Oden Solar RFP_Award Letter and Synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Department of Natural Resources

525 West Allegan, Lansing, MI 48933

Award Recommendation Notice of Intent to Award No. 200000000670

The Department of Natural Resources has completed the evaluation of RFP# 200000001377 - Turnkey PPV- Oden Visitors Center and has recommended an award to Utopian Power LLC.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Laura Gyorkos, Solicitation Manager gyorkosl@michigan.gov 517-388-6234

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a turn-key Solar (PV) application at the Visitor Center at Oden Fish Hatchery in Northern Lower Peninsula in Michigan. The term of this contract is for 3 years.

Bidders:

The RFP was posted on SIGMA VSS on 6/11/20 with a published due date of 8/4/20. No bids were received. Therefore, informal bids were solicited via e-mail using a compiled list of solar related companies. The following vendors e-mailed a response by 8/14/20.

City, State Zip

SDVOB*

No

Brighton, MI 48114 No

No

*SDVOB: Service-Disabled Veteran Owned Business

Version 4 Revised: 8/2019

Version 4 Revised: 8/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Evaluation Process

Only those proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Scott Whitcomb Senior Advisor for Wildlife and Public Lands Department of Natural Resources - Executive Division Laura Gyorkos, Solicitation Manager Department of Natural Resources – Finance and Operations Division

Michelle Crook, Senior Project Engineer Department of Natural Resources – Executive Division Tim Skrotzki, Sr. Market Development Lead Elevate Energy

Ed Eisch, Fish Production Program Manager Department of Natural Resources – Fisheries Division Aaron Switzer, Area Hatchery Manager, Northern Lower Peninsula Department of Natural Resources –Fisheries Division

III. Evaluation Results Technical Evaluation A. Charthouse Energy The Evaluation Team determined that Charthouse Energy based on a score of 20, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 1, 2, and 6 through 11 (0/60)

· No responses were received for Schedule A. No information was included in their proposal for this section.

· The link to the technical information for their system proposed was not in English, but in French.

2. Schedule A, Statement of Work, Section 3 Staffing (0/10)

· No response was included in their proposal for this section.

3. Vendor Questions Worksheet (20/30)

· Their prior experience included one large project for the City of Muskegon Heights.

· Their response did not provide sufficient detail about the project, but it appeared to be all part of one large project for one entity.

Total Points: 20

B. Green Panel, Inc.

The Evaluation Team determined that Green Panel, Inc. based on a score of 0, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 1, 2, and 6 through 11 (0/60)

· No responses were received for Schedule A. No information was included in their proposal for this section.

2. Schedule A, Statement of Work, Section 3 Staffing (0/10)

· No responses were received for Schedule A. No response was included in their proposal for this section.

3. Vendor Questions Worksheet (0/30)

· No responses were received for this section. No response was included in their proposal for this section.

· Bidder submitted their own Terms and Conditions.

Total Score: 0/100

C. Utopian Power, LLC The Evaluation Team determined that Utopian Power LLC based on a score of 90, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 1, 2, and 6 through 11 (60/60)

· The committee deemed their response sufficient.

2. Schedule A, Statement of Work, Section 3 Staffing (5/10)

· Did not submit resumes or an org chart.

3. Vendor Questions Worksheet (25/30)

· Relatively new company

· The committee deemed the rest of their responses sufficient.

Total Score: 90/100

IV. Technical Evaluation Summary

VII. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Original Proposal

Utopian Power LLC Negotiated Proposal

VIII. Negotiations:

The DNR entered into negotiations with Utopian and arrived at a revised price of $26,500.

IX. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price. Utopian Power LLC provided the best value to the State.

Award Recommendation is made to Utopian Power LLC in the amount of $27,050.00 ($550 for spare panels) image1.jpeg