Official Notice #15-2025.PDF

City of Racine

Official Notice #15-2025

Invitation for Bid (IFB) Contract #2025685

Recycling Services – Transfer Station 2026

09/08/2025 Published in Newspaper | Published Online

09/10/2025 Published in Newspaper

09/15/2025 by 2:00pm Questions due via email

09/17/2025 Addendums Posted

09/19/2025 10:00am DUE DATE Bid proposals received after this time will not be considered

Method of submittal City of Racine Purchasing – DemandStar

ONLYhttps://network.demandstar.com/agencies/wisconsin/city-of-racine-purchasing/procurement-opportunities/01dc3f5c-ed8d-466f-9fa8-3f31a8e08705/

Contact information: City of Racine Purchasing 730 Washington Ave. Room 102 Racine, WI 53403 Office: 262.636.9143 Email: jon.dragotta@cityofracine.org Website: http://www.cityofracine.org/purchasing

The undersigned hereby proposes to furnish all labor, tools, equipment and all materials, except as definitely specified to be furnished by others, ready for use, all in accordance with these specifications, all as attached hereto and all of which the undersigned has examined, the following work for the compensation indicated.

Firm: ___________________________________________________________________________

Name: __________________________________________________________________________

Address: ________________________________________________________________________

City, State, Zip: __________________________________________________________________ https://network.demandstar.com/agencies/wisconsin/city-of-racine-purchasing/procurement-opportunities/01dc3f5c-ed8d-466f-9fa8-3f31a8e08705/ https://network.demandstar.com/agencies/wisconsin/city-of-racine-purchasing/procurement-opportunities/01dc3f5c-ed8d-466f-9fa8-3f31a8e08705/ https://network.demandstar.com/agencies/wisconsin/city-of-racine-purchasing/procurement-opportunities/01dc3f5c-ed8d-466f-9fa8-3f31a8e08705/ http://www.cityofracine.org/purchasing

Phone: __________________________________________________________________________

Email: __________________________________________________________________________

1. General Information

The City of Racine is accepting formal bids for Recycling Services – Transfer Station 2026

Via Demandstar.

The City of Racine is the sole judge of the suitability of all bidders and reserves the right to reject any and all parts of the proposal that is not in the best interest of the City of Racine.

The City of Racine, in its sole discretion and without cause, may terminate this Request, Purchase Order or Contract, in whole or in part, at any time without incurring liability to the bidder for lost profits, or any other costs of damages.

Bidders are reminded to carefully examine the bid and specifications upon receipt. If necessary, bidders should make a written request by the due date to the Purchasing Agent for interpretation or corrections of any ambiguity, inconsistency or error discovered.

Bidders are cautioned not to change any of the terms or conditions in the bid and/or specifications without the written approval of the Purchasing Agent. Any unauthorized changes will be constitute a counter offer and will subject the bid to rejection.

All bidders shall verify if any addenda for this project have been issued. Addenda, if any, will be posted on DemandStar. A bidder who fails to address addenda in its proposal may be deemed non-responsive.

This contract is for a one (1) year term from January 1, 2026 through December 31, 2026 with option to be renewed for two (2) additional one-year periods providing both parties agree to the extension under the condition that the price may be renegotiated and all other terms, conditions, and specifications remain the same. Notification to the City of the desire to extend, including any price change request, shall be given by the Contractor at least ninety

(90) days before the contract expiration date. Additional work may be assigned if negotiated and agreed upon.

All financial and contractual commitments by the City are subject to the availability of funds as approved in the budget and by the Common Council.

DBE/MBE/VBE/WBE are encouraged to bid.

2. General Questions

Have you performed any work for the City of Racine in the past? YES NO

Are you able to perform work for the State of Wisconsin? YES NO

Are you part of any of these program(s)

Disadvantage Business Enterprise (DBE) YES NO

Minority Business Enterprise (MBE) YES NO

Women’s Business Enterprise (WBE) YES NO

Veteran Business Enterprise (VBE) YES NO

Cooperative Purchasing

Would you be willing to extend the pricing from any contract that may result from this bid to other V.A.L.U.E/WAPP members of local government entities in the Wisconsin area? YES NO

3. Racine Works Program (RWP)

The “Racine Works Program (RWP)” is a preferential hiring program used by the City of

Racine to help residents of the City gain access to employment opportunities on City construction or City funded projects. The Racine Works Program is designed to promote employment of City residents as part of a contractor’s workforce on some City construction projects.

