Industry Day Q and A.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- OET2024
About this file
This document is a Question and Answer (Q&A) report from an Industry Day webinar held by the Federal Emergency Management Agency's (FEMA) Office of Emerging Threats (OET). The webinar covered an upcoming opportunity for OET subject matter expert (SME) and technical staff support services to develop and enhance CBRN and non-CBRN emerging threat program initiatives.
The key details include: The solicitation will be a total small business set-aside on the GSA Multiple Award Schedule (MAS) under NAICS codes 541611 and 541690. The final solicitation is expected to be released next month. Capability statements are due by April 1st and should be submitted to FEMA-Industry-Registration@fema.dhs.gov. The current incumbent is Gryphon Scientific LLC. The Q&A covers topics such as security clearance requirements, staffing, pricing, and the relationship between OET and other FEMA offices. No Statement of Work or other procurement documents were provided in this file.
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Other files
| File | Type | Posted |
|---|---|---|
| 1.1.4 SOW for CBRN Emerging Threats_February 2024.docx | DOCX document | |
| 1.1.4 SOW for CBRN Emerging Threats_February 2024.docx | DOCX document | |
| Synopsis OET Industry Day.pdf | ||
| Announcement_Office of Emerging Threats Industry Day Final.pdf |
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Industry Day Q and A
| Question Report | ||||||||
| Report Generated: | 3/26/24 8:17 | |||||||
| Topic | Webinar ID | Actual Start Time | Actual Duration (minutes) | # Question | ||||
| Office of Emerging Threats (OET) Industry Day | 161 858 5896 | 3/25/24 11:22 | 197 | 76 | ||||
| Question Details | ||||||||
| # | Question | Asker Name | Asker Email | Answer | Question Time | Answered Time | Answer Name | Answer Email |
| 1 | Please enable chat. | Anonymous Attendee | 3/25/24 13:05 | |||||
| 2 | Will these slides be posted on SAM.gov? as well as Q&A? | Anonymous Attendee | The slides will be posted. The Q&A may be posted at the discretion of the Contracting Officer. | 3/25/24 13:07 | 3/25/24 13:16 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 3 | Chat is disabled | Anonymous Attendee | Yes. Kindly use the Q&A box for questions to panelists. | 3/25/24 13:07 | 3/25/24 13:11 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 4 | the slides are behind the speaker | Anonymous Attendee | 3/25/24 13:09 | |||||
| 5 | Slides are behind the briefer. Please advance to the Branch being discussed. | Anonymous Attendee | 3/25/24 13:11 | |||||
| 6 | Are the slides for Kerrisha Francis one behind her presentation? | Anonymous Attendee | 3/25/24 13:12 | |||||
| 7 | The RFI requests 2 page capes sheets be submitted by April 1st. Are you seeking only sheets from small business who are seeking to prime, or from all interested parties, large and small? Thank you. | Neil Cohen | Neil.cohen@hexagonusfederal.com | This solicitation will be to small businesses only | 3/25/24 13:23 | 3/25/24 13:24 | Tara Shirley | Tara.Shirley@fema.dhs.gov |
| 8 | Are the Support SME needs for specified functions in the different branches or varrying requirements based on current needs? | Anonymous Attendee | For the Emerging Threats Identification and Risk Analysis Branch, the SOW specifies support to perform risk analysis and are not necessarily requiring specific specialty in CBRN or non-CBRN threats. For the Risk Management Branch, because of the specific products tailored to a CBRN or non-CBRN threat, appropriate specialized staff personnel may be needed during the development or update timeframe. | 3/25/24 13:25 | 3/25/24 13:34 | Joselito Ignacio | joselito.ignacio@fema.dhs.gov | |
| 9 | Will this procurement be on GSA MAS or sam.gov? | Joe Cabell | jcabell@shieldanalysis.com | GSA MAS | 3/25/24 13:27 | 3/25/24 13:29 | Tara Shirley | Tara.Shirley@fema.dhs.gov |
| 10 | What is the estimated timeframe for a final solicitation for this opportunity? |
Is it expected to be a total small business set aside?
