Off50 RFQ Audio Tour Equipment.pdf

Statement of Work – Request for Quote

2026 FIFA WORLD CUP – BOSTON, MASSACHUSETTS

The 2026 FIFA World Cup will be held at Gillette Stadium in Foxborough, related events, and significant tourist events such as Sail Boston and the 250th Anniversary of the United States will be held throughout the region.

Matches and Fan Fest and other possible 250th Celebration activities are scheduled through June, July and August 2026. DCR will be imposing work and/or traffic restrictions as necessary to minimize impacts during these periods when, as determined by DCR, the Contractor’s operations could impact vehicular and/or pedestrian traffic. No additional compensation will be allowed for work restrictions, nor will the Contractor have any claim for related costs, direct or indirect. The Contract time determinations have accounted for potential work restriction during this period and Contractor’s should plan accordingly. Any necessary or emergency work required during this time will require DCR approval.

Accessibility Standards

Effective immediately, all deliverables related to goods and services contracts must meet the accessibility standards set forth with Executive Order 614 and the Americans with Disabilities Act Title II (ADA Title II). This applies to all vendors’ bid proposals and related documents submitted for consideration.

RFQ Title: OFF50 Audio Walking Tour Equipment

Commbuys Bid #: BD-26-1020-DCRCU-DC250-127623

Contract #: OFF50

Contract Category: 1

Description of need Summary: This Request for Quote (RFQ) is posted by the Department of Conservation and Recreation for the procurement of a vendor to submit a proposal for audio tour equipment.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 10 Park Plaza, Suite 6620, Boston, MA 02116

Contact Name: Monika Roy, PhD, MSPH

E-Mail Address: monika.roy@mass.gov

Telephone: 857-248-3081 https://www.mass.gov/executive-orders/no-614-establishing-the-digital-accessibility-and-equity-governance-board https://www.ada.gov/resources/2024-03-08-web-rule/ https://www.ada.gov/resources/2024-03-08-web-rule/ mailto:monika.roy@mass.gov

This Request for Quote (RFQ) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFQ and to contract for some, all, or none of the responding vendors as a result of this RFQ. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of the agency to do so.

Estimated Duration of Project: Outright Purchase or Fee for Service Duration

Estimated Value of Procurement:

Anticipated Completion of Project:

The selected vendor will be responsible for the following tasks/specifications sought:

Scope of Services:

and/or Commodities being Procured:

Proposal for audio tour equipment. This equipment would include:

• Headset connected to a device which would have pre-loaded audio clips on it that correspond to stops for a self-guided tour (25+ sets)

• A carrying case for the equipment

Rechargeable batteries + charger or other charging system

Evaluation Criteria: Responses will be evaluated according to the following criteria:

Proposal includes all specified items.

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on OFF50 and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.

Help is available from the Commbuys Help Desk at 617.720.3197.

Please ensure that your vendor fee schedule included with this proposal matches that which is posted by OSD for this contract. If the fee schedule exceeds that which is posted, your bid will be disqualified.

Questions are Due by: April 8, 2026, 5:00pm

Answers to Questions will be submitted by: April 10, 2026, 5:00pm https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.

https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.

RFP Responses are due by: April 17, 2026, 5:00pm

Project Number:

Estimated Award Date: April 24, 2026