Limited height (~ 79”) restriction on building passenger elevators. A scissor lift is available for use on site to access ceiling speakers with agreement to an indemnification notice with the GSA.

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C.4.1 AUDIO AREAS

The existing courtroom has ceiling speakers (qty 9) to be replaced by Contractor with a high quality speaker, size as needed for existing back box. Integrate existing jury speakers (qty 4), (CFE). Implement mix/minus zoning.

(a) Assisted Listening & FTR Recording

(1) Four (4) channels of line level audio from the sound system for (CFE) FTR recording equipment via XLR jacks at court reporter location.

(2) Provide audio output for infrared Assistive Listening System (ALS).

(3) Replace existing ALS transmitter and personal receivers.

(b) Audio Conferencing - Video Conferencing Audio

(1) Full duplex communication from all courtroom audio sources.

(2) Far end audio signal played through sound reinforcement loudspeakers, IR system and headphone outputs. Refer to Attachment 3 for audio conference routing matrix requirements via Revolabs headsets or PA.

C.4.2 CONTROL SYSTEMS

(a) Contractor to provide Crestron control (not CFE) to interface with systems specified. Single touch control panel (CFE) at the CRD location and X-panel or similar software application for Judge laptop (CFE) with full system control, and a control panel at the multi-media podium for counsel with input selections for document camera , podium laptop, and both counsel table laptops only.

(b) The Contractor shall utilize a Cisco 3560 24 port switch (CFE). Reserve (1) RU space near top of rack for integration.

(c) The Contractor shall provide all programming of control panel layouts. Programming shall include use of graphics and icons for ease of use by the Court. Each control station shall be programmed using logic driven customized code so that each panel works independently from the others and does not echo screen switches of the other(s) in use. Button functions shall track on multiple panels to always indicate the true status. Refer to Attachment 3 for suggested panel layouts.

(d) Where control screens are provided for PCs, the screens shall be revised to say “Click” instead of “touch” or “press” where mouse control is used.

(e) Where control screens are provided for PCs, the control window shall not require scrolling to access control buttons, even if user’s screen is set to 800 x 600 resolution.

(f) Provide power up sequencing as defined. All power up functions listed below and timing sequences are approximate and shall be verified and reprogrammed as required for shortest timing possible. This will occur during project engineering and programming stages, based upon actual equipment used and according to Court preferences.

(1) When the System Shutdown button is engaged, the current audio matrix level and mute settings shall be retained and a "blank" matrix shall be called to prevent audio system popping and equipment damage.

(2) When the System Shutdown button is engaged, power shall turn off after 15 seconds.

(3) When the System Shutdown button is engaged, turn all microphone phantom power off in order to extinguish the power lights on the microphones.

(4) When the Power On sequence is selected, power shall turn on immediately.

(5) After the system has stabilized, the control system shall call the normal room configuration

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 8 audio matrix preset routing all nominal inputs and outputs.

(6) The matrix settings shall retain the last used level settings and mute conditions and restore those to system. Note that these may not be the same settings to be called when the Master Reset is called.

(g) Provide Master Reset function in code so that users can (at anytime) reset the system to the last calibrated state as intended by the Contractor. This reset state shall NOT be automatically initiated at each power-up sequence. Each and every controlled device shall have action or actions that are called under this function. All reset functions listed below and timing sequences are approximate and shall be verified and reprogrammed as required for the shortest timing possible. This will occur during project engineering and programming stages, based upon actual equipment used and according to Court preferences. The following sequence actions shall commence when the Master Reset sequence is selected in the order listed:

(1) All microphones shall be muted.

(2) The control system shall call a “blank” preset in the audio matrix in order to disconnect all inputs from routing to any output.

(3) Audio conference hybrid shall be placed on-hook.

(4) The bench conference mode shall be turned off.

(5) All mixers shall be reset to the original stored, calibrated, and approved settings for all mixer functions.

(6) Out of room function shall be turned off.

(7) All microphones shall be un-muted, with the exception of the lavaliere and all wireless microphones, which shall be muted.

(8) The transcription playback input shall be muted.

(9) Videoconference system shall be placed on-hook.

(10) Zoom all cameras to maximum wide angle.