| What NAICS code is associated with this effort? | Anonymous Attendee | Final solicitation will go out next month. This will be a total small business set aside and the anticipated GSA MASs are 541611 and 541690 but this is subject to change | 3/25/24 13:27 | 3/25/24 13:30 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |||
| 11 | Overall risk scores have three variables and appear to range from 1 to something greater than 45. Does each variable range from 1 to 5? | Mark Thaller | mthaller@Securifense.com | We recognize that there are overlaps in the Risk Scores (e.g., 30 and above) to drive towards one of the three risk analysis branch products. This is where OET leadership consultation is needed, and also, there may be threats/hazards requiring two or all three of the products to be developed. There is definitely a semi-qualitative approach in this process. | 3/25/24 13:28 | 3/25/24 13:31 | Joselito Ignacio | joselito.ignacio@fema.dhs.gov | |
| 12 | Can a small business submit a stand alone proposal for just one specific element of the SOW? For example, a new emerging threat assessment/analysis project? | Anonymous Attendee | No. The awardee for this requirement must be able to satisfy all requirements however a prime may engage a subcontractor | 3/25/24 13:30 | 3/25/24 13:32 | Tara Shirley | Tara.Shirley@fema.dhs.gov | ||
| 13 | We'd appreciate clarification of the following language within the SOW: "All personnel require access to information up to the Top Secret/SCI levels." As it reads curently, with the language "specified at the task order level" that follows, it sounds as though all contract support members should have a TS/SCI. | Lauren Plaine | lplaine@gryphonscientific.com | The SOW states something differently. I defer to the CO to ensure that the updated SOW is available to you all. | 3/25/24 13:35 | 3/25/24 13:44 | Joselito Ignacio | joselito.ignacio@fema.dhs.gov | |
| 13 | We'd appreciate clarification of the following language within the SOW: "All personnel require access to information up to the Top Secret/SCI levels." As it reads curently, with the language "specified at the task order level" that follows, it sounds as though all contract support members should have a TS/SCI. | Lauren Plaine | lplaine@gryphonscientific.com | The current SOW does state that so I will discuss with the program to see how this paragraph should be updated | 3/25/24 13:35 | 3/25/24 13:47 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |
| 14 | Have you ever considered utilizing the Hubzone program to include small, tactically driven organizations that can support your efforts? This program can effectively drive small and innovative businesses that contribute significantly to your success. | Anonymous Attendee | Thank you for the suggestion. | 3/25/24 13:38 | 3/25/24 13:44 | Joselito Ignacio | joselito.ignacio@fema.dhs.gov | ||
| 15 | Would you please publish this Q&A as well? | Adam Montella | adammontella@summitet.com | Q&A may be published, but this will be at the discretion of the Contracting Officer. | 3/25/24 13:48 | 3/25/24 13:59 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 16 | What procurement are you referring to? Staffing specifically? | Anonymous Attendee | 3/25/24 13:50 | ||||||
| 17 | The CRSS Program was just briefed but isn't listed in the posted SOW. Will it be in an updated SOW? | Lauren Plaine | lplaine@gryphonscientific.com | 3/25/24 13:50 | |||||
| 18 | How many FTEs are on the current Gryphon contract? | Anonymous Attendee | We will confer and respond at a later date. | 3/25/24 13:50 | 3/25/24 13:57 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 19 | How is the current contractor performing? Meets, does not meets, exceeds | Jerry Partney | jerry.partney@emkeysolutions.com | Details will be provided in CPARS as per FAR. | 3/25/24 13:51 | 3/25/24 13:58 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 20 | Expected RFP date? | Charles Stevens-Marrone | Chuckstevens-marrone@summitet.com | 3/25/24 13:51 | |||||
| 21 | Do you have an estimated final RFP release | Chuck H | chuck@kinetic.win | 3/25/24 13:51 | |||||
| 22 | For clarity, what will the phase 1 down selection be based on? | Anonymous Attendee | 3/25/24 13:51 | ||||||
| 23 | Will there be any health related response requirements? | Geane Chatman | gchatman@Axisconsultantgroup.com | 3/25/24 13:52 | |||||
| 24 | How and where do we submit our capability statements? | Eric Williams | ewilliams@obscidion.com | Capability Statements can be sent to FEMA-Industry-Registration@fema.dhs.gov, subject line, "FEMA OET Industry Day, Capability Statement" | 3/25/24 13:52 | 3/25/24 13:55 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 25 | `Has there been any changes in the ESF structure within the past ten years? | Joseph E Ford | joseph.ford@jef-at.com | See ESF's here: https://www.fema.gov/emergency-managers/national-preparedness/frameworks/response#esf | 3/25/24 13:52 | 3/25/24 14:01 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 26 | Can you say the name of where to send questions again? | Anonymous Attendee | Questions can be sent to FEMA-Industry-Registration, subject line, "FEMA OET Industry Day" | 3/25/24 13:53 | 3/25/24 13:56 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 27 | It was pretty clear… but some topics were merged together on a single slide | Anonymous Attendee | 3/25/24 13:53 | ||||||
