COACHELLA VALLEY WATER DISTRICT, CA

PROCUREMENT AND CONTRACTING DIVISION

INVITATION FOR BIDS 2026-30

OFFICE TRAILER FOR WATER RECLAMATION PLANT 7

ISSUED: August 21, 2026

TABLE OF CONTENTS

SECTION 1 – NOTICE OF INVITATION FOR BIDS

1.1 Invitation for Bids

1.2 Term

1.3 Schedule

1.4 Procurement Officer and Delivery Address:

SECTION 2 – INSTRUCTIONS TO BIDDERS

2.1 Obtaining IFB Documents and Addenda:

2.2 Pre-Bid Conference:

2.3 Bidder’s Minimum Requirements:

2.4 Bid Security Requirement:

2.5 Performance and Payment Bonds

2.6 License Required:

2.7 Prevailing Wages and Labor Code Requirements:

2.8 Submission of Bids:

SECTION 3 – CONDITIONS GOVERNING THE PROCUREMENT

3.1 Invitation for Clarifications/Questions:

3.2 Bidders Ethical Behavior:

3.3 Bids to Remain Open:

3.4 Right to Accept or Reject Bids:

3.5 Responsibility of Bidder:

3.6 Insurance:

3.7 Public Record:

3.8 Cost Related to Bid Preparation:

3.9 Licenses, Permits, Fees and Assessments:

3.10 Investigations:

3.11 Non-Collusion:

3.12 Signed Bid and Exceptions:

3.13 Award of Contract:

3.14 Filing of Bid Protests

3.15 Form of Agreement:

SECTION 4 – SCOPE OF WORK

4.1 Background:

4.2 Scope:

4.3 Deliverables

4.4 Warranty

4.5 Schedule:

4.6 Compensation:

SECTION 5 – IFB FORMS

SECTION 6 – SAMPLE AGREEMENT

SECTION 1 – NOTICE OF INVITATION FOR BIDS

1.1 Invitation for Bids

The Coachella Valley Water District (CVWD or District) is requesting Bids from qualified firms to provide the District with an office trailer for staff working at the District’s Water Reclamation Plant No. 7 located at 80-609 Avenue 38, Indio California 92203. The work includes all labor, materials, equipment, transportation, engineering, permits, supervision, demolition, disposal, installation, testing, commissioning, and incidentals necessary to remove and dispose of the existing dilapidated 36-foot by 60-foot mobile office trailer and design, furnish, deliver, install, and commission a new office trailer to replace the existing office trailer of the same size and functions.

This is considered a public works project and therefore will require registration with the DIR, any licensing that is required by CSLB and payment of prevailing wages.

1.2 Term

The term of this contract will be approximately six months.

1.3 Schedule

The following is the schedule for this procurement:

Activity Due/Time Invitation for Bids Issued August 21, 2026

Pre-Bid Conference September 2, 2026 @ 10:00 am PST

Job Walk September 3, 2026 @ 9:00 am PST

Requests for Clarifications from Bidders are due September 9, 2026 @ 2:00 pm PST

Responses to Requests for Clarification will be posted via Addendum September 16, 2026

Bids are Due September 23, 2026 @ 2:00 pm PST Recommendation/Selection (tentative) September 24, 2026

Projected Date for Award of Contract October 2026

1.4 Procurement Officer and Delivery Address:

Justin Lerma Coachella Valley Water District – Procurement Department

75515 Hovley Lane, E Palm Desert, CA 922611

Phone: 760.398.2661 x 2718 Email: jlerma@cvwd.org mailto:jlerma@cvwd.org

SECTION 2 – INSTRUCTIONS TO BIDDERS

2.1 Obtaining IFB Documents and Addenda:

IFB documents including Addenda can be found on PlanetBids at: PlanetBids Vendor Portal Bidders will then need to log in and locate this IFB for all related documents. It is the Bidders responsibility to check the PlanetBids site regularly to stay current on the documents that are available as this is the primary communication site for this IFB.

2.2 Pre-Bid Conference:

A Pre-Bid Conference will be held as follows:

Date: Wednesday, September 2, 2026 Time: 10:00 am PS Location: Virtually. - Interested participants who wish to participate in the Prebid conference will join the Teams meeting as follow:

Join: https://teams.microsoft.com/meet/274438102123875?p=Vo1ZmeW0ox5F3VRR8p Meeting ID: 274 438 102 123 875 Passcode: Ar3HT6W4 Job Walk: A non-mandatory job walk at the site will occur the following morning Thursday, September 3, 2026, at 9:00 am PT on site at CVWD Water Reclamation Plant No.7, which is located at 80-609 Avenue 38, Indio, California 92203.

All Bidders are highly encouraged to attend the prebid conference to learn more about the requirements of this solicitation and the job walk to better understand the site and working conditions.

2.3 Bidder’s Minimum Requirements:

Experience: The Bidder must have at least five years of experience providing and installing office trailers and have completed three projects within those five years that are similar in size and scope. Proof of this experience must be provided with the bid on the required experience form provided.

