OhioBuys FAQs for Suppliers.pdf
PDF 123 KB Posted
- Attached to
- PWC Muskingum River Beverly Boat Ramp
- Solicitation number
- SRC0000035534
- Issued by
- Warren County, Ohio
About this file
This file is a Frequently Asked Questions document from the State of Ohio regarding OhioBuys, the primary procurement platform for conducting business with the State of Ohio. OhioBuys provides suppliers and bidders with an online portal to access state contracting opportunities, manage bids, and participate in procurement activities. The platform offers catalog shopping functionality for browsing and ordering items such as office supplies, IT equipment, laboratory supplies, and other goods and services; solicitation and contract management capabilities for creating bid opportunities and awarding contracts; and order-through-pay functionality with guided buying, automated approval workflows, and real-time activity tracking. Both existing suppliers and new bidders must register on the platform and obtain an OH|ID, a secure single sign-on credential, to access OhioBuys. Users must provide a valid email address and password to create an OH|ID, and the email used for registration must match the email address associated with the supplier contact record in the system.
The document emphasizes that suppliers and bidders should complete available training resources to successfully navigate OhioBuys, with training delivered through web-based eLearning videos, hosted webinars, and job aids available on the OhioBuys website. Existing suppliers manage their contacts through OhioPays at supplier.ohio.gov, while bidders manage contacts directly within OhioBuys under the Contacts tab. Support for registration and operational questions is available through the Ohio Shared Services Team at OBM.ContactCenter@obm.ohio.gov or by phone at 877-644-6771, and the OhioBuys project team can be reached at ohiobuys@das.ohio.gov for additional assistance and webinar inquiries. The related contract opportunity referenced is for the Ohio Department of Natural Resources Division of Parks and Watercraft, specifically for Beverly Boat Ramp parking lot paving at Muskingum River State Park, which involves milling approximately 5,324 square feet of existing asphalt, applying tack, laying leveling and 1.5-inch surface courses, compacting, and restriping the lot with four-inch traffic paint markings.
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Introducing OhioBuys OhioBuys provides the primary platform for you to conduct procurement activities with the State of Ohio. OhioBuys leverages innovative technologies to increase efficiency, opportunities, and participation with businesses in Ohio.
OhioBuys also provides an online shopping experience for State users purchasing contract and non-contract items provided by supplier partners.
https://procure.ohio.gov/ohiobuys
OhioBuys Catalog functionality allows users to:
• Search for items from State contracts via a catalog shopping experience and place an order for those items.
• Browse the goods and services that are available for purchase including batteries, clothing, footwear, general hardware, gloves, ink and toner cartridges, IT equipment pickup and disposal/delivery services, laboratory supplies, office supplies, soaps and hand sanitizers and much more.
Solicitation and Contract Management functionality allows users to:
• Create bid opportunities, award and manage contracts and measure spend, all in one place.
• Take advantage of data analytics and reporting to track spend across contracts, categories and suppliers. Reporting can be generated both at the agency and enterprise level.
Order-through-Pay functionality includes:
• Quick quoting, guided buying and the addition of even more catalogs for shopping.
• Automated workflows to route items for approval, as well as dashboard capabilities to track activity.
• Seamless linkages across order-through-pay transactions; increasing compliance while automating exception scenarios by routing to the proper authority.
Supplier and Bidder Registration A Supplier is a business or organization that is fully registered to do business with the State, while a Bidder is a business or organization that wants to respond to an opportunity to do business with the State and is not currently a fully-registered State Supplier.
To begin registration, Bidders and Suppliers need an OH|ID to access Ohio Buys. To find out how to obtain an OH|ID, please see page 2.
For Suppliers/Bidders
How To: Access OhioBuys In order to access OhioBuys, every Bidder or Supplier contact must have an OH|ID. An OH|ID is a secure, single sign-on that provides users access to online services for multiple State of Ohio systems. The following rules dictate how Bidders and Suppliers use OH|IDs to access OhioBuys:
• A valid OH|ID is required for each Bidder or Supplier contact.
• Each user must provide a valid email address and password to request and create an OH|ID.
• The email address used to create your OH|ID must match the email address associated with your Supplier contact record in OhioBuys
To access OhioBuys, navigate to: https://ohiobuys.ohio.gov Then click on the OhioBuys Login button to either create an account and obtain your OH|ID or input your OH|ID and password to log in to OhioBuys.
How To: Update Contacts If you are an existing Supplier, you may manage your contacts in OhioPays at supplier.ohio.gov.
Instructions on how to manage contacts in OhioPays are available under the How to Register option within OhioPays.
Bidders can manage their contacts directly within OhioBuys under the Contacts tab.
https://procure.ohio.gov/ohiobuys
How To: Locate Training and Support Suppliers and Bidders are strongly urged to complete training to begin successfully working in OhioBuys. Training includes web-based eLearning videos, hosted webinars, and job aids.
The training videos and job aids are available on the OhioBuys website. If you are interested in attending a Supplier webinar, please contact the OhioBuys project team at ohiobuys@das.ohio.gov. Please note, we recommend viewing the video overviews before attending the webinars.
For support or if you have Registration questions, please contact our Ohio Shared Services Team at OBM.ContactCenter@obm.ohio.gov or 877-644-6771
Webinars Job Aids Help Desk SupportTraining Videos
For Suppliers/Bidders https://ohiobuys.ohio.gov/ http://supplier.ohio.gov/ https://procure.ohio.gov/state-and-local-agencies/resources/ohiobuys-overview mailto:ohiobuys@das.ohio.gov https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+Video+Overviews mailto:OBM.ContactCenter@obm.ohio.gov
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