| 28 | ? | Anonymous Attendee | 3/25/24 13:53 | ||||||
| 29 | Sorry, I meant to provide company information with my question. RELI Group Inc. Will Smith. Thank you for your response. | Will Smith | will.smith@religroupinc.com | 3/25/24 13:54 | |||||
| 30 | Why has FEMA decided to use GSA MAS vs OASIS SB Pool 1? | Anonymous Attendee | As per CO verbal response, Market Research showed that a GSA BPA offered greater flexibility. | 3/25/24 13:54 | 3/25/24 14:03 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 31 | Is this currently listed under 541611 on GSA ebuy? | Nakia Young | nyoung@software-tec.com | 3/25/24 13:54 | |||||
| 32 | Is it just for acquiring personnel to support the office? | Anonymous Attendee | 3/25/24 13:54 | ||||||
| 33 | There is a big difference in capabilities that we "can" do, versus what we "have" done, which falls under the KSA's normally used by DHS-FEMA. Will our "have done" capabilities be considered over what is stated as "can do"? | Joseph E Ford | joseph.ford@jef-at.com | 3/25/24 13:55 | |||||
| 34 | Are there any Id’d Key Postions? | Ryan Schelske | ryan.schelske@aag-llc.com | 3/25/24 13:55 | |||||
| 35 | Have the CMCU and DEST program efforts been moved outside of OET, or have they been incorporated into existing elements of OET? | Michael Podguski | michael.podguski@onevaliant.com | 3/25/24 13:55 | |||||
| 36 | There was a recent solicitation related to CMCU and DEST support. How is that work related to this solicitation and how does FEMA intend to manage the relationships between that work and the OET work outlined today? | Anonymous Attendee | 3/25/24 13:56 | ||||||
| 37 | What is the solicitation number? | Anonymous Attendee | 3/25/24 13:56 | ||||||
| 38 | CBRN is such an entrenched set of tools, products, and risk responses. Hence, a case could be made that CBRN could/should be excluded from all of the “new” emerging threats that may be identified. Has this been considered and will this contract accommodate this bifurcation? | Anonymous Attendee | 3/25/24 13:56 | ||||||
| 39 | Is the Office of Emerging Threats most interested in continuing support to the current CBRN threats or the “New & Emerging” threats ? For example, would the support effort be 80/20 for CBRN / New & Emerging ? | Anonymous Attendee | To summarize: Program will seek to sustain current capabilities, however risk analysis will be new. | 3/25/24 13:57 | 3/25/24 14:14 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 40 | Unless the Grypon Contract question is answered, then this entire acquisition is targetted towards Grpyon… and small businesses would be wasting their time bidding. | Anonymous Attendee | 3/25/24 13:57 | ||||||
| 41 | Does the execution of this contract involve interagency corodination by FEMA and is FEMA and is | Chandrashekar Tamirisa | chandrashekar.tamirisa@digitrantech.com | 3/25/24 14:01 | |||||
| 42 | expecting contractor support for it? | Chandrashekar Tamirisa | chandrashekar.tamirisa@digitrantech.com | 3/25/24 14:01 | |||||
| 43 | Thank you. | Nakia Young | nyoung@software-tec.com | 3/25/24 14:03 | |||||
| 44 | Can a Small Business without MAS partner with a large business with MAS to bid on this? | Mikel Anwar | mikela@consultingwhiz.com | The prime has to be a small business | 3/25/24 14:04 | 3/25/24 14:05 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |
| 45 | Is the RFI still available on eBuy? | Eric Williams | ewilliams@obscidion.com | No. But we are accepting capability statements through April 1st | 3/25/24 14:04 | 3/25/24 14:06 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |
| 46 | Is there any requirement to provide staff in the FEMA regions ? | David Smith | dsmith@jgmsinc.com | 3/25/24 14:04 | |||||
| 47 | How long does FEMA generally need the support services for personnel through this BPA? | Christian Wright | cpwright@arslimited.com | Contract is for Base plus four option years. | 3/25/24 14:05 | 3/25/24 14:18 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 48 | Not even the PM? | Adam Montella | adammontella@summitet.com | no Key Personnel at this time | 3/25/24 14:06 | 3/25/24 14:07 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |
| 49 | Will there be any pricing sheets supplied by | Brian Economy | Brian@pace-contracting.com | yes | 3/25/24 14:06 | 3/25/24 14:07 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |
| 50 | Can you send out the SOW since it is no longer available on eBuy? | Eric Williams | ewilliams@obscidion.com | 3/25/24 14:07 | |||||
| 51 | Definitely! With SB (without MAS) as prime, can we bring in a large business having MAS as subcontractor? | Mikel Anwar | mikela@consultingwhiz.com | The prime will need to be a GSA MAS contract holder. I hope that answers your questions. | 3/25/24 14:07 | 3/25/24 14:08 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |
