Offutt Television Programming Service - Sources Sought - 7.24.24.pdf

SOURCES SOUGHT NOTICE

FOR

OFFUTT AFB TELEVISION PROGRAMMING SERVICE

24 July 2024

Overview:

The 55 Cyberspace Squadron (CYS) at Offutt AFB is seeking responses to a sources sought notice for base-wide cable television services, including installation, monthly cable services, and ongoing upkeep of systems. The purpose of this sources sought notice is to conduct market research to gain a better understanding of the cable television industry and to compile a list of potential interested vendors. This sources sought is for market research purposes only and no contract will result directly from this notice. The information gathered may be utilized for potential future contract actions.

Instructions:

Interested parties shall submit a response to this sources sought in the form of a Microsoft Word document or PDF document, no less than 2 pages and no more than 10 pages in length.

Submissions shall include:

1. Interest

a. Interested parties shall submit a brief statement showing their interest in a potential future contract of a similar nature and scope.

2. Technical capability

a. Interested parties shall show their ability to perform a project of similar scope as to the one listed in parts 1.1 – Objective; 1.2 – Scope of Work; and 1.3 – Specific Requirements

b. Offeror may include comments or questions in their response that would be helpful in better understanding the proposed project scope

3. Past Performance

a. Interested parties shall submit 2-3 examples of past performance. These past performance examples shall be of a similar size, scope, and complexity.

Experience in other State, Local, or Federal government buildings is preferred.

Interested parties shall submit a response to this sources sought notice via email to Daniel Kuchar (daniel.kuchar@us.af.mil) and Kevin Lipinski (kevin.lipinski.1@us.af.mil) no later than 5 August 2024 at 11 AM CT.

mailto:daniel.kuchar@us.af.mil mailto:kevin.lipinski.1@us.af.mil

1. Description of Services.

1.1. Objective. The objective of this Performance Work Statement (PWS) is to provide business television programming service to 55th Wing and tenant activities on Offutt Air Force Base. There are an estimated 727 cable drop locations across fifty (50) buildings at Offutt AFB.

1.2. Scope of Work. The contractor shall provide all personnel, equipment, tools, materials, and other items necessary to provide business television services to Offutt AFB government owned facilities requesting service. This may include more than one receiver/cable box per building if needed to provide access to other televisions. If receivers/cable boxes are required for service at designated locations, the contractor shall ensure professional installation in location approved by the Contracting Officer (CO). The contractor shall ensure all service outlets can be independently operated. The contractor shall also provide maintenance/repair service for active locations.

1.3. Specific Requirements.

1.3.1. Materials and Supplies. The contractor shall provide all personnel, equipment, transportation, and supplies necessary to install, disconnect, troubleshoot, repair, and ensure uninterrupted business television service per the period of performance. The contractor shall provide a phase-in implementation plan due upon proposal submission to curtail service interruption.

1.3.2. Government Access Channel. If technically feasible, the contractor may provide at no additional cost, one Government Access Channel on the system for continuous noncommercial use by the government. The system shall be designed and constructed to permit the government to originate audio/video programming for the Government Access Channel from a single facility on Offutt AFB. 55 Wing Public Affairs shall provide the equipment needed to feed the source input to the channel(s). In addition to government programming, this system may also allow Offutt AFB to broadcast an emergency message to the base populace in the event of natural disasters and other emergencies.

1.3.3. Channel Lineup. The contractor shall provide a channel lineup of basic service available to all government users. Contractor shall submit the channel lineup with proposal for approval.

Basic channels as a minimum shall include local channels (KMTV, WOWT, KETV, KPTM, KXVO), 24 hr news networks (CNN, Fox), Weather Channel (Local and Regional).

1.3.4. Technical Standards. All fiber and/or cable installations must meet specifications as outlined in commercial TIA and EIA specifications, Unified Facilities Guide Specifications UFGS-16713N Division 16-Electrical Section 16713N Fiber Optic Outside Plant Media.

1.3.5. Contractor Equipment Listing. The contractor shall provide the government with maps, plats, or equivalent documents describing the location of all equipment, facilities, and materials on the base within 30 calendar days from award start date or when requested.

1.3.6. Government ducting usage. Contractor may be authorized to utilized government owned ducting . Contractor shall request usage of government ducting for specific projects thru 55 CS/SCXP, Plan and Programs (402) 294-5903, 201 Lincoln Hwy, Offutt AFB NE.

Approval/authorization will be on a case by case basis.

