OCSD CMGC B04-2025 RFP Addendum 1.pdf

Oregon City School District 62 1417 12th Street

Oregon City, OR 97045

Addendum 1

Construction Manager / General Contractor Services for Holcomb Elementary School, John McLoughlin Elementary School, Candy Lane Elementary School and Oregon City High School CTE Renovation Projects Request for Proposal Number: B04-2025 Addendum Issued: July 2, 2025

ADDITIONAL / REVISED INFORMATION

The following information and documents / attachments listed below are to be included in the RFP documents.

BIDDER QUESTIONS

See attached Responses to Questions and additional information.

REFERENCE DOCUMENTS

Sign in Sheet for Mandatory Pre-Bid (attached)

Pre-Proposal Meeting Slideshow (attached)

GENERAL INFORMATION

1. Revised Attachment A – Proposal Certification Form

OCSD CMGC RFP B04-2025 QUESTIONS – ADDENDUM #1

1. Quantities for general conditions items are listed on Attachment G, including hours for staff positions. Please confirm costs are required to be submitted/included for all items and their associated quantities, including hours for all staff positions.

• Yes, costs are required to be included for each line item and unit cost rate requested.

2. Are existing plans available for the individual project sites?

• No, the District does not publish as-builts or floor plans for security reasons.

3. Section 1.1 of the RFP states (1) contract for all three schools (although they might be contracted individually). There is a total of (4) projects/schools. Can you please clarify?

• Oregon City High School CTE and Candy Lane ES will be considered (1) contract. John McLoughlin ES and Holcomb ES will be separate contracts, for a total of (4) schools, but (3) CMGC contracts. Per the RFP, OCSD reserves the right to hire between 1 and 3 firms for the (3) above referenced contracts.

4. Are cover, cover letter, table of contents, tabs, dividers and back covers included in the page count?

• The above referenced pages are not included in the page count.

5. Can 11x17 pages be included in the proposal, and if so, does it count as one or two pages towards the page limit?

• Yes, they can be included and 11 x 17 counts as two pages.

6. Are 11x17 fold outs allowed for showing logistics and phasing plans?

• Yes, they can be included and 11 x 17 counts as two pages.

7. Can the mandatory pre-proposal sign-in sheet be provided?

• The sign in sheet is attached as part of this addendum.

8. For pre-construction phase services scope of work outlined in attachment E of the RF, please clarify how you would like to see costs for the services broken out on attachment G:

• Labor rates only? Yes

• Labor rates and total cost for services for all (4) projects? Only the preconstruction labor rates are requested for any or all portions of the (4) projects.

• Labor rates and total costs for services broken out for each individual projects (similar to the requested general conditions costs)? No, see above answers.

9. Please clarify the proposal process for individual project award vs. lumped project award. Depending on the scenario, fee, labor hours, etc. would change.

How will OCSD level bids based on a variety of scenarios of potential award?

• Per the RFP the District reserves the right to award any or all contracts to 1-3 firms based on the selection criteria and final scores.

10. The RFP states to include a one-page cover letter and then goes on in section

5.2 to request an executive summary with a statement “that the proposing firm has reviewed, understands and will comply with all requirements of Oregon Public Contracting Law, including but not limited to, Prevailing Wage Requirements per ORS 279C.800 through ORS 279C.870.” Is the one-page cover letter required in section 5.1 the same as “A. Executive Summary” or is the intent that these are two separate pages/sections of the proposal?

• Yes, the reference to the cover letter in 5.1 refers to the executive summary in 5.2.

11. I noticed that Attachment A, the Proposal Certification form, has the word "Draft" stamped on it. I wanted to make sure that I had the correct version, since it is required to be signed in ink, I thought it would be an original. We are happy to sign it as is, but I'd like to confirm that I do indeed have the proper form.

• Please see the revised Attachment A form with the Draft watermark removed.

12. As discussed in the pre-proposal meeting, the CMGC firms can propose one project team to be considered for any one of the three projects. The Candy Lane Elementary School and OCHS project may be awarded as one project, which would require two project field teams. Does the CMGC firm need to submit two project teams in order to be considered for the Candy Lane ES/OCHS project?

• Please provide a project team composition that aligns with Attachment G.

13. Have hazardous material surveys been completed for the four schools? If so, can they be provided?

• Hazardous Material Survey documentation is not included with this RFP.

This information will be made available to the successful CMGC firms(s).

PHASE 2 PROJECTS

PRE-PROPOSAL MEETING

CM/GC SERVICES

Oregon City School District No. 62

995 South End Rd., Oregon City June 24, 2025 | 9:00 am

AGENDA

▪ Introduction

▪ Bond Team

▪ Scope / Design

▪ Schedule

▪ Requirements

▪ RFP & Submittal Instructions

▪ Questions

▪ Site Walks

BOND TEAM

David Hobbs , OCSD Cap i ta l Bond D i rec tor

Kimber ly Dav is , OCSD Bond and Operat ions P rogram Coord inator

Shaun Stuhldryer , Otak , OCSD Program Manager

Kevin Moisan, Otak , OCSD Sen ior P ro jec t Manager

Alex Cett ie , Otak , OCSD Pro jec t Manager

Andrew Lent , Otak , OCSD Pro jec t Manager

Shannon Spo lek, Otak , OCSD Pro jec t Coord inator

David Johnson, BRIC Pr inc ipa l

Ed Herrera, BRIC Pro jec t Manager

Brett Lundmark, BRIC Pro jec t Manager

JOHN MCLOUGHLIN ELEMENTARY

Major renovations of the bui lding, infrastructure updates, bui lding modernization, safety & securi ty upgrades and sitework.

