Office_Supplies.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

OFFICE SUPPLIES

John Donatelli, IT Systems Supervisor

Procurement Services Division

3335 Tamiami East,Naples, FL, 34112 john.donatelli@colliercountyfl.gov

(239) 777-0306

Quick Quote Title: Office Supplies

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

1. QUICK QUOTE

Office Supplies

Release Project Date: September 22, 2025

Pre-Bid Meeting (Non-Mandatory): September 24, 2025, 1:19pm

Facilities Conf. Room

Question Submission Deadline: October 3, 2025, 3:30pm

Response Submission Deadline: October 4, 2025, 3:30pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Facilities Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

https://procurement.opengov.com/portal/collier-county-fl

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Requirements/Specifications

This solicitation is intended to establish multiple contracts with various retail stores for “in-store” purchases of materials and supplies by STC employees. Purchases will be made by STC departments on an “as needed” basis. Contracts established as a result of this solicitation are intended for the purchase of those items for which the needs could not have been reasonably anticipated or planned for. These include: 1) items for special meetings or conferences; 2) special materials and supplies for community summer programs; 3) items for laboratory or culinary program needs; and 4) any other special item needs that may arise.

A. Types of Products: Respondents are requested to make available their entire product line, as the item requirements may include a very broad range of materials and supplies. Purchases may include, but not be limited to, the following categories:

1. Food Products: This includes processed and unprocessed food products, condiments, etc.

2. Arts and crafts materials

3. Educational supplies and materials

B. Due to the nature of the purchases, no delivery will be required by the awarded vendor(s).

C. STC will not guarantee a minimum dollar volume of business on any contract resulting from this solicitation.

D. All products offered must meet Federal, State and local standards for safety, health and environmental protection, as applicable.

E. Respondents are asked to quote a discount from “shelf price” items. Enter pricing information in

Section 6 (Pricing Proposal) below. Zero percent (0%) discount proposals will be accepted.

F. Due to the “in store” method of purchases to be made, respondents with business outlets within Hidalgo

County and Starr County locations are required for respondents to be considered for award of a contract. Respondent must enter hours of operation as requested in Section 7.

G. Unless otherwise proposed, if the respondent is a chain store, it is anticipated that an award will be made to the chain only, and STC will use those stores located in close proximity to its campuses.

H. It is requested that any awarded vendor accept purchase orders and/or store courtesy credit cards. STC may issue:

1. Standard purchase orders with specific items and specific quantities.

2. Blanket purchase orders with unspecified items or quantities, but containing a specified spending limit. Blanket purchase orders will list the designated STC employees authorized to make purchases.

I. STC is a tax-exempt political subdivision of the State of Texas. Sales tax will not be charged on any purchases resulting from this solicitation. A tax exemption certificate will be provided to the awarded vendor(s) upon request.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112 https://apps.fldfs.com/bocexempt/

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Office Supplies, Total Quote 1 lump sum

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required