2.4 Bid Security Requirement:

Each bid shall be accompanied by cash, a certified or cashier’s check, or Bid Bond secured from a surety company satisfactory to the District, the amount of which shall not be less than ten percent (10%) of the submitted Total Bid Price, made payable to Coachella Valley Water District as bid security. The bid security shall be provided as a guarantee by the time and date the bids are due. This guarantee ensures that the successful Bidder will enter into a Contract and provide the necessary bonds and certificates of insurance within 15 days of the notification of award. The bid security will be declared forfeited if the successful Bidder fails to comply within said time. No interest will be paid on funds deposited with District.

Electronic bid bonds will be accepted in lieu of paper bid bonds. Electronic bid bonds must be executed by a licensed surety, submitted with the bid, and be capable of independent verification. Electronic bid bonds shall have the same force and effect as original signed and sealed paper bid bonds.

2.5 Performance and Payment Bonds

The awarded bidder will be required to furnish performance and payment bonds, each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the forms set forth herein, shall be secured from a surety company that meets all https://protect.checkpoint.com/v2/r01/___https:/vendors.planetbids.com/portal/16339/portal-home___.YzJ1OmNvYWNoZWxsYXZhbGxleXdhdGVyZGlzdHJpY3Q6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6ZjliZGE4MzZjOGIyMjI4M2JiMTkzN2IyMjE1M2VlZDE6NzplMGY3Ojg1MWQ2YTg0M2QzMjk5MDI3M2RmM2Q1YzUzOGI3ODIyODgzZDRhOTQ0ZjAzMjBhNGJlNDU4Mzg5ZGJhYTQ0MzU6cDpUOk4 https://protect.checkpoint.com/v2/r01/___https:/vendors.planetbids.com/portal/16339/portal-home___.YzJ1OmNvYWNoZWxsYXZhbGxleXdhdGVyZGlzdHJpY3Q6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6ZjliZGE4MzZjOGIyMjI4M2JiMTkzN2IyMjE1M2VlZDE6NzplMGY3Ojg1MWQ2YTg0M2QzMjk5MDI3M2RmM2Q1YzUzOGI3ODIyODgzZDRhOTQ0ZjAzMjBhNGJlNDU4Mzg5ZGJhYTQ0MzU6cDpUOk4 https://teams.microsoft.com/meet/274438102123875?p=Vo1ZmeW0ox5F3VRR8p

State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer.

2.6 License Required:

Pursuant to section 7028.15 of the Business and Professions Code and section 3300 of the Public Contract Code, the awarded bidder must hold the required California license, in good standing with the Contractor State License Board, at the time of submitting its bid and continuously thereafter until project completion. All subcontractors shall possess the required license in accordance to section 7028.5 of the Business and Professions Code for the classification of work being performed. Licensure statements are made under penalty of perjury.

•The following license is required for this project: B General Building Contractor License

2.7 Prevailing Wages and Labor Code Requirements:

A. This is a public works project subject to compliance monitoring and enforcement by the California Department of Industrial Relations. The awarded bidder shall comply with all applicable provisions of the California State Labor Code regarding prevailing wages, Department of Industrial Relations Division of Apprenticeship Standards Labor and other requirements, including but not limited to Labor Code Sections:

1771.4, 1773.1, 1774, 1775 and 1776.

B. The District has obtained the most recent determination of general prevailing rates of per diem wages applicable to the work, and for holiday and overtime work, including employer payments for health and welfare, pension, vacation, and similar purposes;

and this will be made available to any bidder upon request. This information can also be obtained online at www.dir.ca.gov/dlsr/.

C. The awarded bidder shall post job site notices as prescribed by regulation. Contractor or subcontractor shall furnish records specified in Labor Code Section 1776 to the Labor Commissioner.

D. Pursuant to Labor Code Section 1771.1, any contractor submitting a bid, or subcontractor listed on the Bid Form, must be currently registered with the Department of Industrial Relations and qualified to perform public work pursuant to Labor Code Section 1725.5. No contractor or subcontractor will be awarded without proof of current DIR registration. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project.

2.8 Submission of Bids:

A. Bids must be submitted on the Bid forms supplied in this IFB.

B. A floor plan with office layout including dimensions and simple elevations of the mobile office must be provided with the bid to show conformance to the requirements.

C. Bids will be received via the PlanetBids link provided until the time specified in the schedule.

D. A responsive bid must include a price for all items listed on the bid form and all required forms submitted on the forms provided as outlined in the IFB.

E. Electronic bids shall be uploaded to the PlanetBids vendor portal at the following link:

PlanetBids Vendor Portal and then selecting the IFB prior to the due date and time.

F. The receiving time in PlanetBids will be the governing time for acceptability of Bids.

Telegraphic and telephonic Bids will not be accepted. Late Bids will not be accepted by the PlanetBids System.

G. Bids will be submitted electronically in the PlanetBids System. Failure to register as a Bidder to this IFB process per the instructions in the Notice Inviting Requests for Bids (under “Obtaining IFB Documents”) may result in not receiving Addenda or other important information pertaining to this process. Failure to acknowledge Addenda may render a Bid as being non-responsive or negatively impact the evaluation of a bid.

H. Bids submitted may be withdrawn by removing them from the system before the hour set for the opening.

I. The price quoted by the Bidder in his/her bid shall include any and all applicable sales or use tax levied by the California Revenue and Taxation Code, and shall be exclusive of Federal Excise Taxes pursuant to the exemption of political subdivisions in the "Revenue Act of 1935" or any other acts of Congress.