(11) Presentation cart items shall be set to “on”, regardless of the original power state.

(12) Provide programming so that 4:3 ratio display is set on all 16:9 displays.

(13) All switches feeding evidence monitors in all zones shall be selected to have the Court logo displayed from a graphics storage device.

(14) The annotation system shall be cleared.

(15) The annotation system shall be reset.

(16) The control system shall call the normal room configuration audio matrix preset routing all nominal inputs and outputs.

(17) Control panels shall return to home page.

(h) Provide automatic system shutdown feature. System shall commence the shutdown feature each night of the week at 9:00 pm local time. The system shall automatically adjust for daylight savings time twice yearly.

(i) Audio system control configuration. All microphone and program audio outputs: shall be routed as listed below. Configure and program the control system and matrix mixer according to the overall design of the system. This includes, but is not necessarily limited to the following parameters for the loudspeakers.

(1) Wireless Mic On/Off: shall mute the Wireless Microphone inputs from the receiver at the matrix mixer when set to “off”. When set to “On” the system shall open the Wireless Microphone inputs. The default state for this control on system start-up shall be “Off”.

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(2) Judge Mic/Lav: shall mute the Judge’s Microphone input and open the Judge’s Lavaliere input when set to “Lav”. When set to “Mic” the system shall open the Judge’s Microphone input and mute the Judge’s Lavaliere input. The default state for this control on system start-up shall be “Mic”.

(3) Witness Mic/Lav: shall mute the Witness’ Microphone input and open the Witness’ Lavaliere input when set to “Lav”. When set to “Mic” the system shall open the Witness’ Microphone input and mute the Witness’ Lavaliere input. The default state for this control on system start-up shall be “Mic”.

(4) Any boundary microphones shall have a default set to “Off”.

(5) Out of Room On/Off” function shall be provided to stop audio from traveling outside the visible perimeter of the courtroom and chambers. When Out of Room is off, no feeds shall be routed to the USMS, audio streaming servers, audio conference send, video conference audio send or overflow feeds, or CFE recording device.

(6) “Chambers On/Off” function shall allow sound to be switched on or off to the Streaming appliance that the chambers uses to monitor courtroom proceedings. The switch shall be separate and independent of the Out Of Room (USMS feed) function.

(7) Microphone base mute programming: program local control buttons on all boundary type of microphones for push-and-hold to mute mode. Program all attorney table microphones for push-and-hold to mute mode. Program all remaining microphones for push-on/push off toggle.

(8) Overall Gain: shall be readily accessible control and shall control the gain of all loudspeaker outputs simultaneously. Control of noise masking output level shall be provided separately.

Where direct outputs have been provided to drive powered loudspeakers, direct outputs shall also track with overall room gain and with room mute functions.

(9) Individual Gain shall be provided for all input and output channels. These shall control the gains of each of the individual inputs and outputs separately. These include all individual line and microphone level sources and individual outputs such as loudspeaker zones, individual recording channels, and audio/video conference send and receive. All settings to be controlled under the reset function.

(10) Telephone Interface: Provide programming to control system. Provide touch panel control of telephonic interface functions, including but not limited to caller volume control, mute, speed dial, call setup, number entry clear, flash, and calibrate. Provide dialer for each phone line provided.

(11) Telephone Interface IR/Broadcast Display: When any phone dialer screen is active, show “IR” and “PA” switch on screens for all lines selected for use with any interpreter mode.

When any phone line is set for standard audio conference, the dialer screen for that telephone line shall not display the “IR” or “PA” options. Default setting for incoming sound should be set to route to the PA system only.

(12) Telephone Hybrid Incoming Calls: Provide interface setup control on control panels so that the system accepts incoming calls but does not ring audibly within the courtroom.

Provide control programming such that the bench area control screens flash an indicator that an incoming call is being received. The visual alert on the control screen(s) shall graphically cover 50% of the display area and flash in contrasting images to alert Court staff as to call status.

(13) DSP Interface: Provide remote control of automatic microphone mixer to integrated control system. Provide protocol translation as required for complete control of all mixer functions and all individual input level controls via integrated control system. Provide overall

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 10 gain that is readily accessible to control gain of all outputs simultaneously. Provide individual gain control of each input and microphone on an easily accessible page. Provide access to each input and output control on control panels under password/code protection.