The City of Racine RWP procurement policy promotes the utilization of local workers and maximization of the economic impact of annual operating and capital project spending.

Bidders and contractors shall satisfy the City of Racine Ordinance Section 46-41 if applicable.

https://library.municode.com/wi/racine/codes/code_of_ordinances?nodeId=PTIIMUCO_CH46FI_ARTIIPUPR_S46-41RAWOPR

4. References

As a part of properly completing the bid, provide the names, addresses, phone numbers and contact persons for a minimum of two companies or municipalities for which the bidder has satisfactorily performed related work within the past five (5) years.

Company Name: ________________________________________________

Address: ________________________________________________________

Contact Person: _________________________________________________

Phone Number: _________________________________________________

E-mail: __________________________________________________________

5. Proposal

Please provide pricing on a per ton basis inclusive of taxes, surcharges, and fees for one year, January 1, 2026 through December 31, 2026:

Service Cost per Ton

Processing Cost $ /ton

Residual Disposal $ /ton

Revenue Share Percentage %

Location of MRF:_____________________________________________________________________

Hours of Operation:___________________________________________________________________

Holiday Availability:__________________________________________________________________

6. Background/Scope of Work

The City of Racine requires recycling services at a licensed Materials Recovery Facility

(MRF). The vendor shall submit pricing under this scope of services for one year from

January 1, 2026 through December 31, 2026.

The City of Racine has generated the following recycling and residuals quantities, averaged over the last four years:

Municipal Recycling 5,000 tons

Residuals/Garbage 1,100 tons

The City collects residential recycling at its transfer station located at 6300 21st Street, Racine, WI. Municipal recycling will be hauled via compacted tractor/trailor on a daily basis by a private contractor to a licensed MRF.

The City is requesting that BIDDER provide pricing for City-collected and privately hauled municipal recycling. Price to be inclusive of taxes and fees.

The pricing shall be valid from January 1, 2026 through December 31, 2026 and be based on one year of processing single stream recyclables shown in Exhibits A & B and residuals based on the average yearly amount shown above. If mutually beneficial, the bidder will be considered for a multi-year contract after the first contract term, or the City of Racine and successful bidder may mutually agree on an annual escalator based on the Consumer Price

Index no later than 90 calendar days before contract expiration.

Bidders shall provide a revenue share based on a percentage of the recyclable’s value.

Bidders shall provide daily reporting on recycling (broken down by type) and residual tonnages. The successful bidder shall provide a year end report outlining tonnages for each category by month.

7. Public Records

Proposers are hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of

Wisconsin or other applicable public record laws. Information qualifying as a “trade secret” defined in State of Wisconsin Statutes may be held confidential. Proposers shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to proposers prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of proposals from public view until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all proposals will be available for review in accordance with such laws.

Email: publicrecords@cityofracine.org

8. Indemnification and Insurance Requirements:

Indemnification

To the fullest extent allowable by law, Contractor hereby indemnifies and shall defend and hold harmless the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers and each of them from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, interest, attorneys' fees, costs, and expenses of whatsoever kind or nature whether arising before, during, or after completion of the work hereunder and in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, mailto:publicrecords@cityofracine.org occasioned, or contributed to in whole or in part, by reason of any act, omission, fault, or negligence, whether active or passive, of Contractor or of anyone acting under its direction or control or on its behalf in connection with or incident to the performance of this

Agreement regardless if liability without fault is sought to be imposed on the City of Racine, Contractor's aforesaid indemnity and hold harmless agreement shall not be applicable to any liability caused by the sole fault, sole negligence, or willful misconduct of the City of

Racine, or its elected and appointed officials, officers, employees or authorized representatives or volunteers. This indemnity provision shall survive the termination or expiration of this Agreement.

In any and all claims against the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers by an employee of Contractor, any subcontractor, or anyone for whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under Worker's Compensation Acts, Disability Benefit Acts, or other employee benefit acts.