J. Bidders may submit only one bid in response to this IFB.

K. Bidders shall submit all required forms with the bid.

L. In case of discrepancy between the Unit Price and the Item Cost set forth for a unit basis item, the unit price shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible Bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the Unit Price.

M. For purposes of evaluating Bids, the District may correct any apparent errors in the extension of unit prices and any apparent errors in the addition of subtotal prices. The District shall not be required to correct these errors, and such errors that render the bid materially different than was intended may, in the District’s discretion, render a bid non-responsive.

N. Bids not meeting the above criteria may be found to be non-responsive.

O. Bids will be publicly opened and read aloud virtually via the following TEAMS meeting:

Date: September 23, 2026 Time: 2:00 pm PT

Join: https://teams.microsoft.com/meet/240106606825564?p=hiDtNHOhcWLjQ5PY3h Meeting ID: 240 106 606 825 564 Passcode: XP7tz2PY

P. The District will post an unaudited tabulation of the Bids on the PlanetBids Portal.

https://protect.checkpoint.com/v2/r01/___https:/vendors.planetbids.com/portal/16339/portal-home___.YzJ1OmNvYWNoZWxsYXZhbGxleXdhdGVyZGlzdHJpY3Q6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6ZjliZGE4MzZjOGIyMjI4M2JiMTkzN2IyMjE1M2VlZDE6NzplMGY3Ojg1MWQ2YTg0M2QzMjk5MDI3M2RmM2Q1YzUzOGI3ODIyODgzZDRhOTQ0ZjAzMjBhNGJlNDU4Mzg5ZGJhYTQ0MzU6cDpUOk4 https://teams.microsoft.com/meet/240106606825564?p=hiDtNHOhcWLjQ5PY3h

SECTION 3 – CONDITIONS GOVERNING THE PROCUREMENT

3.1 Invitation for Clarifications/Questions:

A. Questions are to be submitted through PlanetBids vendor portal at the following link: PlanetBids Vendor Portal and then selecting the IFB.

B. Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the IFB. The deadline for all questions is as outlined in the schedule. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda via the Procurement and Contracting Department will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect.

3.2 Bidders Ethical Behavior:

Bidders, their representatives, agents, or anyone else acting on their behalf are specifically directed not to contact any CVWD employee, board member, committee member, or other agency employee or associate for any purpose related to this IFB other than as directed below. Contact with anyone other than as directed below will be cause for rejection of a bid.

3.3 Bids to Remain Open:

The Bidder shall guarantee that all contents of their Bid shall be valid for a period of 120 calendar days from the due date of Bids.

3.4 Right to Accept or Reject Bids:

The Coachella Valley Water District reserves the right to waive any informality or technical defect in a Bid and to accept or reject, in whole or in part, any or all Bids and to cancel all or part of this IFB and seek new Bids, as best serves the interests of the District. The District furthermore reserves the right to contract separately with others certain tasks if deemed in the best interest of CVWD. The District also reserves the right to award to the lowest responsive responsible bidder or to reject all bids, as it may best serve the interests of the District. Furthermore, the District reserves the right to reject the Bid of any Bidder who previously failed to perform properly, or complete on time, agreements of a similar nature, or to reject the Bid of a Bidder who is not in a position to perform such an agreement satisfactorily.

3.5 Responsibility of Bidder:

All firms responding to this IFB shall be responsible. If it is found that a firm is non-responsible the Bid shall be rejected. In addition, CVWD reserves the right to make such investigations as it deems necessary to determine the ability of the Bidder to perform the Work and the Bidder shall furnish to the District all such information and data for this purpose as the District may request. The District reserves the right to reject any Bid if the evidence submitted by or investigation of such Bidder fails to satisfy the District that such Bidder is properly qualified to carry out the obligations in the bid documents and to complete the Work contemplated therein.

3.6 Insurance:

Insurance provisions are contained in the Standard Contract Services sample agreement included in the IFB. The successful Bidder will be required to comply with these provisions. It is recommended that Bidders have their insurance provider review the insurance provisions BEFORE they submit their bid.

https://protect.checkpoint.com/v2/r01/___https:/vendors.planetbids.com/portal/16339/portal-home___.YzJ1OmNvYWNoZWxsYXZhbGxleXdhdGVyZGlzdHJpY3Q6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6ZjliZGE4MzZjOGIyMjI4M2JiMTkzN2IyMjE1M2VlZDE6NzplMGY3Ojg1MWQ2YTg0M2QzMjk5MDI3M2RmM2Q1YzUzOGI3ODIyODgzZDRhOTQ0ZjAzMjBhNGJlNDU4Mzg5ZGJhYTQ0MzU6cDpUOk4

3.7 Public Record:

A. All documents submitted in response to this solicitation will become the property of the Coachella Valley Water District and are subject to the California Code Section 7921 et seq., commonly known as the Public Records Act. Information contained in the documents, or any other materials associated with the solicitation, pursuant to CA Government Code 7922 during the negotiation process, may be made public after the District’s negotiations are completed, and staff has provided notice of intent to recommend award to the CVWD Board for the award of a contract to a specific firm, but before final action is taken by the Coachella Valley Water District Board of Directors to award the contract.

