OhioBuys+Fact+Sheet+for+Bidders_Suppliers.pdf
PDF 123 KB Posted
- Attached to
- PWC NE District Parks Snow Removal
- Solicitation number
- SRC0000035235
- Issued by
- Geauga County, Ohio
About this file
This is a fact sheet document from the State of Ohio Department of Administrative Services outlining the OhioBuys procurement platform and registration requirements for bidders and suppliers. The Ohio Department of Natural Resources, Division of Parks and Watercraft, is seeking on-demand snow removal and de-icing services for six northeastern Ohio state parks: Punderson, Geneva, Mosquito Lake, West Branch, Lake Milton, and Nelson-Kennedy State Parks. Services are required from November 1st through April 1st annually, with contractors responding to service requests within four hours and providing GPS data, timestamped photos, or ODNR staff verification as proof of completion. The contract will run through April 30, 2027, with potential mutual renewals not exceeding 36 months total. Bidders are encouraged but not required to visit park sites prior to submission, and all proposals must be submitted through the OhioBuys platform.
All contractors must obtain an OH|ID secure single sign-on account to access OhioBuys and participate in the procurement process. The contract will be awarded to the lowest responsive and responsible bidder by line item, with contractors bidding on specific parks of interest by submitting hourly on-call rates. Pricing must remain firm during the initial contract term, with future price adjustments requiring detailed documentation. Required insurance includes Commercial General Liability of $1,000,000 per occurrence, Commercial Automobile Liability of $1,000,000, and Workers' Compensation insurance. The contract is structured on a per-service billing model with contractors submitting invoices for completed work. De-icing applications are limited to two per business day unless specifically approved by ODNR staff. Training and support resources, including webinars, job aids, and videos, are available through the OhioBuys website and project team.
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Introducing OhioBuys OhioBuys provides the primary platform for you to conduct procurement activities with the State of Ohio. OhioBuys leverages innovative technologies to increase efficiency, opportunities, and participation with businesses in Ohio.
OhioBuys also provides an online shopping experience for State users purchasing contract and non-contract items provided by supplier partners.
https://procure.ohio.gov/ohiobuys
OhioBuys Catalog functionality allows users to:
• Search for items from State contracts via a catalog shopping experience and place an order for those items.
• Browse the goods and services that are available for purchase including batteries, clothing, footwear, general hardware, gloves, ink and toner cartridges, IT equipment pickup and disposal/delivery services, laboratory supplies, office supplies, soaps and hand sanitizers and much more.
Solicitation and Contract Management functionality allows users to:
• Create bid opportunities, award and manage contracts and measure spend, all in one place.
• Take advantage of data analytics and reporting to track spend across contracts, categories and suppliers. Reporting can be generated both at the agency and enterprise level.
Order-through-Pay functionality includes:
• Quick quoting, guided buying and the addition of even more catalogs for shopping.
• Automated workflows to route items for approval, as well as dashboard capabilities to track activity.
• Seamless linkages across order-through-pay transactions; increasing compliance while automating exception scenarios by routing to the proper authority.
Supplier and Bidder Registration A Supplier is a business or organization that is fully registered to do business with the State, while a Bidder is a business or organization that wants to respond to an opportunity to do business with the State and is not currently a fully-registered State Supplier.
To begin registration, Bidders and Suppliers need an OH|ID to access Ohio Buys. To find out how to obtain an OH|ID, please see page 2.
For Suppliers/Bidders
How To: Access OhioBuys In order to access OhioBuys, every Bidder or Supplier contact must have an OH|ID. An OH|ID is a secure, single sign-on that provides users access to online services for multiple State of Ohio systems. The following rules dictate how Bidders and Suppliers use OH|IDs to access OhioBuys:
• A valid OH|ID is required for each Bidder or Supplier contact.
• Each user must provide a valid email address and password to request and create an OH|ID.
• The email address used to create your OH|ID must match the email address associated with your Supplier contact record in OhioBuys
To access OhioBuys, navigate to: https://ohiobuys.ohio.gov Then click on the OhioBuys Login button to either create an account and obtain your OH|ID or input your OH|ID and password to log in to OhioBuys.
How To: Update Contacts If you are an existing Supplier, you may manage your contacts in OhioPays at supplier.ohio.gov.
Instructions on how to manage contacts in OhioPays are available under the How to Register option within OhioPays.
Bidders can manage their contacts directly within OhioBuys under the Contacts tab.
https://procure.ohio.gov/ohiobuys
How To: Locate Training and Support Suppliers and Bidders are strongly urged to complete training to begin successfully working in OhioBuys. Training includes web-based eLearning videos, hosted webinars, and job aids.
The training videos and job aids are available on the OhioBuys website. If you are interested in attending a Supplier webinar, please contact the OhioBuys project team at ohiobuys@das.ohio.gov. Please note, we recommend viewing the video overviews before attending the webinars.
For support or if you have Registration questions, please contact our Ohio Shared Services Team at OBM.ContactCenter@obm.ohio.gov or 877-644-6771
Webinars Job Aids Help Desk SupportTraining Videos
For Suppliers/Bidders https://ohiobuys.ohio.gov/ http://supplier.ohio.gov/ https://procure.ohio.gov/state-and-local-agencies/resources/ohiobuys-overview mailto:ohiobuys@das.ohio.gov https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+Video+Overviews mailto:OBM.ContactCenter@obm.ohio.gov
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