(14) Bench Conference: Provide gain control to bench conference system so that when activated, control system will adjust gain of noise masking system. Bench conference gain control shall be programmed as a steady ramp up and down. Judges Mic/Lav and boundary microphone both to be mixed to reporter headset.

(j) Video system control configuration

(1) Video Zoning

(A) Zone 1: Judge, CRD, Court Reporter, Counsel tables and lectern VGA displays

(B) Zone 2: Jury, Witness

(C) Zone 3: Gallery

(2) Muting: Provide individual video muting controls for each monitor zone higher than zone 1.

(3) Display Ratios: Provide programming so that each source selection calls a 4:3 ratio display on all 16:9 displays.

(4) Automatic Video Publishing Mute Function: Provide selection switch on main control panel(s) to enable or disable the “Auto Publish” mode. The function is intended to set a system operating mode that allows automatic publishing to the courtroom monitors in zone 2 and higher of a video evidence source. Court staff shall be able to enable and disable the “Auto Publish” feature at any time; however, the design intent of this switch shall be used to set a typical condition for a particular hearing, for a day or for an entire trial. The selected mode is not intended to be varied each time video evidence is presented or changed during the course of testimony presentation.

(A) When “Auto Publish” mode is disabled, any change of source (such as changing from PC presentation to Document Camera presentation) shall automatically black out (or display logo according to Court preference) to all monitor zones higher than zone one. Audio from any source that has audio (only the document camera has no audio) shall be muted to all destinations unless all monitor zones are published.

(B) When “Auto Publish” mode is enabled, changes of sources selected shall instantly switch all monitor zones to the new source without judge or court staff intervention.

Any selection of evidence on any courtroom control panel shall immediately publish to all zones. Audio associated with the evidence shall also be published (un-muted) at this time. In this mode neither the Judge nor court staff shall be required to intervene and publish to monitor zones higher than zone 1.

(C) At any time, any control panel not under the control of the attorney, shall be able to toggle publish or un-publish separately on zones higher than zone 1. An “all-publish” button to publish to multiple zones shall not be provided. Label each display toggle button for each zone such as “Witness Publish On/[Off]” and “Jury/Gallery Publish On/[Off]”.

(D) Auto Publish should be enabled each time after a system reset. The mode shall not be changed when the system is powered on.

(k) Logo Generator: Provide the following video pages on the logo generator to be controlled under the master system under selected conditions:

(1) Court Graphics: Display Court seal on all video zones during system reset and system power on.

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(2) Unpublished Source: Display Court seal to all zones higher than zone 1 for use when evidence presentation system is not to display an evidence source. Provide a “publish/un-publish” button toggle for zone 2 and a “publish/un-publish” button toggle for zone 3. The system shall not have separate “video mute”, “all publish”, or “all mute” function control.

(3) Bench Conference Graphics: Provide and select to display on all zones a full screen graphic that reads “Private Bench Conference is Active” during bench conference mode only. After bench conference is ended, return to original source input and restore audio.

(4) Help Screens: Provide and select to display all Quick Reference Guides provided for system on zone 1. Under help screen provide sub-screen to select various help references available for display. Provide multiple pages for each guide where required. Provide additional help information as may be appropriate for system instruction.

(l) Video Conferencing system control configuration.

(1) Remote Control: Provide remote control to videoconferencing systems, including but not limited to complete menu access and control, speed dial, call setup, and camera movement where indicated.

(2) Pan/Tilt/Zoom/Focus: Provide and install Pan/Tilt/Zoom/Focus cameras at the locations indicated on the drawings. The cameras shall be calibrated and set for automatic white balance and automatic iris control with manual override. Cameras to be installed and calibrated for each individual camera shot location as indicated on the drawings.

(3) Preset Camera Locations: The master unit shall configure preset camera locations, including pan, tilt, zoom, and focus positions according to the input locations so identified. Stored locations and positions shall be non-volatile and survive full power outages for up to 30 days.

Positions and input selections shall be fully configurable from the main control panel for end user modification as desired. Coordinate exact camera positions (shot framing) with COTR.