| 52 | When we submit our Capability Statement, may we submit suppport documentation such as Professional Bio's and agency information, or do we need to wait until asked to provide additional information? | Joseph E Ford | joseph.ford@jef-at.com | 3/25/24 14:09 | |||||
| 53 | What is the relationship between OET / Office of CWMD and FEMA S&T as related to FEMA CONOPS and the objectives of this solicitation? | JB Burton | burtonjb@leidos.com | 3/25/24 14:10 | |||||
| 54 | Can you say whether the existing contract holder is using one or more sub companies to meet requirements? | Anonymous Attendee | 3/25/24 14:10 | ||||||
| 55 | Why aren't all these questions appearing in the Q&A box? Currently, there are only 22 questions showing on my screen. | Anonymous Attendee | 3/25/24 14:13 | ||||||
| 56 | Will mission sets or programs from the Tech Hazards Division be incorporated into OET's portfolio? | Anonymous Attendee | 3/25/24 14:14 | ||||||
| 57 | What is the budget for the contract? | Anonymous Attendee | APFS provides a range. | 3/25/24 14:14 | 3/25/24 14:25 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 58 | Will there be any remote support on a regular basis, or all HQ support? | Anonymous Attendee | Security Clearance employees will need to work onsite. Others may have remote work opportunities. | 3/25/24 14:17 | 3/25/24 14:27 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 59 | how many call orders or task orders | ||||||||
| currently exist on the current contract? | Anonymous Attendee | I don't know the exact answer but I think roughly 4-5 | 3/25/24 14:18 | 3/25/24 14:23 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |||
| 60 | It's on Sam.gov | Nakia Young | nyoung@software-tec.com | 3/25/24 14:19 | |||||
| 61 | I asked ten minutes ago why aren't the questions you are answering showing up in my Q&A section? | Daniel Mackney | daniel.mackney@bluemonttechnology.com | It appears only questions answered in writing appear to the attendees. | 3/25/24 14:19 | 3/25/24 14:28 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | |
| 62 | Gotcha. A better way to phase the question - when FEMA OET does a BPA call for support on an emerging threat, how long on average will staff provide support to OET for a BPA call? | Christian Wright | cpwright@arslimited.com | 3/25/24 14:20 | |||||
| 63 | Are these Q&As going to be published? | Anonymous Attendee | We plan to publish to SAM.gov. | 3/25/24 14:20 | 3/25/24 14:29 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 64 | Can you consider making two awards? Rationale is based upon your office appearing to protect any and all information about the imcumbent. | Anonymous Attendee | No. | 3/25/24 14:23 | 3/25/24 14:29 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 65 | Can you share the current ceiling and obligation values for the current IDIQ and task orders? | Anonymous Attendee | 3/25/24 14:25 | ||||||
| 66 | Great presentation, gratitude FEMA OET team, and Happy Women's History Month -- thank you! | Adekunle Omoyosi | adekunle@omoyosi.com | 3/25/24 14:25 | |||||
| 67 | Can you confirm that the current Incumbent is Gryphon Group Security Solutions or another "Gryphon"? | Anonymous Attendee | Gryphon Scientific LLC | 3/25/24 14:26 | 3/25/24 14:30 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 68 | To review all questions, close the Q&A tab and reopen it, then click on all questions and all will be shown. | Joseph E Ford | joseph.ford@jef-at.com | 3/25/24 14:26 | |||||
| 69 | Will the requirement for access to a SCIF be a FEMA on-site SCIF or will the contractor require a SCIF for its employees to work in? | Anonymous Attendee | Intent is to work with FEMA on-site SCIF. Contractors need a facility clearance. | 3/25/24 14:29 | 3/25/24 14:32 | Jesse Hatcher | Jesse.Hatcher@fema.dhs.gov | ||
| 70 | Capability Statement due COB on 1 April? | Stacey Myers | stacey.myers@spaark-inc.com | 5PM EST | 3/25/24 14:29 | 3/25/24 14:33 | Tara Shirley | Tara.Shirley@fema.dhs.gov | |
| 71 | Thanks FEMA Team, definitely one of the best Industry day briefing for me. | Charles Walker | cwalker@randkes.com | 3/25/24 14:31 | |||||
| 72 | Can you identify how many SCI billets will be issued under this contract? | Anonymous Attendee | 3/25/24 14:32 | ||||||
| 73 | This webinar has been real helpful in providing great answers through other participent's questions. We appreciate the opportunity to participate....no response required. | Joseph E Ford | joseph.ford@jef-at.com | 3/25/24 14:34 | |||||
| 74 | Understand the requirement for a Facility Clearance, thank you. Will the FEMA SSO handle contractor SCI Indoc and mangement? | Anonymous Attendee | 3/25/24 14:35 | ||||||
| 75 | Thank you | Neil Cohen | Neil.cohen@hexagonusfederal.com | 3/25/24 14:38 | |||||
| 76 | Thanks | Anonymous Attendee | 3/25/24 14:38 |
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