No provision of this Indemnification clause shall give rise to any duties not otherwise provided for by this Agreement or by operation of law. No provision of this Indemnity clause shall be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity that would otherwise exist as to the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers under this or any other contract. This clause is to be read in conjunction with all other indemnity provisions contained in this Agreement. Any conflict or ambiguity arising between any indemnity provisions in this Agreement shall be construed in favor of indemnified parties except when such interpretation would violate the laws of the state in which the job site is located. Contractor shall reimburse the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers.

Insurance Requirements

The Contractor shall not commence work under a contract until he has obtained all insurance required under this paragraph and has filed certificates thereof with the Owner, nor shall the Contractor allow a Subcontractor to commence work until all similar insurance required has been so obtained and filed with the Contractor. Unless otherwise specified in this Agreement, the Contractor shall, at its sole expense, maintain in effect at all times during the performance of the Work, insurance coverage with limits not less than those set forth below with insurers and under forms of policies set forth below.

Worker's Compensation and Employers Liability Insurance - The Contractor shall cover or insure under the applicable labor laws relating to worker's compensation insurance, all of their employees in accordance with the law in the State of Wisconsin. The Contractor shall provide statutory coverage for work related injuries and employer's liability insurance with limits of $1,000,000 each accident, $1,000,000 disease policy limit, and $1,000,000 disease each employee.

Commercial General Liability and Automobile Liability Insurance - The Contractor shall provide and maintain the following commercial general liability and automobile liability insurance:

Coverage – Coverage for commercial general liability and automobile liability insurance shall be at least as broad as the following:

a) Insurance Services Office (ISO) Commercial General Liability Coverage (Occurrence

Form CG0001)

b) Insurance Services Office (ISO) Business Auto Coverage (Form CA0001), covering

Symbol 1 (any vehicle)

Limits -The Contractor shall maintain limits no less than the following:

a) General Liability - One million dollars ($1,000,000) per occurrence ($2,000,000 general aggregate if applicable) for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the project/location (with the ISO CG 2503, or ISO CG 2504, or insurer's equivalent endorsement provided to the City of Racine) or the general aggregate including product-completed operations aggregate limit shall be twice the required occurrence limit.

b) Automobile Liability- One million dollars ($1,000,000) for bodily injury and property damage per occurrence limit covering all vehicles to be used in relationship to the

Agreement.

c) Umbrella Liability- One Million dollars ($1,000,000) for bodily injury, personal injury and property damage per occurrence in excess of coverage carried for Employers'

Liability, Commercial General Liability and Automobile Liability as described above.

Required Provisions - The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

a) The City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers are to be given additional insured status as respects liability arising out of activities performed by or on behalf of the Contractor;

on products and completed operations of the Contractor; for premises occupied or used by the Contractor; and on any vehicles owned, leased, hired or borrowed by the

Contractor.

b) The coverage shall contain no special limitations on the scope of protection afforded to the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers.

c) For any claims related to this project, the Contractor's insurance shall be primary insurance as respects the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers. Any insurance, self-insurance, or other coverage maintained by the City of Racine, its elected and appointed officials, officers, employees, or authorized representatives or volunteers shall not contribute to it.

d) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers.

e) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

f) Each insurance policy required by this agreement shall state, or be endorsed to state, that coverage shall not be canceled by the insurance carrier or the Contractor, except after sixty (60) days (or 10 days for non-payment of premium) prior written notice by

U.S. mail has been given to the City of Racine.

g) Such liability insurance shall indemnify the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers against loss from liability imposed by law upon, or assumed under contract by, the Contractor for damages on account of such bodily injury (including death), property damage, personal injury, completed operations, and products liability.

h) The general liability policy shall cover bodily injury and property damage liability, owned and nonowned equipment, blanket contractual liability, completed operations liability with a minimum of a 24 month policy extension, explosion, collapse, underground excavation, and removal of lateral support, and shall not contain an exclusion for what is commonly referred to by the insurers as the "XCU" hazards. The automobile liability policy shall cover all owned, non-owned, and hired vehicles. All of the insurance shall be provided on policy forms and through companies satisfactory to the City of Racine, and shall have a minimum A.M. Best's rating of A-VII.

Deductibles and Self-Insured Retentions - Any deductible or self-insured retention must be declared to and approved by the City of Racine. At the option of the City of Racine, the insurer shall either reduce or eliminate such deductibles or self-insured retentions.