(A) Judge Camera

1) Wide shot of bench

2) Close up of Judge (camera shot to cover an area of approximately 48” wide).

(B) Witness Camera

1) Witness and Judge

2) Close up of Witness (camera shot to cover an area of approximately 48” wide).

(C) Lectern Camera

1) Medium close up of lectern/presentation cart area (camera shot to cover an area of approximately 10’ wide).

2) Coverage shot of Government Attorney Table.

3) Coverage shot of Defense Attorney Table.

Provide up to two iterations of programming at no additional cost.

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C.4.3 CABLE INSTALLATION

(a) Wiring to current audio and video rack locations is via CAT5 cable, which is to be replaced with native format wiring. Use existing wiring to pull new cable.Where required, shielded twisted pair (Cat 6 STP) shall be used for cabling including RTT to reduce the possibility of RF interference on the data signal.

(b) All cables, regardless of length, shall be marked with ELECTRONICALLY PRINTED wrap-around, shrink wrapped markers at both ends. No handwritten labels will be accepted. There shall be no unmarked cables at any place in the system. All cable ends shall be clearly tagged with destination and function markings IN ENGLISH in accordance with the wiring diagram.

(c) Provide cable pass through holes if required. Provide grommets in all pass through holes. Coordinate placement of holes with the COTR. Indicate placement on Shop Drawings. Review all locations with the COTR before drilling. Refer to Attachment 2.

(d) Contractor shall ensure that all visual and control cables are neatly dressed with split loom tubing or equivalent for pleasing appearance and safety.

(e) All inter-rack cabling shall be neatly strapped, dressed, and adequately supported. Service loops to be included in rack secured by hook and loop fasteners. Allow for a service loop from the wall to the rack in the A/V room to allow rack to be pulled forward.

(f) Terminal blocks, boards, strips, or connectors, shall be furnished for all cables which interface with racks, cabinets, consoles, or equipment modules.

(g) Provide quick disconnect, native connectors on a jack field panel at the rear of the rack with English descriptions indicating purpose of connection to allow complete disconnection of rack. The connectors shall be of industry standard type, appropriate to the signal and voltages required by the equipment.

(h) All cables shall be grouped according to the signals being carried. In order to reduce signal contamination, separate groups shall be formed for the following cables:

(1) Power cables

(2) Analog control cables

(3) Digital control cables

(4) Audio cables carrying signals less than -20 dBm

(5) Audio cables carrying signals between -20 dBm and +20 dBm

(6) Audio cables carrying signals above +20 dBm

(7) RGBHV cables

(8) Video cables

(9) Radio frequency (RF) cables

Under no circumstances should audio cables be allowed to run in the same raceway as computer or power cables.

(i) Racks shall have power on one side and low voltage on the other side. As a general practice, all power cables, control cables, and high level cables shall be run on the left side of an equipment rack as viewed from the rear. All other cables shall be run on the right side of an equipment rack, as viewed from the rear.

(j) Cables shall be routed at least 610 mm from any fluorescent ballast and at least 1 m from any electric motors or other high level source of electromagnetic interference.

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(k) Unless otherwise called for in these specifications, the following cables, or their approved equals, shall be used in these systems:

(1) Audio - Canare L4E5AT

(2) Audio (70 Volt speakers) - Belden 8461

(3) Audio (8 ohm speakers) - Belden 8473

(4) Video (baseband) – Belden 8281

(5) RF (Broadband) - Belden 9291

(6) Control - Belden 8489

(l) All cables shall be cut to the length dictated by the run. No splices shall be permitted in any pull boxes without prior permission of the COTR. For equipment mounted in drawers or on slides, the interconnecting cables shall be provided with a service loop of appropriate length.

(m) All cables in conduits must be insulated and shielded from each other and from the conduit the entire length and must not be spliced. Ground all shields at the high-level termination end of the respective circuits only, unless otherwise specified herein. Heat shrink tubing shall be used to dress the ends of all wire and cabling including a separate tube for the drain or ground wire.

(n) Ensure that the maximum pulling tensions of the specified distribution cables are not exceeded and cable bends maintain the proper radius during the placement of the facilities. No cable shall be installed with a bend radius less than that recommended by the cable manufacturer. Observe the bending radius and pulling strength requirements of the cables during handling and installation.

