SOURCES SOUGHT NOTICE for Fire Alarm Suppression.pdf

THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES. THIS IS

NOT A REQUEST FOR PROPOSAL OR A REQUEST FOR QUOTATIONS AND DOES NOT

COMMIT THE GOVERNMENT TO AWARD A CONTRACT NOW OR IN THE FUTURE.

TITLE: Fire Alarm Suppression Systems Maintenance Services

1.0 Background

The National Institute of Standards and Technology (NIST) has a requirement for Fire Alarm suppression services at its campus in Gaithersburg, MD. The inspection, testing, maintenance, and associated repair of fire protection systems along with the management of change associated with these systems as directed by regulation and policy is critical to established safe working environments at NIST.

The NIST Office of Safety, Health, and Environment (OSHE) policy for fire and life safety requires the adoption of codes and standards, within fire and life safety suborders, as minimum requirements for fire and life safety on all sites owned and operated by NIST. These codes and standards are referenced herein for identification of performance of services in this work statement. OSHE’s Fire, Facilities and Safety

Group (FFSG) has been tasked with ensuring the integrities of the fire and life safety systems on the

Gaithersburg campus through implementation of inspection, testing, and maintenance requirements set forth in the system specific National Fire Protection Association (NFPA) standards. The NIST fire alarm system on the Gaithersburg campus is composed of four (4) Simplex True Site graphical command centers (GCCs), 147 building fire alarm control panels (FACPs, also known as nodes), and points associated with single line circuits (SLC), indicating detection circuits (IDC), and notification appliance circuits (NAC). NIST has several styles of Simplex fire alarm control panels, e.g., 4100+, 4100U, and

4100ES. All nodes are connected by fiber. The NIST fire alarm system is a fully self-contained network with its own physical wiring; there is no access to the Internet or to the NIST network. A total of 17 buildings on the campus are either partially or fully sprinklered with wet, dry, or pre-action systems. The campus also houses a state-of-the-art semiconductor facility with various specialty detection and suppression systems.

2. Scope

NIST is seeking information on qualified Large and Small Business concerns to provide all labor, material, transportation, equipment, material, expertise, tools, supervision, and management required to maintain fire suppression and alarm systems to protect life, property, and mission critical activities at its

Gaithersburg, MD campus. The Contractor shall provide all inspection, testing, and emergency repair services for fire suppression and alarm systems for the NIST Gaithersburg, MD campus. Services include:

1. Inspection & testing of the Simplex Fire Alarm system per NFPA 72 latest edition.

2. Inspection & testing of the Aspirating Smoke Detection systems per NFPA 72 latest edition.

3. Inspection & testing of the Fire Suppression systems (including wet, dry, and pre-action) per

NFPA 25 latest edition.

4. Inspection & testing of the Fire Pumps per NFPA 25 latest edition.

5. Inspection & testing of the Clean Agent systems per NFPA 2001 latest edition.

6. Inspection & testing of the Carbon Dioxide systems per NFPA 12 latest edition.

7. Inspection & testing of Explosion Prevention and Control systems per NFPA 68 and NFPA 69 latest edition.

8. Inspection & Testing of releasing panels per NFPA 72 latest edition.

9. Repair and troubleshooting services.

10. Purchase New and/or Refurbished Fire Alarm Parts (Base Year Only).

Note: All corrective services that entail circuit board repair/or replacement, and design modifications, shall be performed by OEM factory trained personnel.

The NIST campus in Gaithersburg, MD is equipped with fire protection systems consisting of the following:

A. Fire alarm equipment and associated devices listed in Appendix A.

B. Automatic Gas Fire Suppression Systems.

C. Wet Chemical Extinguishing Systems.

D. Water Based Suppression Systems.

Fire Alarm Systems

Fire alarm systems at these locations must be inspected, tested, and maintained in accordance with the

2022 edition of NFPA 72, Fire Alarm and Signaling Code, specific requirements. Table 14.3.1 (Visual

Inspections) and Table 14.4.3.2 (Testing) periodic frequency and method shall be adhered to in their entirety through the inspection and testing services of this work statement.

Water-Based Fire Protection Systems

Water-based systems at these locations must be inspected, tested, and maintained in accordance with the

2023 edition of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire

Protection Systems, specific requirements.

Automatic Gas Fire Suppression Systems

Automatic gas suppression systems at each of these locations must be inspected, tested, and maintained in accordance with the 2022 or latest edition of NFPA 2001 whichever more stringent, Standard on Clean

Agent Fire Extinguishing Systems, specific requirements.

