Questions and Answers Repost.docx

Questions and Answers Custom Photography OC-393-2022-0114-raw Repost

Q1. The SOW states "-an established number of unique photo shoots". Do you already know how many photoshoots per month/year? If not, are you looking for a general quote per photoshoot? We are looking for an established amount of photoshoots per month to support various CMS campaigns; Or would you prefer a monthly retainer fee that covers any number of requested shoots in a given month?

A1. We will establish the number of shoots after the FY ends and the new one begins.

Q2. When it says "real talent", I assume it means not a paid actor/model. Will you still require a model release for any adults featured?

A2. Yes – we will need a model release.

Q3. If it is required for me to assign a separate Project Manager, shall I include that cost in the quote as well?

A3. It would probably be in your best interests to establish a Project Manager.

Q4. Do those who have already submitted need to resubmit?

A4. Yes, all offerors will need to resubmit

Q5. There did not appear to be changes to the RFQ. Is that correct?

A5. No there no changes to the RFQ

Q6. Are you able to provide any feedback or context as to why previous bids were rejected?

A6. The bid supplied by Clark LLC was over the amount funded for the contract.

Q7. For my next bid to be competitive, what were the key points driving the decision to repost?

A7. There were not many bids that was technically acceptable and in our price range

Q8. What is the estimated number of unique photo sessions needed to complete this project? (This will help in determining the amount of hours required to complete the project)

A8. Up to 25 photoshoots

Q9. Will the contractor awarded need to cast the talent or will the agency provide the talent (subjects) for the project?

A9. Talent would be responsibility of the contractor.

Q10. Will the agency coordinate selecting and acquiring photoshoot locations or will the photography contractor be responsible?

A10. That would be the responsibility of the contractor

Q11. Is this a new or follow-on contract? If a follow-on, who is the incumbent and what is the contract #?

A11. This is a new contract.

Q12. Is this requirement for Customized Photography or a Subscription service for Stock Imagery?

A12. Customized Photography

Q13. Per Question #12 above, if this requirement is for both services, please provide/allow for Offerors to quote both services - a CLIN for each.

A13. The requirement is for Customized Photography

Q14. Per Question #12 above, if this requirement is for both services, please separate the requirements into 2 separate Tasks (1 & 2) under III. SERVICES REQUIRED, so Offerors can respond to each requirement directly and in its entirety.

A14. The requirement if for Customized Photography

Q15. Per the PWS - IV. SECTION 508 - ACCESSIBILITY OF ELECTRONIC AND INFORMATION TECHNOLOGY - Will the Offeror/Contractors have any role in the preparing or posting the content? Please advise as the requirement only looks to provide images for use by the DMS’ graphic designers and producers.

A15. This is to provide images only – no preparing or posting required

Q16. Will CMS help to coordinate with other HHS agencies for use of facilities (namely NIH) for use as potential photo shoot location(s)? This will help keep the cost down for the custom photography requirement.

A16. No – that would be the responsibility of the contractor

Q17. How many photoshoots are expected per year?

A17. Between 11-25 based off of photographic needs

Q18. Does the contract expect the need for the vendor to recruit talent?

A18. Yes

Q19. Should location and travel costs be considered into rate?

A19. Yes

Q20. Are there any other specific needs the program may need for the shoot? For example hair and makeup, other special equipment, etc.

A20. Yes – support required for makeup, travel, etc.

Q21. I understand the type of work you’re after and I understand it’s purpose, but from what I am gathering is that you are after a day rate/shoot with a minimum of 20-25 images delivered from each shoot. Any information to help me put together a better formulated quote would be great.

A21. We are asking for anywhere between 11-25 shoots based off of campaign needs

Q22. As for the delivery method, it seems that I would need to furnish a 508 compliant hosting server for the images, am I gathering that correctly? I doubt you know this as it’s my homework not yours, but I’ll ask anyway, are there any third party services that you know? I have a request out to a web developer for a platform that would fit your needs.

A22. We will archive photos to our DAM – no need for a developed platform