B. Although the California Public Records Act (“CPRA”) recognizes that certain confidential trade secret information may be protected from disclosure, CVWD may not be in a position to establish that the information submitted in a Bid is a trade secret. If a request is made for information marked “Confidential,” “Trade Secret,” Proprietary,” or any other similar designation, the District will provide the party submitting such information with reasonable notice to allow the party to seek protection from disclosure by a court of competent jurisdiction.

C. If a submitting party contends that a portion of the Bidis confidential even under the CPRA, the party: 1) must clearly label each document and/or page deemed a confidential document 2) the legal rationale supporting such contention including specific references to applicable provisions of the Public Records laws of the State

3) must actively defend against any Invitation for disclosure of information which the party has determined should not be released, and 4) must indemnify and hold harmless the District from any loss, claim or suit, including attorneys’ fees, brought by a person challenging the District’s refusal to release the documents. CVWD will not, under any circumstances, incur any expenses, or be responsible for any damages or losses incurred by a party submitting a Bid or any other person or entity, because of the release of such information. The District will not return the original or any copies of the Bid or other information or documents submitted to the District as part of this IFB process. The District may not recognize Bids where all the information, via a blanket statement is submitted as proprietary information or a trade secret. Such Bids may be found non-responsive.

3.8 Cost Related to Bid Preparation:

CVWD will NOT be responsible for any costs incurred by any firm responding to this IFB in the preparation of their Bid or participation in any presentation if requested, or any other aspects of the entire IFB process. Compliance with Law:

Bidder warrants that all Services rendered shall be performed in accordance with all applicable federal, state, and local laws, statutes, ordinances lawful orders, rules, and regulations.

3.9 Licenses, Permits, Fees and Assessments:

Bidder represents and warrants to District that it will obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services requested in this IFB. Bidder represents and warrants to CVWD that Bidder shall, at its sole cost and expense, keep in effect at all times during the term of the Agreement if so awarded, any license, permit, qualification, or approval that is legally required for Bidder to perform the Work and Services under the Agreement if so awarded. Bidder shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the Bidder’s performance of the Work and Services required under the Agreement if so awarded. Bidder shall indemnify, defend, and hold harmless District against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against District to the fullest extent permitted by law.

3.10 Investigations:

CVWD reserves the right to make such investigations as it deems necessary to determine the ability of the firms responding to this IFB to perform the Work and the firm shall furnish to the District all such information and data for this purpose as the District may request. CVWD reserves the right to reject any Bid if the evidence submitted by or investigation of such firm fails to satisfy the District that such firm is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

3.11 Non-Collusion:

The undersigned, by submission of this Bid Form, hereby declares that this Bid is made without collusion with any other business making any other Bids, or which otherwise would make a Bid. Bidder must execute an Affidavit of Non-Collusion provided as Attachment “B” in the IFB and include it with their bid.

3.12 Signed Bid and Exceptions:

Submission of a signed Bid will be interpreted to mean that the firm responding to this IFB has hereby agreed to all the terms and conditions set forth in all of the sheets which make up this Invitation for Bids, and any attached sample agreement.

Exceptions to any of the language in either the IFB documents or attached sample agreement, including the insurance requirements, must be requested under the Invitation for clarifications/questions process by the deadline for questions. Any requested changes to the contract will be considered at that time and if changes are allowed, they will be sent out through an Addendum to all Bidders. Exceptions to the District’s IFB document or standard boilerplate language, insurance requirements, terms, or conditions, etc. may only be considered during the early stage of the solicitation process; and shall not be included in the submitted Bids. The District makes no guarantee that any exceptions will be approved but will consider any requests put forward in the Invitation for clarification/question process.

3.13 Award of Contract:

A. Award of Bid: The Bid will be awarded to the lowest responsive and responsible

Bidder.

B. Responsibility of a bidder will be determined by the District based on each bidder’s experience and references. CVWD will be the sole judge with respect to the responsiveness and responsibility of each bidder.

C. Notice of Intent to Award: District staff will provide a Notice of Intent to award to all bidders once an evaluation of the responsiveness and responsibility of the bids has been conducted. This Notice of Intent to Award prepared by staff will evidence staff’s recommendation of the award to the District Board of Directors.

Such notice will not constitute a binding obligation of the Board of Directors to enter into such contract. The authority to award the contract shall rest with the Board of Directors.

D. Notice of Award: After award of the Bid by the Coachella Valley Water District Board of Directors if necessary, a Notice of Award letter and Agreement will be sent to the successful Bidder for execution and return. The successful Bidder shall provide all Certificates of Insurance, Bonds, if required, within fourteen (14) calendar days. In the event the Bidder to whom an award is made fails or refuses to execute the Contract and provide required documents within fourteen (14) calendar days after notification of the award, the District may award the Contract to the next lowest responsive responsible Bidder or reject all bids.

E. It is the District’s intent to award a contract to the firm that can provide all of the scope of work, equipment and services identified in the IFB document. However, the District reserves the right to award a contract, or to make no award, whichever is in the best interest of the District. It is anticipated that award of the contract will occur at the next regularly scheduled Board of Director’s meeting after the bids have been evaluated. The decision of the Board will be final.

3.14 Filing of Bid Protests

A. Protest Against Solicitations

1. Any protest relating to the form or content of a solicitation must be submitted in writing to and received by the District’s Procurement Division and contact specified in the solicitation at least five (5) business days before the original date set for the submission of bids.