1.3.7. Approval of contractor’s installation operations. The placement of any equipment or facilities on the base by the contractor (including temporary buildings, if needed), as well as any additions to existing government property, shall be approved in advance by 55 CES. Approval of the placement or location of equipment or facilities may be denied, withdrawn, or modified at any time if essential to avoid or minimize interference with government operations or activities.

55 CES shall have the right to require the contractor to restore a site to its condition prior to the placement of equipment or facilities if withdrawal of approval for the placement of facilities is deemed essential. Contractor is required to obtain all digging permits thru 55 CES before any work begins.

1.3.7.1. Satellite systems are permitted, but must adhere to the limitations below. Location/siting of all satellite dishes if required shall be coordinated with the Contracting Officer (CO) and 55 CES. Proposals/submittals shall be approved prior to installation with the potential that the government may require the contractor to relocate the dish from the contractor’s proposed location. If dish is installed without proper coordination, the contractor will be required to remove dish from site without cost to the government. All exterior equipment must be approved at Quarterly Facility Board Meeting. If any of the work involves any facilities in the Historical District, coordination from the Nebraska State Historic Preservation Office (SHPO) may be required.

1.3.8. If receivers are wireless, coordination must be made with the 55 CS in regards to allowable frequencies and permissions for those frequencies. Contractor shall provide proof of or lack thereof in regards to Part 15 certification as listed in Title 47 CFR 15 (http://www.access.gpo.gov/nara/cfr/waisidx_04/47cfr15_04.html).

1.3.8.1. For any transmitting and receiving devices to be installed on Offutt AFB the contractor shall provide the information below to 55 CS (submit a copy to the contracting officer):

Power output Modulation type Exact frequency Equipment Manufacturer and Model number Antenna manufacturer and model number Antenna type (i.e., dish, vertical, yagi, etc.)

Antenna gain (in dBi) Location of both the equipment and the antenna(s) in latitude/longitude and physical address/description of location

1.4. Continuity of Service.

http://www.access.gpo.gov/nara/cfr/waisidx_04/47cfr15_04.html

1.4.1. Initiate or Discontinue Service. The contractor shall schedule connections and initiate service or discontinue service within (10) business days of receiving direction from the CO.

1.4.2. Repair Services. When notified to do so by the CO or the Contracting Officer Representative (COR), the contractor shall make repairs, as necessary, at the subscriber’s location within (3) business days of initial contact.

1.4.2.1. When instructed by the CO or COR, the contractor shall respond to and make required repairs to 10 key connections within (2) business days. The COR maintains a listing of the connections that are considered key connections.

1.4.3. Upon completion of installation, repair or disconnect service, the contractor shall ensure the work area is returned to same condition as found.

1.4.4. Entry/Escort POC. The point of contact for the connection or outage request shall arrange for entry and escort service if required.

1.4.5. The Government may at any time terminate television services at any facility, outlet or drop without penalty. There shall be no “term” or minimum length of service required for television services at any location.

1.5. Demonstration of Performance. The contractor shall conduct at its own expense and with its own equipment all tests and measurements recommended or required by the FCC as set forth in Title 47 CFR Part 76 (https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title47/47cfrv4_02.tpl) as that part exists on the effective date of this contract. At the direction of the CO, the provider shall conduct tests and measurements to demonstrate that the system meets or exceeds the industry technical standards. The CO may direct such tests and measurements whenever the CO has reasonable cause to believe that the system does not meet the industry technical standards. Immediately upon completion of any such test or measurement, the provider shall provide the results of such test or measurement, including raw data, summaries, and conclusions, to the CO.

1.6. PERSONNEL.

1.6.1. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of the contract manager shall be designated to the CO via email or by letter. The contract manager shall be available from 0800-1600, Monday-Friday, to meet either via telephone or on the installation with government personnel designated by the CO to discuss problem areas or emergency requirements. After hours, the manager shall be available by telephone for emergency actions which cannot wait until the next normal duty day.

1.6.1.1. The contract manager and alternate(s) shall have full authority to act for the contractor on all matters relating to daily operations in the performance of the contract.

https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title47/47cfrv4_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title47/47cfrv4_02.tpl

1.6.2. If requested, the contract manager shall be available for periodic meetings with the CO and supporting personnel to review the contractor's performance under this contract.

1.7. Quality Control. The contractor shall establish and maintain a quality control program to ensure the requirements of the contract are provided as specified and are in accordance with commonly accepted commercial practices and all federal, state and local rules and procedures.

This program shall be made available to the contracting officer upon request and within 15 days of contract award.

APPENDIX A

DESCRIPTION OF SUBSCRIBER LOCATIONS

Subscriber locations and totals are subject to change and will be designated via contract or modification. There are presently 727 CATV outlets located on base.