Wet Chemical Extinguishing Systems

Wet chemical extinguishing systems at these locations must be inspected, tested, and maintained in accordance with the 2024 or latest edition of NFPA 17A whichever more stringent, Standard for Wet

Chemical Extinguishing Systems, specific requirements.

Fire Protection Systems Impairment Coordinator

Fire alarm systems, water-based fire protection systems, automatic gas fire suppression systems, and fire extinguishers, as well as building egress systems, shall be managed as part of the fire protection system impairment program.

3.0 Requested information:

1. Contractors' name, address, SAM UEI number, and points of contact with telephone numbers and e-mail addresses.

2. Type/Size of company for NAICS Code 561621 – Security Systems Services (except Locksmiths).

3. Socioeconomic status, if any

4. Identify whether you would be interested in this acquisition as a prime contractor or a subcontractor. If interested as a subcontractor, please provide what discipline(s) you would be interested in performing.

Please provide your capability statement(s).

5. Discuss your firm’s experience providing maintenance services for Fire Alarm Suppression System maintenance at a campus type setting or multiple large buildings in the past seven (7) years. List the contract value and provide experience for no more than four (4) projects.

6. Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.

8. Identify qualifications of key personnel.

9. Identify existing or potential pricing structure in support of this type of work.

10. Provide responses to any or all the following: 1. What, if any, challenges are anticipated in staffing these services based on the operating hours expected? (Such as, hiring, retention, clearances, staffing-levels) 2. What, if any, challenges are anticipated in costs related to the operating hours expected? Is there a substantial cost driver vs. other operating hours? 3. What, if any, challenges are anticipated regarding the hiring of, or costs related to, subcontractors during the operating hours? 4. What is your process for addressing security clearance and badging requirements to perform on Federal property? 5.

What is your process for ensuring quality control? 6. If available, please provide an example of the expected CLIN structure for this type of service. 7. Based on the Scope, do you anticipate any other concerns or risks that the Government should consider in this requirement?

11. Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

13. If your firm has existing Federal Supply Schedule contract(s) or other contracts for services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.

14. Local affiliations with Fire Suppression companies or local presence in the DC, MD or VA area.

4.0 Informational:

Interested Parties may be required to provide the following in response to any solicitation that may come from this market research.

1. Sufficient insurance coverage

2. National Institute for Certification in Engineering Technologies (NICET) Level I certification for

Inspection and Testing of Fire Alarm Systems, Inspection and Testing of Water-Based Systems, and

Special Hazards Systems respectively.

5.0 Objective

NIST is seeking a capable firm to provide the services noted above on the NIST Gaithersburg, MD

Campus.

NIST is seeking information on qualified Large and Small Business concerns to provide all labor, material, transportation, equipment, material, expertise, tools, supervision, and management required to provide to perform Fire Alarm Suppression System maintenance service on the on units located at NIST

Gaithersburg Maryland campus.

The purpose of this synopsis is to identify organizations with the requisite qualifications to provide the services stated herein. Based on the Capability Statements received in response to this Sources Sought

Announcement this acquisition may be solicited as a 100% small business set aside. All small business organizations (SB, SDB, WOSB, HUB Zone, VOSB, and SDVOSB) are encouraged to respond to this notice.

6.0 Response Guidelines

NOTE: The total number of pages to reply to this source sought shall not exceed 20 pages and shall be e-mailed to the Contract Specialist below.

NOTE: All vendors must be registered on www.sam.gov for contract award.

Once the results of this market research are obtained and analyzed for NIST's minimum requirements, NIST may solicit a competitive procurement and subsequently award contract. Stay tuned to www.sam.gov for all future contract announcements from NIST.

No phone calls will be accepted for this notice.

Please address your email subject line: Capability Statement for Uninterruptible Power System

(UPS) Maintenance Services.

This Sources Sought notice is for information and planning purposes and is not to be construed as a commitment by the Government.

This notice is not a request for a quotation.

Responses will not be considered as proposals or quotations.

No award will be made as a result of this notice.

No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests.

NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.

Responses must be submitted no later than Tuesday, June 4, 2024, at 1:00 pm (EST)

NO RESPONSES WILL BE ACCEPTED BY FAX.

Documentation should be sent via email to:

Primary Point of Contact: Tamela Lewis at tamela.lewis@nist.gov.

http://www.sam.gov/ http://www.sam.gov/ mailto:tamela.lewis@nist.gov