2. The protest must be made in writing (letter, e-mail, or facsimile) and must contain the following information:

a) Name, address, and phone number of the protestor.

b) The title and solicitation number of the solicitation being protested.

c) A detailed statement citing the provisions being protested, including the reason(s) for the protest.

3. Late protests shall not be considered.

4. If the protest is timely and complies with all of the above requirements, CVWD shall review the protest and all relevant information. CVWD will provide a written response to the protestor.

5. Any contractor who submits a bid without making a protest shall be deemed to have waived any objection to the form or content of the solicitation.

B. Protest After Bid Opening

1. Submitted bids will be made available for review in a timely manner, upon written request of any Contractor.

2. Only a Bidder who has actually submitted a bid is eligible to protest a contract award. In order for a Bidder’s protest to be considered, the protest must comply with the following:

a) The protest must be submitted within five (5) days of the bid opening. The

District’s Procurement Division must receive the protest by 5:00 p.m.

Pacific Time on the fifth (5th) business day following the bid opening.

c) Clearly identify specific irregularity or accusation.

d) Clearly identify the specific District staff determination or recommendation being protested.

e) Specify, in detail, the grounds of the protest and the facts supporting the protest.

f) Include all relevant and supporting documentation with the protest at time of filing.

3. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is submitted in accordance with the above requirements, the District’s Procurement Division shall review the basis of the protest and all relevant information. The District staff member from the Procurement Division will provide a written decision to the protestor. The protestor may appeal the District’s decision to the District’s General Manager if the original ruling was believed to be in error.

C. Exclusive Remedy The procedure and time limits set forth in this section are mandatory and are the sole and exclusive remedy in the event of a protest. Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the protest, including filing a Government Code Claim or legal proceedings.

D. Protests of Procurement Actions Protesting party shall only communicate with the authorized contact listed in the solicitation while the protest is pending.

3.15 Form of Agreement:

A. The selected bidder will be required to enter into a contractual agreement, inclusive of insurance requirements, with the Coachella Valley Water District in accordance with the standard Contract Services Agreement (see Section 6).

Please note that the Exhibits are intentionally not complete in the attached sample standard document. These exhibits will be completed with the selected firm’s information and will appear in the final

B. Failure or refusal to enter into an Agreement as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the award. If the lowest responsive responsible Bidder refuses or fails to execute the Agreement, the District may, at its sole discretion, award the Contract to the second lowest responsive responsible Bidder, and so on.

SECTION 4 – SCOPE OF WORK

4.1 Background:

A. About Coachella Valley Water District (CVWD)

CVWD was formed in 1918 under the State Water Code provisions of the County Water District Act. CVWD provides domestic water, wastewater, recycled water, irrigation/drainage, regional stormwater protection and groundwater management services to a population of 290,000 throughout the Coachella Valley in Southern California. CVWD boundaries encompass an area of nearly 1,000 square miles. Most of this land is in Riverside County, but CVWD also extends into Imperial and San Diego Counties. CVWD owns and operates Water Reclamation Plant No.7 (WRP 7), which is located at 80-609 Avenue 38, Indio, California 92203. Please see under Attachments for WRP 7 location and the location where the office trailer is needed.

B. Description and Purpose The Contractor will furnish a mobile office building (Office) to replace the existing mobile office building, nearing its useful life, at the District’s City of Indio Water Reclamation Plant (WRP 7) . The new office shall be 36 feet by 60 feet, with access doors, stairs and ADA compliance entrances. The Office shall have private office spaces, a locker room, showers, and restrooms. A floor plan of the existing facilities is attached, which will be used to inform the new facility which shall provide the same functionality.

The mobile office must have complete HVAC system that is suitable for occupied office space. The Contractor must provide connections to existing utilities and dispose of the existing mobile office.

4.2 Scope:

A. Overall Requirements

1. The Contractor shall provide all labor, materials, equipment, transportation, engineering, permits, supervision, demolition, disposal, installation, testing, commissioning, and incidentals necessary to remove and dispose of the existing dilapidated 36-foot by 60-foot mobile office trailer and design, furnish, deliver, install, and commission a new office trailer to replace the existing office trailer. The Contractor shall also design, install, test and commission the utility connections, necessary utility extensions and all associated components and activities necessary for the installation of a fully operating new office trailer.

2. The new office trailer shall be designed to replicate the operational functionality and general floor plan of the existing office trailer to the greatest extent practical while complying with all current applicable building codes, accessibility requirements, structural requirements, and utility standards.

3. The project shall be delivered as a complete turnkey, "plug-and-play" facility requiring minimal site disturbance and allowing connection to the existing utility infrastructure with minimal modifications.

B. Existing Facility Investigation and Site Verification

Prior to design and fabrication, the Contractor shall perform a comprehensive field investigation and verification of existing site conditions, including but not limited to the items listed below. The Contractor shall field verify all dimensions, utility locations, elevations, and conditions necessary to ensure proper design and installation of the new office trailer to replace the existing office trailer.