Provide clutch or shear pin protection for cables during cable pulling to ensure cable pulling tension is not exceeded.

(o) Provide temporary protection of cables before termination. Cables shall not be left lying on the floor.

Bundle and tie wrap to provide protection.

(p) All existing CAT5 A/V system cable to be removed and new native connection cabling to be installed as part of project. Discarded cabling to be recycled by contractor. Defer to COTR if in doubt on cable function prior to removal.

C.4.4 CONNECTOR ASSEMBLIES

(a) Provide engraved wall, table, and floor connector bulkhead I/O plates for all audio and control connections. All visible connector assemblies shall be constructed of black colored anodized aluminum with white letters. Hidden (not easily seen) connector assemblies may be stainless steel or anodized aluminum. Provide surface mount boxes where required to accommodate connections.

Employ cable management to ensure a neat, clutter free finish. Refer to Attachment 4 for sample plate layouts.

(b) RJ-45 Jacks shall be wired per the pair assignments indicated in ANSI/TIA/EIA 568-B-2001.

(c) Coordinate the replacement of all visual devices and connector assemblies with the COTR.

C.4.5 POWER DISTRIBUTION IN EQUIPMENT RACK

Provide UPS suitable to power rack for a minimum of 30 minutes. Power distribution via rack mounted outlet strips. No loose strips for “extra” outlets.

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 14

C.5 EQUIPMENT PREFERENCES

(a) Control Processor: The existing control system is Crestron (not CFE).

(b) Control Touchscreens: The existing control touchscreen is Crestron (CFE). IP based laptop control via X-Panel software.

(c) DSP: similar to Biamp.

(d) Assisted Listening Headphone System: The preferred ALS system will be similar to Sennheiser.

(e) Wireless Microphone: The existing system is a (4) channel Revo Labs (CFE). This system requires

(4) controllable line level inputs and outputs in the DSP, and will provide routing for remote language interpretation via four analog phone lines. Also to be useable for general audio enhancement.

(f) Control System Programming: Contractor shall coordinate the programming of the control system with the COTR to ensure the interface meets with the Court’s approval and performs the functional intent of the design as outlined herein. Refer to Attachment 3 for suggested control panel pages.

(g) Video Conferencing: The existing codec is a Polycom VSX8000 (CFE).

(h) Video Printing: Similar to a Sony UP25MD or equivalent.

C.5.1 QUALITY ASSURANCES

(a) Quality of Materials and Equipment: All materials and equipment supplied by the Contractor shall be new and shall meet or exceed the latest published specification of the manufacturer in all respects.

The Contractor shall supply the latest model available at the time of quoting of each piece of equipment. All equipment is intended to be professional grade and rated for continuous duty. Basic guidelines have been prepared with minimum performance requirements. These must be satisfied, unless a variance (separate document) is submitted and approved by the CO and the COTR.

(b) All equipment must be self-supporting and provide all necessary support hardware.

(c) Coordination of Work: Coordinate layout and installation of equipment with other construction supported by, or penetrating through, ceilings, including light fixtures, HVAC equipment, fire-suppression system, and partitions.

(d) Warranty Statement: To maintain certain manufacturers’ warranties, said equipment must be installed, aligned and serviced by those installers authorized by said manufacturer to perform those duties. If the Contractor is not authorized by said manufacturer, it is his sole responsibility to make the appropriate arrangements and bear all cost and consequences thereof.

C.5.2 PROPOSED SUBSTITUTIONS

Where specific equipment is described it is not the intention to discriminate against the products of other manufacturers, but rather to establish a standard of quality. The use of trade names on the drawings or finish schedule is to establish the file pattern to be used. It is not intended to exclude other manufacturers

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 15 whose patterns, in the judgment of the Contracting Officer, are equivalent to those named. All proposed substitutions shall be submitted as alternates with complete data.

C.6 GOVERNMENT FURNISHED PROPERTY

(a) Table and other millwork/furniture are CFE.

(b) Laptops, document cameras, all LCD displays, Jury video D/A and LCD touch screens are CFE.

(c) Existing jury speakers are CFE

(d) Power connections are CFE.