• Safety, Security and Accessibi l ity

• Building Infrastructure Updates

• Expand Student Opportunit ies and Student

Supports

• Construction Budget / Target GMP $19M

CANDY LANE ELEMENTARY

infrastructure updates, bui lding modernization, safety & securi ty upgrades and sitework.

• Safety, Security and Accessibi l ity

• Building Infrastructure Updates

• Expand Student Opportunit ies and Student

• Construction Budget / Target GMP $10M

HOLCOMB ELEMENTARY

infrastructure updates, bui lding modernization, safety & securi ty upgrades and sitework.

• Safety, Security and Accessibi l ity

• Building Infrastructure Updates

• Expand Student Opportunit ies and Student

• Construction Budget / Target GMP $17M

OREGON CITY HIGH SCHOOL CAREER AND

TECHNICAL EDUCATION

Renovations of existing space to create, modernize and upgrade CTE space at the high school bui lding and si te.

• Construction Budget / Target GMP $3.5M

SCHEDULE

Quality

• Construct ion Star t Date: June 17, 2026

• Substant ia l Complet ion Date: Ju ly 30, 2027

• F ina l Complet ion Date: October 30, 2027

Safety

John McLoughlin Elementary School, Holcomb Elementary School, and Candy Lane Elementary School

Oregon City High School CTE

• Construct ion Star t Date: May 1, 2026

• Substant ia l Complet ion Date: August 14, 2026

• F ina l Complet ion Date: September 30, 2026

REQUIREMENTS

❑ Students, Staff and Learning Environment Safety

▪ These project s i tes are a s ign i f i cant por t ion of the OCHS e lementary school and h igh school students . As such, the school s i tes need to remain in use whi le construct ion occurs .

❑ Construction During Faci l ity Occupancy

▪ Construct ion wi l l occur whi le the school s i tes are occupied. The CM/GC is expected to adopt and manage the D is t r ic t ’s Phas ing P lan.

Safety

Project requirements are listed in the RFP documents, here are a few important notes to highlight:

❑ Quality Standards

▪ The d is t r ic t has set a h igh s tandards for the Project and expects the new work to have at least a 50-year l i fe expectancy.

❑ Site Constraints

▪ The Projects are un ique in that each s i te has a few constra ints. One of those un ique c i rcumstances is s tudents , teachers and s ta f f wi l l remain at each s i te wh i le construct ion act iv i t ies occur.

❑ Concurrent Mechanical, Electrical and Building Systems

▪ There are a var ie ty of complex act iv i t ies that the CM/GC wi l l be requ i red to complete assoc iated wi th the ex ist ing mechanica l and e lec tr ica l serv ices and other bu i ld ing systems and in f rastructure to a l low each school s i te to funct ion throughout the construct ion phase.

❑ Neighborhood Relations

▪ The e lementary schools are located in an establ i shed, mixed use s ing le and mult i - fami ly res ident ia l community which inc ludes smal l bus inesses . At a l l s i tes , the D is t r ic t has worked c lose ly wi th the ne ighbors , s ta f f, parents, and community s takeholders throughout the predes ign phase and the commencement of the des ign phase.

RFP & SUBMITTAL INSTRUCTIONS

Quality Safety

Proposals are due:

July 9, 2025

2:00 PM PST

Please Deliver to:

Oregon City School District

Administration Off ice

Attention 2025 Bond Program

1417 12 th Street

Oregon City, OR 97045

[Please see CM/GC RFP for detailed submission instructions]

SITE WALKS

Quality Safety

• John McLoughlin Elementary School 9:40

• Oregon City High School CTE 10:20

• Holcomb Elementary School 11:00

• Candy Lane Elementary School 11:40

THANK YOU

Please submit quest ions to:

Kimberly Davis @kimberly.davis@orecity.k12.or.us

Oregon City School District Request for Proposal Number: B04-2025 Holcomb Elementary School. John McLoughlin Elementary School, Candy Lane Elementary School and Oregon City High School CTE Renovation Projects

Attachment A Proposal Certification Form

To: David Hobbs, Director of Bond Projects

The undersigned provider hereby certifies as follows:

That he / she has read the Oregon City School District's Request for Proposal and the following Addenda and to the best of his / her knowledge has complied with the requirements stated herein:

Addenda Number:

One: _________________

Two: _________________

Three: _________________

Four: _________________

Five: _________________

Dated, this _____ of _______________2025.

Firm Name

Firm Address

Person Signing Contract (Print or Type Name) Title

Signature Date

Telephone Number

E Mail Address

Construction Contractors Board Number

Attachment A - Proposal Certification Form