1. Existing office trailer dimensions and layout.

2. Existing utility connection locations.

3. Existing electrical service and panel configuration.

4. Existing water service connection.

5. Existing sewer service connection.

6. Existing communications and data connections.

7. Existing foundation, footings, supports, anchorage system, and site conditions.

8. Existing accessibility features and site access requirements.

C. Existing Office Trailer Removal and Disposal

The Contractor shall maintain site safety and minimize disruptions to ongoing facility operations throughout demolition activities. The Contractor shall perform the activities listed below:

1. Coordinate utility disconnections as necessary.

2. Remove and legally dispose of the existing mobile office trailer.

3. Remove existing skirting, ramps, appurtenances, and miscellaneous improvements as required.

4. Remove any foundations, supports, or anchorage systems determined unsuitable for reuse.

5. Dispose of all materials in accordance with all applicable regulations.

6. Coordinate and perform hazardous materials testing and abatement if required by applicable laws and regulations.

D. Foundation Evaluation, Design and Construction

1. All structural work (such as drawings and calculations) for this project shall be performed, stamped and signed by a Professional Engineer with a valid and current Registration in the State of California in the Structural or Civil disciplines.

2. Existing Foundation Evaluation: The Contractor shall perform a detailed evaluation of the existing foundation system, footings, piers, supports, anchorage systems, and associated site conditions to determine suitability for the proposed replacement facility. The evaluation shall include:

a. Verification of footing dimensions and locations.

b. Assessment of footing and foundation condition.

c. Verification of elevations and settlement.

d. Evaluation of anchorage systems, including structural calculations.

e. Verification of structural capacity, including structural calculations.

f. Assessment of soil conditions as required.

g. Comparison of existing foundation capacity to manufacturer requirements for the proposed facility, including structural calculations.

3. Foundation Design: If existing foundation is determined to be inadequate or incompatible with the new office trailer, the Contractor shall provide all engineering services necessary to design the new foundation system, including:

a. Comply with all applicable California codes, including seismic and wind-loading requirements.

b. All drawings and structural calculations.

c. Comply will new office trailer manufacturer’s requirements.

d. Minimize impacts to existing utilities and site improvements.

4. Footing and Foundation Construction: The Contractor shall furnish all labor, materials, equipment, excavation, reinforcing steel, concrete, anchors, backfill, compaction, and incidentals necessary to construct the required foundation system, including:

a. Surveying, layout and staking.

b. Excavation and grading.

c. Removal of unsuitable materials.

d. Reinforcing steel installation.

e. Concrete footings and foundation pads.

f. Piers and support systems.

g. Anchorage and hold-down systems.

h. Backfill and compaction

i. Utility coordination.

j. Restoration of disturbed areas to match existing.

5. Foundation Certification: Prior to new office trailer, the Contractor shall provide the following:

a. Concrete testing results.

b. Compaction testing results.

c. Foundation inspection reports.

d. Engineer certification confirming the foundation system complies with approved design requirements and is suitable for installing the new office trailer.

E. New Office Trailer Requirements

1. General Requirements: The Contractor shall furnish a new modular/mobile office trailer (office trailer) with a minimum footprint of 36 feet by 60 feet (2,160 square feet). The new office trailer shall replicate the operational layout and functionality of the existing office trailer and shall include, at a minimum:

a. Manufactured in accordance with all applicable California and local modular building requirements.

b. Compliance with all applicable California codes (such as California Building

Code, Americans with Disabilities Act [ADA], California Energy Code [Title 24], etc.), National Electric Code [NEC] and fire and life-safety requirements.

c. Commercial grade interior and exterior finishes and materials.

d. All partitions, ceilings, flooring, cabinetry, fixtures and appurtenances necessary for a complete operating new office trailer.

2. Minimum occupancy: Code Occupancy minimum for B occupancy of one occupant per 150 SF (~12 occupants design load).

3. Exterior Requirements:

a. Two main access doors; provide access locks keyed as required by CVWD.

b. Two emergency exit doors or as required by occupancy.

c. Provide window to comply with California Energy Code requirements as noted below.

d. Weatherproof construction, insulated envelope to comply with required prescriptive insulation requirements of the California Energy Code for fully conditioned spaces (walls, roof and floors); provide exterior lighting at entrance doors and exit doors.

e. The existing trailer currently has stairs with handrails and ADA compliant access ramps; the Contractor must conduct its investigations and determine if the same will have to be provided or if the new office trailer can be at ground level. If stairs, handrails and ADA compliant access ramps are needed, the contractor shall design and supply and install them.

f. Exterior construction shall be metal paneling and painted. The color shall be selected by CVWD during the design period.

g. The Contractor shall provide a finished footprint of the trailer that has a finished and aesthetically planned frontage.

4. Interior Requirements:

a. Office trailer interior layout shall be fully compliant with California Accessibility and ADA Requirements, including access to the entries from outside.

b. Each occupied room with a minimum of one operable window, but no more than one window.

c. For each window, provide window treatment such as blinds or roller shades.

d. Minimum of two office spaces that include: a 10 feet x 16 feet space (one person office) and a 10 X 24 feet space (SCADA equipment office).

e. One area for storage: minimum of 16 feet X 30 feet space (used for supplies, refrigerator, ice machine, and office supplies)

f. One breakroom: minimum of 30 feet x 40 feet space, which currently fits four tables and 16 chairs and a kitchen area with the following components:

i. Stainless steel sink, with garbage disposal and faucet fully plumbed.

ii. Counter space: minimum 30 feet long x 24 inches wide.

iii. Cabinets: minimum 5 bottom cabinets and 5 top cabinets with space to fit a 30” wide x 24” deep electric stove.