Evidences of Insurance - Prior to execution of the agreement, the Contractor shall file with the City of Racine a certificate of insurance (Acord Form 25-S or equivalent) signed by the insurer's representative evidencing the coverage required by this agreement. Such evidence shall include an additional insured endorsement signed by the insurer's representative. Such evidence shall also include confirmation that coverage includes or has been modified to include all required provisions 1-8.

Responsibility for Work - Until the completion and final acceptance by the City of Racine of all the work under and implied by this agreement, the work shall be under the Contractor's responsibility care and control. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re-erections, and repairs occasioned or rendered necessary by causes of any nature whatsoever.

Sub-Contractors - In the event that the Contractor employs other contractors

(subcontractors) as part of the work covered by this agreement, it shall be the Contractor's responsibility to require and confirm that each sub-contractor meets the minimum insurance requirements specified above.

END OF DETAILED SPECIFICATIONS

MATERIALS FROM RESIDENTIAL RECYCLING PROGRAM

EXHIBIT A

MATERIAL

COMMINGLED CONTAINERS

Glass Beverage and Food Bottles and Jars (clear, brown or green glass) Aluminum Beverage Cans (UBCs), Trays and Foil Aseptic Packaging and Table Top Beverage Containers (milk and juice cartons) Steel Food and Beverage Cans and Tins PET Containers (#1 clear and green plastic resin) such as soda, water and flavored drink bottles HDPE-Natural Containers (#2 clear plastic resin) such as milk, water and juice beverage jugs HDPE-Color Containers (#2 colored plastic resin) such as detergent and fabric softener containers PVC Narrow Neck Containers (#3 plastic resin) such as health and beauty aid products and household cleaners LDPE Grocery Item Containers (#4 plastic resin) such as margarine tubs, frozen desert cups, six and twelve pack rings PP Grocery Item Containers (#5 plastic resin) such as yogurt cups, and narrow neck syrup and ketchup bottles #7 Plastic Resin Grocery Item Narrow Neck Containers

All containers, trays, tins and foil are to be emptied and rinsed clean. No hazardous chemical containers.

RESIDENTIAL PAPER FIBER

Newspaper, including inserts (remove plastic sleeves) Cardboard (excluding waxed cardboard) Kraft (brown paper) Bags Magazines, Catalogs and Telephone Books Office, Computer, Notebook and Gift Wrap Paper (no metal clips, spirals or binders) Chipboard (cereal, cake and food mix boxes, gift boxes, etc.)

Carrier Stock (soda and beer can carrying cases) Junk Mail and Envelopes (no plastic cards, stick on labels or unused stamps) Paper Back Books (no hard cover books)

SINGLE STREAM MATERIAL

COMMINGLED CONTAINERS and RESIDENTIAL PAPER FIBER collected mixed together form residential curbside recycling program.

Note: Items that are not specifically listed above are RESIDUALS.

MATERIALS FROM RESIDENTIAL RECYCLING PROGRAM

EXHIBIT B

MATERIAL

SINGLE STREAM MATERIAL

COMPONENT PERCENTAGE

Mixed Paper 43.6% Cardboard 15.8% #1 Plastic 4.6% #2 Natural HDPE 1.2% #2 Colored HDPE 1.5% #3 - #7 Plastic 2.3% Rigid Plastic 1.5% Tin Cans 4.5% Aluminum Cans 1.0% Glass 24.0%

PROCESSOR shall review the PERCENTAGE of each COMPONENT of the SINGLE STREAM MATERIAL on an as needed basis and has the option to revise the PERCENTAGE of each COMPONENT according to the most recent twelve month average experience.

BIDDER’S CERTIFICATION

I hereby certify that all statements herein are made in behalf of:

Name of Corporation, Partnership or Person submitting bid a corporation organized and existing under the laws of the State of: ________________________ a partnership consisting of:__________________________________________________ an individual trading as:____________________________________________________ of the City of ____________________________________State of__________________ that I have examined and carefully prepared this proposal from the plans and specifications and have checked the same in detail before submitting this proposal; that I have full authority to make such statements and submit this proposal in its (their) behalf, and that said statements are true and correct

SIGNATURE:_______________________________________________

TITLE:______________________________________________________

Sworn and subscribed to before me this___________day of__________20_____.

(Notary or other officer authorized to administer oaths)

SEAL:

My commission expires ________________________