(e) All wired and wireless microphones are CFE

(f) CRD Creston touch panel is CFE

(g) Polycom VSX 8000 is CFE

(h) Video encoder is CFE

(i) Cisco 3560 ethernet switch is CFE

Prior to the start of the work, and at the COTR’s direction, meet at the project site to review methods and sequence of installation, special details and conditions, standard of workmanship, testing and quality control requirements, job organization and other pertinent topics related to the work. The meeting shall include the COTR and the VAES Contractor.

C.7 TRAINING

Scheduling of all training sessions must be approved by the COTR. All training shall take place after system acceptance, at a time convenient to the COTR.

(a) Operational Training

(1) The Contractor shall provide on-the-job training by a suitably qualified instructor, to personnel designated by the COTR, to instruct them in the operation and maintenance (O&M) of the systems. Operational training for designated personnel shall be provided on-site in the room where the system has been installed.

(2) The training shall provide for proper usage of the entire system. The contractor shall assume that designated personnel have no prior experience with the operation of the system installed.

Training documentation shall include a one page laminated sheet with basic instructions as well as copies of the O&M Manuals referred to above.

(b) Technical Training

(1) The Contractor shall provide Technical Training for a minimum two (2) of the courtroom personnel, designated by the COTR, who have received the above Operational Training. This training shall cover the more technical aspects of the system. The goal is to provide sufficient training so that systems staff can perform advanced level troubleshooting.

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 16

SECTION D – PACKAGING AND MARKING

D.1 CLAUSE B-5, CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

CLAUSE NUMBER TITLE DATE

2-45 Packaging and Marking AUG 2004

D.2 PAYMENT OF POSTAGE AND FEES

All postage and fees required for the submission of deliverables, return of government resources, property, and items, and/or otherwise required for the performance and completion of the contract shall be paid by the Contractor.

D.3 DELIVERY, STORAGE, AND HANDLING

(a) Control handling and installation of hardware and equipment items that are not immediately replaceable, so that completion of the work will not be delayed by hardware or equipment losses, both before and after installation. Prior to installation, protect exposed surfaces with material that is easily removed without marring finishes.

(b) The Court will not provide additional space to the contractor for the purpose of pre-assembly and testing. Any required pre-assembly and testing (including rack) must be conducted at the Contractor’s facility.

(c) No loading/un-loading dock is available at the Courthouse. Scheduled delivery of all materials will need to be made available via lift-gate truck when necessary. Limited height (~ 79”) restriction on building passenger elevators. Parking is available nearby at public pay parking facilities. A scissor lift is available for use on site to access ceiling speakers with agreement to an indemnification notice with the GSA.

D.4 SECURITY REQUIREMENTS FOR AND ACCESS TO SITE

(a) Within five (5) business days after award, the Contractor shall submit to the Court, for the purpose of background checks and preparation of identification cards, certain information regarding each employee who will be assigned to work at the Courthouse. This information shall include full legal name, date of birth, their place of birth, current address, and social security number.

(b) The courtroom shall be available on a daily basis during the installation period from 8:00 am to 4:30 p.m., Monday through Friday. Afterhours access, if needed, to be discussed with the Court but should not be relied upon nor expected for installation deadline compliance.

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 17

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSE B-5, CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

CLAUSE NUMBER TITLE DATE

2-5A Inspection of Products APR 2013 2-5B Inspection of Services APR 2013 2-10 Responsibility for Products JAN 2010

E.2 SYSTEM ACCEPTANCE TEST PLAN

(a) Demonstrate to the COTR that the final system adjustments and tests meet the performance requirements of a suitable VAES without audio hum, noise, feedback or video anomalies.

(b) The Contractor shall provide all labor, materials, tools, and measurement equipment necessary for these demonstrations, tests, and adjustments.

(c) The Contractor’s representatives performing these tests must be thoroughly familiar with all details of the system. The test team must include the field supervisor and the COTR during the course of the installation work.

(d) The Contractor is responsible for all costs incurred to satisfy criteria requirements.

(e) The System Acceptance Tests will be supervised by the COTR and will consist of the following:

(1) A physical inventory including quantity, make, model and serial number and firmware revision level (update to most recent version available at time of installation) of all equipment on site in Excel format.