iv. No appliances need to be supplied, but new office trailer shall be provided with all the electrical connections required for the appliances.

g. Provide two restrooms, each with one sink and one water closet. Each restroom shall be fully compliant with California accessibility and ADA requirements.

h. Area with two private showers. Showers shall be supplied, installed and be fully plumbed. Showers shall be fully compliant with California accessibility and ADA requirements.

i. Provide one area for lockers (approximately 12 feet X 30 feet space), suitable for holding 15 standard single-tier lockers. Locker space shall be fully compliant with California accessibility and ADA requirements.

j. Floors must be tile linoleum and for the areas that require them, provide slip-resistant surfaces.

k. Provide office signage to display building number. Provide Interior signage to identify rooms, restrooms, etc. Comply with California requirements for accessibility signage.

l. CVWD reserves the right to request modifications to the trailer layout submitted by the Contractor to conform to the requirements outlined above at no additional cost to the contract.

5. Mechanical and HVAC Systems: The Contractor shall design and construct the necessary mechanical and HVAC systems for the new office trailer, including.

a. Air conditioning systems shall be suitable for year-round personnel occupancy, designed/sized for building occupancy and equipment heating loads, and to comply with California codes (including the energy code), including the local climate conditions in Indio, California.

b. The new office trailer shall maintain an interior temperature between 68 deg.

Fahrenheit (F) in the winter and 78 F deg. in the summer (needed for SCADA equipment).

c. HVAC equipment shall be controlled by a programmable thermostat capable of automatic setbacks during unoccupied hours. It shall support a temperature range of 55 degrees Fahrenheit for heating and 85 degrees Fahrenheit for cooling and have a deadband (unoccupied range) of at least 5 degrees Fahrenheit. In addition, the programmable thermostat shall allow occupants to manually override the setback period for up to 2 hours. If separate air conditioning systems are provided, each shall have a dedicated programmable thermostat meeting the requirements listed above.

d. All ventilation systems, including the exhaust systems for restrooms, shower areas, and kitchen.

e. All appurtenances necessary for a fully operating new office trailer.

6. Electrical Systems: The Contractor shall design and construct the facility to utilize the existing electrical service location to the maximum extent practical. Work shall include:

a. The minimum electrical service shall be 120/240V, single phase, 3W, 225A

b. Main distribution panel - MCC-1B has an existing 480V, 3 phase, 200A breaker that will be used to feed a new 480V, 1 phase, 200A disconnect switch and 480-120/240V, 1 phase, 75KVA step-down transformer located adjacent to the office trailer. Provide a 120/240V, 1 phase, 3 wire, 225A panelboard inside the trailer with 42 circuits. Dedicated circuits are needed for the refrigerator, ice machine, electric stove, garbage disposal, 3 microwaves, furnace, coffee station, (3) air conditioning units, water heater, and network rack. Provide at least 25 general use receptacles inside the trailer and 2 receptacles outside near main entrances. Use GFCI for all outdoor receptacles and for the indoor receptable as required per code.

c. Branch circuit wiring

d. Interior and exterior lighting. All lighting shall comply with the California Energy

Code and the NEC. Provide Title 24 forms stamped and signed by a licensed Professional Engineer with a current registration in the State of California. Lighting fixtures shall be LED fixtures.

e. Dedicated circuits for equipment and appliances

f. HVAC power connections and local disconnect switches.

g. GFCI protection as required.

h. Data/telecommunications conduit and cabling pathways; Wi-Fi compatibility;

sufficient power outlets at workstations. The contractor may be able to use existing, but it will be its responsibility to confirm. If anymore that exists is needed, the contractor is responsible for providing.

All appurtenances necessary for a fully operating new office trailer.

i. The minimum circuit size shall be 20-Amps.

i. The minimum distribution wire size shall be #12 AWG copper.

j. Receptacles and lighting switches shall be rated for 20-Amps.

k. Use weatherproof while in use metallic covers for all exterior receptacles and switches.

l. All exterior/outdoor equipment (lights, transformers, etc.) shall be rated for

50°C (122°F).

m. Interior conduit shall be EMT, exterior shall be PVC-RGS, underground shall be schedule 40 PVC with PVC-RGS risers (6-inch above grade minimum) and bends (5-ft minimum length).

n. All lighting shall be LED.

o. All outlet and switch covers shall be labeled with the circuit number and panel name.

p. Distribution panel shall have copper bus, including neutral and ground.

7. Plumbing Systems: The Contractor shall design and construct the facility to align with existing domestic water and sanitary sewer service locations to the maximum extent practical. Work shall include:

a. Domestic water distribution.

b. Sanitary sewer collection piping, complete with venting system, cleanouts and required plumbing fixtures.

c. Water heater with minimum 50-gallon tank.

d. Shutoff valves.

e. Complete plumbing of shower facilities, restroom facilities and kitchen facilities.

f. All appurtenance necessary for a fully operating new office trailer.

8. Natural Gas Systems: The Contractor shall design and construct the facility to align existing natural gas service locations to the maximum extent practical. Work shall include:

a. Verify existing gas service capacity.

b. Design gas piping systems to serve all gas-fired equipment.

c. Utilize existing gas service locations whenever feasible.

d. Provide all internal piping, regulators, valves, and accessories required for a complete installation.

