ODC24-022 Fiber Laser Cutter DQ_FINAL.pdf

Procurement and Contracting 1500 Illinois Street, Room 240

Golden, CO 80401

INVITATION FOR DOCUMENTED QUOTE (DQ) – THIS IS NOT AN ORDER

October 13, 2023 Labriola Equipment / IH23-059

Bid Number: DQ-MINES ODC24-022 Fiber Laser Cutter

Purchasing Agent: Theryn Ridge E-Mail: procurement@mines.edu

BID DUE DATE AND TIME: Wednesday, October 18, 2023, 5:00 PM (Mountain Time)

DESCRIPTION:

The Colorado School of Mines (“Mines”) seeks bids for one (1) fiber laser cutter on a “FOB Destination, prepay and add” basis.

See the attached Exhibit A for Specifications and Required Options for pricing

Item 1: FabLight 4500 Tube & Sheet – High Pressure Mines Equipment Tag: LC-01 Quantity 1 Manufacturer: FabLight

Item 1: $______________________________Each

Item 1: $______________________________Total

TOTAL BID PRICE:

We offer the above goods on an “FOB Destination Pre-pay and add” basis, without exception or qualification, for the listed prices of:

Item Cost: $________________________ (USD)

Installation Cost: $____________________(USD)

Training Cost: $______________________(USD)

Shipping Cost: $_______________________ (USD)

Other Cost: $__________________________(USD)

Total Bid: $______________________ (USD)

REQUESTS FOR INFORMATION:

Any Questions regarding this solicitation must be submitted for review no later than:

Tuesday, October 17th, 2023, by 2:00 PM (MST).

Submit all questions via Bidnet Direct. If questions are received, an addendum will be posted no later than Tuesday, October 17th.

REQUIRED INFORMATION:

In order for your company’s response to be considered responsive by Mines, your bid must respond or provide further information to each of the following questions. Return this entire DQ with your responses included. Please list the question as well as your response to each question.

1. Provide the company’s W-9, W-8 BEN (whichever is applicable).

2. This completed Documented Quote Paperwork, including the Signature Page.

3. Provide data sheet and additional literature to show specifications of items offered.

4. Delivery and Installation

a. Please list, from the time of order, how long until the equipment will be delivered.

b. How long after delivery will the equipment be installed?

5. Explain in detail your warranty policy or provide your warranty information.

6. Training

a. Describe training structure, including how long training will be.

b. What positions from your company provide the training?

c. How many people will you train?

7. Please list the contact information for the person who will be responsible for completing this order if awarded.

8. Insurance. Bidder must provide insurance as outlined in attached Exhibit B. Please note, Mines must be listed as additional insurance and have waiver of subrogation.

EXPORT CONTROL CLASSIFICATION NUMBER (ECCN):

If the product has an ECCN number, please provide the number.

BID SUBMITTAL AND CONDITIONS:

Bids must be submitted before the bid due date and time. Submission is through the Bidnet Direct website: (http://www.bidnetdirect.com/).

All bids must include this DQ form completed, answers to the required questions and any additional requested information.

All bids submitted must be signed by a duly authorized official of the company.

Fax or hardcopy bids will not be accepted.

Mines reserves the right to reject any or all submittals.

Mines will not accept a quote as a bid.

Colorado School of Mines encourages participation from all types of businesses including, but not limited to: Small, Minority-Owned, Women-Owned, Disabled Veteran-owned, Veteran-Owned, and Large. If your company can provide the goods and/or services as requested, we encourage you to respond to this solicitation.

COMMUNICATIONS:

Inquiries regarding this solicitation should be submitted via Bidnet. Please submit inquiries as early in the bid period as possible; the Mines Purchasing Agent might be unable to respond to an inquiry submitted very close to the due date.

Theryn Ridge shall be the sole point of contact for this solicitation. This DQ and any written modifications, as posted on the Bidnet Direct website, represent the entire solicitation. Any information about this solicitation received by Bidders from sources other than from the documents posted on Bidnet Direct from the Procurement and Contracting Department shall have no effect on the solicitation.

Bidders finding fault in the specifications contained in this bid should notify the Purchasing Agent listed in this solicitation upon receipt of this DQ.

http://www.bidnetdirect.com/

MODIFICATIONS / ADDENDUM:

In the event that it becomes necessary to revise or modify any part of this DQ, an addendum will be posted on Bidnet Direct (http://www.bidnetdirect.com/colorado). It shall be the responsibility of the Bidder to check the Bidnet Direct website periodically to see if any modifications have been issued.

