Ohio Buys Request for Quote Site Prep Willow Grove 1-2-2025.pdf
PDF 136 KB Posted
- Attached to
- Willow Grove Cross Ripping 2025
- Solicitation number
- SRC0000027125
- Issued by
- Belmont County, Ohio
About this file
This is a Request for Quote (RFQ) issued by the Ohio Department of Natural Resources Division of Forestry for cross ripping services at Willow Grove State Forest. The project requires cross ripping on an 8' by 8' grid to a minimum depth of 2 feet across 14 acres of land as site preparation for tree planting. The work must be completed before March 31, 2025, at the specified location (coordinates 40.05739, -80.845614). Site visits are available by appointment only from January 2 through January 16, 2025, through the point of contact John Mueller. All work must be completed and invoiced by June 30, 2025, as this marks the end of the contract term.
The contract will be awarded to the lowest responsive and responsible bidder based on low lot total, which will be calculated by multiplying unit costs by estimated usage for all items. Bidders must bid on all items to be considered responsive. Invoicing requirements are specific, with submissions required directly to Financial Shared Services either via email or mail, and must include detailed information such as PO number, supplier information, service details, and itemized charges. No Ohio sales tax should be included in the pricing.
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Text version
Name or Title of the Service or Supply:
Cross ripping of reclaimed mine land at Willow Grove State Forest as site preparation for tree planting
Ordering Division and address: Forestry
Specifications:
• Cross ripping on an 8’ by 8’ grid, minimum of 2’ depth on 14 acres of land
Delivery : Willow Grove State Forest, approximate location is 40.05739, -80.845614
Delivery Date: Before March 31, 2025
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Site Visit & Point of Contact
Site visits available by appointment only January 2 through January 16, 2025. To schedule an appointment, contact: John Mueller, 614-212-3290.
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Bill to information: (OSS requirement)
Origin-DNR-N18 All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
• EMAIL the invoice to: invoices@ohio.gov
• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.
mailto:invoices@ohio.gov
2. Supplier full name as it appears on your PO.
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.
7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2025.
11. Any goods/services received after June 30, 2025 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.
The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.
File details come from the government source that posted it. Updated .