Ohio Buys Quick Quote Template final 12-2024.docx

The Ohio Department of Natural Resources is requesting bids for: The Ohio Division of Wildlife Spring Valley Shooting Range and Educational Center can provide clean and safe drinking water to its transient public. This contract would ensure that Spring Valley remains in compliance, OEPA OAC 3745. Provide a certified class 1 water operator to meet Ohio EPA requirements for a public water source Name or Title of the Service or Supply: Ohio Department of Natural Resources’ (ODNR) potable water system SCOPE OF WORK Comment by Mcdonough, Sean: I would add that this is a two year service contract somewhere in the scope of work

a. Maintain Ohio Department of Natural Resources’ (ODNR) potable water system, located at Spring Valley Shooting Range, 3450 Houston Road Waynesville, OH 45068, with compliance, Ohio Administrative Code (OAC) 3745, for the Class I Public Water System, ensuring that site provides clean and safe drinking water to its transient public. This contract will be for July 1, 2025 - June 30, 2027

b. Vendor shall be an approved OEPA Contractor;

c. Vendor shall be or employ a minimum of an OEPA Class I Water Supply certified Operator (Operator) to serve as ODNR/SVSR’s Operator of Record;

d. Provide leveled costs that include regulated required sampling by both in-house and certified external laboratories, including

e. Vendor shall ensure that Operator meets minimum staffing requirements of a cumulative total of 1.5 hours per week, with a minimum of 3 visits per OEPA week for site

f. Vendor shall provide an Operator to be available for emergency-related calls on a 24/7 (hours/days) basis to give appropriate assistance and response as situation deems appropriate, including but not limited to email, telephone, and on-site response:

i. Vendor is required to provide that an Operator can be on site within two-hours (2) of notification;

g. Keep records and notifications in accordance with OAC Rule O3745-7-09;

h. Assist ODNR designees, to inform ODNR-selected/identified personnel, including but not limited to other certified professional operators or OEPA certified personnel of OEPA-related correspondence Vendor receives either directly or indirectly from the OEPA;

i. Vendor shall ensure that correspondence from Ohio EPA, including compliance letters, monitoring schedules and relevant permits, are timely shared with the ODNR and its designees;

j. Vendor shall timely inform ODNR designee(s), of the day-to-day or other routine checks as needed, or any other information as necessitated by the agreed upon duties;

k. Vendor shall be responsible for the possible review or performance of required testing, Ohio EPA reporting, necessary to oversee, review, operate, maintain and manage listed site;

l. Vendor shall assist the ODNR designee(s) in ensuring appropriate personnel comply with the responsibilities and provisions of OAC Chapters 3745 and 6109 and the rules promulgated thereunder;

m. Vendor shall review and timely submit monthly and quarterly OEPA Electronic Data Reports (e-DMRs);

n. Lab testing and results - Communicate with lab, review, monitor, and respond to laboratory results, reporting any non-compliance to ODNR Responsible Official; including

i. Reviewing laboratory report results for compliance issues;

ii. Communicate and coordinate with laboratory regarding sampling and delivery of lab samples; and

iii. Submission of lab results to ONDR/SVSR’s designee.

o. Vendor is responsible for preparing, completing, and/or submitting OEPA related paperwork, including, but not limited to Operator of Record, Chains of Custody, annual licensing, etc.;

p. Vendor shall notify ONDR/SVSR officials of any issues that impact the OEPA Operator of Record and/or the Spring Valley ODNR Shooting Range’s ability to operate under OAC Rule 3745 in a timely fashion to ensure that all parties can respond appropriately and per respective regulations;

q. Vendor shall assist with technical and hands-on knowledge relative to use, maintenance, and operational training of ODNR staff as needed;

r. Perform quality assurance checks to ensure proper maintenance and upkeep of testing equipment is being practiced;

s. Vendor is responsible for the timely compliance-related calibration testing on testing equipment, if and where applicable;

t. Vendor shall attend or hold as-needed meetings or briefings between Vendor and Responsible Official, or other designated persons.

u. Communications (emails, documented phone calls, follow-through documentation, as-needed reports, or other agreed upon reports, responses and forms from Vendor to Responsible Official regarding quality assurance testing, findings, conversations, meetings, and responses on behalf of ODNR’s site.

v. Maintain insurance coverages and name ODNR/SVSR on a Certificate of Coverage.

Delivery Ohio Division of Wildlife Spring Valley Shooting Range and Education Center 3450 Houston Road Waynesville, OH 45068 contract will be July 1, 2025 - June 30, 2027 contact Jon Ankenbauer at 937-419-9025 or Jonathan.ankenbauer-ruehl@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the To schedule a site vist please contact Jon Ankenbauer at 937-419-9025 or Jonathan.ankenbauer-ruehl@dnr.ohio.gov If bidders need to schedule an appointment, use the following:.

Bill to information:

a. Please Print Origin N22 On Invoice

b. All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

c. There are two options available to submit invoices to FSS:

d. EMAIL the invoice to: invoices@ohio.gov

f. MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

g. In order for your invoice to be processed, please make sure all the required information is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

h. Each invoice and associated documentation must be a separate file and must be in the .pdf or .jpg format

i. Must include The PO number assigned. You may shorten it to the last five digits

j. Suppliers Full name as it appears on your Purchase Order (PO)

k. The Ship to and/or service facility name and full address;

l. Unique Invoice number

m. Date of service or date work was completed.

n. Complete itemization of services performed, materials or goods supplied and or labor furnished.

o. Line charge(s), if parts are included, please break out the line charges with product and charges separately

p. No sales tax;

q. Remit address that matches our records for payment.

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