SOURCES SOUGHT NOTICE for UPS_SS24-10.pdf

THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES. THIS IS

NOT A REQUEST FOR PROPOSAL OR A REQUEST FOR QUOTATIONS AND DOES NOT

COMMIT THE GOVERNMENT TO AWARD A CONTRACT NOW OR IN THE FUTURE.

TITLE: Uninterruptible Power System (UPS) Maintenance Services

1.0 Background

The National Institute of Standards and Technology (NIST) has Interruptible Power Systems (UPS) installed to protect its equipment from power outages, power spikes, and brown outs. The UPS systems are installed to support critical loads and applications necessary for optimal performance of NIST system functions. It is important that the UPS systems be maintained at full operational performance. Therefore, annual maintenance support services are required.

NIST has approximately twenty-five (25) systems manufactured by various name brands located within nine (9) outlying buildings across its Gaithersburg, MD campus site. All equipment is currently out of service warranty.

The Original Equipment Manufacturers (OEM) of the UPS systems include:

• Eaton Electrical Incorporated

• Schneider Electric Company

• Toshiba Corporation

• Vertiv Corporation

2.0 Purpose

NIST is seeking information on qualified Large and Small Business concerns to provide all labor, material, transportation, equipment, material, expertise, tools, supervision, and management required to provide to perform Preventative Maintenance and Emergence repair service on the on Government owned

Uninterruptible Power Supply (UPS) units located at NIST Gaithersburg Maryland campus. Services includes 24/7 emergency repair, on-site preventative maintenance UPS battery replacement, AC/DC

Capacitor replacement and other services.

2.1 Battery maintenance

The Contractor shall perform the following tasks/activity.

• A complete visual inspection of each battery, to look for any indication of battery failure.

• Ensure proper torque for all battery terminal connection as defined by the manufacturer.

• Check the battery resistance against recommended specification and previous value of readings for trending.

• Inspect the integrity of battery rack.

• The Contractor is required to provide a detailed report on the condition of each system.

2.2 Battery Replacement

Battery replacement shall include provision and installation of new batteries, removal and disposal of old batteries, and testing of new batteries.

2.3 AC and DC Capacitor Replacement

The Government requires that all alternating current (AC) and direct current (DC) capacitors be replaced every seven (7) years or soon if a failure occurs. Capacitor replacement shall include the provision and installation of new capacitors and removal/disposal of old capacitor.

2.4 Emergency Service

The Contractor shall provide emergency response 24 hours a day, 7 days a week, including all weekend and Government holidays. The service calls will be responded to by a qualified service technician. When necessary, on-site service will be provided within 4 hours initial time documented on the service incident.

2.5 On-site Preventative Maintenance (PM)

The Contractor shall inspect all equipment for proper operation of all components, not less than twice yearly.

3.0 Requested information:

1. Contractors' name, address, SAM UEI number, and points of contact with telephone numbers and e-mail addresses.

2. Type/Size of company for NAICS Code 811210 – Electronic and Precision Equipment Repair.

3. Socioeconomic status, if any

4. Identify whether you would be interested in this acquisition as a prime contractor or a subcontractor. If interested as a subcontractor, please provide what discipline(s) you would be interested in performing.

Please provide your capability statement(s).

5. Discuss your firm’s experience providing maintenance services for Uninterruptible Power Supply maintenance at a campus type setting or multiple large buildings in the past seven (7) years. List the contract value and provide experience for no more than four (4) projects.

6. Discuss your firm’s experience with Uninterruptable power supply Power Supplies (UPS), Transfer

Switches, and Emergency Generators.

7. Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.

8. Identify qualifications of key personnel (OEM technician).

9. Identify existing or potential pricing structure in support of this type of work.

10. Provide responses to any or all the following: 1. What, if any, challenges are anticipated in staffing these services based on the operating hours expected? (Such as, hiring, retention, clearances, staffing-levels) 2. What, if any, challenges are anticipated in costs related to the operating hours expected? Is there a substantial cost driver vs. other operating hours? 3. What, if any, challenges are anticipated regarding the hiring of, or costs related to, subcontractors during the operating hours? 4. What is your process for addressing security clearance and badging requirements to perform on Federal property? 5.

What is your process for ensuring quality control? 6. If available, please provide an example of the expected CLIN structure for this type of service. 7. Based on the Scope, do you anticipate any other concerns or risks that the Government should consider in this requirement?

11. Whether your company is an authorized reseller of the product or service being cited and evidence of such authorization.

12. Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

13. If your firm has existing Federal Supply Schedule contract(s) or other contracts for services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.

4.0 Informational:

Interested Parties may be required to provide the following in response to any solicitation that may come from this market research.

1. Sufficient insurance coverage

2. Experience Modification Rate (EMR) Rating.

Note: Historically, NIST has not contracted with entities with EMR Ratings greater than 1.

3. This procurement will result in the award of firm fixed price contract, awarded to a single offeror. The contract will be competed between contract holders with evaluation for the lowest price technically acceptable or best value trade-off, which will be identified at the time of solicitation.

5.0 Objective

NIST is seeking a capable firm to provide the services noted above on the NIST Gaithersburg, MD

Campus.

The purpose of this synopsis is to identify organizations with the requisite qualifications to provide the services stated herein. Based on the Capability Statements received in response to this Sources Sought

Announcement this acquisition may be solicited as a 100% small business set aside. All small business organizations (SB, SDB, WOSB, HUB Zone, VOSB, and SDVOSB) are encouraged to respond to this notice.

6.0 Response Guidelines

NOTE: The total number of pages to reply to this source sought shall not exceed 10 pages and shall be e-mailed to the Contract Specialist below.

NOTE: All vendors must be registered on www.sam.gov for contract award.

Once the results of this market research are obtained and analyzed for NIST's minimum requirements, NIST may solicit a competitive procurement and subsequently award contract. Stay tuned to www.sam.gov for all future contract announcements from NIST.

No phone calls will be accepted for this notice.

http://www.sam.gov/ http://www.sam.gov/

Please address your email subject line: Capability Statement for Uninterruptible Power System

(UPS) Maintenance Services.

This Sources Sought notice is for information and planning purposes and is not to be construed as a commitment by the Government.

This notice is not a request for a quotation.

Responses will not be considered as proposals or quotations.

No award will be made as a result of this notice.

No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests.

NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.

Responses must be submitted no later than Tuesday, June 4, 2024, at 1:00 pm (EST)

NO RESPONSES WILL BE ACCEPTED BY FAX.

Documentation should be sent via email to:

Primary Point of Contact: Tamela Lewis at tamela.lewis@nist.gov.

mailto:tamela.lewis@nist.gov