ODAR CLE OFOC Redacted.pdf
PDF 527 KB Posted
- Solicitation number
- 8OH2332
About this file
This document is a Justification for Other Than Full and Open Competition (JOFOC) for a 60-month lease renewal for office and related space occupied by the Social Security Administration (SSA) in Cleveland, OH under contract LOH18276.
The JOFOC explains that the current lessor is the only responsible source available, as changing lessors would require the SSA to relocate and incur significant relocation and build-out costs that could not be recovered through competition. Due to the short timeframe before the current lease expires in May 2024, there is insufficient time to conduct a full and open competition for replacement space. Market research indicates the proposed renewal rates are fair and reasonable within the local market. The JOFOC outlines steps the Government will take to encourage competition for future procurements, including evaluating the costs and benefits of relocating versus renewing the existing lease.
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changed and the space became unavailable. Because the move cancellation was unexpected, SSA needs time to plan for their long term requirements. As with all their projects nationwide, SSA is requesting 5 years to get their plans in place. Thus, a 5 year renewal will be inserted in to the lease, to be utilized when the current lease expires in May of 2024.
Award to other than the current Lessor would require relocation of the entire requirement and would cause Social Security Administration to incur move and replication costs that would not be recovered through competition. In addition, there is simply not enough time to procure new space and move SSA to a new location before lease expiration in May of 2024.
5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS
MANY POTENTIAL SOURCES AS IS PRACTICABLE.
In accordance with the Leasing Desk Guide, Chapter 9, an advertisement was placed May 9, 2023 to notify the market of this pending added renewal.
6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO
THE GOVERNMENT WILL BE FAIR AND REASONABLE.
Recent market research conducted by the Lease Contracting Officer in Cleveland, OH showed the rental rate within the market area ranges from /RSF.
Therefore, the anticipated rental rates for this lease renewal of per RSF, are within the current market range for this submarket and are deemed fair and reasonable by the GSA Lease Contracting Officer.
7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS.
On 5/11/23, market research was conducted using CoStar. The market research showed the rental rate within the market area ranges from /RSF.
8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.
Remaining at the current location under a 60 month renewal avoids a holdover and allows the Government to continue operations without disruption.
9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE
ACQUISITION.
No replies were received to a posting on SAM.gov
10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME
ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.
In advance of an existing lease contract’s expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement. The Government will consider the time and cost of moving from the existing location, and the time and cost to build out new space when deciding whether it is economically advantageous to stay at the existing building or to undergo a competitive action.
Additionally, consideration will be given to the customer agency’s mission and security requirements (if applicable) to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable.
11. CONTRACTING OFFICER CERTIFICATION.
By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a lease renewal of 60 months for LOH18276 is in the Government’s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s knowledge and belief.
__________________________________________ Date_____________________
Kovas Palubinskas, Lease Contracting Officer
12. PREPARER’S TECHNICAL CERTIFICATION.
I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief.
________________________________________ Date______________________
Kovas Palubinskas, Lease Contracting Officer
Reviewed and concurred by:
________________________________________ Date______________________
Kim Gill, Branch Manager
________________________________________ Date______________________
Chris Gronwold, Lease Policy and Program Branch (5P2RB)
________________________________________ Date______________________
Shery Wittstock, Division Director or Designee (5P2CC)
________________________________________ Date______________________
Tom Hawkins, Regional Counsel (5L)
Approved by:
________________________________________ Date______________________
Rob Green, Regional Competition Advocate (5P2PQ)
Certificate Of Completion
Envelope Id: 16AB138F9AF343EE9A5F631ED1354B3C Status: Completed
Subject: Complete with DocuSign: 8OH2332 SSA OHO CLE JOFOC.pdf
Source Envelope:
Document Pages: 3 Signatures: 7 Envelope Originator:
Certificate Pages: 2 Initials: 0 Kovas Palubinskas
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London
1800F F St NW
Washington DC, DC 20405 kovas.palubinskas@gsa.gov
IP Address: 73.72.245.186
Record Tracking
Status: Original
7/28/2023 12:50:37 PM
Holder: Kovas Palubinskas kovas.palubinskas@gsa.gov
Location: DocuSign
Security Appliance Status: Connected Pool: FedRamp
Storage Appliance Status: Connected Pool: US General Services Administration Location: DocuSign
Signer Events Signature Timestamp
Kovas Palubinskas kovas.palubinskas@gsa.gov
Lease Contracting Officer
US General Services Administration
Security Level: Email, Account Authentication (None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.72.245.186
Sent: 7/28/2023 12:54:21 PM
Viewed: 7/28/2023 12:54:32 PM
Signed: 7/28/2023 12:54:39 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kim Gill kim.gill@gsa.gov
Branch manager
US General Services Administration
Security Level: Email, Account Authentication (None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.39.246.25
Sent: 7/28/2023 12:54:40 PM
Viewed: 7/28/2023 1:51:16 PM
Signed: 7/28/2023 1:51:28 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Christopher Gronwold chris.gronwold@gsa.gov
US General Services Administration
Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style
Using IP Address: 99.104.70.228
Sent: 7/28/2023 1:51:30 PM
Viewed: 7/28/2023 4:24:49 PM
Signed: 7/28/2023 4:25:04 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Shery Wittstock shery.wittstock@gsa.gov
Director, Real Estate Division
US General Services Administration
Security Level: Email, Account Authentication (None)
Signature Adoption: Pre-selected Style
Using IP Address: 98.46.8.201
Sent: 7/28/2023 4:25:04 PM
Viewed: 7/28/2023 8:37:46 PM
Signed: 7/28/2023 8:38:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Robert Foltman robert.foltman@gsa.gov
US General Services Administration
Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style
Using IP Address: 75.209.155.18
Sent: 8/14/2023 1:51:53 PM
Viewed: 8/14/2023 1:53:53 PM
Signed: 8/14/2023 1:56:48 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Robert Green robert.green@gsa.gov
US General Services Administration
Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style
Using IP Address: 73.73.42.81
Sent: 8/14/2023 1:56:50 PM
Viewed: 8/15/2023 6:47:35 PM
Signed: 8/15/2023 6:48:29 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Tom Hawkins thomas.hawkins@gsa.gov
Regional Counsel
US General Services Administration
Security Level: Email, Account Authentication (None)
Sent: 8/14/2023 1:51:54 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/28/2023 12:54:21 PM
Certified Delivered Security Checked 8/15/2023 6:47:35 PM
Signing Complete Security Checked 8/15/2023 6:48:29 PM
Completed Security Checked 8/15/2023 6:48:29 PM
Payment Events Status Timestamps
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