Failure to retrieve such modifications, and include their provisions in your bid response, may result in your bid being disqualified.

AWARD:

The factors to determine the award of this DQ shall be as follows in no order of precedence:

1. Pricing.

2. Delivery time.

3. If an alternative if proposed, Mines assessment of whether the alternative meets our requirements.

4. The bid that is most advantageous to Mines.

Mines may evaluate the bids received to bid responsiveness, bidder responsibility, and, at the Mines opinion, other relevant factors.

Awards will be posted on the Bidnet Direct website.

Mines reserves the right to reject any or all submittals.

PURCHASE ORDER TERMS:

Upon award, a Mines Purchase Order will be offered to the successful Bidder. Specifications, requirements, terms, and conditions of this solicitation shall be considered incorporated into the resulting Purchase Order, unless specified otherwise in the Purchase Order. The contents of the bidder’s response will become contractual obligations of the Purchase Order. Failure of the selected Bidder to accept these obligations in a Purchase Order may result in cancellation of the order and award to another Bidder.

In the event that the Bidder’s forms (or parts of forms) are included in the Bidder’s response and subsequently included as attachments or exhibits to the final Purchase Order, the Bidder agrees that, where there are contradictions or inconsistencies, the terms of the Purchase Order shall always supersede and control those of any such attachment or exhibit. The Purchase Order Terms may be found at the following web address: https://www.mines.edu/business-operations/wp-content/uploads/sites/12/2022/08/2022-Mines-PO-Terms.pdf.

FUNDING:

The resulting Purchase Order is subject to, and contingent upon, the continuing availability of funds for the purpose thereof. Financial obligations of the Colorado School of Mines, an entity of the State of Colorado, payable after the current fiscal year ending June 30 are contingent upon funds for that purpose being appropriated, budgeted, or otherwise made available. The successful Bidder expressly understands and agrees that all its rights, demands, and claims to compensation arising under the resulting contract are contingent upon receipt of such funds by Mines. In the event that http://www.bidnetdirect.com/colorado https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.mines.edu%2Fbusiness-operations%2Fwp-content%2Fuploads%2Fsites%2F12%2F2022%2F08%2F2022-Mines-PO-Terms.pdf&data=05%7C01%7Cmelissadichard%40mines.edu%7C049bbfb0971b4b63b48a08da981be6ed%7C997209e009b346239a4d76afa44a675c%7C0%7C0%7C637989542850081287%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=aujY0V3xRVTUpXD0mkMeCw9dxaB54WZCKbKoQS%2FICxI%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.mines.edu%2Fbusiness-operations%2Fwp-content%2Fuploads%2Fsites%2F12%2F2022%2F08%2F2022-Mines-PO-Terms.pdf&data=05%7C01%7Cmelissadichard%40mines.edu%7C049bbfb0971b4b63b48a08da981be6ed%7C997209e009b346239a4d76afa44a675c%7C0%7C0%7C637989542850081287%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=aujY0V3xRVTUpXD0mkMeCw9dxaB54WZCKbKoQS%2FICxI%3D&reserved=0 there shall be no funds available, Mines may immediately terminate the Purchase Order without liability, including liability for termination costs.

PROCUREMENT POLICY:

Procurement Policy is linked below, please review for any questions or concerns https://www.mines.edu/policy-library/wp-content/uploads/sites/87/2020/05/Procurement-Policy-and- Procedures-May-2020.pdf https://www.mines.edu/policy-library/wp-content/uploads/sites/87/2020/05/Procurement-Policy-and-Procedures-May-2020.pdf https://www.mines.edu/policy-library/wp-content/uploads/sites/87/2020/05/Procurement-Policy-and-Procedures-May-2020.pdf

SIGNATURE PAGE:

Bidder’s Legal Name:

Printed Name of Authorized Representative:

Signature of Authorized Representative:

Title:

Telephone:

Email:

Date of Signature:

EXHIBIT A – EQUIPMENT SPECIFICATIONS

Specifications have been provided by Career and Technical Training, LLC.

Item 1: FabLight 4500 Tube & Sheet – High Pressure