Ohio Buys Request for Quote- RFQ-Acorn sorter.pdfOhio Buys Request for Quote- RFQ-Acorn sorter.pdf

REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: Division of Forestry-Buckeye State

Tree Nursery

Name or Title of the Service or Supply: New-BCC Floating Bath Acorn sorter tank Provides the ability to separate fresh acorns from bad acorns by using a liquid-filled container. The bad acorns will float on the surface of the liquid while the good ones will sink to the bottom where they are collected and then removed for processing. The bad acorns are collected from the surface (by skimming). The unit consists of a large metal box made from stainless steel and a convey

Ordering Division and address: ODNR Division of Forestry Buckeye State Tree Nursery 5940 Memory Road Zanesville, Ohio 43701

Specifications The unit consists of a large metal box made from stainless steel, a conveyor belt which is driven by a small three-phase electric motor and operated by two simple start and stop buttons. There is also a stainless-steel latter that empties the acorns into a stainless-steel chute.

• Specifications: Power rating: 0.5 kw

• Dimensions (L x W x H) 700 x 900 x I300 mm

• Electrical connections: 230 V, 50 Hz

• Freight should be included

Contract Term:

Delivery: Buckeye State Tree Nursery 5940 Memory Road Zanesville, OH 43701.

Contact: William Barnhill Phone: 614-943-0434 Email: William.barnhill@dnr.ohio.gov Delivery Date: July 31, 2026

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this

Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering

Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

mailto:William.barnhill@dnr.ohio.gov

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the

Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences.

Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact:

Site visits available by appointment only 9:00 am through 2:00pm. To schedule an appointment, contact William Barnhill at 614-943-0434

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (FSS invoicing requirement) Origin-DNR-N18

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to:

OBM Shared Services

Attn: Accounts Payable

PO Box 182880

Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

• Invoice must include Origin-DNR-N18

• Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

• Supplier full name as it appears on your PO.

• The Ship to and/or service facility name and full address

• Unique invoice number

• Date of service or date work was completed.

• Complete itemization of services performed, materials or goods supplied and/or labor furnished.

• Line charge(s). If parts are included, please break out the line charges with product and charges separately.

• No State of Ohio sales tax

• Remit to address must match our records for payment

• This PO is only valid for the goods and/or services received through June 30, 2026.

• Any goods/services received after June 30, 2027 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.