(2) Video: Picture shall be evaluated for brightness, convergence, sharpness, and color. System shall conform to NTSC, FCC, TASL specifications, and RS-170A. Provide waveform generator and vector scope tests. All video signals shall be1-volt peak-to-peak.

(3) Monitor Hum and Noise Level: Test overall hum and noise to be at least 50 dB below rated power output with amplifier controls set for optimum signal-to-noise, using input from signal generator and from microphones.

(4) Equalization: Equalize the sound systems in order to provide uniform seat-to-seat response, raise the threshold of feedback, suppress ring modes, and insure natural, pleasing sound in equal and adequate amplitude with maximum degree of intelligibility. Equalization shall be adjusted for flat response from 125 Hz to 2k Hz and -3 dB per octave above 2k Hz.

(5) Level Balance: Adjust all inputs for identical measured voltage gain.

(6) All final “as-built” drawings, run sheets, manuals, and other required documents, as detailed herein, shall be on hand. Two complete sets of these documents shall be delivered to the COTR at this time. Electronic versions of all are required. ALL compiled and un-compiled source code for entire system to be provided on CD-ROM.

(7) In the event further adjustment is required, or defective equipment must be repaired or replaced, tests may be suspended or continued at the option of the COTR.

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 18

SECTION F – DELIVERIES AND PERFORMANCE

F.1 CLAUSE B-5, CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

CLAUSE NUMBER TITLE DATE

2-25A Delivery Terms and Contractor’s Responsibilities JAN 2003 2-30A Time of Delivery APR 2013 2-35 F.O.B. Destination, Within Judiciary’s Premises JAN 2003 2-60 Stop-Work Order JAN 2010 7-200 Judiciary Delay of Work JAN 2003

F.2 DELIVERY SCHEDULE AND LOCATION

(a) Delivery and Installation shall be coordinated with the Court’s cabling and infrastructure upgrade project.

(b) A post-award teleconference will be held September 27, 2013.

(c) Installation will be completed no later than January 17, 2014.

(d) Project closeout shall be finalized no later than February 7, 2014

F.3 DELAY OF DELIVERY SCHEDULE BY COURT

The Court reserves the right to delay any installation, at no additional cost to the judiciary, provided that the Contractor receives written notice from the Contracting Officer (15) calendar days prior to the scheduled installation date, or within (30) calendar days after award, whichever is later, or by any date which is mutually agreed to by the Court and the Contractor.

F.4 SCHEDULING OF TESTING, INSTALLATION, AND TRAINING

(a) The Contractor shall coordinate the installation of the system to be compatible with the courtroom schedule, the work of the COTR, and the overall construction completion schedule. The Contractor shall attend any regularly scheduled progress meetings. Project completion, including all training to be complete as scheduled with the COTR. After normal business hours and weekends should not be relied upon to meet completion deadline. Contractor to notify COTR immediately if installation complications arise which could complicate scheduled completion.

(b) The Contractor shall assemble, install, test, and train Court personnel in the use of the system in compliance with the schedule set forth in F.7. Any changes to this schedule shall be submitted for approval and discussed with the CO and the COTR.

U.S. DISTRICT COURT FOR THE NORTHERN DISTRICT OF OHIO Page 19

(c) The Contractor shall assemble and test all equipment to verify proper operation before shipping to the courthouse. Testing and shipping shall be coordinated with the COTR.

(d) The Contractor shall provide operating personnel with adequate training on the completed system, See Training.

F.5 SUBMITTALS (POST-AWARD AND PRE-INSTALLATION)

Post-award and pre-installation submittals shall include but not be limited to the following:

(a) Complete system construction and as-built point to point wiring schematic drawings, including all component values and showing complete description in English and numerical identification of all wire and cable as well as jacks, terminals and connectors. Provide for design modification if required.

(b) Shop drawings of all panels, plates and designation strips, including details relating to terminology, engraving, finish and color.

(c) Schematic drawings of all custom components, assemblies and circuitry.

(d) Control panel layout drawings. See Attachment 3 for examples.

(e) Patch panel assignment layout drawings. See Attachment 4 for examples.

(f) All items of equipment whether a stock manufactured…