F. Utility Coordination and Site Disturbance Minimization

The new office trailer shall replicate the operational layout and functionality of the existing office trailer. Connections to the new office trailer, including water, electrical, gas and other required utilities, shall utilize the existing utility infrastructure where feasible. Any relocation, modification, extension, rerouting or adjustment of existing utilities necessary to accommodate the new office trailer and provide complete and functional utility connections are considered to be included in the contract price and no additional costs will be considered for these connections. Refer to existing layout included under Attachments. Utility Coordination and Site Disturbance Minimization:

The Contractor shall:

1. Verify all utility locations

2. Design and construct the replacement facility to align with existing utility connection points.

3. Minimize excavation and utility relocation.

4. Protect existing utilities during construction.

5. Repair any damage caused during construction at no additional cost to CVWD.

6. Utility services include: electrical, water, sewer, natural gas and communications/data.

G. Delivery, Installation, and Utility Connections

The new office trailer shall be delivered as a complete, fully operating turnkey system and Contractor shall:

1. Transport the completed new office trailer to the site.

2. Set the facility on the approved foundation system.

3. Install anchorage systems.

4. Install skirting and weatherproofing.

5. Complete all utility tie-ins.

6. Install ADA-compliant access ramps, landings, and handrails.

7. Complete all interior and exterior finish work.

H. Testing, Startup, and Commissioning

The Contractor shall test and verify proper operation of all systems, including:

electrical, lighting, HVAC, plumbing, gas, water heating, and safety systems: The Contractor shall perform a minimum of two walkthroughs with CVWD prior to final acceptance. One to identify any deficiencies and the second to show all the corrections have been fully implemented.

4.3 Deliverables

The Contractor shall provide the items listed below. All drawings shall be to scale and show all the dimensions, including the ones locating all components: Drawings shall be stamped and signed as required by the California Board for Professional Engineers, Land Surveyors, and Geologists.

1. Existing Conditions Verification Report.

2. Foundation Evaluation Report.

3. Structural calculations and foundation drawings.

4. Title 24 forms stamped and signed by Professional Engineer with current registration in the State of California for each applicable discipline.

5. New office trailer floor plans showing all components, spaces for equipment and appliances, and items that require operation and maintenance.

6. Architectural drawings (including new office trailer elevations)

7. Utility connection drawings.

8. Product data sheets

9. Equipment manuals.

10. Testing reports.

11. Warranty documents.

12. As-built drawings.

13. Manufacturer certifications.

14. Occupancy approvals and permits, as required.

4.4 Warranty

The Contractor shall provide a minimum ten-year warranty covering defects in materials, equipment, workmanship, installation, and system performance beginning on the date of Owner acceptance.

4.5 Schedule:

The Contractor shall complete all work within 150 calendar days.

4.6 Compensation:

The Contractor will be compensated for the work for each lumpsum task outlined in the contract.

ATTACHMENT TO SCOPE OF WORK - LOCATION MAP

ATTACHMENT TO SCOPE OF WORK –

LAYOUT OF EXISTING AND REQUIRED MOBILE OFFICE

SECTION 5 – IFB FORMS

*THE FOLLOWING FORMS MUST BE COMPLETED AND SUBMITTED WITH YOUR BID INTO THE

PLANET BIDS SYSTEM

ATTACHMENT A – Signature Authorization Form, including Addenda acknowledgment ATTACHMENT B – Non-Collusion Affidavit Form ATTACHMENT C - Experience Form ATTACHMENT D – References Form ATTACHMENT E - Executive Order N-6-22 Certification Form ATTACHMENT F– Bid Form ATTACHMENT G - License Form ATTACHMENT H - DIR Form ATTACHMENT I - Bid Bond Form ATTACHMENT J - Contractor’s Certification Regarding Workers’ Compensation Form ATTACHMENT K - Designation of Subcontractors Form ATTACHMENT L - Floor Plans and Elevations of proposed trailer that meets the Scope requirements

ATTACHMENT A

SIGNATURE AUTHORIZATION

INVITATION FOR BIDS (IFB 2026-30)

NAME OF COMPANY(BIDDER):

BUSINESS

ADDRESS:___________________________________________________________

TELEPHONE: ______________CELL PHONE___________ ___FAX______________

CONTACT PERSON____________________EMAIL ADDRESS____________________

A. I hereby certify that I have the authority to submit this Bid to the Coachella Valley Water

District for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my bid.

PRINTED NAME AND TITLE

SIGNATURE AND DATE

B. The following information relates to the legal contractor listed above, whether an individual or a company. Place check marks as appropriate:

1. If successful, the contract language should refer to me/my company as:

____ An individual;

____ A partnership, Partners’ names:

____ A limited liability company ____ A company;

____ A corporation If a corporation, organized in the state of: __________

2. My tax identification number is: ___________________________________

C. ADDENDA ACKNOWLEDGMENT:

Acknowledgment of Receipt of any Addenda issued by the District for this IFB is required by including the acknowledgment with your bid. Failure to acknowledge the Addenda issued may result in your Bid being deemed non-responsive.

In the space provided below, please acknowledge receipt of each Addenda:

Addendum(s) # _______________ is/are hereby acknowledged.

ATTACHMENT B

NON-COLLUSION AFFIDAVIT

The undersigned, deposes and says that he or she is of , the party making the foregoing Bid. That the Bid is not made in the interests of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

that the Bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any…